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Department Activity ReportsTHE CITY OF KALISPELL, MONTANA FINANCE DEPARTMENT REPORT October 31, 2006 CASH RECONCILEMENT AT THE CLOSE OF BUSINESS CASH ON HAND & DEMAND DEPOSITS: GLACIER BANK/STIP-CASH IN TRANSIT` GLACIER. BANK CHECKING & REPO A/C GLACIER BANK -POOL ACCOUNT STIP PROGRAM MULTI -BANK. SECURITIES, INCIREFCO MULTI -BANK SECURTMS INC./SMITH BARNEY BIDDER'S BONDS SUB -TOTAL DEMAND DEPOSITS: INVESTMENTS: GLACIER BANK: COURTYARD RESERVE ACCOUNT COURTYARD RESERVE ACCOUNT/EQUITY COURTYARD RESERVE ACCOUNT/EQUITY RURAL DEVELOPMENT GRANT ACCOUNT STIP PROGRAM (UDAG) OTHER INVESTMENTS: REVOLVING FUND: 1998 S & C BONDS REVOLVING FUND: 1999 S & C BONDS REVOLVING FUND: 2000 S & C BONDS REVOLVING FUND: 2002 S & C BOLDS REVOLVING FUND: 2003 S & C BONDS REVOLVING FUND: 2004 S & C BONDS REVOLVING FUND: 2005 S & C BONDS TOTAL S & C's: TOTAL LONG TERM INVESTMENTS: PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully Submitted, gwow J. gmw Debra J. Deist City Treasurer Renter Dep. DATE: October 31, 2006 $ 224,336.17 $ - $ 20,725,091.73 $ 5,988,441.11 $ 40,400.00 $ 230,175.95 $ 27,208,444.96 $ 40,887.23 $ (3,895.00) $ 3,590.00 $ 91,058.67 $ 689,165.54 $ 210.86 $ 442.24 $ 868.32 $ 8,352.27 $ 10,318.82 $ 27,731.13 $ 22,850.13 $ 70,773.77 $ 891,580.21 $ 1,830.00 $ 28, 10 1,855.17 City of K Post office Box 1997 - Kalispell, Montana 59903-- l 997 w Telephone (406)758-7700 Fax (406)758-7758 REPORT TO: James Patrick, City Manager SUBJECT: Monthly Activity Report for FROM: James Hansz, Public Works DATE: October 13, 2006 Highlights of monthly activity for the operati Department for the month of September 2006 are as follows: ENGINEERING DIVISION E'ngineerma & Desien • Fielded 130+ phone calls related to utility services, sub -divisions, and engineering. • Attended six office conferences regarding various development projects. • Attended site review meetings held on Thursday. ■ Continued development of Kalispell Area Transportation Plan Update, 2006 project; held initial public meeting at Central School Museum and provided updated information to Kalispell TAC. • Continued development of the Kalispell Facility Plan Update, 2006 project; reviewed Basis of Plan criteria and initial drafts of chapter 1, 2, and 4. ■ Met with County Road Superintendent to review issues related to county -maintained roads in and adjacent to City areas of rapid development. • Met with representatives of Evergreen Water/Sewer District to review issues related to providing sewer services outside their district boundary. • Participated in conference call with developer and architect of Hilton Garden Inn to resolve issues related to utility SDC fees for the project. • Wastewater Treatment Plant PLC Replacement Project is currently bidding. Pre -bid to be held on November 1 st and bid opening on November 81h. • Reviewing potential lower cost option for replacing 1 8" water main connecting reservoirs #1 and #2. uryeVin,Q • Continued coordination of the 2006 Aerial Survey and Base Mapping update project with contractor, Horizon; tools delivery of initial base mapping and ortho-photos in the local Kalispell coordinate system. Additional deliverables of data in State Plane system is scheduled for October. • Began receiving orthophoto information for the 2006 mapping project. — integrated into AutoCAD and forwarded to utilities planning engineers. • Responded to miscellaneous survey requests. • Continued updating utility base maps to reflect additions to City systems. WATER RESO U.IR CE DIVISION Wastewater Treatm en t * 200 Work orders were completed during the month of September. * 408 Lab tests