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Department Activity ReportsCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758 -7758 REPORT TO. James Patrick, City Manager SUBJECT: Monthly Activity Report for February 2007 FROM: James C. Hansz, P.E., Public Works Director/City FA DATE: March 12, 2007 Highlights of monthly activity for the operating divisions of the Public Department for the month of February 2007 are as follows: ENGINEERING DIVISION En in eerin & Desi n • Attended discussion of on -site wastewater treatment alternatives. • Attended a project and resource management course on Earned Value Management. • Advertised the Grandview Lift Station Force Main Project and held a pre -bid meeting. Bids to be opened on March 8th. • Met with the State Project Coordinator and the local committee members for the Safe Routes to School Program. The Montana Department of Transportation is funding two pilot studies for the Safe Routes to School Program at Edgerton Elementary and Russell Elementary. * Attended site review meetings held on Thursday. • Met with property owners regarding potential for sewer service for parcels along willow Olen Drive. • Supported MDOJ effort to gather information on City water facilities for their database of critical in -site facilities. • Conducted technical review meetings with engineers for Starling project on Section 35. • Met with engineers and developer for 85 acres parcel within Section 36. • Conducted technical review meetings for Facility Plan Update. • Met with engineers and developer regarding status of utility extensions to serve old School Station. • Met with engineers regarding bypass design and Reserve Loop project. • Conducted a traffic access demonstration for proposed intersection design within Starling project. Demonstration showed that emergency equipment will have proper access to the area. • Met with Starling project engineers to review requirements for traffic impact analysis. Projeet Man ahem en t • Prepared new road maintenance map for the Street Division. • Reviewed and approved street light layout for the Diamond Ridge and Meadows developments. • Processed $3187 CenturyTel Contract Service Rebate for SID 343. • Prepared historical report and legal descriptions of alleys and roadways to be abandoned at the Flathead High School campus. • Continued to evaluate runoff patterns and preliminary design for the NW Storm Drain Prof ect. • Processed cost rebate application for contaminated soil removal at the Montana Motor Sport parking lot. • Continued assignment of addresses and street names. Construction Manazement • Documented and monitored progress on outstanding SIAs. ■ Attended Flathead Valley Utility Coordinating Council monthly meeting. ■ Attended pre -bid meeting for pipe bursting contract. • Attended intersection demonstration for proposed development organized by the developer. • Met with local engineering firm to discuss summer projects and their submittals. • Continued compiling data for year end "Project Completion Checklist" Report due in July. Sg urveym ■ Assisted Planning Department with separating AutoCAD mapping layers for creation of ArcView drawings. • Responded to mapping requests from engineers and surveyors. • Continue to update City utility map drawings. ■ Assisted the Police Department with Flathead County GIS books/maps and GIS map guide help. • Plotted large maps for various City departments. • Established height Modernization information page on the Public Works website. • Participated in Height Modernization teleconference with State committee. WA T R .1RE,S'O UR CE DIVISION Wastewater Treatment • 135 Work orders were completed during the month of February. 413 Lab tests were performed during the month of February. • 174.5 8 Tons of Biosolids were transported: 1. 13.58 tons to Glacier Gold 2. 42 tons to Flathead County Landfill Wastewater Treatment continued.. • Permit Report for January 2007: There were no permit violations. The total monthly flow was 83.1 million gallons, with an average daily flow of 2.681million gallons (design flow is 3.1. mgd); the peak flow was 3.1 million gallons on January 3rd. • weekly safety meetings were held. Storm Water • Stormwater drainage design, review, field visit, and comments for: 1. Willow Creek: Completed drainage review. 