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Budget 2001-2002
CITY OF KALISPELL Montana FINAL BUDGET DOCUMENT Fiscal year 2001-2002 Adopted by Resolution 4646 ; August 6, 2001 CITY OF KALISPELL BUDGET INDEX-FY2002 BUDGETMESSAGE.............................................................. 1- 14 EXHIBITS.................................................................... 15-30 REVENUE DETAIL SUMMARY ................................................... 31 - 34 ' EXPENDITURE DETAIL SUMMARY ............................................... 35 - 42 GENERAL GOVERNMENT: 400 GENERAL GOVERNMENT.................................................... 43 - 44 401 CITY MANAGER............................................................45-47 402 CITY COUNCIL ................ .............................................. 48-51 403 FINANCE...................................................................52-55 404 CITY ATTORNEY............................................................56-59 406 CITY COURT................................................................60-63 412 CITY HALL MAINTENANCE .................................................. 64 - 66 420 ZONING DEPARTMENT...................................................... 67 - 69 PUBLIC SAFETY: 413 POLICE.....................................................................70-75 2914 POLICE RESOURCE GRANT ................................................. 76 - 79 2915 POLICE RESOURCE GRANT (2)............................................... 80 - 83 2916 POLICE DRUG ENFORCEMENT .............................................. 84 - 87 2917 UNIVERSAL POLICE GRANT... .................................... ....... 88 - 91 2918 LAW ENFORCEMENT BLOCK. GRANT.. . ..................................... 92 - 94 416 FIRE DEPARTMENT........................................................ 95 - 1 oo 5410 AMBULANCE............................................................101-107 2394 BUILDING CODE ENFORCEMENT .......................................... 108 - 114 PUBLIC SERVICES: 410 PUBLIC WORDS ADMINISTRATION ......................................... 115 -- 118 421 STREET DEPARTMENT.................................................... 119 - 122 2420 GAS TAX .................... ............................................ 123-126 2500 SPECIAL STREET MAINTENANCE .......................................... 127 - 131 4188 SID 343 SUNNYVIEW CAPITAL PROJECT ..................................... 132 -134 410 TRAFFIC SIGNALS & SIGNS ...................................... I ......... 135 - 138 2400 LIGHT MAINTENANCE.................................................... 139 - 141 2401 DECORATIVE LIGHTS ................. 4 ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 - 144 4290 SIDEWALK AND CURB CONSTRUCTION .................................... 145 - 147 2825 MT. AIR &. CONGESTION GRANT ........................................... 148 - 150 4393 HWY 93 SO. UTILITY EXTENSION PROJECT ................................. 151 - 153 5210 WATER.................................................................154 -163 5210 WATER BILLING ................................................... 4..... 164-166 5310 SEWER OPERATING...................................................... 167 - 173 5310 WASTEWATER. TREATMENT PLANT ....................................... 164 - 179 5310 SEWER BILLING........................................................ 180-182 5310 WWTPISEWER DEBT SCHEDULE ............................................... 183 5349 STORM SEWER........................................................... 184 - 189 5510 SOLID WASTE........................................................... 190-195 PUBLIC WELL BEING: 436 PARKS MAINTENANCE.................................................... 196 -200 436 RECREATION PROGRAMS .................................................. 201 -204 436 OUTDOOR PROGRAMS .................................................... 205 -208 436 BASKETBALL............................................................. 209 - 211 437 POOL ................................... ............. .................... 212-215 2210 PARK IN LIEU ........................... ................................. 216-218 2600 URBAN FORESTRY DISTRICT .............................................. 219 - 222 2927 MONTANA CULTURAL ARTS GRANT ...................................... 223 - 225 2975ISTEA...................................................................226-228 COMMUNITY DEVELOPMENT: 2180 TAX INCREMENT -DOWNTOWN ............................................ 229 -237 2185 TAX INCREMENT -AIRPORT ............................................... 238 - 240 2188 TAX INCREMENT-WESTSIDE.............................................. 241 - 244 2880 COMMUNITY DEVELOPMENT/LOAN REVOLVING ........................... 245 - 247 2882 COURTYARD MAINTENANCE FUND ....................................... 248 - 250 2886 UDAG-PLANNING AND DEVELOPMENT .................................... 251 - 256 2945 CDBG-STREAM TRAINING FUND ........................................... 257 - 259 2950 AFFORDABLE HOUSING FUND ............................................ 260 - 262 OTHER BUDGETS: 410 CENTRAL GARAGE........................................................ 263 -266 2170 AIRPORT................................................................ 267-270 2360 COMPREHENSIVE INSURANCE ............................................ 271 - 273 2370 RETIREMENT ............................ ................................ 274-276 2380 HEALTH FUND........................................................... 277 - 279 3000 DEBT SERVICE (Sidewalk & Curbs, SID's).................................... 280 - 282 3188 STREAM DEBT SERVICE FUND ......................... I ... I .............. 283 - 285 6030 DATA PROCESSING ...................................................... 286 - 289 2250 TRI-CITY PALNNING...................................................1.290-293 6050 SELF INSURED HEALTH FUND ............................................. 294 - 296 List of Exhibits: A Chart - Fund Balance Comparison since 1987 B History of Full time Equivalent Employees -FTE C Administrative Transfer Formula D, 1-2 Gas Tax funded Chip Seals & Overlays E, 1-5 Equipment, Construction & Capital Improvements list F Chart- Total City Budget G Chart - General Fund Expenditures & General Fund Revenues H Debt Service Schedule I Mill Levy - 5 Year History and FY2001 J Taxable Valuation Change compared to CPI and Mill Levy R Gaming History August 6, 2001 Budget Message Honorable Mavor William E. Bohai -ski, City Council members Jim Atkinson, Don Counsell, Dale Haarr, Randy Kenyon, Duane Larson, Fred Leistiko, Doug Scarff, Ron van Natta and the Citizens of Kalispell: Enclosed is the 2001102 budget as developed by the administrative team and approved by the City Council. While I am responsible for signing this proposal, I need to acknowledge the efforts of the individual staff members who provided the data and especially the Finance Department led by Amy Robertson who compiled, designed and produced this document. The format of the budget is different than previous budgets developed by the City. In striving to improve the budget document, we have decided to create a new budget format which is function oriented as opposed to fund oriented. This is the first step in creating a "performance based budget" (see the Performance Budget section within this budget message). I believe everyone (except for the accountants) will find this format far easier to follow and understand and thus improve accountability. The following table depicts projected beginning balances, estimated revenues, recommended appropriations levels and projected ending balances for fiscal year 2002. Financial Summary Projected Beginning Fund Balance/Work-ing Capital [Estimated Revenues I Less Appropriations Governmental Fund Types Proprietary Fund Types Total Special Debt Capital Internal All General Revenue Ser-dice Project Enterprise Service Funds $ 1,229.805 $ 5.486,538 $ 247,710 $ 1.331,;71 $ 7.153,986 $ 553,004 $ 16 02,614 $ 5358,585 $ 5.028,718 $ 522.619 $ 2,613.690 $ 6.059,993 $ 1,020,570 $ 2196049175 $ 5,427.453 $ 9,776,712 $ 570,262 $ 3.945.261 $ 7,591,345 $ 1,159,350 $ 28,470,383 Projected Change in Fund B al:anie[Working Capital $ (68.868) $ (3,747,994) $ ( 474,643) $ (1,331.571) $( 1.531,352) $ (138,780) $ (6,866.208) Projeeted Ending Fund BalancelWorking Capital $ 1.160,937 $ 1,738.544 $ 200.067 $ - $ 5.622,634 $ 414,224 $ 9,136,406 Page l 1. General Government ?. City Manager 3. Mayor/Council GENERAL GOVERNMENT 4. Finance Dept. 5. City Attorney r 6. City Court 7. City Hall 8. Zoning When compared to the overall budgets totaling over $28 million, there are no significant changes xvithin the General Government function. The changes are primarily due to accounting adjustments and unknowns. The accounting change appears to have. added $50,000 in annual costs to the General Government fund budget in order to pay for data processing. This item is simply new to the fund as a result of HB-124 and is not new to the overall budget. The second category adds $25,000 and relates to lawsuits that are pending (personnel) and money for the police contract which is currently being negotiated. The increased cost of utilities has had a dramatic effect on each of the five functions. In General Government, it is most notable in the City Hall fund. Each natural gas line item has been increased by 2.5% while each electric line item has increased by 55%. This alone adds $23,000 to operating our building. There are no other significant changes in General Government, however, I have moved dollar amounts in line items dealing with education and training. In my first two years, we have only offered one management training course specifically for Kalispell. We (the Council, Directors and employees) need to be continually improving our efficiency and effectiveness as an administrative team, l would like to have a facilitator assist us in creating a mission statement and Council/staff goals to accomplish this mission. we would be most successful in doing this away from Kalispell during a Council retreat. Other ideas include: a directors retreat; training on leadership; utilizing PowerPoint and other computer software: and human resources/personnel training. It is necessary for all of us to continue learning better ways to do business and work collectively to accomplish our goals. PUBLIC SAFETY 1. Police Dept. 4. Drug Enforcement 7. Fire Dept. 2. Resource Officer Grant #1 5. Universal Police Grant 8. Ambulance 3. Resource Officer Grant #2 6. Law Enforce. Bock Grant 9. Building Code Enforcement The Police Department has increased its budget by $1 b0,000. Nearly all of this cost is attributable to personnel. The Universal Cops Grant funding ends in September of2001. The remaining nine months of salaries for the two officers have been moped to the General Fund. This budget also includes two additional FTE's. The first is an additional school resource officer that will be funded through an anticipated grant. The second is an additional dispatcher. 15,624 calls came into the Police Department last year (these are only the calls which necessitate a report). These calls have increased by 49 % since 1994. In addition, we have two anticipated retirements in the upcoming year with an Page 2 estimated payout of 555,0O0. Also, the drug ovemme line item has increased by $10,000 in order to deal W-1th the methamphetamine problem. The Fire Department's budget has increased by nearly S60,O00. The increase can be attributed to two retirements. Hazardous materials overtime and training are also new to the fund. The overtime line item can be offset by revenue if the party responsible for the Hazmat spill can be identified. If found, they (or their insurance company) are required to pay for the service. The ambulance fund requires rate increases in basic life support and advanced life support in the amount of $30.00 per call (S305 and $405 respectively). In addition, the per loaded mile rate is proposed to increased by $ 1.00 to S8.00. These increases are necessary to cover increases in salaries, training cost and fuel costs. After this adjustment in rates, Kalispell's ambulance service will remain one of the least expensive ambulance departments within the state. The Ambulance fund has increased dramatically due to a change in accounting. You may recall from our recent audit report that the City was not showing "bad debt"' as an expense, rather, we were deducting it from the revenue. This change has been made and as a result expenditures show an increase of S16-35,O00. This fund also includes the replacement of an ambulance to be paid from the replacement funds. The only notable changes within the wilding Code Enforcement fund is the replacement of computer software. The software system that is currently being utilized has had many problems and the new system will be synchronized with the Finance Department's software. Also, rent has been increased in the budget. These two line items add nearly 530,000 to the Building Code fund. 1. Public Works 2. Street Dept. 3. Gas Tax 4. Special Street Maintenance 5. Sunny View SID 6. Traffic Signs & Signals PUBLIC SERVICES 7. Light Maintenance S. Decorative Lighting 9. Sidewalk & Curb Const. 10. Air & Congestion Grant 11. US-93 South Utilities 12. water operations 13. Water Billings 14. Sewer operations 15. Waste water Treatment 16. Sewer Billing 17. Storm Sewer 1 S. Solid Waste The overall proposed budget is up $6.4 million over the current budget. Most of the increase is included in the Public Services function. Two projects account for $4.8 million in additional appropriations (Sunny ViewllAeritage Way & US-93 South). 1n addition to these capital projects, the electricity line items wAthin the Public Services function have increased by $170,000. The Street Department fund has two notable increases. The first is associated with salaries. Prior to this year, the Solid Waste department was contributing to the salaries line item in order to reimburse streets for manpower that was used to help out. Last year's budget included one additional FTE in solid \Taste and as a result, they do not depend on the Street Department to handle day to day services. In addition, the overtime line item has been increased to handle snow removal. This past winter was not out of the ordinary and yet nearly every line item associated with snow removal was overrun. These Page 3 areas have been cut back in recent history to a point which is not functional or realistic. The second item includes the replacement of a 1980 International de-icer truck. This truck's engine and transmission are in need of over $5,000 in repairs. We have budgeted S31,000 to purchase a late model, duel wheel, 30,000 GVW truck. A new vehicle would cost $45,500. The Gas Tax and Street Maintenance funds have decreased by nearly $130,000. This is due to the fact that previous year's budgets have included large chip seal and overlay projects. Therefore, the cash carry over from the previous year is considerably less than in prior years. However, the street maintenance assessment requires an increase in order to colter maintenance and operations. The new assessment is 0.0055 per square foot up from the current assessment of 0.0045. This increase adds approximately $15 per year to an average city lot and is the first adjustment since 1995. Two new funds have been added to the public services function. SID #343 was adopted on March 5, 2001, which created an SID funding the relocation and reconstruction of Sunny View Lane and Heritage Way. This project is expected to cost $1,837,000 and is being funded by the SID and a $37,000 contribution by the City. We have also created the Highway 93 South Utility Extension project fund. We estimate the total cost of this project, including bonding costs. lobe $2,491,690. The water main is estimated at $920,800 with the sewer improvements estimated at $1,414,900. At this time, the only dependable revenue source we have for this project is an increase in water and sewer rates. To fund a revenue bond, eater rates would increase by 10 cents per 1,000 gallons (6.8%) and sewer rates would increase by 22 cents per 1,000 gallons (6.8%). The Light Maintenance and Decorative Lighting funds each include a 55% increase in electrical costs. Both funds require assessment increases to pay for the higher cost of electricity. we are currently \N!orking with Flathead Electric in order to change our street lights to a more efficient sodium bulb. This could reduce our demand for electricity by as much as 25 %. Last year we were awarded an Air and Congestion grant totaling $526,131. This grant is expected to be utilized during the 2002 construction season for sidewalks in the northwest part of town. We also increased the Sidewalk and Curb fund by �60,000 in order to pay for sidewalks that are anticipated to be constructed in the upcoming year. The Claremont street sidewalk is included in this budget. 