were performed during the month of September. • 3 3 8.1 Tons of Biosolids were transported: 1, 295.8 tons to Glacier Gold Z. 42.3 tons to Flathead County Landfill * Permit Report for August 2006: There were no permit violations. The total monthly flow was 88.5 million gallons, with an average daily flow of 2.854 million gallons (design flow is 3.1 mgd); the peak flow was 3.1 million gallons on August 1 ". • Weekly safety meetings were held. • one year inspection of secondary clarifier center drive unit replacements completed; no problems found. • 30,000 gallons of biosolids were removed from the east secondary digester and tilled into the 40 acres on Cemetery Road. Storm Water • Furniture Galleries: Reviewed new detention area. • 125 Financial Drive: Reviewed drainage, phone comments to engineer and builder. * Revised Fairway Blvd: Finished Design. ■ Stormwater drainage design, review, field visit and comments for: Conrad Mansion - Survey with Fred and drafted plans; Hilton Garden Inn -Reviewed drainage, talked to engineer about comments; 125 Financial Drive- Reviewed revised drainage and OK'd design; VFW- Field visit with contractors, reviewed location of storm line and gave copy of standard for tapping storm main. ■ Lawrence Park: Field visit and survey at Park to determine floor plain elevation; Meeting with Friends of Lawrence Parr to discuss pipe extension in park -Resolved to remove pipe to original location and provide mitigation of disturbed area- mitigation involves regarding bank slope, planting and erosion control until disturbed area stabilized. Letter to Tom Jentz outlining the above. • Parking lot at Target development: Field meeting with landscapers. • Ninth Alley West: Survey with Fred. • Ramsgate and Sherry Lane: Survey with Fred, started design. • Hilton Garden Inn: Reviewed revised drainage, sent letter per Frank regarding manhole additi on sll o cations. * Willow Creep: Preliminary drainage comments to Frank. * Main Street south of golf course: Survey with Fred. * 3rd Ave WN just north of Mall: Field meeting with Ned-Jackola Engineering --Preliminary drainage design review. • SDC Calculation: 100,110,120,130,140, 150 Cedar Commons. • Whitefish Stage signs: Meeting with contractors and City Staff in reference to construction schedule; Talked to state about encroachment permit; stared sign and meter locations and sent out U -Dig. • Worked several days at WWTP. Water Production ■ Produced 136 M gallons of water: 45 M gallons upper zone and 91 M gallons lower zone. ■ Injected 558 gallons of sodium hypochlorite, 12% solution to maintain an average chlorine residual of 0.35 PPM throughout the system. ■ Continued daily monitoring of all pump stations and routine maintenance on all pumps, motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water sampling, and record keeping. • Monitored and observed test pumping, developing of Old School well and Westview well. ■ Winterized irrigation systems and building in the preparation for cold weather. ■ Installed pager system for water system, pumps, wells and water storage. • Researched and obtained comparable prices for purchasing safety equipment. ■ Received 1,116 gallons of sodium hypocholrite. ■ Coordinated work at the Armory Well with Hilton construction, new water main and floor main. • On September 6th at 3:00 a.m., the booster pumps failed to run, elevated tank lost water, resulting in low water pressure. ongoing research with the electrical engineers. ■ Held weekly safety meetings. MAINTENANCE & CONSTRUCTION DIVISION Street Main ten an ce & lie air ■ General operations and maintenance of City streets and alleys. • Assisted the Solid Waste