2. The Mosquito Lift Station: meeting with Brett regarding scope of project and field survey. 3. Eastside Brick: Reviewed with the engineers the drainage calculation requirements. 4. Starling Meadows Subdivision: Meeting with engineers and planners. 5. Silver Brook Subdivision: Spoke with engineer and reviewed storage calculation and ideas. 6. Storm. Facility Plan: Reviewed rainfall data. 7. Spring Creek Subdivision: Field visits and discussions with engineer on how to improve detention pond layout. • CIP projects: 1. NW drainage: worked on calculation for runoff, and CAD drawing. • Phase II-MS4 1. Baseline survey sent out in February. 2. Stormwater ordinance: Public hearing --- sent letter for public to review amendments. 3. Developing BMP field check list for land disturbance in City Less Than One Acre. Contacted vendor to supply public with BMPs. 4. Developed Power Point Presentation on Water Quality for Stormwater for presentation to 8th grade classes. 5. work on General Public Education on Stormwater to go out in water bill in May. G. worked on Home Builder Pollution Prevention handouts. • SDC calculation 1. City Hall Remodel 2. Town Pump Addition 3. NW health Care RV Addition 4. 3 8 1" Avenue East • Site Review weekly meeting. Water Production • Produced 67 M gallons of water: 15 M gallons upper zone and 52 M gallons lower zone. • Injected 240 gallons of sodium hypochlorite, 12% solution to maintain an average chlorine residual of 0.38 PPM throughout the system. Water Production continued... • Continued daily monitoring of all pump stations and routine maintenance on all pumps, motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water sampling, and record keeping. ■ Attended Spring Conference Public Water Supply MRWA • Worked with engineers on the Old School Station Well, Westview Well, and the West Valley Water Storage Facility. • Repaired ventilation fan at the Grandview Well. • Presented Budget to Public Works staff. • Worked on preparation for LT 2. Testing, new groundwater rule, and new disinfection byproduct rule. • Held weekly safety meetings. MAINTENANCE & CONS I R UCTION DIVISION Street Main ten an ce & Repair 11�1111� Ilrll ■IIIIIIIIIIYIIr II • Continue general operations and maintenance of City streets and alleys. i Winter operations continue: i . Patching potholes and plowing alleys. • Cross training with the Solid Waste Division. • Attended leadership classes and workshops. • Equipment repair: 1.. Finished mounting Patch King on #3 07 2. Took truck to Pierce Manufacturing for sander mount ■ Assisted the Water Maintenance Division and Sewer Division. ■ Took equipment to FVCC for intersection demonstration. ■ Held weekly safety meetings. Water 1 tilain ten an ce & Repair ■�IIWIIIW /I�nllrr■ • Repaired fire hydrants at New Fire Station and at are Avenue East and 11 th Street East. ■ Ran a new 3I4" water service line from water main to curb stop at 113 5 6th Avenue East. • Worked on meter replacement program. • Attended Foremen's meeting. ■ Assisted the Street Division with snow removal. • Attended Leadership classes and workshops. • Held weekly safety meetings. S;ewerlStorm Systeml, Maintenance * Continued video and jet cleaning of sewer lines - Monday through Thursday. ■ Performed weekly maintenance of twenty -sip lift stations each Friday. ■ Held weekly safety meetings. Solid Waste Collection ■ Delivered 10 containers to new customers: 1--90 gallon, 2-100 gallon, 4 - 300 gallon, 3 - 400 gallon, 0- 2 Yard Steel Dumpster. ■ Repaired 7 containers: 2 — 90 gallon., 0- 100 gallon, 2 — 300 gallon, 3— 400 gallon and responded to 4 violations. ■ Continued weekly garbage service and alley cleanup. • Continued pruning in City alleys. ■ Continue training operator from Street Division on the side -arm truck. ■ Held weekly safety meetings. Traffic Sins &Signals ■ Continued regular maintenance of signals, signs, luminaires, barricades, sight obstructions, Airport lighting, alley Lighting. ■ Fabricated and installed more street name signs for replacements