100% of the increase is offset by revenue which is paid by the residents receiving the new sidewalks. Electric costs are estimated to increase bar S53.000 within the water operation. This increase can be funded without an overall rate increase if we restructure our rate sNistem. Currently we provide customers who utilize more than 30.000 gallons per billing cvcle with a discounts however, the cost of Providing water is exactly the same for each gallon produced, be it one or 30,001. Therefore, in order to avoid an across the board rate increase to fund this electricity dilemma, I am recommending that we amend the \xater rate structure. This will also put an end to the current practice which in essence has residents paying a disproportionate share of the cost of water. Other changes in the NN'ater fund include a decrease in capital expenditures of approximately $400,000. This is because of last year's water project on Main Street. Also of notes is the fact that the Page 4 �,vater main replacement line item has less than S350,000. This fund must be replenished in order to pay for future repairs and Nvater main replacements. one emergency could deplete this fund to almost nothing. The second phase of the facility plan calls for a rate study in order to determine how the City should be funding water and sewer enterprise accounts. Currently, only hook-up fees are set aside for replacement. A 217c rate increase for replacement will generate S20,000. The personnel costs in the Sewer operating fund have increased by nearly $40,000. This is due to retirements, including one individual who utilized a one year leave as permitted under the family medical leave act prior to his retirement. Because of the leave, we have an additional FTE as the interim \Nlorking foreman. Upon the current working foreman's retirement, which becomes official May 15, 2,.002, we will reduce our FTE's back to the original 4.1 within ibis fund. The electric line item to run the Waste Water Treatment Plant has increased by $70,000. This fund also includes repairing and re -coating the secondary clarifiers at a cost of $175,000. This item was identified in the facility plan as necessary in order to protect our original investment. The Storm Sewer fund has increased by $408,000 in order to pay for storm water work associated with the US-93 South project. Cash for this project is available witbin the fund and therefore will not be included in the overall bond sale. The Solid waste fund has decreased by nearly $400,000 because last vear's budget included the replacement of two garbage. trucks. PUBLIC WELL-BEING 1. Parks Dept. 4. Basketball Program 7. Urban Forestry 2. Recreation 5. Bruckhauser Pool S. Montana Cultural Arts Grant 3. Outdoor Recreation 6. Parks in Lieu 9. ISTEA The first thing you will notice in the Public well -Being function is the consolidation of recreation budgets. Seniors have been consolidated into outdoorRecreation. This will allow forexpanded outdoor Programs for young families as well as seniors. The change also saves us roughly $3,000 in overhead costs. Also. Requests for Qua] ifications for an engineering design have been received for Bruckhauser Pool. The budget utilizes the S58,000 to finance this work. One additional FTE is also funded in the Public Well -Being function. We are turning the seasonal Parks gardener position and seasonal urban forester positions into one full time job. Each of these two positions are considered 0.5 FTE's. The half-time position v, as included in the original urban forestry fund but we were not able to finance the position until after the fund had developed enough cash carryover to pay for maintenance and operations. Page 5 CO3N]AMUNITY DE17ELOPAIENT 1. Do\vntown Urban Renewal District 4. Loan Revolving Fund 7. Stream Training Fund ?. Airport Urban Renewal District 5. Courtyard Maintenance S. Affordable Housing 3. Westside Urban Rene\vai District 6. UDAG Fund The three urban renewal districts are included in the Community Development budget. The Downtown District is in its last fiscal year. over the past year, the City has held several workshops with the intent of finding the best use of these funds before the sunset date. Every alley within the Downtown TIF has been paved and all of the streets have recently received pavement overlay or chipseal work. This leaves sidewalks as the only above ground infrastructure system not to be appropriately replaced within the distract. The proposed budget includes S250,000 in sidewalk work. Upon the expiration of the district, it would be nice to have all of the sidewalks and handicap ramps in good to excellent condition. The remaining two districts are in a holding pattern. The Westside District is committed to funding the debt retirement payments associated with the Stream project. once all of the revenue projections are realized from the Stream project, the district will be in an excellent position to further assist in the redevelopment of the westside of Kalispell. The. Airport District is also in its early stages With very little revenue to expend. Bowever, S 147,00o in grants from the Federal Aviation Administration is included in the district's budget. The two grants are paying 95% of the cost of the "Site Location Study'' and "Environmental Assessment." One of the major changes within the. Community Development Department is the expansion of the commercial loan program. All of the principal and interest from the Barbieri loan is being placed into this program ($1 2 1,000). The program should prove to be an excellent economic development tool foster continued reinvestment in Kalispell's core area. Community Development also included the UDAG program and several housing programs that assist residents in gaining home ownership. There are no major changes in any of these budgets. OTHER 1. Central Garage 4. Retirement Fund 7. Data Processing 2. City Airport 5. Health insurance S. Tri-City Planning 3. Comprehensive insurance 6. Debt Service The "other" or miscellaneous category includes budget funds that do not cleanly fit into the five function categories listed above. Funds included in this category are: Central Garage, Airport, Comprehensive Insurance, Retirement, Health Insurance, Debt Service, Data Processing and Self Insurance funds. The Airport budget has been cut in half in order to represent the revenues in the budget. The airport "till continue to remain in a holding pattern in anticipation of the current FAA studies that are Page 6 being conducted. The comprehensive Insurance. Retirement and Health Insurance funds are making a one vear shift in mill levies to the general fund. This shift is necessary to finance retirements and utility costs and can be afforded by each of the funds for only one near. Though the shift is helpful in dealing �Tith this dilemma. it is not a long term solution. All of the 10.26 mills being shifted to the General Fund w.111 need to be returned to these funds in the next fiscal vear budget. The last fund included in the budget is for the Tri-City Planning office. The City of Kalispell is serving at the pleasure of the Tri-City Planning Board as the administrative agent. This essentially means that the five emplovees will be paid through our payroll systern and 'kA7111 be included in our self insured health program. ReN7enues for the office are received from each city's contractual contribution to the office and from planning fees received for services. CASH CARRY OVERIAVORKING CAPITAL The proposed budget estimates the operating cash carryover for General Fund operations at �946.857 or 17.457 at the end of FY 2002. This is compared to the current year's budget projection �'N]hich was $789,976 or 16.10% when the budget was adopted. The actual cash carryover for FY 2001 is estimated to be 1,098,755 or 18.109c of expenditures. Balance includes designations. A good guideline and policy for cash carryover for the general fund is two months operating expenditures or 16.66% . ENhibit E reflects the Citv's cash balances for the general fund since 1987. It is important for the Cite to manage these balances. The percentages of cash carryover are shourn on the fund revenue pages. Cash carryover in the tax funds should be the second half tax receipted on the 15" of June (and July) xxhich is our zN,orking capital to operate until the December tax receipts. Clt`r Debt DESCRIPTION DEBT AS OF JULY 1, 2001 Debt Retirement Pay-off Date Urban Renewal Bonds S240,000 July 1, 2_002 .Sewer/Waste Water Treatment Plant S5.042-.000 July 1, 2011 Water Bonds S795,000 July 1.2011 Sidewalks & Curbs S32,843 Onpoing - 8 year assessments S.I..D., s $185,000 ongoing - July 1, 2021 Board of Investments- Intercap S,22,071 2005 and 2009 Board of Investments- Courtyard $246,131 June 1, 2025 Board of Investments- Stream S23 13,042 July 1, 2010 Water SRF S761,000 July 1, 2Q2.2 Page 7 PERSONNEL The rul��be- of Full Time Employees (FTE) in the proposed budget has increased to 147.5. This is an increase of three full time positions. A ten year tabulation of FTE's is shown on Exhibit D I - School Resource officer - The school resource officer is contingent on receiving a school resource grant. which will essentially fund the position for almost three years. The school district and Citv have signed a Memorandum of Understanding which. at the end of the grant Period, splits the financing of the position into nine months for District 5 and three months for the City. I - Dispatcher - Calls requiring a case report totaled 18,624 Iasi year. This is a 49% increase over 1994 figures. Up until this point, we have been handling the increased demand in 911 by improving efficiency and technology advances, hoNvever. we are now at a point where an additional dispatcher is necessary to continue providing excellent public safety dispatch services. I w Gardener/Forester - This position is technically the combination of two part-time positions into one FTE. The seasonal gardener position has been included in the budget for the past three years. The forester position was not financed last year because of a lack in cash carry over within the forestry budget. This individual will spend five months planting and maintaining all of the formal gardens and flowerbeds throughout the.. City (City Hall, Woodland Park, Lawrence Park. Depot Park, Main and Idaho intersection etc.) During the remaining seven months, he/she xNAll be responsible for pruning all parks and boulevard trees that have a 5 inch caliber and under, and will be the ground clean up person on the pruning crew. -0.5 The Airport Manager position has been removed from the budget. The Airport budget cannot finance this position. once the future of the airport is determined by the FAA, we 1N7111 need to determine how the Citv airport is going to be properly managed. I believe the two most viable options are to allow a Fixed Based operator to manage the airport or turn management over to the Flathead Counter Ali-po-t Awhority (Glacier International). The health insurance contribution remains unchanged for employees. our Self -Insured Health Fund has a good balance (two years of claims). but our claims have exceeded our contributions for 2000 and 2001. we have Used the interest on the cash balances to retain the health of this fund. our premiums are the maximum allowed in an%' of ouU- union contracts and is at its cap. we have established a Health Committee to look at options to this funding issue. The City's liabilities for compensated time. accrued vacation and sick leave show a balance of $857, 178 for governmental fund employees and S 169,813 for enterprise fund employees as of FY ?001. This is a net increase of $62,227 over FY �000. Page 8 Compensated Absences LiabilitN7 6/30/00 6130101 POLICE S374,984 S403,?89 FIRE S2132,2-71 S?33,138 OTHER GENERAL S 177,551 S 185,563 BLDG. DEPT. S? 1,734 S? 1.016 CONIM. DEV. S1?.04? S141172 ENTERPRISE FUNDS S146,182 S169,$13 TOTAL PAYABLE $964,764 $1,026,991 We need to strive to reduce this liability. Retirement, included in the budget, will reduce this unfunded 11'ability. We need to continue to monitor the compensated time liability with a goal of eliminating it. The proper classification of our exempt employees has helped and we have reduced the use of comp tine in the Police and Fire Departments when possible. The wick leave and vacation liabilities will increase slowly. Like some other cities, we are attempting to fund this liability NAYith a designated reserve, using the interest on the reserve to fund new liabilities. Last vear's budget included the first ever line item (S50,000) to begin funding this unfunded liability. Nkith all of the retirements included in the budget, we were able to add $25.000 to the earmarked account. The 2-001 Annual Report will shover this liability to be S1,026,931. LEGISLATIVE ACTIONS The 1999 and Z001 Legislatures made dramatic changes to the State's tax system. Many of these changes will affect local governments. Cities. towns, Counties and school districts are all trying to cope \vlth the effects of the legislative changes on the financial picture. of their respective organizations. The legislative changes affect each governmental entity's finances in a different manner. Consequently, our ability to accurately assess the impacts of the legislative changes on our anticipated revenues as a result of the `?001 legislature is limited. ?`nevertheless, we have made the best estimates possible with the limited amount of information available. HB -1 ?4 of 21001 - Passed on the final days of the legislative session, HB-124 replaces many of our revenues,with an Entitlement from the State. we will no longer receive the following: motor vehicle; beer. wine and liquor apportion,nient: gaming; corporation tax: and SB-184's personal property reimbursement. The amount of the entitlement is $1,86�,638. The Tax Increment Districts will receive an Entitlement also. Page 9 SB - 241 of ?001 - Also passed on the final days of the session. SB-?4? removes the extraterritorial building code jurisdiction from cities. However. as the bill aNvaits the Governor's signature, it appears that a last minute amendment to the bill may have made it unconstitutional. if signed, this bill will reduce the City's building code re-%�enue by approximately $25.000. GENERAL BUDGET INFORMATION Faactors that challenged the staff in develo ino the 1002. budget: • Electricity line items have increased bN? 55%, a 30% increase became effective April 1. 2000 and we are hoping that the October ?000 increase \AT]]] not exceed 25%. The October increase is an absolute guess as numbers have been projected as high as 400%. ■ Natural Gas line items have been increased ?5% in order to account for higher utility prices. • Retirements within the Police and Fire departments added over $1 20,000 in costs. ■ Funding from the Universal Cops Grant ends in September ?001 for two police. officers. ■ Both the West Side and Airport tax increment districts have been extremely limited as a result of SB-184. Therefore, only essential or grant funded projects have been included in these budgets. Factors that assisted the staff in develo incy the 1001 hudoet: • Annexation and bricks and mortar construction have assisted the City in dealing with higher energy costs ($75,000 estimate). ■ The Downtown Urban Renewal fund continues to provide 39.9% of the City's administrative budget estimated at S223.000. This is the last year of this budget transfer. See Exhibit J for the Administrative Transfer formula. • Federal grants received in police, parks, airport. and community development departments. • Because the Co Bond for the sw'mming pool was paid off in ?000, we are utilising the $311,000 in order to pay for engineering services associated with building a new pool and developing a pool replacement account. ■ Continued use of UDAC funds to fund operations of the Community Development office. Enhancements included in the ?002) budget: • Sunny View Lane/Heritage Way reconstruction project. • Highway 93 South utility project. ■ Replacement of two vehicles within the Police Department. • Replacement of one ambulance •S 1,050.000 in side«!alk imp-ovements (S525.000 in East Forth, $?50,000 in Downtown URF, $185,000 KYAC #3 Trail/Meridian Connector, S60.000 Claremont Sidewalk, $60,000 throughout) • Replace our De-Icer Truck • City Hall expansion and relocation Page 10 Streetscape project • Replace building code enforcement vehicle. • Lawrence Park Bridge • Utilitrr meter replacement program • end alley �v.l . sewer replacement • Liberty Street lift station replacement • Implementalion of the?" school resource police officer • Completion of the facility plans for the storm. sanitary sewer- collection system, and the eater system. • Engineering design and relocation proposal for Bruckhauser Pool • ContinUed street overlay prograrn.