Division with alley cleanup. Patched for main breaks at South Main and S "' Avenue West & 5 th Street West. • general patching through out the City. • Assisted the Parks and Water Divisions. • Removed sections of sidewalk from 35 Main Street and the 400 block of 15t Avenue East. • Hauled dirt from the City Airport to the lot behind R.osaurers. • Hauled leaves from the WWTP to Woodland Park. • Held weekly safety meetings. Water 1 Main ten an ce & Re air ■ Repaired main breaks at 1 oth Street and South Main and at 3"d Avenue WN and Idaho. ■ Repaired 1/4" service line at 1235 7th Avenue East. ■ Repaired the fire hydrant at 49 Commons Loop. ■ Repaired the curb stop at 391 6th Avenue EN — Red Eagle Aviation. ■ Replaced fire hydrants at: 6th Avenue WN and West California; 206 Kristen; 8th Avenue East and 1 lth Street East, and at 536 Parkway Drive. ■ Completed 4" and 1 t/2" water taps at the new VFW location. ■ Completed S" water tap for the new Hilton Inn on Hwy 93 South. ■ Raised the fire hydrant at Woodland and 4t" Street East. ■ Repaired valve at 5th Avenue East and 6th Street East. ■ Worked at Lawrence Park to remove the overflow pipe. ■ Held weekly safety meetings. SewerlStorm System Main ten an c„e • Continued video inspection and jet -cleaning of sewer lines -Monday through Thursday. • Performed weekly maintenance of twenty-six lift stations each Friday. • Held weekly safety meetings. Solid Waste Collection ■ Delivered 7 containers to new customers: 0-90 gallon, 6-100 gallon, 1-400 gallon, 0-3 0o gallon. • Repaired 3 containers: 0— 90 gallon, 0- 100 gallon,2— 300 gallon, 1— 400 gallon and responded to 6 violations. • Continued weekly garbage service and alley cleanup. • Continued pruning in City alleys. • Continue putting containers together. • Held weekly safety meetings. Traffic Sins & Egnals ■ Continued regular maintenance of signals, signs, luminaires, barricades, sight obstructions, Airport lighting, alley lighting. • Signed and barricaded for water main break in the 1000 block on South Main. • Painted curbing on several more driveways around Flathead High School. • Checked on several site obstruction complaints. ■ Removed graffiti from numerous signs on the Westside of Kalispell. • Painted yellow curbs on 7th Ave W at 9th St W, Soh St W, 7" St W and 6th St W. • PD having parking problems with high School Students, so painted curbs. ■ Tightened all screw terminals in (3) cabinets on North Meridian Road at Two Mile Drive, Liberty Street and Three mile Dr. • Assisted in turn on for signals on North Meridian at Two Mile Drive, Liberty Street, and Three Mile Dr. All work well. • Tested Opticom at the above intersections. All functioned excellently. • Replaced conflict monitor in the cabinet at Liberty and North Meridian Road. • Continue to work on thermoplastic on cross -walks. • Completed traffic counts at 5th Avenue East and 7th Street East. • Painted four handicapped stalls for the Sports Complex. • Painted stripes on both exits/entrances at Village Greens. • Laid out and painted parking lot at the new Building Department offices located at Fourth St. West and First Avenue West. • Moved "No Trucks" sign on Northern Lights Blvd. -- was in the right-of-way of homeowner. • Replaced "Stop" sign and pole at East Washington and North Main Street — truck ran over it. • Continued weekly safety meetings. Equipment Maintenance 95 Repair orders were completed during the month of September: ■ Police — 20 Streets — 13 Fire — 8 ■ Garbage - 9 Others - 45 Total — 95 • Continued regular maintenance of City vehicles and machinery. • Replaced air brake chamber on the Wastewater Treatment's truck. ■ Replaced the