at Buffalo Hills and Grandview Drive areas. • Completed measurements for new street name signs on the traffic signal at Costco. • Signed and barricaded for the Police Department, 200 block on 10"' Avenue west. • Changed #72 HP S burn out in the downtown area. • Creating map of luminaires on North Meridian Road and Sunnyview Lane. • Changed out numerous faded "Stop" and "Do Not Enter" signs on the west side of Kalispell. • Continue to replace old street name signs with new 6" lettersl9" blanks in the outlying areas. • Fabricated four "Danger Thin Ice" signs for the Parks Department to install in Woodland Park by the ice rink. • Replaced various signs that were destroyed by hit and run accidents. • Repaired several loose poles in the downtown area. ■ Made maps and numbered poles on North Meridian Road and Sunnyview Lane. • Replaced one lighted bollard on 1't Avenue west and 2nd Street west. • weekly safety meetings held. Equipment Maintenance 49 Repair orders were completed during the month of February: ■ Police - 12 R Streets — 11 0 Fire — 4 ■ Garbage - 2 a Others - 20 N Total — 49 • Continued regular maintenance of City vehicles and machinery. ■ Repaired shorted wiring in wiper system and repaired yellow beacon on the Parks' mower. • Repaired bent and rusted wheel on the Parks mower. ■ Tuned engine on the Parks' pickup. E u *meet Main ten an ce con tin u ed .. . ���nlln lm*I.PI.I1.91n1 Y1■YY�IIY�YY� IYYII III1111IIIIIIIII II IIIYII II IIIIIYYr • Drilled and tapped broken intake manifold coupling and installed new heater to intake coupling on the Sewer truck. ■ Replaced broken hydraulic tube and repaired torn seat on the garbage truck. • Replaced two leaking hydraulic hoses on the street sweeper. • Repaired tail light wiring, replaced signal flasher, and replaced marker light on the street tandem. ■ Replaced water pump and intake manifold by --pass hose on the Shop pickup. * Adjusted and repaired spotlight on police car. • Replaced tires on Parks' chipper. ■ Repaired over heating coolant system on the tandem. • Repaired electric ball valve wiring on the ice melt truck. • Replaced broken ice bit on the snow blower. ■ Repaired wiring on radar gun. ■ Replaced gate cylinder on the street grader. • Repaired wiring at printed circuit board on the ice melt truck. • Repaired air leak at parking brake on the street grader. • Repaired leaking hydraulic spool valve on the newest street grader. • Replaced starter pull rope on the street vibrator. ■ Repaired engine damage on the Fire Department's vehicle. Replaced bent valve and push rod and replaced all hydraulic lifters. • Installed relay and wiring system into fire truck. Reinstalled back board brackets in passenger's compartment. • Held weekly safety meetings. BUDGET RESOURCE DIVISION Capital Praara►ms llnryl IYIIIIIIIIYI ■ Began developing the FY 07-08 Public Works budget. • Met with Public Works' Foremen and reviewed FY 07-08 budget requests. ■ Met with staff and reviewed status of assigned FY 06-07 capital infrastructure projects. • Prepared cost reports and determined the Central Garage transfers for FY 07-08. ■ Met with Impact Fee Advisory Committee (IFAQ. The committee voted to recommend the Transportation Impact Fees. • Published a Findings of No Significant Impact (FONSI) for the Water Tank, Pipeline, and West View Well House Project. • Provided additional information to DEQ for the State Revolving Fund Loan application on the Water Tank and Well House Project. Assessment Systems • ordered three new map frames for the Water Department, City Manager, and Council Chambers. • Prepared numerous maps for the Public Works foremen, project manager, and Public Works Director. • Prepared new Ward Map for the City Clerk. ■ Continue to update City Special Assessments. • Fielded tax payer questions. • Prepared, with the help of the County GIS, a list of assessor numbers in the City without specials. • Began review of missing assessor numbers. • Assisted the Public Works Project Manager with field survey of new street lights. Utility Rate Administration • Tagged 64 delinquent accounts on the West Side of Kalispell. • Meter maintenance and change out on going. • Repaired