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12-01-15 Business Improvement District MinutesKALISPELL BUSINESS IMPROVEMENT DISTRICT BOARD MEETING MINUTES Meeting date: December 1, 2015 Location: 14 3rd St. E., Kalispell, MT. PRESENT: Chairman Jon Fetveit, Tim Price, Marshall Noice, Debbie Snyder, John Hinchey & Pam Carbonari (BID Coordinator) ABSENT: No One PUBLIC IN ATTENDANCE: Sammi Johnson and Connor Welles with the Flathead Beacon and Janet Clark, property owner MEETING CALLED TO ORDER at 7.45 AM by Chair, Jon Fetveit MOTION: to approve the agenda dated January 5, 2015 and the minutes of December 1 by Debbie Snyder with a second from John Hinchey — approved unanimously. HEARING OF THE PUBLIC: Sammi and Connor with the Flathead Beacon presented statistics and some ideas about promoting our facebook page. We have 1900 followers and an average daily reach of 200. One consideration could be to advertise on facebook and also continue to boost events. We need to encourage likes to our facebook page. We might consider becoming a partner of Mt. Vacation blog also. Janet Clark was in attendance to discuss the proposed boundaries for the renewed BID. BUSINESS Board Members: Karen Cramer remains interested in becoming a member. She had an accident recently followed by surgery and would like to wait until the first of the year to begin. Other potential board members discussed: Rita Fitzsimmons, Lee Kozlowski will be contacted by Jon Fetveit, Roger Sullivan will be contacted by Marshall Noice and Tim Price will contact Brian Pelk. Sidewalk maintenance downtown: The City of Kalispell has sent out a notice to property owners but some properties are not shoveling in front of their businesses. The follow-up from the City takes a significant amount of time so the board spent considerable time talking about what we could do to assist. The board has asked Pam to see if Paul would be willing to shovel the properties that do not clean the sidewalk after 24 hours. If Paul is willing, we will also try to talk to the business and/or put one of the city notices on the building door to remind them about the ordinance that requires them to keep the sidewalk clean. Discussion regarding purchasing/leasing a 4 wheeler that we could mount a plow to and would also be capable of towing a 100 gallon water tank to water the flowers downtown was also held. We will continue to research that option. If Paul is willing to shovel this winter Marshall made a motion to authorize the purchase of a shovel, blade and salt. The motion was seconded by Tim Price and passed unanimously. First Night Flathead: We have a request from the organizers of First Night Flathead for a sponsorship. This is a well attended event and brings a significant number of people downtown. Marshall made a motion which was seconded by Tim to authorize a sponsorship of $1,000. The motion passed unanimously. BID Renewal: Once again the list of projects to be highlighted on the marketing piece was discussed and some additional items were changed or removed from the list prepared at the November meeting. Jon Fetveit prepared a cover letter that would be mailed to the property owners along with an amended petition which was also reviewed and a marketing piece. Pam has been requested to get quotes from Snow Ghost Designs — Gina and also Design Works — Rita Fitzsimmons. The piece is being proposed as a quality, color, 8'/2 X 11 single page, double sided, document. The amended list of projects follows: • Grants — Worked to secure $90,000 of State and Federal grants to be spent downtown • Contributed $30,000 to facilitate over $145,000 dollars in private investment on facade improvements downtown & authorized $ 45,000 in facade improvement grants • Played a critical role in the CORE project & support of the 10 million dollar Tiger grant. • Testimonials from The Toggery and Kalispell Brewing • Developed and implemented with the City of Kalispell 29 directional street signage • Refurbished 43 sidewalk benches • Developed and printed 30,000 walking tour brochures • Negotiated with the City of Kalispell Right of Way permits allowing for items to be placed on the sidewalks with the BID • Coordinated the implementation of "parklet" permits (seasonal outdoor seating ) • Effective advocate with City government regarding sensible transportation issues, impact fees, economic challenges, special events & parking • Advocated for elimination of parking in lieu of fees The City of Kalispell is working on a new map and lists with the potential properties the board proposed. Due to a staffing shortage at the City the map and lists will be available at the January meeting. Pam Carbonari had a conversation with David Petersen from the Kalispell Center Mall regarding the potential addition of the Kalispell Center Mall to the BID District. David Petersen would like some additional information regarding, the work of the BID, what the BID would require of the Mall, the benefits to becoming part of the district and also budgets for the past 3 years. Pam will send the information and a letter that will mention our work advocating for sensible city policies, the railroad CORE area, parking in lieu of fees and the fact that the foundation we have laid at the city makes it easier to work with the city. The BID has helped with beautification of the neighborhood with flowers, trees and bench refurbishing and that all of this creates a healthy downtown and the Mall is not surrounded by blight. Our signage helps tourists and locals determine where to find amenities and the downtown events create excitement about downtown. Marshall made a motion to authorize Pam to send the information requested and to let the owners know that we are willing to place a cap on the assessment of $7500.00. The formula for the assessment for the Mall property would be $22,450 without the proposed cap of $7500.00. COORDINATORS REPORT Pam Carbonari presented the Coordinators report which is attached. There was no discussion or additional votes necessary. NEW BUSINESS — None ADJOURN: Motion to adjourn the meeting at 10:10 AM by Marshall Noice with a second by Tim Price. The motion passed unanimously. NEXT MEETING Tuesday, January 5, 2016 at 7:30 AM — Whipps Building, Second Floor Conference Room Respectfully submitted, Pam Carbonari, BID Coordinator On behalf of the BID Secretary