muffler on the Water Division's pressure washer. • Replaced broken hydraulic oil hose on the garbage truck. • Replaced broken wiring for the throttle switch on the rear loader for the Solid Waste Division. • Replaced top beacon control switch, repaired rear engine wiring, and replaced RPM sensor on the street sweeper. • Service call — repaired mower wing switch and replaced battery on the Parks' mower. • Installed trailer wiring and light connector on the Sewer Division's truck. • Repaired broken fuel line on the garbage truck. • Adjusted brakes and repaired leaking front hub cover on the Street Division's Tandem dump truck. ■ Replaced battery and checked charging system on the ambulance. * Replaced alternator in police car. • Replaced rear brakes, drums, and body mounts on Parks' truck. • Replaced engine heater plug on the Water Division's Tandem. + Replaced air control valve kit on the garbage truck. • Replaced ignition coil and module on police chief s car. • Replaced power steering pump on Police Dept's Ford Expedition. • Rewired outrigger switch on Fire Department Ladder Truck. • Removed engine and transmission from wrecked police car. • Replaced hydraulic tube on the Water Division's backhoe. • Repaired Sewer Division's generator for surging. • Replaced transmission air modulator and welded holes in body of garbage truck. • Replaced door latch/cable assembly on the Street Division's loader. • Repaired wiring and replaced siren circuit break on the Fire truck. • Held weekly safety meetings. BUDGET RESO UR CE DI VISION Capital Engrams • Conducted first FY 06107 internal review of FY 06107 capital projects and determined project assignments and desired completion dates. ■ Coordinated with City's WWTP design consultant for preparation of state revolving fund loan application package for WWTP expansion project. Capital Programs continued... ---�IIIIIIIIII���II� ■ Presented Council with IFAC's (Impact Fee Advisory Committee) recommendation for Water, Sewer, and Stormwater Impact Fees. ■ Published Notice of Intent to hold a Public Hearing on Water, Sewer, and Stormwater Impact Fees. • Reviewed Police and Fire Impact Fees with IFAC. • Completed the FY06 Capital Improvement Report for the Finance Department. Assessment Systems • Calculated square footage and applicable assessments on 146 properties. ■ Submitted to the County the assessments for the ' 06 tax year totaling 2.67 million dollars. ■ Prepared eight City maps for the Fire Department and various maps for the Public Works Department. • Conducted field inspection, updated, and corrected assessments for over 200 units in Glacier Village Greens. Utility Rate A dm in istration -�W�IIIIIIII�IIII III{ * Tagged 64 delinquent accounts on the East Side of Kalispell. • Meter maintenance and change out on going. • Repaired and/or replaced 80 meters. ■ 78 Final readings were completed. ■ 24 water meters were distributed for new water accounts. ADMINISTRATION • Received bids for the 26 Cubic Yard Solid Waste Sideloader Packer for the Solid Waste Division on September 22, 2006. Em emen cy C'all -outs There Were 24 emergency call -outs for the month of September: Water Division — 17 Sewer Division — 7 TSS Division — 0 Street Division - 0 WWTP - 0 Total — 24 Personnel ■ Continued efforts with HR Director to establish career ladder system for PWD union personnel. Public Communications • Began updating Public Service Announcements related to fall leaf collection and winter snow plowing. SE TES E 2006 Din Aar- � c _ p 7v a C� * . �:G.1142 3c t �� ear one Total ProduetI6 972,000 720,000 1,235,000 931,000 2,921,000 1,119,500 - 937,000 2,056,500 4,977,500 1,203,000 924,000 