09-06-17 Tourism Business Improvement District MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
September 6, 2017
3:00 pm — 5:00 pm
Location: Kalispell Chamber of Commerce
Minutes
Board Members Present: Zac Ford, Dawn Hendrickson, Lisa Brown, Shawn Campbell, Janet Clark, Dan Moderie
Board Members Absent: Laurie Bradford -Otto
Guests: Rob Brisendine and Scott Rieke were present, Kevin Kwan called in
Staff Present: Dawn Jackson, Vonnie Day, Joe Unterreiner
Meeting was called to order by Dawn Hendrickson at 3:05 PM.
1. Hear from the Public— none
2. Event Grant Application presentation — EPB (Elite Professional Bullriders) Finals,
Adam Libby was not able to attend the meeting due to a family emergency. Board had questions about
projected attendance, room night calculations and number of competitors at past Finals in Butte. Adam
will be contacted about the questions and answers will be communicated to the board.
3. Board Action Items
a. Approve minutes from the August 2, 2017 meeting:
Action: Motion was made by Zac Ford to approve the minutes. Motion seconded by Shawn
Campbell. Discussion: none. Board approved unanimously.
b. TBID financial statements for July, 2017:
Action: Motion was made by Janet Clark to approve the financial statements. Motion seconded by
Zac Ford. Discussion: none. Board approved unanimously.
c. Approval of final TBID financial statements for June/FY year-end, 2017:
Action: Motion was made by Zac Ford to approve financial statements for June/FY year-end, 2017.
Motion seconded by Dan Moderie. Discussion: none. Board approved unanimously.
d. EPB Finals event grant application approval. Vote was deferred until more information is available.
4. Board Discussion
a. Event Updates:
Indoor Soccer — team registration platform being used is got.soccer, the website will go live September
15. Response from local teams has been strong with Missoula, Lethbridge and Nelson, B.C. bringing
multiple teams. Tournament will be capped at 60 teams which will fill the four fields currently available.
The number could be increased to 84 depending on the Friday night schedule. Save -the -date cards have
been distributed at summer soccer tournaments and the event is being promoted on social media.
Dragon Boat Festival — air quality levels have gone into the "very unhealthy range" according to the
Montana Department of Environmental Quality website and discussions with local health and emergency
officials. No rain or other mitigating weather conditions are forecast in the next 5 days. Kevin Kwan with
Elemental Dragon Boat, Ltd. said this has been the worst year for air quality in his experience with two
Canadian dragon boat events cancelled due to smoke. He encouraged the board to base a decision
whether to proceed with the event on numerical data (air quality readings), taking into consideration
what other outdoor sporting events in the area are doing. If a majority of other outdoor events are being
cancelled, then he recommends cancelling as well. If the festival is cancelled, Kevin will charge the
deposit amount of $5,600 and will not request payment for the remaining balance. A large regional
soccer tournament in Sandpoint September 8-10 made the decision to cancel due to poor air quality. The
board expressed concern that participants, volunteers and staff would be exposed to the poor air quality
over two full days. They also felt it important to make a decision as soon as possible and notify out-of-
town teams immediately so they could cancel travel plans and lodging reservations. Sponsorship funds
will need to be returned if the event is cancelled. Approximately $21,900 has been received in team
registrations. It was decided to handle paid team registrations using the same method used when the
2016 Pond Hockey Classic was cancelled: teams will be given two options for their registrations, either
deferment of the full registration amount to the 2018 festival or receive a 50% refund. Dawn
Hendrickson asked for a vote of all members to determine whether or not event should be cancelled.
The vote was unanimous to cancel the event. Board directed staff to notify participants and media by
end of day if possible.
Meeting was adjourned at 4:00 PM
Respectfully Submitted: Diane Medler
For Further Information, please contact:
Diane Medler, CVB Director, diane@discoverkalispell.com or 406-758-2808