07-20-06 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES
KALISPELL PARKING COMMISSION
Date: Thursday, July 20, 2006
Location: Conference Room, KPC Office
All in attendance:
Mark Pirrie, Chairman, Janet Clark, and John Hinchey
Minutes recorded by: Rachel Brooks, Office Manager
1. Call to Order:
Called to Order at: 7:53 a.m., By: Mark Pirrie, Chairman
2. Minutes of June, 2006 Board Meeting:
Moved to approve Janet Clark, John Hinchey seconds, Approved by all present.
3. Hearing of the Public:
No One Present
4. Financial Statements of January 2006:
End of the year adjustments need to be made to the Audit fees, Depreciation, etc.
Moved to Table Financials from June until these are made and the finances are corrected.
Janet Clark, John Hinchey seconds, Approved by all present.
S. Updates from KPC office:
TICKETS:
Jack wrote 450 tickets in June 47% were collected
Last year KPC wrote 429 tickets and 50% were collected
Last year KPC wrote off $715 in tickets
KPC wrote off $660 tickets this month $100 of this was in Handicapped tickets
Corrections for Write off's from clear back in '03 were $484.07
Total write off balance for the month was $1,144.07
Total write off balance for this last fiscal year was $4,624.07. Rachel will talk to Amy, Finance
Director at the City about this amount. We may not be able to write this all off at the same
time. We may have to spread it out over the next year or two.
NOTICES: Finished all of June look -ups just need to be sent out after Friday. $3,300 so far
this will change a little since some are paid just sitting in the boxes. I am also caught up on
Notices for July thru the 151". So 1/2 of next month is done. The Total so far on that is... $560
a little low since Jack was gone the first week in July and we spent 3 days fixing the EL
machine.
PARKING PERMITS:
Parking Permit Revenue this month was $8,647. Permits are DOWN this month
Parking Permit Revenue last month was $8,827
Parking Permit Revenue last year at this time was $7,072
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CONTRACTOR PERMITS
Contractor permit revenue this month was - $406 See Report
METERS:
Meter collection was $1,698.58 for JUNE. Meters were down for the month and down ($531)
for the year.
Meter collection for last month was $1,802.04.
Meter collection for last year at this time was $2,229.02.
Discussion followed. This has been a hard summer downtown and businesses are having a
hard time also.
ACCOUNTS RECEIVABLE: $8,272.26
6. Unfinished Business:
Library Work Order — Work order has been finished. The Library is happy and sent a thank
you note to the board saying they have had nothing but accolades from their customers.
Postage Meter —Post Office does not rent them only refills. Unable to purchase one due to the
law. No Credit card unable to rent one. Rachel will talk with the City about getting or using a
credit card. So we could get a meter.
Copy Machine — On its way out. Could go any time. Discussion followed. Rachel was unable to
look into how much it would cost to service it as well as how much it would cost to get a new
fax/copier machine. She will have this information next meeting.
Problems with Quick books — Linda from Denning & Downey helped us correct the problems
in Quickbooks and we now have as accurate reports as we can get. Rachel will keep an eye
on the numbers and with Linda's instruction has changed some of the process for entering
information. See handouts of Report from Denning & Downey.
Spring landscaping Progress — 4 Seasons has been pulling the weeds in the lots and they are
scheduled to continue this in July. The dead grass in the ML has been addressed to Deborah
and says their crew did not spray it with weed killer and I talked to Parks & Rec and they did
not do any spraying. Deborah says they would be willing to put sod or whatever we would
want down. I told her I would address this at the meeting. Re -Sod or Rock? CS grass is dying
it is not getting water. So if we put Sod in how would we water it? Discussion followed.
Painting & Sweeping Progress— They have have striped all the lots but are still working on the
Handicapped stalls in a few of them. EL and SL for sure. Rachel called Chaney Cook and if he
does not get back with her on Fri she will be calling Black Magic next week. We have already
paid for this. This project needs to be finished.
Ed Trippet Lease —
Several things need to be fixed and maintained in the Ed lot. Lease is coming up in August of
this year. Mark is going to talk to Ed about getting these fixed when we re -new the lease.
KPC wants to stay with the length of the agreement 2 years.
Since the last meeting Ed came in and said he is selling his building and so he wanted a copy
of his lease he could not find his copy. We provided a copy of the lease.
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Permit Policy, Permit Sign up, and Permit Renewal form — Mark & Janet worked on all the
changes. Rachel & Janet finalized this and printed them off. Rachel put flyers on the cars in
the lots 3 separate days at different times as well as going door to door with a list of the
businesses that are our customers A few were mailed out a few of these and some for others
who requested it. Everyone was notified and it was announced at July's permit sales as well
as run in the paper 3 days of that week. Four Businesses have renewed by mail so far.
Seniors playing bridge at Big Sky Manor — Letter from Helen Marshall regarding parking
spaces available to them on the street in front of Big Sky Manor being a 2 hour limit area.
Helen is requesting that the Kalispell Parking Commission allow the seniors to park there just
on Tuesdays until 4:30 p.m. Rachel will send a reply letter for now to Helen that for now
there is parking beyond the alley and to let her know that the board has discussed this issue
and need more time to cautiously consider the request and come up with a solution that
works while not affecting the whole downtown area. See letter in file
7. New Business:
Handicapped City Parking — Issues have come up with questions regarding handicapped
spaces and those with permits conforming to the City Code. KPC Office and parking attendant
follow City Code 17-82-5: Parking for Handicapped; Permit not an exception to
Parking Regulations. Janet did bring this up that maybe this needs to be changed but it
will have to go through City Council for this to become more lenient toward handicapped
patrons. Discussion followed. Court Case due for Sept. 19, 2006 regarding handicapped space
in the Valley Bank Lot needs to be dismissed. Rachel will talk to the court and see how to
dismiss this so we do not waste the court's time.
August KPC meeting will be rescheduled to Thursday, August 24, 2006, due to Chairperson,
Mark Pirrie being un-available during Fair Week. Rachel will post a notice at City Hall and in
the Office.
8. Adiournment•
Adjourned at: 9:12 am, Motion to Adjourn made by:
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
meet the needs of downtown's customers, employees, visitors, and residents.
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