05-17-07 Parking Commission MinutesMONTHLY BOARD MEETING MINUTES
KALISPELL PARKING COMMISSION
Date: Thursday, May 17, 2007
Location: Conference Room, KPC Office
All in attendance:
Janet Clark, Chairperson, Mark Pirrie, and Richard Nelson
Minutes recorded by: Rachel Brooks, Office Manager
1. Call to Order:
Called to Order at: 7:50 a.m., By: Janet Clark, Chairperson
2. Minutes of April 16, 2007 Board Meeting:
Moved to approve by Richard Nelson, Mark Pirrie seconds, Approved by all present.
3. Hearing of the Public:
No One Present
4. Financial Statement of April 16, 2007:
Moved to approve financials Mark Pirrie, Richard Nelson seconds. Approved by all present.
S. Updates from KPC office:
Notices & Summons— Constant work in progress currently up -to date.
Boot Process —Jack & Rachel booted 5 cars in two days and collected almost $1,000.
Garnishment Process — Writ of Execution finished by City Attorney. As per city attorney Kristy
Curtis and Charlie Harball KPC is allowed to add 10% accrued interest per annum on the Writ
of Execution papers. Rachel has turned in the test case to Judge Ulbricht she liked it and
approved it. Rachel will be sending in the next 15 to be signed and then all of these will be
turned in to Alert Security for the garnishment process.
Collections— Rachel has contacted several collection agencies but has not gotten information
packets from any of them yet. These are the ones in the running...
Collection Professionals out of Missou/a (Recommended by Alert) this is the one that will most
likely be our best bet but we don't know for sure yet.
CBM Collections — recommended by Dave our process server. Spoke with Meg. If ticket base
was below $100 it would be a 50% split. If it was above $100 there share would only be
33.5% we would keep the rest of the collection.
MSB Collections —Texas — Recommended by Judge Ulbricht. Spoke with Jordan Fritag. We
could still send cases that have gone thru the summons stage but our ticket base is too small
for them to collect on for us.
CBK Credit Bureau — Recommended by the City. This is who does collections for them on
Water Bills etc. Called them twice never got a return call. Spoke with Danielle finally and she
said she would have her boss call. He never did. May hear from him this next week.
6. Unfinished Business:
Valley Bank — No new information.
Michael Blend/Colter Coffee — Janet called Jim Hansz and is working with him regarding the
curb cut in front of Montana Stone. Jim is contacting Montana Department of Transportation
(M-DOT). Rachel has notified Michael that we are working on this and will let him know
something as soon as we find out anything.
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Ed Lot —the new owner of the Ed Lot is Jay Gorder, current owner of Co -Rental. Jay will be re-
doing the building front and parking lot. He is interested in eliminating poles and attaching
them to the new building front. Discussion followed. Rachel will send a letter requesting new
contract negotiations for the lot since previous contract was specific to Ed. KPC will need to
address lot maintenance, snow plowing, striping and marking handicapped spaces for the lot
in new contract negotiation.
Main St. Striping/Line Spacing — Mark called Jim Hansz a few days ago. Hasn't heard back yet.
Eagles Lot — Handicapped Ramps done as per customer request last November — Rachel will
send letter to customer Shelly Laing regarding this improvement.
Black Magic- Spring Sweeping, Striping & Painting - have been contacted and new inventory of
spaces has been faxed to them. Tyler said he would call next week and gives me the date they
will start. They will begin with the Eagles Lot first.
4 Seasons Lot Maintenance —were contacted last week by e-mail with a letter and the lot
requirements. No word yet. Rachel will contact them again the beginning of next week.
Work Orders — these were turned in last week.
30 min sign — 1st Ave W & 4th St W — Needs replaced
Kalispell Grand Barber shop 30 min sign - Needs replaced
Colter Coffee sign for Entrance permit parking only — New short size
Western Outdoor - Handicapped space to be re -painted
**waiting on Mark regarding moving signs up one space
Customer Suggestion — Oversized vehicles taking up two or more spaces. CS alley paving &
striping in permit spaces in the alley. This would cost KPC an incredible amount of money.
Mark suggested sweeping down to the hard pack ground and striping it with the striping
machine. We will try this and see if it defines the spaces and discourages those taking up so
many spaces for one vehicle for awhile.
Glacier Bank Street Spaces — Any update on the spaces under the new walkway? We will not
be putting up any 2 hour limit signs. They are putting in the new streetscape.
Bonding for Jack & Rachel — QUOTE: Farmers A_gfpcy Bonding - $100 per year for $5,000 for 5
employees or less, $115 per year for $10,000 coverage. Is this worth bonding just so Jack and
Rachel can eliminate both of them having to be at the meters every time we have a coin jam?
KPC will change the process so that we do not have to have two people open the meters for a
coin jam or battery change etc. but it will need to be recorded and logged each time it is
opened by a single individual. The ticket machine procedure of having 2 individuals present
when opening the large ticket machines (VB or EL) will remain the same.
7. New Business:
Ticket Order — Change tickets to reflect upside down tickets as a violation listed on the ticket.
Rachel will talk to Judge Ulbricht and see what she would be comfortable with as far as
wording. Also Jack suggested changing the price of ticket for No Permit for this area
consecutive to the cost of the lot. Discussion followed. KPC will be leaving the price of a ticket
in violation for No Permit for this Area at $10.00
Final Notices — Process & Printing — Customers keep overpaying due to the wording of the final
notice cards. We are spending time and money correcting these. Notice cards are not clear.
KPC will change this to say ""your outstanding fine..." and we will change the address to reflect
the physical office address not the PO Box address on the next re -order of final notice cards
from Trippetts. We will also change total due to pay this amount.
Employee Contracts/Raises — Closed Personnel meeting to be held after the KPC Board
meeting next month. Rachel will put notification at the bottom of the agenda to be posted as
usual.
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Rachel's Vacation — Request for Vacation from June 30 — July 9t". Discussion Followed. No
objections. Rachel will let the board know the dates for certain when travel plans are
confirmed.
8. Adiournment•
Adjourned at: 9:a.m., Motion to Adjourn made by: Mark Pirrie, Second by Richard Nelson.
The mission of the Kalispell Parking Commission is to effectively manage the parking inventory in order to adequately
meet the needs of downtown's customers, employees, visitors, and residents.
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