08-24-06 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES
KALISPELL PARKING COMMISSION
Date: Thursday, August 24, 2006
Location: Conference Room, KPC Office
All in attendance:
Mark Pirrie, Chairman, Janet Clark, Bill Goodman and John Hinchey
Minutes recorded by: Rachel Brooks, Office Manager
1. Call to Order:
Called to Order at: 7:48 a.m., By: Mark Pirrie, Chairman
2. Minutes of July, 2006 Board Meeting:
Moved to approve by John Hinchey, Janet Clark seconds, Approved by all present.
3. Hearing of the Public:
No One Present
4. Tabled Financial Statements of June 2006: End of Fiscal year statements
Moved to table financials for another month (due to corrections and adjustments needed,
And still need an Expense and Revenue report for the end of the fiscal year 2006.)
from Janet Clark, John Hinchey seconds, Approved by all present.
S. Financial Statement of July 2006:
Moved to table financials for another month Janet Clark, John Hinchey seconds,
Approved by all present.
6. Updates from KPC office:
TICKETS:
Jack wrote 302 tickets in July and 68% were collected
Same time last year KPC wrote 444 tickets and 65% were collected
KPC wrote off $470 tickets this month
KPC wrote off $629 tickets this month last year
NOTICES: On Schedule should be finished and out by the end of the month.
PARKING PERMITS:
Parking Permit Revenue this month was $5,990.
Permits are down this month — See Report
Parking Permit Revenue last month was $8,647
Parking Permit Revenue last year at this time was $7,297
CONTRACTOR PERMITS:
Contractor permit revenue this month was - $460 See Report
METERS:
Meter collection was $2,021 for July. Meters were up
Meter collection for last month was $1,698.
Meter collection for last year at this time was $1,807.
ACCOUNTS RECEIVABLE: $9,087.46
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7. Unfinished Business:
Ed Trippet Lot Contract Lease —Mr. Trippet not present
Several things need to be fixed and maintained in the Ed lot. Lease is coming up in August of
this year. Discussion followed. KPC wants to stay with the length of the agreement 2 years.
Mark will talk to Mr. Trippet about renewal. Either the contract goes to a 75/25 split and we
will take care of the curb stops and handicapped striping or the contract remains at a 50/50
split and Mr. Trippet takes care of the curb stops and the handicapped space.
Move to Approve John Hinchey, Janet Clark Seconds, Approved by All.
Postage Meter —We now have an account with The Mail Room who picks up our mail at the
City's drop box and then bills it for us. No more standing in line except for Certified mail. This
way we can see what we are spending on postage.
Copy Machine — WENT TO STAPLES AND PRICED COPIER/ FAX COMBINATIONS - $89.00 OR
MORE FOR A FAX AND OVER $100 FOR JUST A COPIER. Found 1 Brother copier fax
combination for $129.00 looks like a good fit for the commission. Color Copies and is small and
about the same size. Would like to look into Hewlett Packard like their better and seems less
complicated. Want to look around more. Discussion followed. Price range needs to be around
$200 or so. Will look more at Costco.
Spring landscaping Progress — We have E-mailed 4 Seasons about seeding the grass that was
burned in the fall and if it does not take then re -seeding again in Spring. There is no need to
re -sod, there is no way we can water it.
Deborah from 4 seasons called and said they would be glad to re -seed the grass but since
they do not know how the grass got destroyed and they did not spray it they shouldn't have to
incur the cost of the labor which would be 2 hours for re -thatching (so the grass seed will
take) and the cost of the grass seed. If we would like this done they would do it for us but
someone would have to be responsible for watering it every day. I explained that is why we
wanted it done in the fall or early spring so it would be wet and take. Rachel approached the
board with this and it was decided that we pay for this and get it done. KPC is happy with the
weed pulling and would like to keep them on next summer and do the same. We also need to
address whether or not we need them to at all during the next few months /end of season.
Painting & Sweeping Progress— Rachel met with Black Magic and showed them what we
wanted for the Handicapped slots in the EL and also in SL. They will be painting these for us.
Boot Fee —Judge Ulbricht has given us a check for both the ticket fines and the boot fee. I
have finished processing Doug Dall's paper work and the Judge did sign off on his Satisfaction
and it was mailed to him. For now I am going to proceed like before. The Board needs to
discuss this in more detail. Discussion Followed. Will talk about it again next meeting.
SKYLINE LOT RE -PAVE — Have tried to contact Fred Zavodny several times but cannot get him.
He is on vacation till the 281". Called Leonard and tried to find out some information he was
not sure about when they would get to it or if it was their responsibility. I told him Fred had
told Mark that they did not want to use Cold Pak on it so they packed it with gravel but they
hadn't gone over it w/ pave yet. He said didn't know anything about it but he would check into
it.
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Contact information on all meters and machines - Rachel suggested stickers that say our
address and our phone number. The general public does not know who to notify. We need a
better solution for this. Discussion followed. It was decided to get plain white waterproof
stickers for all the meters and machines that say Kalispell Parking Commission and our phone
number.
Permit Policies & Renewal form — Seems to be smoother this month more customers have
done the renewal process. We have had positive feedback and people are getting used to the
forms. Rachel added highlights to the signature lines and examples in the forms re: when to
renew. Cannot fit it into the renewal form.
8. New Business:
Handicapped space at the Library —We have given several handicapped tickets people see the
2 hr sign that is above and seem to be ignoring the blue curb and the handicapped signs. Jack
suggests putting 2 hr on the handicapped sign not using the 2 hr sign because it is confusing.
Discussion followed. Rachel will put in a work order to have large 2 hr sign removed and a
placard w/ 2 hrs below the handicapped sign.
New Cushman and Repair report — See Report — Discussion followed regarding the
maintenance of the Cushman versus the repairs it is incurring. Charges from the city shop not
consistent. Rachel will look into getting the Cushman serviced elsewhere. She will also re -run
the reports and separate the maintenance costs from repair expenses to give the board a
better idea. New Cushman was not budgeted for. Mark was not aware till after the budget was
done for this year. A motion to table this issue till next meeting made by Janet Clark, John
Hinchey Seconds, Approved by all present.
Old Meters mechanical in Storage — Need to be inventoried and we need to get rid of them.
Rachel will re -search this and see how many we have; what we could sell them for to an
Antique Dealer, or possibly back to the vendor or Missoula;
Goose Bay Snow Removal —Called the number on Dick Brady's card and it was his old number.
Called the office number and got carver's engineering, They gave me his new cell number and
I called it and left a message but have not heard back from him. Discussion followed. We will
keep trying to get a hold of Dick but we need to get this set up before we get snow.
Contractor Permits — Bill Goodman raised the question of raising the prices of the contractor
permits. We are selling quite a few of them. Discussion followed. It was decided to re -visit this
issue in January and possibly raise prices before the next season came around.
Parking Garage — Bill Goodman raised the question of where the issue with the parking garage
and Valley Bank sits. No one has been contacted by either the City Manager or Valley Bank. It
was decided to try and get a meeting with the City Manager, Jim Patrick set up for next week
or the following week. Mark will let Rachel know and she will post if necessary and e-mail
every one as to the time and date of the meeting.
9. Adiournment•
Adjourned at: 9:a.m., Motion to Adjourn made by: Bill Goodman, Second by John Hinchey.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
meet the needs of downtown's customers, employees, visitors, and residents.
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