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3. E911 Fundingr. rN I f IN, IS V r fir Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758--7758 REPORT TO: Mayor Kennedy and City Council Members FROM: Theresa White, City Clerk SUBJECT: E911 Funding MEETING DATE: April 28, 2008 Council member Duane Larson is the Kalispell representative on the Countywide E911 Administrative Board and has requested discussion on funding for the E911 consolidated center. Attached are resolutions passed by the E911 Administrative Board recommending that the formula in the existing interlocal agreement be used to fund the consolidated center. Attachment three is the draft FY09 budget of $2,084,110 needed to operate a new consolidated center. Larson will address these resolutions and the funding proposal. Respectively submitted, Theresa White City Clerk 'on Flathead 911 Board 04/08/0 s WHEREAS, the Flathead 91 I Board desires to consolidate Flathead County's 911 services into a consolidated service center, and WHEREAS, the Flathead 911 Board has engaged in discussions with the DNRC about locating the consolidated service center on land owned by the DNRC, and WHEREAS, the Flathead 911 Board acknowledges the benefits of locating proximately to the DNRC and other potential agencies, and WHEREAS, the price for the land owned by the DNRC is $430,000, and DNRC will permit Flathead 911 to make payment of this amount by performing certain infrastructure improvements for the DNRC development, including Flathead 911's land, and WHEREAS, these infrastructure improvements are not yet identified and will be negotiated between authorized Flathead 911 and DNRC representatives, and WHEREAS, negotiations regarding these infrastructure improvements and possible ancillary questions need to be conducted in a speedy fashion in order to maintain compliance with building deadlines and milestones, therefore BE 1T RESOLVED THAT, the Long Range Planning Committee of the Flathead 911 Board is hereby authorized to engage in negotiations over the infrastructure improvements necessary to pay for the DNRC land and such other negotiations as may be necessary to effectuate a timely and successful conclusion to the DNRC land acquisition by Flathead 911. These negotiations will be subject to final Flathead 911 Board approval. Draft resolution. for 911 Board to consider as -proposed by elected members of 911 Board Whereas, an Interlocal Services agreement was -signed by the City of Whitefish, the City of Kalispell, the City of Columbia Falls and Flathead County in March of 1999 to facilitate improve 911 Emergency Dispatch in Flathead. County; and Whereas, it is mutually agreed by all parties that full consolidation of 911 dispatch is imperative for safe and efficient use of resources; and Whereas, the 911 Administrative Board, as created in the Interlocal Services Agreement, has unanimously endorsed a phased consolidation plan; and Whereas, it is not reasonable to assume that citizens in Flathead County will approve a voted mil levy to provide dispatch services when such services are presently being funded from existing tax revenues; and, Whereas, the present Interlocal Services Agreement contains a funding formula that would allow for equitable and reasonable funding for a fully consolidated dispatch center; and Whereas, time is of the essence for creating a fully consolidated dispatch center to receive funding and/or other resources from Northern Tier Interoperability Consortium; Therefore, be it resolved that the 911 Board requests the City Councils of Columbia Falls, Whitefish and Kalispell endorse the Interlocal Services Agreement including a commitment to the funding formula contained therein; and Be it further resolved that the last phase of the consolidation plan, the financing of the land acquisition and a new building will not be a part of the funding formula but will be acquired through private donations or a voter approved bond. 110 120 120 130 141 142 143 144 145 147 150 212 215 226 229 305 320 330 345 362 380 398 510 600 820 821 911 Center Preliminary Draft Consolidated FY09 Budget Salaries 1,132,475 30 FTE's Holiday Pay 0 OT 35,000 Accumulated Sick & Vacation 5,000 Subtotal wages 1,172,475 Unemployment 2,831 Work Comp 10,083 Group Insurance 202,585 FICA 72,693 PERS 81,370 FICA MED 17,001 Life Insurance 1,271 Subtotal Benefits 387,835 Small item equipment 5,500 Software, hardware, computer 45,000 Clothing and Uniforms 10,800 will be receipt reimbursed therefore not included in salaries Other Operational Supplies 5,000 Operating Expense(incl utilities) 50,000 Printing, Duplicating, Typing 11500 Publicity, Subscriptions 1,000 Telephone 140,000 7 workstations Repairs/Other Mach Equip 70,000 Training Services 36,000 Contracted Services 20,000 copier, CJIN, Map Insurance (bldg and Liab) 101000 Debt Service Building, Initial Capital Outlay Transfer to Fund 4026 CIP Fund 100,000 Up from $50,000 to allow for replacement cycle of equip. Transfer to GIS 30,000 Per contract (will this be necessary wlnew software) TOTAL 2,0845110 JOB TITLE Hourbi• 1 1 HEA TH LIFE INSr • ©=;Longevity 1 of Detentionk # . by 3.4 Cola # @ A tor--1,0 with Liberty 7720 Police winmi I Note., The rates of pay are based on -_ ��©� 0n-- m III■ Medicare TaxLife Insurance ® m� • 172 :: 1 �."' • ..- It / //t / • •1 •/ . CADIIT of 39,938. +. •f ® . • •^ • it • /39,93B. �. •• 1 communication Supervisor Dispatcher 11 • m Dispatcher •1�' m Dispatcher (1 11 �'4'4 t :. :1 �� • 11 i 1 t 1 (5 yr- new) 'Dispatcher (5yr - new) TOTALDispatcher DISPATCH SALARY � 1 m •1 • Mimm• • • • • 111 �� 1 ! t: • • •. • til 1 i ! ACTIVITY SUBTOTAL -COMMUNICATIONS RA m Note:Budgeted OT for1. for Dispatch about $30,001). m rd Full FECC Funding Formula I Population" Population % Proposed Budget Share Current Cost Difference County 55013 63% $11003,484.91 $864,184.00 $139,300.91 Columbia Falls 4676 5% $85,294.30 $220,750.00 -$135,455.70 Kalispell 19432 22% $354,456.56 $388,414.00 -$33,957.4.4. Whitefish 7723 9% $1401874.23 $238,646.00 --$9717711(:77 TOTAL 86844 100% $1, 584,110.00 $11711 , 994.00 -$1271884. 00 *Est Budget $1,584,110.00 Includes Phone Tax **Based on Montana Department of Commerce July 2007 figures