8. Resolution 5191 - Construction Agreement - Montana Department of Transportation•
City of Kali*
Public
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Past Office fax 1997, Kalispell, Montana 59903 - 1 997 Telephone 40675 8-7720 fax 40675
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Construction Agreement for Reserve Loop -- Federal Aid Project No. MT 15(71)
MEETING DATE: April 2, 2007
BACKGROUND: The construction of the Kalispell Bypass includes the development of a new roadway
called Reserve Loop. This road is to be built by MDT with the anticipated bid letting this month. Prior to
the bid letting the City and MDT must enter into an agreement for construction that outlines roles and
responsibilities during and after construction. A fresh agreement has been drafted for this project that is
similar to those of the recent past. The City Attorney and Public Works Department have reviewed the
agreement and see no problems. The primary difference is in paragraph H (1)0) which deals with the
extension of utilities at the intersection of Reserve Loop and Stillwater Road. The City has requested that
these extensions be included as part of the project so that future extensions of the utilities can be done
without the need to disturb or reconstruct the new intersection. The cost of the extensions will be paid by
the City, and are estimated to be $8,300 for water and $17,540 for sewer; total estimated cost is $25,840.
The City Attorney has prepared Resolution 5191 authorizing this Construction Agreement.
RECOMMENDATION: Approve MDT 1 City Construction Agreement for Federal Aid Project
No. MT 15(71), Reserve Loop.
ACTION REQUESTED: AT CITE COUNCIL MEETING OFAPRIL 2 -- MOTION TG A-PP'RGVE
RESOL UTION 5191 A UTHORI ZING THE CONSTR UCTION A GREE.MENT FOR FEDERAL AID
PROJECT NO. MT I S(71) RESER VE LOOP.
FISCAL EFFECTS: Approximately $25,840, shared between the Water and Sewer Funds.
ALTERNATIVES: As suggested by the City Council
Respectfully submi
... ........ ..
. HAnsz, P.E. James H. Patrick
Director of Public Works / C' E gineer City Manager
Attachment: MDT/City Construction Agreement
April 2, 2007 MDT -City Reserve Loop Construction Agreement .doc
RESOLUTION No, 5191
A RESOLUTION AUTHORIZING THE MAYOR OF KALISPELL TO EXECUTE THE
CONSTRUCTION AGREEMENT OF FEDERAL AID PROJECT NO, MT 15(71) WITH
THE STATE OF MONTANA, ACTING BY AND THROUGH THE DEPARTMENT OF
TRANSPORTATION.
WHEREAS, the State of Montana proposes to construct and/or reconstruct a certain highway in
and through the City, the construction being known as Federal Aid Project No.
MT 15(71); and
WHEREAS, the construction will be over and upon Reserve Loop and West Reserve Drive;
and
WHEREAS, the State of Montana desires to receive Federal funds for said construction; and
WHEREAS, the Federal Highway Administration of the U.S. Department of Transportation
will not participate in the construction until and unless the City agrees to certain
conditions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION I. It is hereby resolved by the City Council of the City of Kalispell
that the Construction Agreement of Federal Aid Project No. MT
15(71) with the State of Montana, acting by and through the
Department of Transportation, is adopted by this Council; and the
Mayor of Kalispell is hereby empowered and authorized to execute
said Agreement.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL THIS
2ND DAY OF APRIL, 2007.
Pamela B. Kennedy
Mayor
ATTEST:
Theresa White
City Clerk
2038001 Kalispell CITY
CONSTRUCTION AGREEMENT
STATE -MAINTAINED ROUTE
THIS AGREEMENT is made and entered into by and between the State of Montana, acting by
and through its Department of Transportation, hereinafter called the State, and the City of
Kalispell, a Montana municipal corporation, hereinafter called the city.
WITNESSETH THAT:
I. WHEREAS, the State proposes to construct and/or reconstruct a certain highway in and
through the City, the construction being known as Federal Aid Project No. MT 18(71), and
WHEREAS, the construction will be over and upon Reserve Loop and West Reserve
Drive, and
WHEREAS, the State desires to receive Federal funds to construct the highway, and
WHEREAS, the Federal Highway Administration (FHWA) of the U. S. Department of
Transportation will not participate in the construction until and unless the City agrees to certain
conditions, hereinafter set forth, and
WHEREAS, this document must be duly executed and on record with the State and
FHWA before the work contemplated can be awarded to contract, and
WHEREAS, the city, hereby concurs in the designation of the highway which was
designated under Section 80--2-1101 MCA, and
WHEREAS, the City desires to have the construction done, the city deeming it to be a
valuable and beneficial consideration,
11. NOW, THEREFORE, for and in consideration of the premises and of the agreement
herein contained, the parties agree as follows:
(1) The City agrees to conform in all manner and respects to Chapter 8 of Title 61,
MCA, and will not take any action, by enacting an ordinance or otherwise, in contradiction of the
traffic laws in chapter 8 of Title 61, MCA, with specific reference, but not limited to, the following
matters:
(a) Installing any signs, signals, or markings not in conformance with the
Standards approved by the FHWA pursuant to 23 USC 109(d).