(see exhibit K) k See exhibit L for coiiiplete detailed capital improvements list. population and A9ill LevN7 Comparisons of Montana Cities CITY 2000 CENSUS POPULATION FY 1999 TOTAL MILLS FY 2001 TOTAL MILLS 1. Billings 89.847 89.00 100.34 2. Missoula 57.053 139.84 159.15 3. Great Falls 5b.690 88.79 108.12 4. Bozeman 27,509 138.79 146.84 5. Helena 25.780 86.19 98.75 b. Kalispell 14,223 11 1.1 to 122.00 7. Havre 9.62-1 115.49 144.47 8. Miles city 8,487 1 19.b9 149.80 9, Livingston 6.851 127.15 124.79 10. Lewistown 5.813 12 6.7 4 148.32 11. Whitefish 5.032 88.25 97.90 12. Columbia Falls 3.645 97.97 134.26 Eight of the twelve largest cities in 'Nlontana had a higher city lever than Kalispell in FY01. We have to be careful with these comparisons because not all cities use property tax for the same functions. Some cities have their library within their property tax levy while ours is a County levy. Most of the cities such as M issoula, Bozeman, Billings, Helena, Great Falls, whitefish and Columbia Falls have a cable Tv franchise fee that generates the equivalent of more than Z mills. It is interesting to note the increase in mill levies across the State as a result of SB-184 of 1999. while the levy comparisons are of interest, we need to be careful not to draw hard conclusions from the comparisons. Page I I Residential Property Taxes for 2001 Market 2001 2001 2002 A01 - Value Taxable Value Mill Levy Taxable Value Mill Levy M V x 0.03627 0.122 M V x 0.03400 128.19 $50.000 $1.855 $212 $1,700 S220 S 100.000 $3,710 S424 S3.400 S 4 4 0 l 50.[300 $5,565 S636 $5,100 �660 S200.0D0 S7.420 $848 S6.800 S880 A LOOK TO FY 2003 While developing the current year's budget, it is important to look forward to developing the next year's budget. Issues that will have to be considered are: 1) Upon the sun setting of the Downtown Urban Renewal District (Sept. 2002), the General Fund will lose the administrative transfer which totaled S223,000 in this budget. In addition, the Downtown TIF has funded hundreds of thousands of dollars of capital improvements in utilities, streets, alleys and side\valks. The Downtown TIF also finances 50% of our payment to the Tri-City Planning office and 50% of the Community Development Director's salary. } we still do not have a way to fund street reconstruction projects. Unfortunately, we lost our opportunity to possible alter our tax structure when SB was defeated by one Vote. Special Improvement Districts are not going to be an acceptable way to finance the reconstruction of major corridors like Two, Three and Four Mile Drives or whitefish Stage. 3) A capital equipment replacement program is overdue. In place of an actual program, we have set aside $85,000 for this purpose this gear, added to the S50,000 from last year. This is not a good substitute for a long range program which is needed to replace an estimated S3,978,500 in large equipment within the general fund alone. Continuing to utilize this equipment can be described as "penny wise and pound foolish". In order to present a balanced budget, several pieces of equipment were the last items to be cut from the proposed budget. 4) A health insurance committee has been formed to look at options for the City to consider regarding health insurance costs. This year, the Citv*s contribution will be the maximum Provided in all union contracts. 5) Kalispell, like most cites in Montana, are working extremely hard to find new revenue sources. This is necessitated by the fact that demands for services continue to increase while revenues remain flat. Understandably, citizens do not want property taxes to increase in Page 12 order to finance local government services. Alternative revenue sources utilized throughout the State include. cable franchise fees. utility right--of-way fees, etc. 6} Annexations will assist in developing revenue. The Glacier Village Green Annexation becomes effective November I , 2001. 7) The Mountain View development will be under construction adding taxable value to the tax rolls. ]'*'HE MOVE TO PERFORMANCE BUDGETING We have continued to improve this budget document by presenting a new budget format which IS function oriented as opposed to fund oriented. Local governments use budgets as a planning and management tool. The budget helps officials identify Impending problems, improve productivity, maintain service quality,, and achieve performance targets. I would like to use the budget to increase our accountability to the citizens and businesses of Kalispell and to the elected officials who represent them. The budget should be a means of monitoring what the. taxpayers are getting for their tax dollar. Public pressures to increase governmental productivity and provide more services of equal or better quality with equal or less money are the basis for developing a performance based budget. Since Productivity is a ratio of inputs to outputs, unless both inputs and outputs are measured over time no one can determine whether productivity has increased or decreased. In 1998, the International City Managers Association (ICMA) conducted a research study to determine how local governments were using performance measures. Population divided survey results NA'Ath Kalispell being grouped with cities ranging in size from 5.000 to 49,999. Of the respondents in this group, 3 2% indicated that their city was using, or was going to use, performance budgeting as a method of budget accountability. 30% of those responding said that they felt the use of performance measures was "very effective". ., The respondents were asked what motivated their jurisdictions to begin using performance measures. Presented with six possible responses, plus an "other" category, they were able to check every item that applied to their situation. The most common response was that performance measures were used to mare "better management decisions" (-94%). The second most popular response stated that performance measures were initiated to meet "citizen demands for accountability" (44%). The findings of this studv clearly displayed a preference to use "workload" or ``output" as the performance indicator. "outcomes'' ranked third. The correlation drawn by the study is that performance measures are used by management as a management tool to gain efficiency. However, a common story told by Dr. Ken Weaver of the Montana State University Local Government Center demonstrates the problem with looking strictly at quantitative measures. Dr. weaver asps a simple question. "If the inputs to the cemetery operation are dollars, what are the outputs and do you really have any control over them?" It becomes obvious that measuring the stakeholder values in cemetery operations becomes an exercise in qualitative measures. V Page 13 I suspect the truest staten)ent of the JCMA study was: "Although a simple concept. measuring performance is easier said than done "outcomes" ai-e the real result of.taxpayer investment and staff labor. The real "outcome" of patching potholes are safe streets and the extension of the useable life of a eery expensive capital asset. The real "outcomeof our- in<<estments are all of those things we collectively believe make Xalispell a great place to lire. CONCLUSION I would again like to thank An)y Robertson, Carol Kosiman and Rick wills of the. Finance Department, and each of the department directors, for all of their hard work in this process. I am hopeful that you \Vill filed the JIM format easier to f0 lOW and unde]-stand. The change in moving into performance based budgeting will take a tremendous amount of N�lork and several years to implement. However, I believe that this hard \vork will pay off. As stated earlier, performance budgets provide the management team the data necessary to make improved management decisions % hile improving accountability. Both measures help to develop confidence and trust amongst the community, council and staff. As you review` the enclosed budget document, please do not hesitate to call myself or any of the department directors for assistance in understanding the proposed budget. -�. Respectfully submitted, Chris A. Kukulski City Manager Page 14 4 EXHIBITS CITY OF KALISPELL � y w OWN) a kD t� © l— 14 t� �G C en -�r t-- en X kn CP� W] �Q kn ♦. rr r $1 n n r OO ON --Cr r ON c n n n r n va w++l ►mot � 1�4 Y� G'S L7 .•w N Gi0 4D OG C1 CT 0, ON ON all ON CS Q a G`+ cy� C7� GN GT Gti 15 G C3 VolO Lr7 C7 00 C t� C7 t \ � u 0 Ob (4' C+, r4 Cam] tf7 14 O�G• C tl] r+ LO CV (.6 rr R C d� C to L� rw N 2 cc cc LO � .-•, p pp pp p pp iQ t`� E C) C Cy rf ► � ti4 u p «`7 �, u N _ `*`` t'� s ty 1 i^� C`� 'ri Lo !"^� Cam) t� L6 Cr" !"� N t Q r r i a�i W U un C y m N C if - 00 Q < r-4 in `-� U- � � � CV Cti1 � LO if) �C�} � Q Q Q Q C� �7 Q Q Q Q Q C� i� V G� G7 C.� V� C`� C" [" 1 �i7 [S7 E[7 z 110 110 g C:� a7 0 t',i r-t -i+ M tM r-+ N ee< r-: Eti C7 6 LC'} rE U! ,--E rV r6 tti 6 tf-'� CT Vi kD r-i ll7 N � >- Ct7 N I L tY'; tic v cf) r,l "i r-i t-� 6 6 L6 e-; tf' r-+ ry n Ll� Ur ON Ui z m r,4 d+ r w pp pp pp pp ��jj pp G pp pp C C7 C R O C� C7 C3 t1`5 t17 � O pp a N z d cti r-+ rr M ry CA M Lr) ni ri t< L6 s L6 6 ► + L6 r i v i» 72 M rw CNi tf'i o � ' ca o \C Lri r,i rn r` Lri o, L6 \ 4 r� cfi G w a Lq S j, c� CC�� pp �7 pp pp CC 102�[�C�C7C]C�C� C7R�r'n�ic�s7[�•C7 p �7 Ca y CIA r -J� ni M v N M 0 � � C� IC Sri c i r ri dt rq M G� - � ti r�-�+ d�+ ry CA r� � r U y r�4 ,•--k ['V Cr" -t rV cf'] d C� C> t-I ti7 f-4 Lf7 I!t Ln a mot+ t` C -t C 4 N r..K ..r r- W C! r G tr7 O L7 R tn N �D dN J C 1 f5 N i� �-- c tz C ti C N LIC+ dN Q C7 3i CV U-i U? rq L6 r,' OC r-, r� c� a� U �, r--+ � G � ,1r• � I.L. N r} Lrj C�1 Q Z CV N C=) r rt', r- 4 C-4 r14 r14-�} Lr C LC'] C' 7 u LL 77 ! �' x - t' Ic ram+ r+ ; Q � J n r r C _ _ tic r r� G3 f a LU 16 EXHIBIT C CITY OF KA LI SPELL ADMINISTRATIVE TRANSFER FORMULA - FY2002 BUDGET Support Seryices: FY02 bud et Support services include benefits Manager $125,136 Mavorlcouncil $114,028 Finance $201,719 Attornev $165,120 DPW $979981 City Hall $89,794 General Gov't. 82 000 TOTAL $875,778 x 61.66% - $540,015 Departments supported: '02 Budgets yearly monthly Airport $18.441 0.16% $869 $ 72 Building $2971958 2.60% *-$1732 $12,313 $ 1,026 TIF -Downtown $4,7829777 41.75% $225,455 $ 18,788 TIF -Airport $46,647 0.41 % $2,199 $ 183 TIF-Westside $54,054 0.47% $2,548 $ 212 UDAG $363,742 3.18% $17,146 $ 1,429 Water * * $1,246, 764 10.88% $58,771 $ 4,898 Water Billing $89,114 0.78% $4,201 $ 350 Sewer * * $806,238 7.04% $38,005 $ 3,167 Sewer billing $88,123 0.77% $4,154 $ 346 WWTP * $1,467,456 12.81 % $6% 174 $ 5,765 Storm * * $172,985 1.51 % $8,154 $ 680 Ambulance ** $632,931 5.52% $29,836 $ 2,486 Garbage * * $700,661 6.12% $33.028 $ 21,752 Street Maint. $523,567 4.57% $24,680 $ 2,057 Light Maint. $101,763 0.89% $4,797 $ 400 Decr. Lt. Maint. $5,502 0.05% $259 $ 22 Urban Forestn $ 5 7,1 18 0.50% $2.692 $ 224 Total supported Total supported Total adj. city budget FY02 Total - amended xntemal Services budget Water/ Storm/Garbagelamb-Deprec c am orvers $11,4551837 100.00% $11.455.837 $ 18,5 78,691 21,732,410 $5385281 $ 44,857 61.66% S (1,056,200) Data & Health funds S (725,019) **excludes -depreciation expense -enterprise S (1,372,500) S 18,578,691 *Building funds cannot support Mayor/Council. $14?0654 I ,732 = $12,333 CITY OF KALISPELL 17 Exhibit D-1 2002 Overlay Project el map w Exhibit D-2 2002 Overlay Project 2002 Overlav Project .......... -- scn tion From 73 # of R11s. Width # Inter. s. Tons Estunated Cost College Ave. Corirad Dr. Svl%,an ve .3, ar o e eAve, -West nS21 Sylvan ve o e e Dr. Sylvan Court 5171536.51 v van Court 1 SvIvan - . Y Van Court1 167 n t.Ave. en ian , , ev-ew . an view est n$12,113.77 h. a ifonua St. I st Ave. 172 $3,832.26 egg Park Dr. rt Rd. EAve.242 131,Rstone Tot'aJ Estimate anities for Overlav s Traffic Control Lump Sum $81000.00 Pre• -Leveling Asphalt 400 tons $121,000.00 otga Lsfimate 5164, 008 is carry ever from summer 2001 $115,411 is for summer 2002 19 EXHIBIT E - t EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS GENERAL STREETS Machinery & Equipment Vehicle - De-Icer Truck $31,000 $31,000 $0 CENTRAL GARAGE Machinery & Equipment Air operated tire spreader $S_000 $5,000 $0 POLICE DEPARTMENT Capital Outlay: Vehicles Patrol Cars (2) _ Radio, 2 Light Bars $43.500 $43,500 $0 PARKS Capital Outlay: Buildings $12.000 Pro jects/Parh Improvements -see detail $ g.D00 Vehicles -Van. Staff Car. Maintenance Flatbed $ l 7.000 Pool Studv $58.000 Capital Improvements $13,000 Mower $32.600 Tractor $ l b.000 Cab for Kabota $5.000 Trey Stumper $70.600 $101.000 TAX INCREMENT - REDEVELOPMENT ACTIVITY Hockaday Building Improvements (match) $50,000 City Hall Construction or purchase $650.000 Streetscape $750.000 Downtown Parking Improvements $75.000 $ l ,525,000 t,JTV 01F KALISPELL 20 EXHIBIT E - 2 EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS TAX INCREMENT - VEST Storm -Meridian Road $350.000 $0 $350,000 PARKS IN LIEU Park Improvements $30.223 $30.223 Building Code Enforcement Vehicle - Staff Car $17.000 $17.000 SPECIAL STREET MAINTENANCE Machinery & Equipment Grader Gate $3.500 $3,500 $0 MA CI Constructio© Sidewalks $526.131 I STEA Capital Improvements KYAC #3 Trail /Meridian Connector $185.589 Lawrence Park Bridge -Phase II La"Tence Park Trail $217,379 $0 $402,968 LAW ENFORCEMENT GRA Capital $16.500 AFFORDABLE HOUSING Capital Improvements Construction in Progress $96.243 HIGHWAY 93 SOUTH Construction Construction - Utility Extension $2,49100 %A I r Ur AA LR 51M LL 21 EXHIBIT E - 3 EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS SIDEWALK & CURBS Construction $23,750 Claremont Sidewalk $57,000 $80,750 WATER Capital Outlay/Water Biding PC for Water/Billing -1 /2 int. $2,500 Capital Outlay/Replacement Funds Water mam' replacement -Washington St. $50,000 Bypass -upper to lower zone $6.000 Electrical Upgrade & Telemetnr $200_040 Capital Outlay/Meter Funds Meters $40.000 Capital Outlay Facility Planning Consultants -Carryover $23,300 $23.300 New Appropriation $140.000 $140.000 Buildings -carryover $6.865 Install sand trap on Grandview Well. cam`over $5.452 Meter replacement program $262.000 Machinery & Equipment Snow plow for service truck $4.400 Suryev Grade GPS Mapping Equipment $17.600 Vehicles 3/4 ton 4x4 Service Truck W/Utilitvr box. and snow plow $26,000 I ton 4x4 Service Truck w/utility box $33.000 Sedan for PW staff $345,100 22 $471,617 .EXHIBIT E - 4 EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS SEWER Capital Outlav - Sewer Billing $2,500 PC for Utilivv /Billing Capital Outlay - Sewer Operating Facility Planning Consultants_ carryover $40,992 Machinery & Equipment Survey Grade GPS Mapping Equipment $13.200 Vehicles Service Pick-up $15, 000 Sedan Meter replacement program, carryover $45,000 Replacement Funds Contract Main Installation Carmlover $21,931 $145,000 - 2nd Allev W.N. Sewer replacement Construction in Progress, carryover $65,000 Lift Station #4 replacement - Liberty Street $75,700 $127,923 W.W.T.P Capital Outlay Buildings (carryover) $75,000 Facility Plan consultants $16.000 Replacement Fund Machinery & Equipment Various -see line item detail $128,200 Vehicle -Sedan for PW staff $128,200 $91,000 STORM SEWER Capital Outlay Facility Plan consultants (carryover)$75.000 $301992 Highway 93 S $395.000 Ashlev Creek -Storm Water Mitigation (carrvover} $15.000 Spring Creek Engineering (cam°aver) $ 6 5.000 1 st Avenue East to 5th West/Center Street -construction $35,000 Machinery & Equipment Survey Grade GPS Mapping Equipment $13.200 Senice Truck $15.000 $28,200 $5401992 CYY Y UP- KA LISPELL 23 EXIMIT E - S EQUIPMENT, CONSTRUCTION AND CAPITAL IMPROVEMENTS CONSTRUCTION & DEPARTMENT EQUIPMENT CAPITAL IMPROVEMENTS AMBULANCE Machinery & Equipment $II9850 Suction (2). Cot. Stair Chair $3.950 Computer $2,900 Pro-Pac Monitor $5,000 Capital Outlay -Replacement Funds - $83,IHI0 Ambulance $837000 $94,850 $o SOLID WASTE Capital Outlay Containers $10.000 DATA PROCESSING Capital Outlay: PC's main - nemwk replacements, computers. printers_ $54.000 Contingence $10.000 $64_000 $0 GRAND TOTAL EQUIPMENT, CONSTRUCTION & CAPITAL IMPROVEMENTS $916650 $G 852.037 CITY OF KALISPELL 24 I I r i I a� � i i II I I C CD i C4 Co c C) tV LL c � 4Z ui E- ........ ' ~ . - _ a -- _ _ --, - _ ___ W -- •� ui rf} ❑ ❑ � I d q;r J f..iJ j i I I I I r i I i [L1 I j I I I I I ` i 1 { i 03 r G� EW� mom slow -*no 25 I � w car r ¢ ..-. . .. i .. A _ r 1. � f N s E JJ� f� { p"a oe '.. N r 7 [�i 'W'1 en oc rZ x e� t— 'Itr r rr !'V Gn GO, (36 64 (AA f#� ran a r. L; . %mw wNow'""" A r ON WJ tri 1 .