1,368,000 1,006,000 3,756,000 976,400 - 745,000 1,721,400 5,477,400 1 600,000 440,000 773,000 2,543,000 3,567,000 1,257,300 - 789,000 2,046,300 5,613,300 1,084,000 805,000 1,424,000 1,136,000 3,643,000 1,057,500 806,000 1,863,500 5,506,500 1,373,000 746,000 1,796,000 1,262,000 3,983,000 1,135,700 - 1,194,000 2,329, 700 6,312,700 :' 1,530,000 1,395,000 1,847,000 1,157,000 4,588,000 1,159,000 - 1,341,000 2,500,000 7,088,000 7 1,243,000 910,000 1,672,000 1,321,000 4,153,000 974,300 - 993,000 1.967,300 6,120,300 # 1,230,000 972,000 1,547,000 1,287,000 4,162,000 995,300 - 874,000 1,869,300 6,031,300 1,227,000 856,000 1,113,000 1,348,000 3,883,000 1,021,700 - 661,000 1,682,700 5,565,700 10 1,094,000 820,000 1,506,000 1,170,000 4,147,000 1,150,000 - 443,OOo 1,593,000 5,740,000 Z 1,327,000 909,000 1,607,000 1,118,000 4,326,000 1,062,700 - 635,000 1,697,700 6,023,700 12; 1,176,000 870,000 1,543,000 1,231,000 3,929,000 1,081,000 - 891,000 1,972,000 5,901,000 13 : 1,285,000 832,000 1,429,000 972,000 3,454,000 1,145,200 - 1,064,000 2,209,200 5,663,200 1,016,000 798,000 1,289,000 1,201,000 3,677,000 1,004,200 - 627,000 17631,200 5,308,200 1 + 611,000 471,000 894,QQ0 670,000 2,293,000 1,114,300 - 353,000 1.467.300 : 3,760,300 1 892,000 638,000 1,158,000 OFF 2,6227000 957,300 = 66,000 1,023,300 3,645,300 17 643,000 526,000 949,000 OFF 2,018,900 1,062,500 - 99,100 1,161,600 3,180,500 8 1,002,000 712,000 1,049,000 OFF 2,598,800 1,200,000 - 164,200 1,364,200 3,963,000 652,000 499,000 1,012,000 772,000 2,807,900 1,171,200 - 127,100 1,298,300 4;106,200 2t1 531,000 474,000 838,000 509,000 2,317,000 1,060,000 - 35,000 1,095,000 3,412,000 21 439,000 403,000 717,000 568,000 2,080,500 1,065,700 - 46,500 1,112,200 37192,700 22 356,000 308,000 472,000 822,000 1,937;900 944,100 - 20,100 964,200 2,902,100 23 876,000 611,000 1,161,000 OFF 2,648,000 971,200 - - 971200 3,619,200 24 644,000 416,000 760,000 OFF 1,720,000 999,500 - - 999,500 2,719,500 2 816,000 670,000 1,177,000 OFF 27618,000 971,800 - 45,000 1,016,800 3,634,800 26 576,000 423,000 1,252,000 42,000 2,226,600 991,700 - 66,400 1.058,100 3,284,700 561,000 429,000 636,000 581,000 2,140,300 961,000 - 66,700 1,027,700 3,168,000 2.8. 568,000 424,000 766,000 857,000 2;571,000 1,146,800 - 44,000 1.190,800 3,761,800 352,QQ0 25$,QQQ 459,QQQ 1,Q11,QQ0 2,003,000 871,2QQ - 77,000 948,200 2,951,200 0 655,000 401,000 712,000 848,000 2,616,000 1,056,700 - - 1,056,700 3,672,700 Tom' 26,434,000 19,660,000 34,161,000 24,363,000 91,407,900 31,684,800 - 13,210,100 44,894,900 136,302,800 De p.A Depot Buffalo N«fl�wu��r t;Yt��Y• �r 1 L} 4f,Ktti l ()f]f`l i1E.Y) 3�000 Millions of Gallons N R. P E... ,...,. _. .... BuffM yy,i p :r - ,may +�q Y t� ±�Y � r Fes, .. .. �j� �s �r y� oo dry oft�j y y�y r �y y� Total. y� on .. . t11 25,562,000 4,271,000 25,022,000 54,768,000 15,593,800 - 64,000 1 ,fs 8 ,8c t7 70,448,800 Feb.26,910,000 23,263,000 938,000 - 7t,C��B,� 14,160,700 - 93,000 14,233,700 05,271,700 28,155,000 20,652,000 8,880,000 — 57,577,000 16,723,100 — 110,000 16,8 3,1 w 74,410,100 APB : 18,884,000 13,978,000 24,821,000 — 57, t? � 7C 7 19,684,200 — 413,300 20,097,4 W 77,367,200 30,146,000 25,698,000 40,634,000 — 85,1, 4,200 29,505,700 — 11,343,800 40,849,500 1 `? -5,,983 , 7 G0 31,986,000 27,855,000 43,193,000 2,472,000 92,079,,Sc0 31,081,500 — 14,608,200 45,(a89,700 13(5,587,5(K) 311 ` 43,234,000 35,199,000 49,697,000 60,437,000 147,928,500 33,108,000 — 40,638,500 i:�3,7116,5C)C� `�� 1,075 ,000 Auk 47,652,000 35,564,000 53,504,000 43,102,000 138,491,(Xs 0 33,625,300 — 41,331,000 74,956,300 313,447,300 �* 26,434,000 19,660,000 34,161,000 24,363,000 91,407,900 31,684,800 — 13,210,100 44,894,90