(b) Establishing a speed limit less than twenty-five (25) miles per hour in any
urban district, as defined in Section 61-8-303 and 61-8-310, MCA, on the highway.
(c) Establishing a speed limit of less than thirty-five (35) miles per hour
outside an urban district as defined in Section 61-8-303 and 61-8-310, MCA, on the highway.
The City will modify or alter such established speed limits on the highway after a traffic and
engineering investigation is made at the request of the State.
April 2, 2007 MDT -City Reserve Loop Construction Agreement .doe
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Rev. 1 /03/07
(d) Erecting any markings, sign, signal or traffic control device that will give
preference to local routes which intersect with the highway and no sign, signal or traffic control
device will be erected or constructed, nor shall the establishment or modification of any speed
zone, parking regulation or traffic marking which will affect traffic on the highway be made
without express written permission of the State, and then only after proper traffic and
engineering study indicates that such markings, sign, signal or traffic control device is required.
(e) Erecting any lighting on the highway without express written permission of
the State, and then only after proper traffic and engineering study indicates that such lighting
devices are required. The plans for such lighting installation shall be approved by the State
before erection.
(f) Not requiring the stopping of all traffic at all intersecting streets, alleys and
driveways before entering the highway. Where the City considers that such traffic control
creates a hazardous situation, it will request a traffic and engineering study by the State. The
State, after the study, may authorize express written modifications in the traffic control devices
as may be in the public interest from a safety and convenience standpoint.
(g) Prohibiting parallel parking on the highway; and
(h) Allowing stopping, standing or parking of a vehicle in a place prohibited
by §61-8-354, MCA.
(i) The City shall maintain or cause to be maintained the lighting constructed
with this project. Maintenance includes all costs of operation and maintenance. If and when the
cost of energy or maintenance is raised by the utility company, the City shall pay the additional
cost increase.
0) The City has requested extension of the water main and sanitary sewer
under the new intersection at West Reserve Drive and Stillwater Road.
The City agrees to fund the extension of water mains, sanitary sewer lines and a manhole at
100% including incidentals and indirect costs.
The City has reviewed and approved these utility improvements shown on the plans.
(2) The State, after a traffic and engineering investigation of any speed zone, parking regulation or
traffic control device, may require the City to modify or remove such existing speed zone, parking
regulation or traffic control device upon the highway.
(3) In addition to the specific signs, signals and traffic control devices which may be
shown on the plans, further restrictions as to parking, stopping and speed limits are set forth in
the attached drawing labeled "Exhibit A," said exhibit being part of this agreement.
(4) The State will retain the authority and responsibility for issuing approach and
encroachment permits onto, upon or over right-of-way of the highway by anyone.
(5) Should the City incorporate beyond the present city limits, and such newly
annexed area include portions of this Federal Aid Project not now within the city limits, then this
agreement, by reference herein, will also apply to the newly annexed area.
(6) The City has reviewed and approved the plans.
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(7) The City will continue to enforce the ordinances, laws and/or regulations
necessary and essential for the operation of the improvements as planned.
(8) All signs required to enforce City ordinances shall be maintained by the City.
(9) The City shall maintain or cause to be maintained the sidewalks and medians
constructed with the project.
(10) The City will continue adequate engineering capabilities to ensure that a
continuing traffic engineering function is carried out on said project.
(11) The State agrees to maintain or cause to be maintained the SWPPP and NOI
administered by the Montana Department of Environmental Quality (DEQ). The State will
maintain necessary permits up until the DEQ signs or accepts the NOT.
III. During the performance of this Agreement, the City, for itself, its assignees and
successors in interest, agrees as follows:
A) COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 FOR
FEDERAL -AID CONTRACTS
(1) Compliance with Regulations: The city shall comply with all Regulations
relative to nondiscrimination in Federally -assisted programs of the Department of
Transportation, 49 Code of Federal Regulations, Part 21, as they may be amended (hereafter
referred to as the Regulations), which are incorporated by reference and made a part of this
Agreement, even if only state funding is here involved.