� �1 r... mowC QC N r r r t r wdo- �+ 'wr � w 1 N wF :c roll � � >. rpmEA W $ :r W u y low am Now Mol CITY OF KALISPELL DEBT SERVICE FY02 Exhibit H FISCAL INTEREST PRINCIPAL AGENT FEES TOTAL SNOW BLOWER1MONNIER S244.32 S6.881.54 S7,125.86 FIRE TRUCK S3,194.71 S1b,766.42 S19,961.13 BOOM TRUCK S11513.96 $5,580.19 17,094.15 THERMOPLASTIC APPLICATOR $92.05 $2,581.56 TOTAL GENERAL FUND PAYMENTS $36,854.75 TAX INCREMENT URBAN RENEWAL BONDS S22,800.00 S240,000.00 $825.00 $263,625.00 LEAF LOADER $2,393.47 S 10,70b.97 $ 13, 1 00.44 ROAD GRADER S4,888A3 S16,006.73 120,895,16 TOTAL SPECIAL STREET PAYMENTS $33,995.60 STREAM LOAN PAYMENTS S 140,601.53 S 198,748.0.3 $339,349.56 SID 337 BONDS S850.00 $ 10,000.00 $ Y U,850.00 SID 341 BONDS S3,550.00 $5.000,00 $100.00 $8,650.00 SID 342 BONDS S 7,417.50 S 15,000.00 $100.00 $22,5I 7.50 SID 343 BONDS $1 15,000.00 S60,000.00 $250.00 $175,250.00 NVATER SYSTEM REVENUE BONDS SERIES 1996 S42,737.50 S60,000.00 $102,737.50 JOHN DEERE LOADER S I,376.89 $4,372.96 15,742,85 TOTAL WATER DEPT. PAYMENTS $108,487.35 SEWER SYSTEM REVENUE BONDS SERIES 1997 S29,890.00 $105,000.00 1134,890.00 JOHN DEERE LOADER $11376.89 S4,372.96 TOTAL SEWER DEPT. PAYMENTS $140,639.85 SENN'ER SYSTEM REVENUE BONDS SERIES 1991 S 130,832.50 S 135T000.00 $575.00 $266,407.50 WNN'T P BONDS SERIES '91 -S R F BONDS S 102.480.00 S 182,0W00 $2$4,4$(,0Q TOTAL WWTP PAYMENTS $550,887.50 JOHN DEERE LOADER/STOIRN'I SEWER PAYMENTS S 1,376.89 S4,3 72.95 $5,749.84 GARBAGE TRUCK/SOLID NN"ASTE PAYMENTS S6,183.34 $26,544.00 $32,727.34 GRAND TOTAL DEBT SERVICE PAYMENTS $1,729,584.29 CITN' OF KALISPELL 27 EXHIBIT I Mill Levy - 5 year History & Current Year 1997 1998 1999 2000 2001 2002 GENERAL FUND 65.94 74.66 67.66 69.54 76.25 91.78 COMPREHENSIVE INSURANCE 13.22 10.00 9.00 10.28 12.86 8.04 RETIREMENT 15.00 13.00 14.00 14.3 9 14.3 9 14.21 HEALTH INSURANCE 19.50 16.00 18.00 18.50 18.50 15.39 GENERAL OBLIGATION BOND 2.50 2.50 2.50 1.54 0.00 0.00 LOCAL GOV'T STUDY TOTAL 116.16 116.16 111.16 114.25 122.00 129.42 City/County Health Fund 4.15 3.997 1.561 4.402 4.652 4.625 (Administered by the County) CITY' OF IALISPELL 28 EXHIBIT J CITY OF KALISPELL TAXABLE VALUATION CHANGE COMPARED TO CPI AND MILL LEVY FY Taxable valuation * % chg Mills levied Consumer Price Index % chg TIF valuation % chg 2000/2001 21,153,794 -0.866% 122.00 3.0 $ 115471076 -50.260% 1999/2000 2113381,655 0.793% 114.25 2.0 $ 3,11011343 -20.837% 1998/ 1999 $219170,715 -1.409% 111.16 1.7 $ 3,9291012 0.888% 1997/1998 $211473,297 3.239% 116.16 1.4 $ 318941,447 7.157% 1996/ 1997 $209799,501 2.845% 116.16 2.30 $ 3,6349332 3.424°fin 1995/ 1996 $20,224,154 4.293% 108.00 3.00 $ 395149011 24.511 % 1994/1995 $19,391,590 1.559% 107.50 3.30 $ 218221247 -14.317% 1993/ 1994 $19,0931874 14.578% 107.00 2.63 $ 3,2931832 16.918% 1992/1993 $16,664,525 1.946% 114.22 2.99 $ 2,817,205 7.105% 1991/1992 $161346,409 4.097% 114.77 3.01 $ 29630,321 2.022% 1990/ 1991 $15,703,078 0.303% 117.39 4.28 $ 21578,179 -8.765% 1989/1990 $151655,702 0.977% 117.90 5.40 $ 218251857 19.581% 1988/1989 $1515049294 -0.329% 115.57 4.82 $ 21363,125 28.546% 1987/1988 $15,555,491 -5.182% 114.28 4.14 $ 1,8381343 98.473% 11986/19871 $16,405,644 4.091 ° 0 114.28 3.65 1 $ 926,245 -34.686% The average annual percentage change in taxable value for the last 15 years is 2.06% while the Consumer Price Index increased an average of 3.17%. Mill levy comparisons become more difficult as the 2001 levy of 122.00 will generate the same revenue aas the 2000 levy of 1 14.25 due to legislative changes in valuations. Despite a reduced taxable value the City saw growth equivalent to $129697 in tax revenue. See Exhibit I for mill levy calculations. * General Fund, Comp. Ins.,Health, Retirement, G.O. Bond, Revolving and Gov't Study Funds. TIF valuation is for the Downtown Urban Renewal District. State reimbursements will offset some of the drop in valuation in the Tif district Personal Property taxes. CITY OF KALISPELL 29 LJ O I 0 N O O O N � Q cl� o� � 'Tr C�4 ll�c r- Q 11-C a kn G" M C-1 00 �r' 'OQ tri Q C�- a Q �c - CN+ !+ !+ fh F h !F I• n h h 01 G ---4 N M `T kn �D r- 00 Ch C7 --" oo C�N C• (71� o4� C� o1 Cr ON 0 0 o'r oIN ON 01 0� C� N tn OIN Q a• +4 n + s e• r• n 0 - Icr C7 �,D 04 *--+ V-1 kj% cV o'� ►n (:� *-" N to 00 CT kn to ►^^+ oti [l-- Q V-) ' 4J M 0� 00 rNI 4c CT 4%o 04 n Me• t.1n Fyn n ..�yF n Tn n n 1%c 110 Q3 C7 Q 6+4 60� rco� 464 f--S A6� 60!9 ioq 601-1� 46oq 64 69 6+9 Q, Q N M IT kn 110 C- o0 C� G o0 0~ 01 CT o� ON ON CT 0*� CT CT a C� o) CT ON Ch CT CT cl� CT CT CT CT C) C7 30 SUMMARY TOTALS CASH -REVENUE & EXPENDITURES UI I Y ur KALINYLLL DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE GENERAL FUND 69.54 mills 76.25 mills 76.25 mills 91.78 mills FY99/00 FY00/01 FY00/01 FY01/02 Fund 1000 - General Fund ACTUAL BUDGET ACTUAL BUDGET PROPERTY TAXES: Real Property Taxes $1,401,13 8 $1,463,390 $1,568,725 $11809,795 Property taxes -growth estimate $815054 $55,523 Personal Property $9018 5 3 $68, 300 $47100 $67,290 Penalty & Interest $8,221 $75500 $71115 $85511 Lt. Vehicle Tax-1.4% & Flat tax $1281227 $118,695 $119,745 $0 SUBTOTAL 1, 38,939 11)743,265 $1941.119 LICENSES AND PERMITS MV: Flat fees $121491 $12,491 $131P240 $0 Plate fees $58,808 $58108 $61,780 $0 Title fees $3,212 $3,212 $3495 $0 SUBTOTAL $741511 $74,511 $781)515 $o BUSINESS LICENSES: Alcohol Beverage $201865 $20,865 $20,156 $20,865 General and occupational $15915 $2,000 $2,172 $500 Amusement $550 $550 $500 $550 Signs permits $11970 $21N0 $3,216 $300 Excavation Permits $395 $250 $480 $250 Zoning fees $321482 $30100 $311280 $32,000 Animal licenses $1,234 $11)000 $11X4 $1,000 SUBTOTAL 56, 6 5 178 58,16 INTER.GGVER.NNIENTAL REVENUE: MDOTISpecial Holiday Enforcement $16, 813 $12,000 $95793 $25,OOo DUI task force reimbursement $105400 $12,000 $10,075 $0 Justice/Law Enf. Grant $4521 0 $3,000 $0 $0 School District Reimb.KPD OT $9,107 $251NO Sign & Signals reimbursements $101869 $20,000 $151560 $201A0 Pilt-Flathead Elec. Coop. $121Y009 $0 $221011 $0 Independent Living Grant- Seniors $41000 $4,000 $4,000 $55000 STATE SHARED REVENUE HB124 ENTITLEMENT $11703,183 Personal Property Reimb. H.B. 20 $211)596 $19,953 $19,618 $22,643 Personal Property Reimb. S.B.417 $21,289 $19.558 $19,340 $22,194 Personal Property R.eimb. S.B.184 $291 822 $49,676 $47,943 $0 Corporation Tax $26,432 $27,432 $88,039 $0 Video Machine apport. $1,0641777 $ i , 064, 777 $1,116, 3 90 $0 Gaming Machine Permits $471300 $46,000 $49,825 $49,825 Liquor Tax Apportionment $861306 $85,000 $89,138 $0 Nine Tax Apportionment $21)782 $2,576 $3,111 $0 Beer Apportionment $721471 $70,000 $82,273 $0 M.V. Ad Valorem Tax $37131 $300 $31111 $3,000 Live Card Game, keno & bingo $3,548 $3,500 $6,492 $4,200 SUBTOTAL $1, 437755 $1,442,472 $1, 595,526 80,045 :]8 CITY OF KALISPELL 31 GENERAL FUND DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE FY99100 FY00l01 FYOOl01 FY01102 ACTUAL BUDGET ACTUAL BUDGET CHARGES FOR SERVICES: Sale of Maps, etc. $3,340 $3,000 $523 $500 Administrative chg. $513,932 $536,209 $531.233 $52004 Board of Adjustment $525 $500 $700 $700 Public safety fees $75915 $7,500 $117345 $12,000 KPD regional training reimb. $O $0 $0 $1500 Central Garage $1161)15 7 $129,550 $129,550 $ I30,0O0 Public works charges -,garage $31448 $3,050 $201 $31500 Pool $711886 $70,000 $64,745 $7000 Parks usage fee $7,475 $6,500 $8,769 $7,000 Pick-nic in the Park $13 , O26 $13100 $12,729 $15 5000 Recreation fees + scholarship $281539 $3200 $23,862 $28,000 Basketball $902 $14,800 $10,206 $121000 Day Camp/Outdoor/Seniors $441421 $64.500 $52,224 $52,900 Outdoor donations/scholarships $0 $3300 $805 $1.000 SUBTOTAL $820,526 $883,909 8491572 86700 FINES AND FORFEITURES: City Court fees $3 7, 23 O $ 3 5,000 $ 3 8, 868 $40100 City Court Fines $342,287 $385,000 $347473 $350,000 SUBTOTAL $3791,517 $420,000 3 86, 3 4 l 3 90,000 MISC. REVENUE $17,275 Golf Course $16,13 7 $16,136 $16,100 $16,136 Auction & misc. collections $14,166 $6,500 $10,286 $700 Fire Equipment Fund raiser $19,000 $ 17,611 $0 Rent on City Property $11,17 5 $111700 $10,695 $0 Donations-Kidsport $111838 $37,955 $375955 $381520 Sale of Land -Lions Park right of way $ 90,000 $ 5 5,100 $0 Admin fees -SID 343 $40,000 $0 Intercap leases $87,603 $341500 $31,250 $0 SUBTOTAL 215,791 $218,997 61,656 INVESTMENT REVENUE: $74,329 $75,000 $224,985 $160,000 TOTAL GENERAL REVENUE $4,632,682 $4,9079287 $591569679 $5,358,585 CASH DULY 1ST(iNCLUDESDESIGNATED) $1,028,332 $871,776 $867,446 $1,229,805 Loan to Airport 'ice" ($40,000) $40,000 $40,000 $0 Equity in (out) (G. O. Band '01) $9,000 $13,13 7 $0 TOTAL AVAILABLE FOR BUDGET S516211014 $5,828,063 $69077,262 $61,588,390 RECOMMENDED EXPENDITURES S41,7491238 $4,906,087 $4,847,457 $5,4279453 CASH CARRYOVER (yearend)Operating end)Operating $871,776 $7899976 S19093,755 $9469887 Designated for Compensated Absences $509000 S50,000 $759000 Designated for Capital Equipment $50,000 $54,050 $139,050 Designated for Pool (1.5 mills) $32,000 $329000 $0 % carryover of expenditures 18.36% 16.10% 22.56% 17.45% CITY OF I ALISPELL 32 DETAIL OF ESTIMATED REVENUE/CASH AV LE SPECIAL REVENUE FUNDS FY99100 FY00101 FY00101 FY01102 ACTUAL BUDGET ACTUAL BUDGET 2170 AIRPORT $18, 315 $18450 $12,3 93 $12,420 2180 TAB INCREMENT -DOWNTOWN $39638,935 $3,708,626 $3,845,183 $4,142,703 2185 TAX INCREMENT -AIRPORT $1251131 $1,8561)550 $13 5,684 $4331,540 2188 TAX INCREMENT-WESTSIDE $4235659 $4041054 $385,076 $386,188 2210 PARKS IN LIEU OF $321609 $27,850 $23410 $351223 2250 TRI CITY PLANNING $O $0 $O $267,840 2360 COMP. INSURANCE $4491)560 $4691)334 $480,064 $438,572 2370 RETIREMENT $500,587 $510,070 $524,294 $5241)502 2380 HEALTH $65007 $676,710 $697,544 $656,267 2394 BUILDING CODE ENFORCEMENT $507,749 $503,935 $574403 $5201ffl9 2400 LIGHT MAJNTENANCE $110489 $115, 567 $1191X3 $147,265 2401 DECORATIVE LIGHT MAINTENAN $5,690 $7,259 $6,905 $105,301 2420 GASTAX $552,232 $645,900 $6501526 $5765,300 2500 SPECIAL STREET MAINTENANCE $6291)772 $643,593 $664,198 $662462 2600 URBAN FORESTRY DISTRICT $0 $101,298 $98,345 $132,314 2825 MT.AIR & CONGESTION GRANT $86,363 $607102 $0 $5261131 2880 CD LOAN REVOLVING $123,250 $166,590 $13 3,641 $266,677 2882 COURTYARD RESERVE FUND $87,942 $83,228 $81,975 $80,441 2886 UDAGICO TY DEVELOPMEN $2,026,346 $1,150,700 $1,1615805 $1,035,656 2910 CRIME VICTIM ADVOCATE $0 $51N0 $5,324 $0 2914 POLICE RESOURCE GRANT $411611 $47,699 $46,856 $47,928 2915 POLICE RESOURCE GRANT (2) $47,928 2916 DRUG ENFORCEMENT $60,258 $55,661 $50,829 $53,954 2917 UNIVERSAL COPS GRANT $89,361 $9711854 $97,854 $241522 2919 LAW ENF. BLOCK GRANT $14,147 $16,208 $13,322 $161500 2945 CDBG-STREAM TRAINING FUND $2000 $490,000 $490,000 $20,000 2950 AFFORDABLE HOUSING PROGRAM $181,408 $248, 901 $1091650 $21 J 11 2927 CULTURAL ARTS GRANT $175000 $20,000 $201200 $17,500 2975 ISTEA $194,230 $272,227 $79,328 $4101)672 Special Revenue Available $10,586,65 I $12,950,946 $10,5071872 $11,515,256 DEBT SERVICE FUNDS FY99100 FY00I01 FY00101 FY01102 ACTUAL BUDGET ACTUAL BUDGET G.O. BOND - POOL $58,055 $0 $5,812 $0 STREAM DEBT SERVICE(amended) $68,606 $355,702 $389,696 $4491041 S.I.D. REVOLVING FUND $10,005 $ K005 $80409 $87,155 SIDEWALK. & CURBS $17,123 $16,268 $15,933 $13,643 SIDs $67,383 $65,048 $451286 $2205756 Debt Service Revenue $221,172 $447,023 $537,136 $7705595 33 DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE CAPITAL PROJECT FUNDS FY99100 FY00/41 ACTUAL BUDGET 4290 WALK & CURB $4,142 $25,000 4188 STREAM CAPITAL PROJECT $3,00000 4343 SUNNYVIIEW CONSTRUCTION (amended) $1,618,500 4393 HWY 93 SO UTILITY EXTENSION Capital Project funds available $3,004.142 $11)643,500 ENTERPRISE FUNDS FY00/0 1 ACTUAL $2,566 FYoiio2 BUDGET $85,000 $1,583,812 $15,379,426 $2,491.690 $1,5861Y378 $31)956,116 FY99100 FY00101 FY00101 FY01102 ACTUAL BUDGET ACTUAL BUDGET 5210 WATER $2411.469 $3,2681)149 $3,222,659 $2,469,531 5310 SEWS $6.4571044 $71)39301 $7,201,976 $7,863105 5349 STORM SEWER $867,865 $943,831 $944,534 $1,032.847 5410 AMBULANCE $613,792 $979,643 $854,228 $1,047,688 5510 SOLD WASTE $1,047,214 $1,154,059 $1,154,163 $800,308 Enterprise funds available $11,397,384 $13.739,373 $13,377,560 $13,213,979 INTERNAL SERVICE FUNDS FY99100 FY0010 I FY0010 I FY01/02 ACTUAL, BUDGET ACTUAL BUDGET 6030 DATA PROCESSING FUND $212,624 $245477 $245,257 $212,817 6050 SELF INSURED HEALTH FUND $1,389,728 $15369.788 $1.446,392 $19360,757 Internal Service funds available $1,602,352 $1,615.265 $1,691,649 $1,573,574 GRAND TOTALS REVENUE/CASH AVAILABLE $264811,701 $36,2249170 S33,7779857 $379617,910 Original Revenue Budget FY2001 $34,3 50, 3 36 Amendments and corrections: Lave enf. Block grant $31886 Special Street Maint. Corr. $5,223 CDBG-ED amendment $50,000 Sunnwiew SID amendment $1.618,500 Ambulance $196,225 Total $36,224,170 CITY OF KALISPELL 34 EXPENDITURE DETAIL SUMMARY GENERAL FUND FY40101 FY00101 FY01102 ACTUAL BUDGET BUDGET GENERAL GOVERNMENT Personal Services M & O $174,189 $203,030 $300,032 Subtotal $174,189 $203,030 $3W1032 CITY MANAGER Personal Ser,,ices (amended) $98,103 $97,376 $137,982 M & O $6,744 $8,250 $15,800 Subtotal $104,847 $105,626 $1531)782 CITY COUNCIL Personal Services $90,578 $895857 $87,507 M &, O $12, 815 $15, 3 00 $16, 900 Subtotal $103,393 $105,157 $104,407 FINANCE Personal Sen4ces $169,484 $170,480 $136,110 M &. O $6,500 $6.940 $8,175 Subtotal $175,984 $177.420 $144,285 CITY ATTORNEY Personal Services $127,546 $135,807 $128,752 M & O $14,089 $12,995 $12,550 Subtotal $141,635 $148,802 $141,302 CITY COURT Personal Services $96,521 $96,647 $102,204 M & O $49,083 $43,700 $59,380 Capital Outlay $0 $0 $0 Subtotal $145.604 $140,347 $161,584 PUBLIC WORKS Personal Services $66.271 $67,065 $70,128 M & O $10,461 $12,400 $11,450 Capital Outlay $0 $0 $0 Subtotal $76, 332 $79,465 $81,578 TRAFFIC SIGNALS &. SIGNS Personal Services $68,100 $74,319 $75,839 M & O $26,519 $31,225 $40. / 25 Capital Outlay $15.878 $17,000 $0 Debt Sen1ce $2.721 $2,721 $2.674 Subtotal $113,218 $125,265 $119,238 CENTRAL GARAGE Personal Services $96.627 $96,256 $98,582 M & O $193,571 $206,465 $216,175 Capital Outlay $18,445 $18,585 $5.000 Subtotal $308.643 $321,306 $319,757 CITY OF KALISPELL 35 EXPENDITURE DETAIL SUMMARY - con't. GENERAL FUND - con't. FY00101 FY00101 FY01102 ACTUAL. BUDGET BUDGET CITY HALL MAINTENANCE Personal Services $24,837 $23,353 $25,400 M & O $75,748 $74,900 $102,744 Capital Outlay $0 $o Subtotal $100,585 $98,253 $128,144 POLICE Personal Services $1,429.042 $1,420,361 $1,591,933 M & O $99,446 $104,650 $131,050 Capital outlay $47,065 $45,800 $43,500 Transfers to Funds $60,140 $60,049 $23,914 Subtotal $1,6351693 $1,630,860 $1,790,397 FIRE Personal Services $799,873 $800,623 $854,565 M & O $39,771 $36,332 $66352 Capital Outlay $21, 67 5 $2 4, 000 $0 Debt Service $20,704 $20,716 $19,961 Subtotal $882, 023 $881, 671 $940, 878 ZONING Personal Services $35.785 $36,283 $37,223 M & O $2,035 $3,535 $4,440 Capital Outlay $0 $0 $0 Subtotal $37,820 $39,818 $41.663 STREET DEPARTMENT Personal Services $77.420 $75,661 $88.633 M & O $3,319 $8,475 $15,025 Capital Outlay $0 $0 $31,000 Subtotal $80,739 $84,136 $134,658 PARK MAINTENANCE Personal Services $223.605 $222,341 $251,127 M &. O $60O 14 $58, 540 $72.83 3 Capital Outlay $ 5&675 $86,150 $113.600 Transfers to Urban Forestry- $93.650 $93.650 $50,000 Debt Service $ 7.344 $7,189 $14, 220 Subtotal $443.288 $467,870 $501,780 RECREATION PROGRAMS Personal Semces $50.156 $49,184 $53,301 M & O $27.493 $30,871 $31,238 Capital Outlay Subtotal $77.649 $80,055 $84,539 CITY OF KALISPELL 36 EXPENDITURE DETAIL SUMMARY - can't. GENERAL FUND - can't. FY00101 FY00101 FY01102 OUTDOOR RECREATION(includes Seniors) Personal Services M &. O Capital Outlay Subtotal BASKETBALL Personal Services M&O Capital Outlay Subtotal POOL Personal Services M&O Capital Outlay Subtotal TOTAL GENERAL FUND $81,868 $67,627 $62,332 $20.377 $24,480 $17,592 $0 $0 $0 $102,245 $92,107 $79,924 $2, 173 $2,856 $3521 $8,243 $10,144 $9,354 $0 $0 $10,416 $13,000 $12,875 $99,278 $771,280 $8800 $33,876 $34,619 $39,750 $0 $58,000 $13 3,154 $111,899 $186,630 $49847,457 $4,9069087 $594279453 GENERAL FUND TOTALS BY' FCN°CTION ° o change Personal Services 8.07°0 $3,603,376 $3.894,019 M & O 26.40 o $926,851 $1,171,565 Capital Outlay 31.10% $191,535 $251,100 Debt service 20.34% $30,626 $36.855 Operating transfers -51.91 °'o $153,699 $73,914 10.63% $4,906,087 $5,427,453 CITY OF IKALISPELL 37 EXPENDITURE DETAIL SUMMARY - con't. SPECIAL REVENUE FUNDS FY00/01 FY00/01 FY01102 AIRPORT -operations Personal Services $113 $8,130 $� M & O $8,710 $10,311 $8,495 Capital Outlay $0 $0 $0 Subtotal $8,823 $18,441 $8,495 TAX INCREMENT -DOWNTOWN Personal Services $28,605 $30,671 $30,636 Redevelopment Activity $1.230,517 $1.815,424 $3.777, 729 Loans &. Grants $0 $20,000 $0 Debt Service$259,050 $259,050 $263,625 Subtotal $1,518,172 $2,125,145 $4,071.990 TAX INCREMENT -AIRPORT Redevelopment Activity $38,822 $96,647 $379,699 Subtotal $38,822 $96,647 $379.699 TAX INCREMENT - WE STSIDE Redevelopment Activity $261837 $404,054 $386.048 Subtotal $26.837 $404,054 $386,048 PARK IN LIEU M & O $5,000 Capital Outlay $23.410 $23.679 $30,223 Subtotal $23,410 $23,679 $35,223 TR1 CITY PLANNING Personal Services $218,440 M & G $49,400 Capital Outlay s0 Subtotal $0 $0 $267.840 COMPREHENSIVE INSURANCE M &. O $240,862 $314.226 $310.080 Subtotal $240,862 $314.226 $310,080 RETIREMENT Personal Services $349,562 $361.400 $378,650 Subtotal $349.562 $361,400 $37&650 HEALTH FUND Personal Services $419.3 5 5 $456,014 $472.505 Subtotal $419.355 $456,014 $472,505 BUILDING CODE ENFORCEMENT Personal Services $203.311 $209,976 $211,986 M & O $72,159 $70,982 $102A91 Capital Outlay- $16.895 $17,000 $17,000 Subtotal $292.364 $297,958 $331.477 LIGHT MAINTENANCE M & O $77,772 $76, 763 $116.797 Capital Outlay $2.3,000 $25,000 $0 Subtotal $102,772 $101,763 $116,797 CITY OF KALISPELL 38 EXPENDITURE DETAIL SUMMARY - con't. SPECIAL REVENUE FUNDS - eon't. FY00101 FY00/01 FY01102 DECORATIVE LIGHTS M & O $2,869 $5,502 $6,884 Capital Outlay $0 $0 $0 Subtotal $2,869 $5,502 $6►884 GAS TAX M & O $361,241 $641,631 $555.574 Capital Outlay $0 $0 $0 Subtotal $361,241 $641,631 $555,574 SPECIAL STREET MAINTENANCE Personal Services $290,874 $285,586 $319,059 M & O $109,355 $123,734 $124,163 Debt Service $21,924 $22,747 $33,996 Capital Outlay $871142 $91,500 $3,500 Subtotal $509,295 $523,567 $480►718 URBAN FORESTRY DISTRICT Personal Services $55,853 $60,222 $83,074 M & O $13,679 $15,896 $19,787 Capital Outlay $0 $1,000 $0 Subtotal $69,532 $77.118 $102,861 MT. AIR & CONGESTION Capital Outlay_ $607,682 $526,131 Subtotal $0 $607,682 $526,131 COMM. DEV. LOAN REVOLVING Loans and Grants $19.926 $141,555 $244.052 Transfer to Housing 2950 $0 $0 $0 Subtotal $19,926 $141,555 $244,052 COURTYARD MAINTENANCE FUND M & O $34.029 $42,000 $44,000 Debt Senrice $24.174 $24►000 $24,150 Subtotal $58.203 $66►000 $68►150 UDAG-PLANNING AND DEVELOPMENT Personal Senices $94.083 $145.137 $105►723 M &. O $134.884 $85,105 $146,698 Capital Outlay $15.3 91 $15,000 $0 Housing & grants $47.284 $118,500 $128.776 Subtotal $291,642 $363►742 $381,197 CDBG - ED GRANT -STREAM Loans and Grants (amended $50.000) $490,000 $490,000 $20,000 Subtotal $490,000 $490.000 $20,000 CITY OF KALISPELL 39 EXPENDITURE DETAIL SUMMARY - can't. SPECIAL REVENUE FUNDS - can't. FY00101 FV00101 FY01102 ACTUAL BUDGET BUDGET AFFORDABLE HOUSING GRANT FUND Redevelopment $97,347 $248,901 $21111 Subtotal $97,347 $248,901 $21,111 POLICE RESOURCE GRANTS 1 &, 2 Personal Services $46,856 $46,925 $95,856 Subtotal $46,856 $46,925 $95,856 POLICE DRUG ENFORCEMENT Personal Services $48,421 $53,376 $51,692 M &, O $1,822 $2,262 $2,262 Subtotal $507,243 $55,638 $53,954 POLICE UNIVERSAL GRANT Personal Services $95,832 $95,902 $24,452 Subtotal $95,832 $95,902 $24,452 LAW ENFORCEMENT/COPS GRANTS M & O (Amended $3,886) $13,322 $14,000 $0 Capital Outlay$0 $0 $16,500 Subtotal $13 , 3 2 2 $14, 000 $16, 500 CRIME VICTIM ADVOCATE $5,324 $5.000 $0 Subtotal $5,324 $5,000 $0 CULTURAL ARTS GRANTS $20,200 $20.200 $17,500 Grants Subtotal $20.200 $20,200 $17500 ISTEA Capital construction $ 3 0.2 3 0 I TOTAL SPECIAL REVENUE WALK &, CURB FUNDS SID 337, SID 341. SID 342+SunnNi-icw STREAM DEBT SERVICE Stream- operating Transfer TOTAL DEBT SERVICE aubtotal $30,230 S5,183,041 DEBT SERVICE FUNDS $262, 713 $262,713 S7,865,403 $402,968 $402,968 $9,776,712 FY00101 FY00101. FY01102 ACTUAL $15,468 $16,268 $13,643 $ i 8, 723 $50 f 8 4$217.268 $339,350 $339,350 $339,351 $0 $16,352 $0 S403,541 $422,018 $570,262 CITY OF KALISPELL 40 EXPENDITURE DETAIL SUMMARY - can't. CAPITAL PROJECT FUNDS FY00/01 FY00/01 FY01/02 ACTUAL 4290 WALK & CURB CONSTuction. $27566 $251000 $851)000 4343 SID SUNINYVIEW CONSTRUCTION $249,929 $116181,500 $113689571 4393 Hwy. 93 SO. UTILITY Project $2,491,690 TOTAL PROJECT FUNDS S2521495 S11643,500 $31945,261 ENTERPRISE FUNDS FY00/01 FY00/01 FY01/02 ACTUAL BUDGET WATER FUND/BELLING Personal Services $466,700 $453,918 $4651)660 M & O $4211929 $424,227 $5247905 Debt service $1121.457 $1411)929 $1641423 Capital Outlay (amended '01) $11194,477 $1,531100 $8161717 Depreciation $170,000 $1701>000 $1701000 Subtotal $2,365,563 $2,72113,074 $2,14113,705 SEWER/WWTP /BILLING FUND Personal Services $5251393 $553429 $5941786 M & O $7271153 $748,719 $988,114 WWTP replacement/SeNver replacement $134,158 $3371>500 $215,131 Capital Outlay $129,328 $2781)600 $20711692 Debt Service $654,417 $6541243 $692,253 Depreciation & Replacement $382,7 2w7 $382,727 $388,401 Subtotal $2,5531176 $2,955,218 $3,08651377 STORM SEVv`ER Personal Services $75,150 $74,281 $781365 M &, O $281528 $46.028 $43,084 Capital Outlay $64,963 $1611000 $569,192 Debt Service $42,674 $71676 $5,750 Depreciation $31,618 $31,618 $31,618 Subtotal $2421933 $3201603 $7281009 AMBULANCE FUND Personal Services $420,001 $497,572 $5077,565 M & O (amended bad debt exp) $25811076 $320,092 $4041366 Capital Outlay $78,663 $93,500 $941850 Deprec/Replacement reserve $35,000 $357000 $35,000 Subtotal $7911740 $946,164 $11)0417781 SOLID WASTE FUND Personal Services $296,873 $323,383 $3031734 M &. O $120,979 $13 31998 $1471011 Capital Outlay $311,309 $318,500 $10,000 Debt Service $152,424 $731290 $321,728 Deprec/Replacement reserve $100,000 $1001000 $1001000 Subtotal $991,585 $949,161 $593,473 TOTAL ENTERPRISE FUNDS S69934,997 S7,8929220 S7,5911,345 CITY OF KALISPELL 41 EXPENDITURE DETAIL SUMMARY - con't INTERNAL SERVICE FUNDS FY00101 FY00101 FY01102 ACTUAL BUDGET BUDGET DATA PROCESSING FUND M&O Capital Outlay DeprecrReplacernent reserve Subtotal CITY SELF INSURED UEALTH FUND M & 0 - claims payable (amended) Subtotal TOTAL INTERNAL SERVICE FUNDS ALL FUND TYPES GRAND TOTAL EXPENDITURES ALL FUNDS -TOTALS BY FUNCTION: Personal Services M&O Capital Outlay Debt service Redevelopment/grant s Depreciation Operating transfers $63,423 $86,087 $35,000 $184,510 $989,135 $989,135 $191739645 $70,250 $100,950 $35,o0ti $206,200 $950,000 $950,000 $1,156,200 $54,350 $64,O00 $45,000 $159,350 $1,000,000 $1,000,000 $1,159,350 $18,795,176 $23,8851428 $28,470,383 % change 7.74% $7,273,298 $7,836,202 3.55% $5,621,249 $5,821,426 40.81 % $5,091,977 $7,170,265 11.5d2l% $1,635,579 $1,824,042 48.27% $3,355,251 $41974,915 2.08% $754,345 $770,019 -51.91% $1531699 $731914 19.20% Original Budget FY2001 Bud et Amendments F Y0 I Law Enforcement Grants Cultural Arts Grant Stream C DBG-ED S ID 343 S unnyv iexv Construction Water meter project Ambulance -Bad debt exp- Self-insured Health fund Total amendments TOTAL AMENDED BUDGET FY2001. TOTAL BUDGET FY2002 CITY OF KALISPELL 42 $21,7321410 $ 3,886 $ 200 $ 50,000 $ 1,618,500 $ 185,200 $ 195,232 $ 1 00,fl00 $ 21153,018 S 23,885,428 $28.470.383 GENERAL GOVERNMENT CITY OF KALIS FELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 400... GE ERAL GOVERNMENT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00101 FY01102 Administration & Operations $1591345 $2031030 $1741189 $3001032 $1591345 $2031030 $174,189 $3005032 STATEMENT OF FUNCTION: The purpose of the General Government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as elections, telephone service charges, the City's share of the City -County Planning expense, Hockaday support, and costs associated with auditing and records administration and postage. Funds are budgeted for the City's annual audit. A filing fee is due each year based on revenue totals. The fling fee is a State assessment for $975 this year. $3 8, 520 payment for State lands lease is offset with a revenue "Donation from Kidsport". $46, 750 for the General fund share of Data Processing is not a new expenditure. In prior years we receipted video gaming money directly into the Data Processing fund for the General Fund share of Data. with the elimination of the Gaming revenue and the new State Entitlement we will be required to place all of the Entitlment in milled funds which causes us to show a operating transfer to the Data Fund. In effect, revenue will increase by the amount of the transfer. Note: $751,000 contingency funds fy99 & fyOO. Reduced to $50,000 fy 2001. FY2000 contingency funds were also used for costs associated with the Police contract. $181000 was transferred to Court budget, $8, 500 for non union salaries. UNFUNDED: Space needs at $1 O sq. foot for administration & finance $113, 800 61 % of this budget is funded through the Administrative transfer (revenue). except for K.idsport and Hockaday and Data Processing. CITY OF KALISPELL 43 PROGRAM OF SERVICES EXPENDITURE DETAIL i FUND: GENERAL 1000... DEPARTMENT 400... GENERAL GOVERNMENT 1 ACCOUNT GENERAL GOVERNMENT 410530 Audit 3-`3 1 Publication & Filing Fees 353 Audit 410560 Purchasing 210 Office Supplies 312 .Postage ( transferred budgets) 320 Printing 410580/528 Data Processing Transfer *SEE NOTE 410600 Elections 354 Contract Services 410900 Records Admin. 322 Code books (MCA) 331 publication & Filing Fees 352 Recodification (annual fee) -City Cod 410830 Personnel 3 3 8 Negotiations 3 3 8 Recruitment 351 .Legal Fees 354 Contract services 715 Peer Court donation 411030/820 Planning/FRDO-TriCity 411300 Central Communications 325 Web Page hosting 345 Telephone & Communications 60452/366 Hockaday -annual building maint. 460454/920 Conrad Mansion- Sprinkler 460446/354 Ridsport Lease Payment-ballfelds 510100/545 Assessments -County Landfill 510300 Contingency 000 unallocated transfer for Fire dept. transfer for Police -contract related transfer for non -union adjustments transfer to printing (above) transfer to Court transfer to other depts. ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00I01 FY00101 FY01/02 $820 $11000 $776 $11000 $31504 $47000 $3,934 $41000 $21177 $21000 $ I , 962 $21000 $8, 743 $815 00 K329 $10, 000 $4,955 $5,000 $503 $51000 $0 $0 $0 $461750 $11435 $2,000 $0 $21000 $0 $0 $300 $11538 $21500 $21545 $21)500 $2, 707 $31000 $31203 $31000 $81)03 4 $0 $0 $0 $0 $41000 $51104 $41000 $0 $201000 $191610 $251X0 $201278 $0 $0 $2,500 $0 $11798 $11798 $11424 $371336 $501175 $38,1620 $501175 $2150 $ 1 1280 $2,5500 $28,844 $405000 $35,5280 $40,5000 $600 $600 $61600 $61600 $20, 000 $11,838 $371)955 $371)950 $38,520 $540 $11500 $465 $1 1500 $75,000 $501000 $100 $51,263 ($4,640) ($17,706) ($8,500) ($1,000) ($18,000) ....... ($25,154) ($39,498) $159,5345 $2031030 $1741189 $3001032 CITY OF KALISPELL 44 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.... DEPARTMENT 401... CITY MANAGER ... FUNCTION...410210 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services Materials and Services $961182 $971375 $981103 $1371982 $61495 $8,250 $61744 $151Sao $1021677 $105,626 $1041847 $153, 782 STATEMENT OF FUNCTION: The City Manager is the Chief Administrative officer of the City. The Manager's responsibilities include supervision of the City employees, implementation of City policy, preparation and oversight of the City budget, advising the City Council, and informing the citizens of Kalispell about City plans, programs and actions. Line Item Detail. 312 Managers' Newsletter - $5000 Semi-annual Newsletter to inform the Citizens of Kalispell of City's business, activities, etc. 335 Membership - $1,300 Memberships include the ICMA membership and fees for notary for the receptionist. 373 School and Travel - $4,500 School and travel includes the League of Cities and Towns annual meeting as well as quarterly meeting for the managers' group. Included are funds for the annual ICMA meeting and Economic Development Institute as indicated in the manager's contract. 61.66% of budget is funded through the administrative transfer. CITY OF KALISPELL 45 CITY OF KALISPELL 46 CITY OF KALISPELL 47 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 402... MAYOR/COUNCIL... FLINCTION...410100 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $86,441 $89,857 $901578 $871507 Maintenance operations $11,3 74 $15, 3 00 $1 2, S 15 $16,900 Capital outlay $0 $0 $0 $0 $9718 15 $105115 7 $1031393 $1041407 STATEMENT of FUNCTION The Kalispell City Council is composed of eight (8) City Councilors and the Mayor. The City is divided into four (4) wards with two (2) Councilors elected from each and the Mayor elected at lame. Each member of City Council serves a four year term of office with the terms being staggered. All functions of City government fall directly or indirectly within jurisdiction of the City Council. The greatest responsibility of the City Council lies in their legislative activities, which include enacting ordinances, establishing policy and levels of service, adopting the budget, setting service fees and appropriating money to fund the City's programs and services. The Mayor presides at all Council meetings and is a voting member of the Council. The City Clerk is responsible for recording, storing and retrieving all Council/City official documents. Kalispell City Council meets on the first and third Monday of each month in regular session at 7:00 p.m. in the City Council Chambers of City Hall. 61.66 % of budget is funded through the administrative transfer. ITY of KALISPELL 48 PROGRAM OF SERVICES Line item detail: Mayor/Council budget 210 Office Supplies - $400 This is a new line item for the Mayor/Council budget. In the past, all office supplies for the Clerk's office were deducted from Other Supplies. In order to be consistent with other departments, a line item strictly for office supplies has been added. 213 Small Office Equipment - $300 Document imaging equipment and a date/time stamp machine were purchased last year with no anticipated purchases this year. This $300 is a $1,200 decrease from last year's budget and is listed as an emergency fund if any equipment needs to be replaced. 322 Books - $loo Leather bound books were purchased last year for Minutes, Ordinances and Resolutions. New books are not anticipated to be purchased this year so this line item has been lowered by $2 5 0 . 335 Memebership & Dues-$4,500 Due to the census the membership in the Montana League of Cities & Towns has increased by $ 700 . 373 School & Travel/Council - $7,500 $41000 has been budgeted to allow six members of the Council to attend the Montana League of Cities Convention in Great Falls this fall plus $1,000 miscellaeous expenses. $2, 500 increase is budgeted for a retreat. 374 School & Travel - City Clerk $3,000 Travel for the City Clerk includes the Clerk's Institute in Billings and the Region VIII Conference in Tempe, Arizona. These institutes are essential for the Clerk to obtain the designation of Certified Municipal Clerk, a requirement for the position. 379 Meetings - $2,500 $300 has been added to this line item to cover the ever increasing casts of meetings. $1,500 increase is budgeted for a retreat. IT'Y OF IALISPE 49 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000 ...DEPT. 402 ... MAYOR/COUNCIL... FUNCTION ... 410100 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FY01/02 Personal Services: 110 Salaries and payroll costs 121 Overtime 155 Retirement (amended)Buyback Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 229 Other Supplies 312 Postage 320 Printing 322 Books 335 Membership & Rues 345 Telephone & Communications 373 School & Travel - Council 374 School & Travel - Clerk 379 Meetings 381 Training Subtotal $841661 $1,780 $84,857 $21000 $3,000 $86,91 I $671 $2,996 $86,007 $1,500 $861441 $89,5857 $905578 $87,1507 $0 $0 $0 $400 $919 $1,500 $11365 $300 $ 3 3 33 $350 $344 $500 $0 $0 $0 $271 $100 $101 $100 $0 $350 $540 $100 $3,730 $31500 $31785 $41500 $115 $500 $142 $500 $31573 $81000 $5,914 $5,000 $1,757 $31000 $676 $700 $624 $11000 $11500 �j�j $11, 3 74 $15, 300 $12, 815 $161900 TOTAL. $971815 $105115 7 $103 , 3 93 CITY OF KALISPELL 50 $104, 4 0 7 51 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL lOQO.... DEPARTMENT 403 ... FINANCE .... FIJNCTION...410550 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/0I FY00/01 FY01/02 Personal Services Materials and Services Capital Outlay ,STATEMENT of FUNCTION: $143,833 $170,480 $169,484 $136,110 $6,894 $6,940 $6,500 $8,175 $0 $0 $0 $0 $150,727 $177,420 $175f984 $144,285 The Finance Department is responsible for all activities concerning finances within the City. Planning, reporting, controlling the revenue and expenditures through various systems of checks and balances is a major duty. Investment, financial reporting and fulfilling regulation requirements are part of the daily responsibilities. These responsibilities include: General Supervision and management of fiscal concerns of the City. Preparation of the Annual Financial Report Maintenance of accounting records/data processing Investment of City funds, debt service, SID's Accounts payable for all city departments Water office billing and collections Fixed Asset management Budget preparation 61 % of budget is funded through the administrative transfer. CITY OF KALISPELL 52 PROGRAM OF SERVICES Line item detail: Finance office 121 FY2001 ,overtime was paid to the Personnel Specialist upon determination by the City Attorney that she did not qualify as an exempt employee. Personnel specialist moved to City manager budget. 335 Membership &Dues - $1,500 $ 50 -Montana Tax Foundation $170 -International Municipal Clerks Association $140 -Montana Municipal Clerks Association (3) $290 -Government Finance Officers Association $330 -Montana CPA's (2) $140 -Montana Board of Public Accountants (2) $ 10 - AMRPE (Association of Montana Refired Public Employees) 354 Conti -act Services $boo on line fee for access to the City's bank accounts. It is necessary to have this service as so many payments are being made electronically. Fee is $1 00 month, costs to be shared with Water/sewer billing. 