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E3. Homeland Security Grant° City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7701 Fax - (406) 758-7758 MONTANA11 MEMORANDUM To: Doug Russell, City Manager From: Erika Billiet, Information Technology Director Re: 2015 Homeland Security Grant Acceptance Meeting Date: May 15, 2017 BACKGROUND: The City of Kalispell applied for a 2015 Homeland Security Grant on April 25, 2015. The original grant was not funded. Grant funding remained after the awarded grants were complete. The City of Kalispell was notified of the $22,657.20 grant for the 2015 Kalispell Cyber Security Project award via letter on April 3, 2017. These funds will be expended into information technology cyber security devices. Services and a new device will be added to the existing network protection adding new layers of cyber defense. Proposed work shall meet federal requirements for work funded by the Homeland Security Grant and is scheduled to be completed by August 18, 2018. RECOMMENDATION: It is recommended that City Council approve a Homeland Security Grant for the Kalispell Cyber Security Project in the amount of $22,657.20. FISCAL EFFECTS: The grant award will fund $22,657.20 in cyber security device and services. No city match is required. ALTERNATIVES: Reject the grant award. ATTACHMENTS: Disaster and Emergency Services Division, Department of Military Affairs Grant Award Letter Applicant's Agent Letter State -Local Assistance Agreement Homeland Security Grant Program c: Aimee Brunkhorst, Kalispell City Clerk DEPARTMENT OF MILITARY AFFAIRS DISASTER & EMERGENCY SERVICES DIVISION www.dma.mt.gov/des Steve Bullock, Governor STATE OF MONTANA (406) 324-4777 1956 Mt. Majo Street, P.O. Box 4789 Fort Harrison, Montana 59636-4789 04/03/17 Mayor Johnson 201 E. 1 It Ave Kalispell, MT 59901 Mayor Johnson, Congratulations. The Disaster and Emergency Services Division, Montana Department of Military Affairs has approved your 2015 Homeland Security Grant (HSG) application for Kalispell Cyber Security Project. This grant is a 100% federal share. The amount approved for this sub -grant is $22,657.20. The grant award number is EMW-2015-SS-00005-S01. The CFDA number associated with this award is 97.067. We at Disaster and Emergency Services (DES) share in your enthusiasm about this grant and recognize your hard work and perseverance in the preparation of your application. We look forward to assisting you throughout your project. Outlined within the enclosures of this letter are specific HSG administrative instructions for financial management of all funds associated with this grant. We request you thoroughly review these instructions, which include several Federal requirements. We also request that any changes in your work schedule and/or scope of work be submitted to the MTDES Grant Bureau as soon as possible. Additional changes, updates and/or modifications to your financial budgeted plans must also be submitted to MTDES Grants Section as soon as possible, and all updated information included in your quarterly reports. Your point of contact at the DES office is Shari Pool, Grant Program Manager. Shari can be reached at 406-324-4751. She can also be contacted by e-mail at spool@mt.gov. If you have questions about the HSG grant, do not hesitate to contact MTDES. Sincerely, Burke Honzel Preparedness Branch Manager Enclosed: • Applicant's Agent Letter • State -Local Grant Award Agreement MONTANA May 9, 2017 City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 RE: Applicant's Agent for 2015 Homeland Security Grant No. EMW-2015-SS-00005-SO1 Department of Military Affairs ATTN: DES -Burke Honzel, Preparedness Branch Manager 1956 Mt. Majo Street P.O. Box 4789 Fort Harrison, MT 59696-4789 Mr. Honzel: I hereby appoint Erika Billiet as my Applicant's Agent for the Kalispell Cyber Security Project. This individual is empowered to act on behalf of the City of Kalispell with regard to all aspects of this Homeland Security Grant Project. Sincerely, Mayor Mark Johnson STATE -LOCAL ASSISTANCE AGREEMENT HOMELAND SECURITY GRANT PROGRAM This agreement between the State of Montana State Administrative Authority (SAA) and the City of Kalispell will be effective on the date signed by the state and the applicant. It shall apply to all Homeland Security Grant Program funds provided by or through the state from HSG Grant No. EMW-2015-SS- 00005-SO 1 to the applicant for the purpose of the Kalispell Cyber Security Project. The designated representative of the applicant certifies that: 1. He/she has legal authority to apply for assistance on behalf of the applicant. 2. The applicant will appoint by resolution/letter an Applicant's Local Agent to act on the jurisdiction's behalf and will establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting standards or as directed by the Governor's Authorized Representative. 3. The applicant will provide all necessary financial and managerial resources to meet the terms and conditions of receiving federal and state Homeland Security assistance. 4. The applicant agrees to provide any necessary local share of funding for completion of the project if there is a cost over -run. 5. Any local cost share funding will be available within the specified time prior to grant expiration. 6. The applicant will use Homeland Security Grant funds solely for the purposes for which these funds are provided and as approved by the SAA to include utilizing qualified and experienced contractors. 7. The applicant will give state and federal agencies designated by the SAA access to and the right to examine all records and documents related to use of Homeland Security Grant funds. 8. The applicant will return to the state, within 15 days of such request by the SAA any funds which are not supported by audit or other federal or state review of documentation maintained by the applicant or which are deemed in excess and subject to de -obligation. 9. The applicant will comply with all applicable codes and standards as it pertains to this project and agrees to provide any ongoing future maintenance for this project as appropriate. 10. The applicant will comply with all applicable provisions of federal and state law and regulation in regard to procurement of goods and services. 11. The applicant will begin project work within 30 days of award of the sub -grant and complete all items of work prior to 8/31/2018 unless an exception is granted by SAA/DHS to extend the time frame. 12. The applicant will submit to MT DES no later than the 1 st of June each year the jurisdiction's accruals. 13. The applicant will comply with all federal and state statutes and regulations relating to non- discrimination. 14. The applicant will comply with the provisions of the Hatch Act (Revised) limiting the political activities of public employees. 15. If participating the applicant will comply with all National Flood Insurance Program requirements. 16. The applicant will not enter into cost -plus -percentage -of -cost contracts for completion of Homeland Security Grant Projects. 17. The applicant will not enter into contracts for which payment is contingent upon receipt of state or local funds. 18. The applicant will not enter into any contract with any party that is disbarred or suspended from participating in federal assistance programs. 19. The applicant will comply with one of the following (as appropriate for the type of applicant) for all audit requirements: OMB CIRCULAR NO. A-128 (Single Audit Act); or A-133 (for Private Non-profit Organizations); or 7 CFR Ch. XVII Subpart B-REA Audit Requirements Subsection 1773(d). 20. The applicant will comply, as applicable, with provisions of the Davis -Bacon Act relating to labor standards. 21. The State reserves the right to withhold 10% (if deemed necessary to ensure project completion) of the total Federal Funds until the project is complete and approved by the SAA/DHS. 22. Either the State as Grantee and or the Sub -grantee may terminate this sub -grant award by giving the other party 30 calendar days formal written notice prior to the effective date of termination. SIGNED FOR THE APPLICANT: Mr. Mark Johnson Mayor SIGNED FOR THE STATE: Delila Bruno State Administrative Authority (SAA) Signature Date Signature 'W 711.7 Date