and/or replaced 159 meters. • 56 Final readings were completed. • 19 Water meters were distributed for new water accounts. ■ Continue to work with the water meter maintenance division to resolve issues of unauthorized water connections, unmetered water usage, and no water meter access. ADMINIS TRA TION • Created a Water/Sewer Utility Goodwill Policy brochure for the Come-nittee to review. • Complied data worksheet for Public Works Department, Strom Water Engineer Rain Gauge Data 2003-2006. • Attended class on Behavioral Interviewing at FVCC on February 22nd. • Began tallying the Public Survey Questions on Stormwater received back from residents. • Attended Human resource Bootcamp on February 28th — topic was Employment Relationship. • Worked with Water Maintenance Personnel to resolve leaks in private service lines in various locations in Kalispell. • Continue reorganizing and disposing Public Works Departmental box files according to the Municipal Records Schedule. • Assisted contractors regarding information on new water and sewer services for various developments and properties. • Compiled data for monthly activity report. merzenc-y Call -outs There were 29 emergency call -outs for the month of February: Water Division — 5 Sewer Division — 8 TSS Division — 2 Street Division - 13 WWTP - 1 Total — 29 Safety Programs Continue coordinating Safety Programs between the Public works Division and Human Resources. Public Communications Public Service Announcements made regarding garbage collection change due to the Presidents' Day Holiday on February 19th 4E.BRUARY MOT-. 11 4�10]'V Deo(t:::� Buffil �::.Noff.. ilipu: Lower. Zone Boosters Uoo�r Zone. ::Tp til Prod dWi. 572,000 420,000 752,000 486,000 2,223,000 607,100 7,000 614,100 2;837,100 330,000 270,000 483,000 405,000 1,482,000 567,400 6,000 573,400 2,055,400 480,000 455,000 548,000 1,482,000 367,000 1,000 368,000 1,850,000 785,000 669,000 1,070,000 2,423,000 686,300 1,000 687,300 3,110,300 497,000 367,000 657,000 1,520,000 586,700 1,000 587,700 2,107,700 581,000 446,000 802,000 557,000 2,377,000 557,200 9,000 566,200 2,943,200 348,000 240,000 439,000 340,000 1,364,000 591,100 3,000 594,100 1,958,100 8 768,000 586,000 994,000 100,000 2,446,000 669,400 2,000 671,400 3,117,400 321,000 236,000 424,000 336,000 1,314,000 556,000 3,000 559,000 1,873,000 10.: 380,000 437,000 815,000 1,630,000 482,700 2,000 484,700 2,114,700 540,000 397,000 700,000 1,632,000 529,100 5,000 534,100 2,166,100 721,000 547,000 981,000 2143,000 615,900 w 6,000 621,900 2.864,900 13.: 340,000 235,000 398,000 371,000 1,342,000 535,500 2,000 537,500 1,879,500 537,000 395,000 707,000 513,000 2,151,000 667,100 1,000 668,100 2,819,100 494,000 365,000 654,000 33,000 1,541,000 453,900 5,000 458,900 1,999,900 16. 465,000 376,000 757,000 1,594,000 63,300 4,000 67,300 1,661,300 792,000 549,000 892,000 2,233,000 559,400 559,400 2,792,400 IS 501,000 369,000 667,000 1,535,000 533,000 2,000 535,000 2,070,000 19: 501,000 368,000 661,000 1,530,000 557,300 557,300 2,087,300 523,000 385,000 688,000 506,000 2,097,000 592,600 5,000 597,600 2,694,600 21 565,000 409,000 809,000 196,000 1.973,000 550,700 6,000 556,700 2,529,700 22 499,000 368,000 571,000 571,000 2,008,000 592,800 1,000 593,800 2,601,800 569,000 418,000 894,000 220,000 2,100,O00 570,400 1,000 571,400 2,671,400 �.2.4:::.: 572,000 377,000 661,000 1,607,000 343,200 3,000 346,20O 1,953,200 533,000 393,000 702,000 1,625,000 503,700 3,000 506,700 2,131,700 562,000 780,000 1,026,000 123,000 2,483,000 595,800 8,000 603,800 3,086,800 .27. 317,000 245,000 421,000 382,000 1,361,000 612,000 4,000 616,GO0 1,977,000 542,000 467,000 736,000 1,096,000 2,839,000 479,400 2,000 481,400 3,320,400 :31: Total: 31,1.20,000 23,930,0()0 42,131,00O 1.1,996,OM 1.08,�M8,0CAD 32,489,100 - 1.60,000 32,718,10C) 141,6"00. Total gallons pumped each month Gallons pumped from each well each month s 4 z S f 70,000,000 r 60, 00),CkOXO ni Al y yy Vyt ® C TL 0 0 4� F -i0,000� 0 ® �f 8 11 "fir ` g f ■ Buffalo.lX } e 2Depot L} 3.00.t a 0 -)LrllkyPV :.�rx ,t�nr:k Noffsinger u ff. ilo ilepo t ,. TwI Feb h far Armory Apr ' Jun Jul Dec Jail Feb Mar Apr 11 fat Tun Jul Ault Sep C-)d Nov Uec;