354 Contract Services $750 - fees for Grizzly Security to pick up daily deposit and take to the bank fee split with Water/sewer billing. Fees raised for fuel costs by Grizzly. 373 School & Travel School & travel is increased to provide Continuing Education educational requirements for the City Accountant. other personnel attend the Municipal Clerks Institute in Billing. Also included is the GFOA conference for the Director. Payable Clerk usually attends a conference in Missoula. CITY OF KALISPELL 53 CITY OF KALISPELL 54 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000....DEPA.RTMENT 403 ... FINANCE. ... FUNCTION...410550 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01/02 FY99/00 FY00/01 FY01/02 Finance Director 1 1 1 $505463 $51IF421 $531)324 Assistant Finance Director 1 1 1 $31,680 $32,456 $3 3, 5 5 8 City Accountant o. 5 0.5 $0 $151750 $161286 Personnel Specialist 1 1 0 $3015545 $311232 $0 Accounts Payable/Clerk II 1 1 1 $21,423 $221363 $2211860 subtotal salaries: 4 4.5 3.5 $134,111 $1531)222 $126,028 Payroll taxes: Fica/Medt $10,259 $113721 $91,641 Unemployment tax $469 $536 $441 General Fund total for line item 110 $1441>840 $165,480 $13 61110 Other fund payroll casts include: 1999 2000 2001 Worker's comp. $2.145 $17525 $1,104 Health Insurance $14,370 $14,892 $15.288 Retirement $8.403 $8,444 $8,570 Total $24,918 $2411861 $24.962- CITY OF KALISPELL 55 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPARTMENT 404... ATTORNEY ... FLJNCTION... 411110 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01J02 Personal Services $125,454 $13 5, 807 $1271)546 $1281)752 Maintenance & operations $127444 $121995 $14,089 $1215 50 $1371898 $1481802 $141,635 $1411302 STATEMENT of FUNCTION. - The City A.ttorney's office has the following responsibilities: 1 ) Represent the position of the City before the City Court, the District Court, and other Courts where the City's legal interests are involved; 2) Compile contracts, ordinances, resolutions, and other documents necessary for the operation. of City government. 3) Give written opinions to the Manager, Mayor and Council on questions pertaining to the duties, rights, liabilities and powers of the City; and 4) such other duties as the City Council prescribe. The office of the City Attorney also advises the various City departments on legal matters pertaining to department policy and operations. Statistics: (CY) 1999 2000 Complaints filed by City Attorney 108 125 0nm1bus Hearings (Pre -Trial) 885 851 Jury Trials held 8 13 Beach Trials - parking tickets and cases carried ov 204 243 Appeals 0 4 61.66 % budget is funded through the administrative transfer. CITY OF KALISPELL 56 PROGRAM OF SERVICES Line Item Detail : City Attorney 215 Computer Supplies - Swift Connection & Maintenance - $1,200 Annual payment for connection to the Kalispell Police Department's computers, plus any maintenance casts for office computer equipment. 322 LEXIS (2 connections) - $1,000 In FY 981995 this office subscribed to LET, an on-line legal research service. The City receives a special rate of $1, 000 per year which authorizes two users unlimited access to legal research materials. 335 Membership &Dues - $900 $155 -State Bar of Montana -City Attorney $155 -State Bar of Montana -Assistant City Attorney $420 -International Municipal Lawyers Association -City of Kalispell $ 60 -Northwest Montana Bar Association -City Attorney $ 50 -Notary -Secretary (due 2004) $ 20 -Notary Bond -Secretary (due 2004) $ 50 -Notary -City Attorney (due 2004) $ 20 -Notary Bond -City Attorney (due 2004) 1351 Legal Fees - $1,000 Legal fees are increased due to a budget overrun last fiscal year, for an outside legal consultation. 373 School & Travel - $1,500 School and Travel have been increased by $2 5 0.00 . CITY OF KALISPELL 57 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 404— ATTORNEY... FUNCTION... 4 1. 1110 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY041/01 FY01 f 02 Personal Services: 110 Salaries and Payroll costs $1251454 $1281252 $1191991 $128, 752 121 Retirement (amended) $715 5 5 $7, 5 5 5 Total Personal Services $1251454 $13 5,807 $127, 546 $128175? Maintenance & Operations: 210 Office Supplies $301 $450 $288 $450 215 Computer Supplies (amended) $0 $1,200 $988 $1,200 312 Postage $12 $0 $0 $0 322 Boobs $6,202 $5, 700 $4.93 5 $5.700 322 Lexis $11000 $11)000 $1,000 $11000 3 3 5 Membership &Dues $935 $900 $620 $900 345 Telephone & Communication $886 $800 $807 $800 3 51 Legal Fees (amended) $1,742 $1,000 $606 $1.000 354 Contract Services $3,000 373 School & Travel (amended) $1,366 $1,945 $1,845 $1,500 Subtotal $12,444 12,995 $14,089 $12.550 TOTAL $13 7,898 $148,802 $141163 5 $1411302 CITY OF KALISPELL 58 CITY OF KALISPELL 59 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000... DEPT. 406... MUNICIl'AL COURT ... FUNCTION ... 410360 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $95,800 $961647 $965521 $102,204 Maintenance & Operations $391491 $4317700 $49,083 $591-1 Capital Outlay $0 $4 $0 $0 $1351291 $1401347 $145104 $161,584 STATEMENT OF FUNCTION Our courts have been established as a forum where the parties in a dispute can present their differences and obtain a solution. The system functions under the adversary procedure where each party to the dispute presents his evidence and arguments in the manner most beneficial to his position. It is essential for the proper operation of the system that the trial or hearing be presided over by an impartial judge. The judge must make certain that the the proper law is applied and proper rules of evidence and procedure followed. CITY OF KALISPELL 60 PROGRAM OF SERVICES Line item detail: Municipal Court 213 Small Office Equipment - $1,000 4-channel wireless microphone system for wireless recording of court proceedings. 345 Telephone & Communications - $600 The Judge has obtained a cell phone in order to be accessible by court personnel and the Kalispell Police Department. The Judge currently arraigns defendants at the Flathead County Detention Center and also occasionally acts as a substitute judge in other courts. 351 Legal Fees - $29,000 & 394 Jury/Witness Fees - S8,000 The City Attorney's office will have a new assistant city attorney. The anticipated litigation activity will increase due to the defense attorneys testing the trial skills of the new person. 354 Contract Services - $10,000 Maternity Leave - Clerk II 14 weeks -- $7,500 The clerk will be on maternity leave during this 2001 /2002 budget and it will be necessary to temporarily fill the position with contract labor. Interim Judge - $2,500 An interim judge is necessary when the Judge is at school. 373 School and Travel - 3,200 The Judge and Court Clerk have received a scholarship to attend a course on Court Management at the National Judicial College. The Course would focus on case flow and court technology improvements. CITY OF KALISPELL 61 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT. 406...MUNICIPAL COURT... FUNCTION ... 410360 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT" FY99/00 FY04101 FY04101 FY01/02 Personal Services: 11 O Salaries and payroll costs $941456 $96,147 $951490 $1 O 11704 1121 Overtime $284 $500 $31 $500 15 5 Retirement buyback $1, 060 $0 $0 Total Personal Services Maintenance & operations: 210 Office Supplies ? 13 Small Office Equip 215 Computer Supplies/Maint, 229 Other Supplies 312 Postage 320 Printing 322 Books (Lexis on line service) 335 Membership &. Dues 345 Tele. & Communications 351 Legal Fees(amended $18,000) 353 Computer maint. Contract 354 Contract Services 353 Office Equipment Maint. 373 School & Travel 394 Jury & Witness fees Total M & O Capital Outlay 940 Equipment $95, 800 $95,647 $961521 $1021204 $11338 $11000 $11)160 $11$000 $0 $1, 000 $4 8 5 $1, 000 $599 $ I,OOO $128 $11000 $11350 $600 $770 $500 $O $0 $0 $0 $11963 $21000 $11)984 $21000 $883 $11000 $11000 $11000 $105 $300 $380 $300 $342 $300 $484 $600 $25,420 $251000 $3 7,191 $291000 $1,280 $21273 $21500 $779 $1 O,OOO $113 $500 $0 $500 $11270 $21000 $11011 $-)1200 $18. 5 $61500 $3,711 $81000 $391491 $431700 $49,1083 $591380 $D $0 $0 $0 TOTAL $1351291 $140,347 $1451 04 $161=584 CITY OF KALISPELL 62 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000—DEFT. 406 ... MUNICIPAL COURT...FUNCTION... 410360 ***FTE*** ***BUDGET*** POSITION TITLE FY99100 FY00101 FY01/02 FY99/00 FY00101 FY01102 Municipal Judge I 1 1 $401000 $401000 $401000 January 2002 thru June 2002 $41000 Clerk II 1 1 1 $211214 $221070 $22,651 Clerk of Court 1 1 1 $25,843 $26,955 $271519 subtotal salaries: 3 3 3 $871057 $89,025 $94,170 Payroll taxes: FicalMedt $61660 $61810 $7,204 Unemployment tax $305 $312 $330 General Fund total for line item 110 $941022 $961147 $1011704 Other fund pad°roll costs : 2000 2001 2002 Worker's comp. & oflt $855 $844 $684 Health Insurance $15.924 $15,924 $15,924 Retirement $5.965 $5.920 $6,404 Total $21744 $22.688 $23.012 CITY OF KALISPELL 63 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000 ... DEPARTMENT 412... CITY HALL FUNCTION ... 411230 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FY01102 Personal Services $23113 7 $241553 $24183 7 $25,400 Maintenance & operations $671725 $731700 $751,748 $102, 744 Capital outlay $0 $0 $0 $0 TOTAL $90,862 $981253 $1001585 $1281144 STATEMENT OF FUNCTION City Hall budget provides for the building maintenance and janitorial services for the City Hall Complex. Maintenance covers utilities, heating and cooling systems, and all other mechanical items in the City Hall Complex, as well as miscellaneous repairs and maintenance. There has been an increase in the contract with Johnson Controls, Line Item Detail: 354 Contract Services - $1,200 Outside services for windows, Lights, etc. 352 Equipment Maintenance - $9,431 Increased from $71,700 for replacement of Vacuum 61.56 % of budget is funded through the administrative transfer. CITY OF KALISPELL 64 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 412... CITY HALL FUNCTION ... 411230 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00101 FY01102 . . . . . . . . . . . . .. Personal Services: 110 Salaries 121 overtime Total Personal Service Maintenance & operations: 213 Small Office Equipment 224 Janitorial Supplies 241 Consumable Tools 341 Electricity 342 Water 344 Natural Gas 354 Contract Services 362 Equipment Maintenance 366 Building Maintenance Total M & O TOTAL $22,886 $24,053 $241670 $241875 $251 $500 $167 $525 $23J37 $245553 $241837 $251)400 $0 $500 $200 $515 $11985 $21)000 $11958 $21060 $576 $500 $633 $515 $197640 $221)000 $201169 $3 4, 3 70 $31183 $31000 $21,809 $3,090 $131544 $17, 000 $211176 $26, 563 $0 $0 $3 5 $11200 $7,664 $71)700 $71,937 $91431 $211133 $211000 $201831 $25,3000 $671)725 $73, 700 $75, 748 $102, 744 $901862 $98,3253 $100, 585 $1281144 CITY OF KALISPELL 65 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPARTMENT 412...CITY HALL ... FUNCTION... 411230 ***FTE*** ***BUDGET*** POSITION TITLE FY99100 FY00101 FY01102 FY99100 FY00101 FY01l02 Custodian 1 1 1 $201254 $21, l60 $21,632 Relief Custodian $0 $11200 $11400 subtotal salaries: I I $20,254 $225360 $231)032 Payroll taxes: Ficalmedt. $11549 $11619 $1, 762 Unemployment tax $71 $74 $81 TOTAL 110 $211874 $24,053 $241875 Other Fund costs: 2000 2001 2002 Workers Comp $245 $2.31 $1, 056 Health $2,268 $4,788 $4,788 Retirement 1 357 1 439 $1 �471 Total $3,870 $6,458 $7,315 CITY OF KALISPELL 66 PROGRAM OF SERVICES EXPENDITURE SUMMARY . . . . . .............. FUND: ZONING 1000.-DEPARTMENT 420... FUNCTION... 420540 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FYI/Ol FY01/02 Personal Service $3208 $361283 $351785 $371223 Materials and Services K238 $31535 $2,035 $41440 Capital Outlay $0 $0 $0 $0 $331)846 $39,818 $371820 $41,663 STATEMENT OF FUNCTION: The Zoning Enforcement officer administers the City of Kalispell Zoning Ordinance and the Floodplain Management Program. Line Item Detail: 213 Small Office Equipment - $950 Carry over from previous year to allow purchase of office furniture when space needs issues are addressed. 373 School &Travel - $1,800 Increase will allow attendance for local training as well as annual conference. CITY OF KALISPELL 67 CITY OF KALISPELL 68 PROGRAM OF SERVICES PERSONNEL SCHEDULE ............ . FUND: ZONING 1000...DEPARTMENT 420...FUNCTION... 420540 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/O1 FY01/02 FY99100 FY00/01 FY01/02 Zoning Officer * 1 1 1 $30,380 $331303 $34,188 subtotal salaries: 1 1 1 $301380 $331303 $341188 Payroll taxes: Fica/Medt $21324 $21548 $21615 Unemployment tax $106 $133 $120 $32,810 $351983 $361)923 Other Funds 2000 2001 2002 Health insurance $ 5.568 $ 5,568 $ 5,568 Retirement $1.986 $2,066 $2.325 Worker's Comp. $1.805 $1,835 $1.668 Total $ 9.359 $ 9,469 $ 9.561 CITY OF KALISPELL 69 PUBLIC SAFETY CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.... DEPARTMENT 413... POLICE .... FUNCTION... 420140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00I01 FY04101 FY01/02 Personal Services $1,3771813 $154201361 $154295042 $135915933 Maintenance & operations $971)630 $ l04,650 $99,446 $131,050 Capital outlay $251400 $455800 $47,065 $43,500 Transfer to Grant Funds $40,505 $603049 $60,140 $231914 $15541,348 $13630,860 $1,635,693 $117901397 STATEMENT" OF FUNCTION: In FY 01-02 The Kalispell Police Department will have 3 9 full-time employees and 2 part-time employees. The department's administrative star consists of the Chief of Police, Assistant Chief, Lieutenant of Patrol and Lieutenant of Detectives. The Department has 6 Patrol Sergeants and 2 Detectives. There are currently 18 officers assigned to patrol (including sergeants), 1 assigned to D . A. R. Ef Crime Prevention, 1 assigned to the Drug Task Force, 1 School Resource Officer and 1 traffic officer. one full-time dispatcher must be hired to handle the significant increase in calls for service. A second School Resource Officer will be provided as a result of a $125,000 "COPS in Schools" grant, Our main objectives for FY2002 are to continue to develop our new zone response policy that assigns officers to specific neighborhoods. This will improve the officers' knowledge of that specific area and it will increase the neighborhood's recognition of their assigned officers. The department will be adopting a new integrated departmental policy and standard the first standard operating procedure manual for the department based on a statewide model policy guideline project. The department will continue developing its community policing philosophy, including our Customer Service Program, the Police Advisory Council, Bike Patrol and the Community Resource Officer position. The department will need to direct increased resources into drug interdiction as a result of a significant methamphetamine problem in the area. In 2000 the Kalispell Police Department handled 18,624 calls for service. That is a 49% increase from our call total in 1994 of 12,527 calls for service. our manpower has only increased 12% (three officers) since that period. The Department handled 1,215 accidents in 2000 including 219 hit and run accidents. The Detective Division investigated 211 felony cases and the Department arrested 1,620 individuals. officers issued 51,696 citations during 2000. t. H'Y OF KALISPELL 70 PROGRAM OF SERVICES Line Item Detail: Kalipell Police Inept. 110 Salaries 1) The Um*versal Grant for two officers is in its last year. 25% of the officer's salaries will be Taid from the grant (Fund 29 1 7) and the remaining 75% now appears in the Ueneral Fund. This Grant provided $75, 000 per officer over the three year period. Cost $73,500. 2) The department is also requesting an additional dispatcher based on the increased call level of the department. Cost $25,276. 3) Several retirements in the department will allow the city to hire officers at entry level providing a savings to the department. Savings $25,000 est. 112 Severance/Retirement The increase reflects three anticipated retirements. The collective years of service for the retirees is approximately 57 years. Severance represents final salary, proportionate sick leave, vacation and comp -time. 122 Drug overtime The Byrne Grant no longer covers overtime for police officers for dru overtime. That fact, in combination with the significant strain on our resources from t e methamphetamine problem, have resulted in an increased need for overtime related to drug operations. 136 Special Holiday Enforcement Grant The police department has received an increase in special traffic enforcement funds form the Montana Dept. of Transportation. These funds must be used specifically for traffic enforcement targeted on certain dates. The enforcement must focus on moving violations and child seat and safety restraint use. The increase will be fully offset by grant funds. These funds cannot be used to supplant local funds. 