(2) Nondiscrimination: The City, with regard to the work performed by it
during the Agreement, shall not discriminate on the grounds of sex, race, color, or national
origin in the selection and retention of subcontractors, including procurement of materials and
leases of equipment. The City shall not participate either directly or indirectly in the
discrimination prohibited by 49 CFR 21.5.
(3) Solicitations for Subcontracts Including Procurements of Materials and
Equipment: In all solicitations, whether by competitive bidding or negotiation by the City for
work to be performed under a subcontract, including procurements of materials or leases of
equipment, any potential subcontractor or supplier shall be notified by the city of the City's
obligations under this Agreement and the Regulations relative to nondiscrimination.
(4) Information and Reports: city will provide all reports and information
required by the Regulations, or directives issued pursuant thereto, and permit access to its
books, records, accounts, other sources of information and its facilities as may be determined
by Department or the Federal Highway Administration (FHWA) to be pertinent to ascertain
compliance with Regulations or directives. Where any information required of the City is in the
exclusive possession of another who fails or refuses to furnish this information, the city shall so
certify to the Department or the FHWA as requested, setting forth what efforts it has made to
obtain the information.
(5) Sanctions for Noncompliance: In the event of the City's noncompliance
with the nondiscrimination provisions of this Agreement, Department may impose sanctions as it
or the FHWA determines appropriate, including, but not limited to,
April 2, 2007 MDT -City Reserve Loop Construction Agreement .doc
Q:CPSTD:120.DOC
Rev. 1 /03/07
(a) withholding payments to the City under the Agreement until the
City complies, and/or
(b) cancellation, termination or suspension of the Agreement, in
whole or in part.
(6) Incorporation „of Provisions: City will include the provisions of paragraphs
(1) through (6) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Regulations or directives issued pursuant thereto. city will
take such action with respect to any subcontract or procurement as the Department or the
FHWA may direct to enforce such provisions including sanctions for noncompliance: provided,
however, that in the event city is sued or is threatened with litigation by a subcontractor or
supplier as a result of such direction, the city may request the Department to enter into the
litigation to protect the interests of the state, and, in addition, the City or the State may request
the United States to enter into such litigation to protect the interests of the United States.
B) COMPLIANCE WITH THE MONTANA GOVERNMENTAL CODE OF FAIR
PRACTICES, §49-3-207, MCA
In accordance with Section 49-3-297, MCA, City agrees that for this Agreement all hiring will be
made on the basis of merit and qualifications and that there will be no discrimination on the
basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental
disability, or national origin by the persons performing the Agreement.
C) COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA)
(1) City will comply with all regulations relative to implementation of the
AMERICANS WITH DISABILITIES ACT.
(2) City will incorporate or communicate the intent of the following statement
in all publications, announcements, video recordings, course offerings or other program outputs:
"City will provide reasonable accommodations for any known disability that may interfere with a
person in participating in any service, program or activity offered by the city. In the case of
documents, recordings or verbal presentations, alternative accessible formats will be provided.
For further information call the city."
(3) All video recordings produced and created under contract and/or
agreement will be closed -captioned.
D) COMPLIANCE WITH PARTICIPATION BY DISADVANTAGED BUSINESS
ENTERPRISES IN DEPARTMENT OF TRANSPORTATION FINANCIAL ASSISTANCE
PROGRAMS, 49 CFR PART 26
Each Agreement the Department signs with a City (and each subcontract the prime contractor
signs with a subcontractor) must include the following assurance:
`The City, subrecipient or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The city shall carry out
applicable requirements of 49 CFR Part 20 in the award and administration of DOT -
assisted contracts. Failure by the city to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other
remedy as the recipient deems appropriate.
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IN WITNESS WHEREOF, the Director of Transportation's authorized representative has signed
on behalf of the State of Montana, and the Mayor of the city of Kalispell, on behalf of the City,
has signed and affixed hereto the seal of the city.
STATE OF MONTANA, DEPARTMENT OF TRANSPORTATION
Jim Lynch, Director of Transportation
By
Administrator - Engineering Division
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Approved for Legal content
ATTEST. -
City clerk
March , 2007
CITY OF KALISPELL
ZOO
Mayor
I, , clerk of the city of Kalispell hereby certify that the
above agreement was regularly adopted by the city council at a meeting held on the day
of , 2007; and that the Council authorized the Mayor to sign this
agreement on behalf of the Council.
(Signature)
April 2, 2007 MDT -City Reserve Loop Construetion Agreement Am