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11-16-06 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES KALISPELL PARKING COMMISSION Date: November 16, 2006 Location: Conference Room, KPC Office All in attendance: Mark Pirrie, Chairman, Janet Clark, John Hinchey and Richard Nelson Minutes recorded by: Rachel Brooks, Office Manager 1. Call to Order: Called to Order at: 7:55 a.m., By: Mark Pirrie, Chairman 2. Minutes of October, 2006 Board Meeting: Moved to approve by Janet Clark, John Hinchey seconds, Approved by all present. 3. Hearing of the Public: No One Present 4. Financial Statement of October 2006: Moved to approve financials Janet Clark, John Hinchey seconds. Approved by all present. S. Updates from KPC office: TICKETS: Jack wrote 331 tickets - 51% collected Same time last year KPC wrote 328 tickets - 68% collected KPC wrote off $454 tickets this month. This month last year $405 tickets written off. NOTICES: October finished currently working on November PARKING PERMITS: Parking Permit Revenue this month $7,847. Parking Permit Revenue last month was $9,956. Permits down this month $2,109 Parking Permit Revenue last year at this time was $9,172 CONTRACTOR PERMITS: Contractor permit revenue this month was - $660 See Report Last Year same time $34 this is way up due to 2 large construction projects this summer. North Bay Grill and Fullerton Architects as well as the City Bldg. Dept. requiring contractors to use permits. METERS: Meter collection was $1,689. Meter collection for last month was $1,736. Meters were down $47 Meter collection for last year at this time was $2,229.03. ACCOUNTS RECEIVABLE; $ 8,154.88 6. Unfinished Business: Valley Bank Parking Lot/ Parking Garage — No word or response from the, Opinion of Value, Bill Goodman sent out to the City. Laser School moving into Linderman School — Last meeting we left it as Rachel will write a letter to the school superintendent regarding future planning for parking when they move into Linderman. Laser high school students will possibly need 40-45 parking spaces. Rachel was given the name Kevin Calman as a contact for this purpose by School Dist. #5. Discussion followed and it was decided it was too early for this; KPC will re -visit this next spring or possibly after Linderman has moved out. Boot Fee — Rachel will try and E-mail Charlie Harball again this week and see what we need to do officially for a document listing our boot fee. Amendment? Resolution? Still haven't heard from Charlie yet. Meter/Machine Contact information — Cost us $10 for100 stickers from Trippetts. Jack and Rachel will be changed out batteries and putting stickers on meters and so far we have only had one that is falling off. People have been calling when they are out of order. Ticketing EL Handicapped spaces — We will be putting in access ramps on either side of the Eagles Lot machine so that our handicapped patrons may access this. This will be put on a work order for public works in the early spring due to the cold pack process not being able to withstand the cold or snow plow. A letter to this effect will be written to Shelly Laing informing her of the board's action. Jack was also made aware of this situation. Any tickets given in future to the handicapped will be dismissed until the ramp is finished this spring. Mahugh Fire & Safety Rachel wrote a letter suggesting the positive aspects of buying a $2 contractor permit which his workers could use all day in any 2 hour space downtown. 7. New Business: All Pro Rental — Letter from Desiree Davis tenant of 2nd Ave Apts managed by All Pro Rental. Letter was sent to the Mayor, Pam Kennedy, passed on to Jim Patrick, City Manager, and then to Roger Krauss, Asst. Chief of Police. Read letter out loud to the board members. Roger suggested that a letter be written to All Pro Rental Management regarding this issue to make them aware. So when people rent there All Pro is responsible to make them aware of the parking issues. Board agreed with this and Rachel will write letter to All Pro sending it Certified/Return Receipt Requested as well as Cc to the Mayor, City Manager, and Asst. Chief of Police. As far as Desiree KPC will offer to credit her ticket if she comes in and buys a pro -rated parking permit for the remainder of the month. Rachel will also write a letter to this effect and Cc to the Mayor, City Manager, and Asst. Chief of Police. Moved to approve Janet Clark, John Hinchey seconds. Approved by all present. Accounting — Possibly exploring other accounting possibilities for the next fiscal year to get a more accurate picture of our monthly financials. Discussion followed. Rachel requested we wait on this one more year in order to get collections and other things smoothly running before we change all this. Discussion followed. The board agreed that we needed to put this off one more year and re -visit this at a later time next year. Mall Parking — Official Word about employees not being able to park at the Mall? Word that came out of the Kalispell Downtown Assoc. meeting. The Mall manager was at that meeting and it was discussed but no official word yet. Mt DOJ bill -Statement has changed and does not give time frame or number of look ups this months was way off. So Rachel called and looked into this. Bill generates from Helena but we are actually billed out of Deer Lodge. Our Bill is fluctuating between $5 and $100. They looked into it and it is way off and they are going to have to do some investigating. We are not paying the bill till we hear from them. When they get finished it will be around the same amount every month and they will be sending us a report with the amount of look -ups. Truck Hit and Run — Statement, Ins Report, turned in for Insurance. No estimate yet. Will get those next week from Dennis Young's body shop and Oh's. Rent — Snafu with the rent payments. Craig Semenza let me know that our Rent hadn't been paid for October, or November. Called Beth (New Accts payments) and she will send out a check for Oct, Nov, and Dec Rent on the 201". I let Craig know right away and he was fine with it. 8. Adiournment• Adjourned at: 9:a.m., Motion to Adjourn made by: Janet Clark, Second by John Hinchey. 9. Meeting Re -opened at: 9 a.m. to discuss Ticketing during Christmas and date of December's Brd Meeting. Ticketing during Christmas Season — KPC (Mark) will ask Roger to have Jack check the lots and the rest of the violations just not the 2 hr spaces. Mark will check with Roger to make sure this is not selective enforcement. Roger can direct Jack from there. This will be between the dates of December 14 through the 2nd of January when we will go back to normal ticketing. December Board Meeting — date of the next months board meeting will be December 14t" due to the holidays. Rachel will send a memo out to all on e-mail and will include a heads up in the board packets. 10. Re-Adiournment: Adjourned at: 9:30a.m., Motion to Adjourn made by: Janet Clark, Second by John Hinchey. The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately meet the needs of downtown's customers, employees, visitors, and residents.