127 School overtime The police department has entered into a memorandum of understanding (MOO) with the school district to continue to provide law enforcement at school events. All funds expended under this line item will be reimbursed by the school district. 210 office Supplies - $4,000 This will be an increase of $500 to pay for anticipated increases in some key supplies. 218 E!ui rnent - Non Capital - $5,800 This line item is necessary to complete the scheduled replacement of portable radios for officers. 220 Investigative Supplies - $7,000 This line item will be increased by $500 to more accurately reflect anticipated costs in the upcoming year. 228 patrol Car Sup lies - $8,000 This line item is eing increased by $1,000 to more accurately reflect anticipated costs. 338 Recruitment - $2,$00 The department is anticipating several entry level officer openings in the next 18 months. Recruitment is increasingly competitive which has resulted in a reduction in qualified candidates. Additional monies are necessary to attract qualified candidates. UITY UY KALISYELL 71 PROGRAM OF SERVICES Line Item Detail, continued: Kalispell Police Dept. 345 Telephone & Communications - $6,800 The $800 increase in this line item will be used to allow for the installation of cell phones in every line patrol car. This will allow residents to contact their zone officer directly by phone without the officer having to leave their respective zone to return to the station for the call. This should also reduce some radio congestion by allowing officers to make calls directly rather than going through dispatch. The improvement in service and efficiency will be well worth the additional annual cost. 353 Office Equipment Maintenance - $7,500 This $1, 000 reduction should more accurately reflect anticipated costs. 369 Radio & CHN - $10,500 Increase in mandatory state services. 375 Regional Training - $15,000 The department has been very successful with recent regional training seminars. we have been able to sponsor training sessions locally and make them available to outside departments, charging them a fee. The training sessions have been successful enough that the outside fees have completely covered the costs of the sessions. We feel we can increase the number of training sessions and improve their quality by sponsoring more regional sessions in the future. This line item would provide the budgetary authority to expend only those funds received from outside fees for training. 380 Training Supplies - $3,000 This $500 reduction should more accurately reflect anticipated costs. 388 Medical Services - $8,000 This amount is necessary to supply medical examinations required for officers every other year by the collective bargaining agreement. Capital Outlay: 944 Vehicles - $37,500 $22, 500 is necessary for the replacement of one patrol car on our regularly scheduled replacement program. $15, 000 is necessary for the purchase of a used staff car that will replace a detective's ailing car. Police Car Radio - $2,000 We will need to replace one additional patrol car radio in the upcoming year. Light Bars (2) - $4,000 We will need to replace two complete light bar and power head modules in the upcoming year. These Will be used to continue to replace the "Vector" light bars on patrol cars. The Vector light bars still in use on some patrol cars are no longer manufactured and we are experiencing significant problems with the operation of these old units. CITY OF KALISPELL 72 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND: GENERAL 1000....DEPARTMENT 413... POLICE .... FUNCTION... 420140 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00f 01 FY00/01 FY01102 Personal Services: 110 Salaries and payroll costs $112921769 $153111361 $113221007 $1,4165933 112 Severance -retirement $95946 $205000 $141223 $55,000 121 overtime $491878 $501000 $571719 $501N000 122 Drug overtime (city) $0 $0 $1,732 $101)000 125 DUI Task Force Grant/Sp. Traffic $11, 875 $12,3000 $111634 $10, 000 126 Spec. Holiday Enforcement Grant $137345 $15,000 $12,1887 $25,000 127 School District overtime (amended) $0 $121000 $81840 $253000 Total Personal Services $113 77, 813 $1142013 61 $1 X9, 042 $1, 5 91, 93 3 Maintenance & operations: 210 office Supplies $3A3 $43500 $45219 $43000 215 Computer supplieslequipment/maint. $0 $41,000 $31373 $41000 220 Investigative Supplies $67412 $71,500 $71)429 $7,000 221 Safety Equipment $61>840 $4,200 $45029 $700 223 Canine Supplies $788 $o $0 $0 224 Donated Safety Equipment $0 $0 $0 $450 227 Ammo & Supplies $37178 $31500 $33170 $35500 228 Patrol Car Supplies $8,255 $91P0 $9,786 $85000 229 other Supplies $31058 $4,1000 $3,02 $4,000 230 D.A.R.E. Supplies $2,984 $3,000 $210659 $3,000 235 Bike Patrol $862 $11,500 K396 $15500 320 Printing $51321 $5,000 $7,228 $51000 335 Membership Dues $11190 $11200 $11261 $15500 338 Recruitment $0 $0 $21500 345 Telephone & Communications $51053 3 $6, 000 $51)702 $6, 800 354 Shelter/Animal :Vet. Treatment $21009 $2,800 $35798 $21)000 362 SRT Support $21621 $3'No $21238 $3,000 363 Office Equip Maintenance $51)501 $75500 $51)536 $71)500 369 Radio & CHN (Dept. Justice) $8,656 $10,000 $85233 $101500 373 School & Travel $19, 666 $161000 $165 808 $16,000 375 Regional Training $0 $0 $o $151)000 380 Training Supplies $15 83 9 $21500 $21)147 $3 5000 388 Medical Services * $81)141 $0 $0 $8,000 391 Prisoners Medical Treatment $843 $1, 500 $743 $15 500 392 Prisoners Room & Board $500 $500 $50 $500 Subtotal M & o $97563 0 $971200 $93 5687 $1251250 * Funds are required every other year CITY OF KALISPELL 73 PROGRAM OF SERVICES EXPENDITURE DETAIL-con't I FUND: GENERAL 1000.... DEPARTMENT 413... POLICE .... FLJNCTION... 420140 1 ACCOUNT 218 Equipment - Non Capital Radar Gun Portable Radios (5) Fax Machine Subtotal non- capital equipment Total Maint. & operations ACTUAL BUDGET ACTUAL BUDGET FY99100 FY0010 1 FY00101 FY41102 $o $o $o $0 $51,800 $45415 $51800 $15650 $15344 $o $0 $71450 $51759 $500 '� ■ 1 1111A.50 ',■' ■ ■ $1311 ! 823 Transfer to Universal grant 2917 $271247 $491041 $495041 $o 824 Transfer to Resource Grant 2914 $o $o $55229 827 Transfer to Drug Fund 2916 $121250 $101000 $141>000 $175185 829 Transfer to Block Grant 2918 $1, 008 $1 008 $1, 099 $11500 Subtotal operating transfers$231914 Capitaloutlay 941 Police Equipment $75140 $o $0 944 Vehicles: Police Cars (2) $18,260 $421000 $43,3846 $3 71500 Police Car Radio $o $11200 $21,000 2 Light Bars $o $2 600 $31)219 $45000 Subtotal Capital outlay 3$431)50U- TOTAL $115411348 $116301860 $1,635,693 $117901397 CITY OF KALISPELL 74 PROGRAM OF SERVICES PERSONNEL SCHEDULE I FUND: GENERAL 1000... DEPARTMENT 413 ... POLICE...FUNCTION ... 420140 1 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01142 FY99/00 FY00/01 FY01/02 *Chief 1 1 1 $515250 $523762 $541)925 *Assistant Chief 1 1 1 $501225 $511)707 $53,517 * Lieutenants 2 2 2 $98,400 $101,056 $1041,240 ***Detectives 2 2 2 $831350 $84,832 $88,230 * * * Sergeant II 1 1 1 $48163 3 $4 7, 96 5 $49,14 5 * * * Sergeants 5 5 5 $2211111 $224, 805 $229,140 ***Patrolmen 13 13 14.5 $4535311 $468,439 $534,591 Contract Implementation ($13,419) $0 $0 Records Manager 1 1 $28, 5 70 $3 0,194 **Clerk II 1 1 1 $231)093 $24,034 $243523 **Dispatcher trainer 1 1 1 $255500 $261433 $261770 * *Dispatchers 4 4 5 $94,465 $971758 $123,034 **Animal control 1 1 1 $27,813 $28,827 $281371 *Departmental Secretary 1 0 0 $231464 $0 $0 Fill -In Dispatcher $23 , 8 8 5 $121000 $1200 Pager Pay -Animal Control $600 $600 $Goo Pager Pay -police $7, Soo $9, 000 $9, 000 Uniform allowance $21400 $21)400 $2,400 Officers Clothing Allowance $81100 Safety Equip allowance $71500 Dispatch Sunday/Holiday pay $25000 $2, 000 $21000 (retirement savings) ($25,000) Fica/medt $25,222 $26,492 $311)242 Unemployment compensation $41)354 $41481 $4,911 Comptime buyout $15,265 $171200 $171500 Total 110 line item 33 33 35.5$1)4161933 Other fund payroll costs: 2000 2001 2002 Health Insurance $164,976 $171,576 $188,796 PERD 6.8% $13.000 $14.159 $15,769 Police Retirement 14.41% $146,780 $150,2.91 $163,270 Workman's Comp 59,928 57 292 $54.,742 Total $384,684 $393,318 $422,577 1.5 FTE's has been transferred to this budget as a result of the sunset of the Universal Police Grant in September. This is not an increase in personnel. 1 Dispatcher has been added and is an increase in FTE's for the Police Department. CITY OF I ALISPELL 75 PROGRAM OF SERVICES REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FYoo/o 1 FY00/01 FYa 1/42 CASH: Due from the Dept of Justice Transfer from General Resource Grant School Dist. Total Available Crime Control Cash Carry Over $0 $774 $774 $0 $0 $0 $0 $5,229 $411611 $463925 $46,082 $25,963 $16,736 $411611 $471699 $461856 $47,928 EXPENDITURE PROJECTION $409837 $46,925 $46,856 $471928 $774 $774 $0 $o CITY of KALISPELL 76 CITY OF KALISPELL 77 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: RESOURCE GRANT 2914... POLICE 413.... FUNCTION... 420140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services: 110 Salaries and payroll costs $32,525 $369465 $36,465 $371301 153 Health Insurance $41176 $5,568 $5,536 $55568 155 Retirement $41135 $43892 $4,855 $59059 Total Personal Services $403837 $461925 $46,856 $473928 CITY OF KALISPELL 78 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: RESOURCE GRANT 2914... POLICE 413... FUNCTION...420140 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01/02 FY99/00 FYoo/oi FY01/02 Officer: 1 1 1 $35,686 $339946 $35,110 1.0 1.0 1.0 $35,686 $339946 $355110 Payroll taxes: Fica/Medt $517 $492 $509 Unemployment tax $125 $119 $123 Workers Comp $2,006 $11908 $11559 TOTAL 110 $381,334 $365,465 $37,301 CITY OF KALISPELL 79 PROGRAM OF SERVICES 2915 Ini.iC'F. RF.SniTRCE QRANT_j2 REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FI'00/01 FI'00/01 FY01/02 CASH: $0 $0 $0 $0 Transfer from General $0 $0 $0 $0 Resource Grant/School $0 $0 $0 $479928 Total Available $0 $0 $0 $47,928 EXPENDITURE PROJECTION Crime Control $0 $0 $0 $47,928 Cash Carry Over $0 $0 $0 $0 CITY OF KALISPELL 80 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: RESOURCE GRANT (2) 2915...POLICE 413...FUNCTION... 420140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $0 $0 $0 $47,928 Materials and Services $0 $0 $0 $0 Capital Outlay $0 $0 $0 $0 $0 $0 $0 $47,928 STATEMENT OF FUNCTION: The School Resource Officer program was developed to help improve security in and around schools. A federal grant through the Department of Justice was applied for with the purpose of maintaining a police officer at the Junior High and High School. The officer will investigate complaints, improve security, assist in classroom lectures and participate in mentoring and conflict resolution projects. The second SRO grant will be contingent upon approval of the city council and the memorandum of understanding (MOU) between the City of Kalispell and the School District. The grant is for $1 2 5,000 with no minimum matching funds required. This ant should fully y fund the position for approximately 2.5 years. This will require the hiring of an additional FTE. CITY OF KALISPELL 81 CITY OF K.ALISPELL 82 CITY OF KALISPELL 83 PROGRAM OF SERVICES 2916 V. .__ ....... . �._...+ne _ REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY08101 FY88181 FYU 1l82 CASH: $7,828 $65379 $6,356 $586 Due from County $5,000 Chant $351180 $395282 $34473 $36,183 General Fund Transfer $12,250 $101000 $109000 $17, 185 Total Available $60,258 $55,661 $501829 $539954 Crime Control Cash Cant' Over EXPENDITURE PROJECTION $53,879 $55,638 $50,243 $53,954 $61379 $23 $586 ($0) CITY OF KALISPELL 84 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DRUG ENFORCEMENT GRANT 2916...POLICE 4 13...FUNCTION...42o 140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY"/oo FY00/01 FYoa/ai FY01/02 Personal Services $52,072 $53,376 $48,421 $51,692 Materials and Services $1,807 $29262 $1,822 $2,262 Capital Outlay $o $o $0 $0 $53,879 $55,638 $505243 $53,954 STATEMENT OF FUNCTION: The goal of this project is to enforce the State and Federal statutes relating to the possession and/or sale of dangerous drugs and the criminal activity associated with dangerous drug use in Flathead County and its incorporated cities. The multi -agency task farce concept is intended to insure a well -coordinated county -vide drug enforcement program whose purpose is to attack the drug market place at all levels by placing equal importance on the casual user, the addict and the traffickers. CITY OF KALISPELL 85 Ur 1%lAjL4lNruLL 8b CITY OF KALISFELL 87 PROGRAM OF SERVICES REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/01 FY00101 FY01 /02 CASH: $9,614 $3,813 $3,813 $21022 Transfer from General $275247 $49,041 $49,041 $0 Universal Grant $529500 $45,000 $451000 $225500 Total Available $89,361 $979854 $97,854 $24,522 Crime Control Cash Carry Over EXPENDITURE PROJECTION $85,548 $95,. ............902 $959832 $241452 . . $3,813 $19952 $2,022 $70 GRANT runs through 9/30/2001 -appropriations for the remaining 9 months of salary are in the General Fund. CITY OF KALISPELL 88 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: UNIVERSAL GRANT 2917... POLICE 413... FUNCTION...420140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00101 FY01102 Personal Services $85,548 $95,902 $95,832 $24,452 Materials and Services $0 $0 $0 $0 Capital Outlay $0 $0 $0 $0 $85,548 $953,902 $95,532 $243,452 STATEMENT OF FUNCTION: The goal of the Universal. Hiring Program is to supply local jurisdictions with additional Police Officers to allow additional man-hours to participate in community oriented policing strategies. The Department of Justice provides for 75% (Seventy -Five Percent) of Officers salaries and benefits, up to $75,000 (Seventy -Five Thousand Dollars), per officer over three years. Community Policing strategies include, crime prevention, bike patrol, work in the schools and volunteer programs. This grant began in January 1999 and will continue through December of 2001. The grant matching funds will increase each year during the three year period as the grant exponentially decreases. CITY of KALISPELL 89 CITY OF KALISPELL 90 CITY OF KALISPELL 91 PROGRAM OF SERVICES 2918 & 2919 2001 .... LAW ENEQRCEMENI, IDLOCK.-CRANIL REVENUE PROJECTION 2918 2919 Amended Amended 2001 Grant 2002 Grant ACTUAL BUDGET ACTUAL BUDGET FY99144 FY0010 1 FY0010 1 FY0 1102 CASH: MDOT Equipment Grant 334013 Law Enforcement Block Grant 331021 Transfer from General 383001 Interest Total Available Crime Control Cash Carry Over $696 $2,208 $21208 $0 $3,219 $0 $0 $0 $91073 $12,959 $91890 $15,000 $11008 $15008 $11099 $11500 $151 $33 $125 $o $141y147 $16,208 $13,322 $16,500 EXPENDITURE PROJECTION $111939 $1400 $13,322 $16,500 $21208 $21208 $0 $0 FY2001 Budget amendments: Resolution No. 4608 amending Grant for $3,886 Separate fund numbers will be used to track the grants. CITY of KALISPELL 92 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: LAW ENFORCEMENT GRANT 2919...POLICE 413...FUNCTIGN... 420140 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY04101 FY00/01 FY01102 Personal Services $0 $0 $0 $0 Materials and Services $11,939 $141000 $13,322 $0 Capital Outlay $0 $0 $0 $16,500 $11,939 $141000 $131322 $16,500 STATEMENT OF FUNCTION: This budget is used to appropriate funds from various grants for lave enforcement public safety equipment and materials. The 2001 Block Grant funded the following items: - Upgrading the mobile data terminals -hardware - Range safety equipment -back splash guards - Airfiltration units for meth lab raids - Arson investigator protective clothing The 2002 Block Grant will be awarded in January. At that time the needs of the department will be determined by the department and a public advisory group as required by the grant. CITY OF KALISPELL 93 94 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: GENERAL 1000,,,DEPARTMENT 416, FIRE.. FUNCTION... 420400 j ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00101 FY01102 Personal Services $8151479 $8001319 $7991873 $854,565 Maintenance & operations $401960 $3 6, 63 6 $3 9, 771 $6613 52 Capital outlay $2521787 $241000 $ 1,675 $0 Debt IIntercap Loan $0 $201716 $201704 $191961 $1,1 K226 $881,671 $8825023 $940,879 STATEMENT OF FUNCTION: The primary mission of the Kalispell Fire Department is the protection of life and property in the City of Kalispell, and to provide the best possible emergency medical care to the people of the Kalispell area in an efficient manner. We strive through fire safety education and fire code enforcement to reduce the number of fires and accidents within our community. we know when ever property is being lost or damaged that there is a potential for injury or even loss of life. Our goal is to educate anyone interested on the dangers of unsafe practices and to be there to help when things go wrong for them. The department answered 275 fire calls in 2000. Ten of these were general alarms, with an average of 14 men returning from off -duty. This compares with 218 calls in 1999 and 5 general alarms. Of the 275, twenty were Hazardous Materials calls which requires specialized training. we currently have 8 personnel who do extra training for Hazardous Materials. Estimated fire loss for 2000 was $1881,900.00. Another responsibility of the department is to provide quality emergency medical services for the people living and visiting in the Flathead Valley. Providing this service takes up about 80% of our time and also requires many hours of training. All firefighters were recertified in C.P.R.. and defibrillation training was conducted. Currently the Fire Department has 10 paramedics, 1 EMT-I's and 5 EMT-D's. CITY OF KALISPIELL 95 PROGRAM OF SERVICES STATEMENT OF FUNCTION: con't. Most fire departments provide emergency medical services within the city or district limits with taxpayer supported equipment and personnel. These personnel respond and stabilize the patient until the arrival of an ambulance that transports and bills the patient. We are able to do this transporting with user fee supported ambulances, thus getting paid for the same response. We have 2 C.P.R. instructors within the department that are able to keep us certified in C.P.R. as well as instruct members of other departments and the public. In 2400 we made 2,356 responses with our ambulances compared with 2,282 in 1999. Line Item Detail: 110 Salaries: Our department responds to both fire and EMS calls, therefore we continue to pay 15% of the salaries of our firefighters and 75% of our EMS Coordinator out of the Ambulance Fund. In addition, 50% of the Fire Chief and Assistant Chief are also paid from the Ambulance Fund. A minor adjustment dawn has been made since we are anticipating some retirements this year. 218 Equipment (Non Capital) $9,300 Fire Hose Replacement - $2, 3 00. We will be replacing a 3 " supply hose and a 1. 5" attack hose that are past their service fifes. Self Contained Breathing Apparatus (SCBA) bottles - $7,000. Composite SCBA bottles, by NFPA standards, have a usable life of 15 years, so we are purchasing replacements for the bottles that are expired and have to be destroyed. 221 Safety Equipment - $5,200 This will purchase 4 sets of turnouts (our protective clothing worn into fires) to replace sets that are badly worn and no longer meet the NFPA 1500 safety standard. 333 Subscriptions/Fire Codes Update -$840 Increased cost of subscriptions and Fire Code Updates. 354 Contract Services - $2,500 Local Emergency Planning Committee 365 Fire Hazard Control - $1,320 Contracting services for mowing lots within the City. (Grass, Weeds, etc.) 369 Radio Equipment & Maintenance $8,800 New radios for Fire Dept. for fire scene and Hazmat scene control. CITY OF KALISPELL M1 PROGRAM OF SERVICES Line Item Detail - Fire Dept., con't. 373 Hazmat Training - $6,000 Hazardous Waste Disposal Training 395 Hazardous Waste Disposal - $1,000 City is responsible for the disposal of Hazardous Materials that are collected by personnel when investigators are not able to identify the party responsible for the spill. Debt Service - Fire Truck - $19,761 MT Board of Investments 1st year of 5 year contract 610 Principal - $16,766 620 Interest - $ 3,195 Capital outlay: 940 Air Bottle Fill Station Replacement - $30,000 The department fill station has had a catastrophic failure. The technician has completed temporary repairs, but has found major damage to the unit. This is the compressor and station that we use to fill our self contained breathing apparatus bottles which are worn when making interior rescues and fire attacks. CITY of KALISPELL 97 PROGRAM OF SERVICES EXPENDITURE DETAIL 1 FUND: GENERAL 1000 ... DEPARTMENT 416... FIRE..FUNCTION... 420400 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99l00 FY00101 FY40101 FY01102 110 Salaries $7701211 $766,773 $7411374 $7611719 112 Salaries Retirement $291639 $171546 $17,546 $681046 121 overtime $15, 629 $163 000 $40195 3 $181800 123 Hazmat overtime $0 $0 $61N0 Total Personal Services $8151479 $8005319 $7991873 $8545565 Maintenance & operations: 210 Office Supplies $163 $285 $295 $300 213 Small Office Equip $145 $400 $400 $600 215 Computer Supplies $140 $200 $211 $300 218 Equipment (Non Capital) $0 $0 $91)3 00 219 CPR Supplies $76 $150 $150 221 Safety Equipment $41)667 $41629 $6,019 $51200 224 Donated Safety Equipment $300 231 bras & oil $21334 $21400 $25986 $35360 232 Motor Vehicle Parts $246 $200 $5 $200 241 Consumable Tools $25 313 $21220 $25 722 $2, 794 314 Hydrant Rental $21460 $21640 $21640 $31500 32O Printing $147 $500 $608 $700 322 Books $261 $200 $80 $250 331 Publications & Filing Fees $0 $100 $100 333 Subscript/Fire Codes Update $503 $600 $5 76 $840 335 Membership & Dues $140 $250 $190 $325 345 Telephone & Communications $522 $550 $520 $605 354 Contract Services -LEPC $0 $2, 500 $31025 $2, 500 356 Consultants -ISO $93 Soo $0 $0 362 Equipment Maintenance $31654 D 000 $711245 $41500 365 Fire Hazard Control $691 $11100 $ L 031 $113 20 369 Radio Equip.& Maintenance $1,960 $21000 $11921 $81800 373 School & Travel $31924 $41000 $31039 $41400 373 Hazmat Training $0 $0 $6, 000 380 Training Materials $11449 $1, 500 $1,221 $25010 388 Physicals & Immunization $41810 $51712 $31,950 $51998 CITY OF KA.LISPELL 98 PROGRAM OF SERVICES EXPENDITURE DETAIL, can't: FUND: GENERAL 1000... DEPARTMENT 416... FIRE. YUNCTION 420400 ACTUAL BUDGET ACTUAL BUDGET ACCDTJNT FY99/00 FY00/01 FY00/01 FY01/02 395 Hazardous Waste Disposal $500 $15000 399 Laundry services $555 $15000 $1,087 $13,000 Sub total $40, 960 $3 6, 63 6 $3 9, 771 $66113 52 Capital Outlay: 940 Equipment: Fire com system- Engine # 1 $0 $0 $0 Air Bottle Fill Station $61692 $0 Thermal Imager $0 $245000 $21,675 $0 942 Fire Truck $225,481 $0 $0 944 Vehicles: Fire Marshal vehicle $201614 $0 $0 Assistant Chief vehicle $0 $0 Total Capital outlay: $2521787 $241)000 $215675 $0 610 Debt Retirement -Fire Truck $0 $163159 $161159 $161766 620 Interest $0 $41557 $41)545 $31195 $0 $201716 $201704 $19,961 TOTAL $1110%226 $881,671 $8821023 $940,879 CITY OF KALISPELL 99 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPARTNIENT 4161, FIRE -FUNCTION... 420400 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00101 FY01/02 FY99/00 FY00l01 FY01102 Fire Chief 0.5 0.5 0.5 $271987 $281477 $26,000 Asst. Fire Chief 0.5 0.5 0.5 $245600 $251154 $261084 Fire Marshal I 1 1 $47,242 $481525 $491561 Training Officer 1 1 1 $451)954 $461,801 $471186 Captain 3 3 3 $1315380 $1291)566 $1301853 EMS Coordinator 1 1 1 $40j734 $421267 $391)427 Lieutenants 3 3 3 $11513 26 $1191910 $1191517 Firefighters 10 12 12 $3 3 2, 018 $411,13 4 $403 , 899 Water Officer Differential $11800 Temp Rank Adj $1NO $11)700 $11700 vehicle allowance $21)100 (retirement savings) ($10.,000) Comptime buyback -union $51000 $51000 $51000 15% firefighters to Amb. ($67,445) ($60,585) EMS Coordinator to Amb 75% ($311700) ($29,570) subtotal salaries: 20 22 22 $7711241 $7591389 $7521972 Payroll taxes: Medt $4, 829 $4, 914 $61080 Unemployment tax $21677 $214 70 $2, 66 7 General Fund total for line item 110 $7781747 $7665773 $761, 719 Other fund payroll casts include: 2000 2001 2002 Worker's Comp $36,336 $32,456 $22,880 Health Insurance $113,808 $105,044 $105,880 Retirement $12 L684 $108,077 $108,233 Total $271,828 $245,577 $236,993 Note: 15% of benefits move with the firefighter salaries to Ambulance U11'Y OV' KALISPELL 100 PROGRAM OF SERVICES 5410 AMMLANCE JEUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FYoolo 1 FY00l01 FYo llo2 CASH: operating $42,821 $83,813 $83,813 $329724 *R & D Account $489430 $103,430 $1031430 $641764 Fees for Services $658,504 $7841901 $70306 $943,700 less uncollectible 25% ($1951,233) $0 plus (increase) decrease in A/R $34,925 $0 ($52,914) $0 plus Comp Absences increase $131340 $0 $10,048 $0 Interest Earnings $83803 $7,500 $61130 $69500 Donations $21203 $0 $25 $0 Total Available for Operations $613,792 $979,643 $854,228 $110475688 EXPENDITURE PROJECTION Ambulance Service $4121183 $6221431 $5371572 $6761006 Capital Outlay $141367 $10,500 $41997 $115850 Bad Debt Expense -allow 25% $0 $195,233 $140,505 $23 5,925 *Capital Outlay (Replacement) $0 $83,000 $739666 $83,000 *Replacement Reserve $55,000 $35,000 $35,000 $35,000 Total Expense $4813550 $946,164 $7911740 $1,0411781 Cash Carry Over: Operating $831813 $131050 $321724 $241143 R & D account $103,430 $55,430 $641764 $16,764 Total $187,243 $68,479 $97,488 $405907 REVENUE PROJECTION: Advanced Life Support 48% of 2162 = 1038 g 375 Rate Increase to 405 $4201390 Basic Life Support 52% of 2162 -1124 g 275 Rate Increase to 305 $3421820 Misc. Mileage 16,655 g 7.00 Rate Increase to 8.00 per loaded mile $1339240 Disposable charges S422, Total $943,700 CITY OF KALISPELL 101 PROGRAM OF SERVICES EXPENDITURE SUMMARY [ FUND: AMBULANCE 5410...DEPARTMENT 440... FUNCTION...420730 I ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00141 FY00101 FY01102 Personal Service $299,024 $4979268 $420,001 $507,565 Materials and Services $1135,159 $3205396 $258,076 $404,366 Capital Outlay $14,367 $101500 $45997 $111850 Capital outlay -Replacement funds $0 $831000 $733666 $835000 Replacement Reserves $355000 $351000 $351000 $359000 $4611550 $946,164 $791,740 $1,041,781 STATEMENT OF FUNCTION: The ambulance service is operated by the Kalispell Fire/EMS Department. This revenue producing transport service responds 14 miles north, 14 miles east, 14 miles West and 25 miles south of Kalispell for 911 calls and further if requested. Transfers are conducted as far as Seattle, Billings, Missoula and Calgary, Canada. The ambulance service made 2356 responses during 2000, traveling 36,200 miles. This compares to 2282 responses in 1999. We have 4 ambulances located at City Hall to provide our State Licensed Class A Advanced Life Support Service. Revenue is estimated based on number of chargeable calls. Expenses for personnel are based on runs, however, not all runs require call backs. CITY OF I ALISPELL 102 PROGRAM OF SERVICES Line Item Detail, Ambulance Department: 213 Small office Equipment - $900 Need wide carriage typewriter for typing Fire Inspection Report forms. 215 Computer Supplies - $2,555 Replacement of Fax Machine - $1,500 (purchased 6 years ago). Scanner - $ 300 For scanning trip reports for Medicare/Medicaid. Sweet Soft - $ 785 Maintenance Contract Software. 231 Gas & oil - $79000 Increased cost of Petroleum, etc. 241 Consumable Tools - $6,000 Replacement of Specialty Uniforms and Coats. 361 Motor Vehicle Maintenance - $2,750 Equipment maintenance has been increased by $740 due to increased maintenance costs. 388 Exposure Testing/Immunization - $3,000 Personnel are tested and vaccinated as required for hepatitis B, tetanus, and tuberculosis, per Montana Bureau of Safety and Health. Additionally, personnel who have been exposed to any type of communicable disease are required to be tested, monitored, and treated. 810 Bad Debt Expense-$235,925 Collection rate is anticipated to be 75%, which compares favorably with the national average This is a 5.5% higher collection rate than in 99/00. we have decreased our uncollectibles by accepting direct payment from Medicare/Medicaid, and adding a .5 FTE to assist with collections. Capital outlay: 940 Suction (2), Cot, Stair Chair - $3,950 Add Stair Chair to 2nd Ambulance for removing patients from upper and lower floors. Computer - $2,900 Replace Billing Clerks computer Pro-Pac Monitors (1) - $5,000 This will standardize all of the ECG/Respiratory monitors on our ambulances. CITY of KALISPELL 103 PROGRAM of SERVICES Line Item Detail, Ambulance Department. Capital outlay - Replacement funds: 940 Ambulance - $83,000 We are replacing a twelve year old ambulance that has 82,000 miles on it. This ambulance was also heavily damaged in a motor vehicle accident and continues to plague us with multiple mechanical problems associated with the accident. ACCOUNTING CHANGE: 810 Bad Debt Expense Changes in the Municipal Budget law now require that all funds, including enterprise funds, appropriate all expenditures. In previous budgets, the bad debt expense was shown on the face of the revenue page as a reduction of revenue -allowance for bad debt. Without making this adjustment the Financial reports appear to be over the appropriation since the bad debt expense does get posted to an expenditure account. Generally Accepted Accounting Principles do not require budget to actual presentation in the financial reports, however, the State is requiring the auditors to monitor budget to actual and therefore we will change the presentation here and appropriate the expense. CITY of KALISPELL 104 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND.- AMBULANCE 541O...DEPARTMENT 440... FUNCTION ... 420730 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99140 FY0410 1 FY0010 1 FY0 1102 Personal Services: 110 Salaries & Wages $2641)424 $4111958 $336,505 $418,580 112 Severance -retirement $0 $17,546 $17,546 $225550 121 Overtime $ 14,591 $16,000 $139891 $16,800 153 Health Insurance $109969 $27,472 $26,498 $26,636 155 Retirement $95040 $24,292 $25,561 $22,999 Total Personal Services $299,024 $497,268 $420,001 $507,565 Materials and Services: 210 Office Supplies $610 $500 $672 $500 213 Small Office Equipment $0 $400 $400 $900 215 Computer Supplies $742 $1,069 $1,229 $2,585 231 Gas and Oil $4,855 $6,500 $4,713 $7,000 241 Consumable Tools $39268 $41225 $4,434 $6,000 312 Postage $15598 $4,000 $25483 $4,000 320 Printing $2,766 $2,850 $3,406 $3,000 338 RecruitmentlMoving Ex. $0 $0 $1,750 $0 345 Telephone & Communications $663 $700 $740 $800 353 Auditing $300 $300 $0 $300 359 Collection Services $11,366 $12,000 $7,054 $700 354 Paramedic Recertification $6,808 $4,000 $3,993 $51520 361 My Maintenance $652 $2,010 $1,636 $2,750 362 Equipment Maintenance $3,245 $3,600 $2,258 $45000 369 Radio Maintenance $2,534 $2,500 $1,555 $35000 373 School & Travel $3,325 $2,000 $1,784 $3,000 380 Training Materials $363 $2,500 $348 $11000 388 Exposure Testingllrnmunizatio $0 $1,000 $732 $300 391 Treatment -Medical Supplies $271958 $301000 $26,713 $31,500 399 Laundry $1,169 $3,050 $2,382 $21500 510 Property & Liability Ins. $10,056 $99500 $16,830 $16,275 521 Central Garage Transfer $ 6, 5 00 $ 6, 000 $ 6, 000 $ 7, 000 522 Administrative Transfer $201271 $211744 $21,744 $291836 528 Data Processing Transfer $41110 $4,715 $4,715 $41050 CITY OF KALISPELL 105 PROGRAM OF SERVICES EXPENDITURE DETAIL, con't: FUND: AMBULANCE 5410...DEPARTMENT 440... FUNCTION ... 420730 ACCOUNT ACTUAL FY99/00 BUDGET FY00101 ACTUAL FY00I01 BUDGET FY01 /02 532 Rent/Space needs/building $51425 532 Rent/Space needs/upper story $171500 810 Bad Debt Exp. (amended '01) $195,233 $1401505 $235,925 Total M & 0 $1135159 $3209396 $258,076 $404,366 940 Equipment $14,367 940 Suction (2),Cot, Stair Chair $31500 $39950 940 Computer $200 $21900 940 Pro-Pac Monitor (1) $55000 940 Defibulator $41997 944 Asst. Chief vehicle $500 $14,367 $10,500 $4,997 $11,850 Capital Outlay -Replacement funds.- 940 Ambulance $0 $83,000 $731666 $83100 $0 $83,000 $731666 $83,000 510400 831 Replacement reserve $351000 $3500 $351000 $3500 Total Ambulance $4611550 $946,164 $791,740 $110411781 CITY OF I A.LISPELL 106 PROGRAM OF SERVICES PERSONNEL SCHEDULE 1 FUND: AMBULANCE 5410... DEPARTMENT 440... FUNCTION ... 420730 1 POSITION TITLE Ambulance Clerk 11 Ambulance Clerk 11 Fire Chief Assistant Fire Chief EMS Training Coordinator (75%) Firefighters 15% vehicle allowance -Chief subtotal salaries: ***FTE*** ***BUDGET*** FY99/00 FY00101 FY01102 FY99/00 FY00101 FY01102 1.0 1.0 1.0 0.0 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 2.0 2.5 2.5 2362runs @ $79 EMSTC $185 x 12mo EMT-P Certification 15 x $155 x 12mo EMT -I Certification 1 x $75x12mo EMT Certification 13 Recertification Fees @40 EMT Pay 5 @$35 x 12mo subtotal salaries : Payroll taxes: Fica/Medt Unemployment tax workers' camp. TOTAL 110 $23,068 $239768 $24,499 $0 $11,534 $10,868 $27,987 $28,585 $26,000 $241600 $24,850 $26,084 $0 $31,700 $29,570 $0 $65,897 $609585 $2,100 $75,655 $186,334 $1791706 $1441400 $1645,312 $1861598 $11620 $2,220 $2,220 $16,200 $27,900 $27,900 $21340 $900 $900 $520 $520 ** $3,360 $3,360 $2,100 $2441095 $385,546 $3991424 $51305 $5,792 $61405 $854 $1,353 $1,403 $11,692 $19,267 $11 ,348 $2611947 $411,958 $418,580 **Recertification fees are contract services, not wages. Budgeted in 354. CITY OF KALISPELL 107 PROGRAM OF SERVICES 2394 BUILDING CODE ENFORCEMENT CASH: Operating Building permits 323101 Plumbing permits 323103 Mechanical permits 323104 Plan Review 323108 House Moving 323107 REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01/02 $1901O41 $2631193 5 $1765430 $1305000 $251255 $201000 $26,934 $25,000 $881939 $651000 $150 $0 $263193 5 $282103 9 $1741114 $13 O, 000 $211429 $18A0 $281397 $221000 $861278 $681000 $250 $0 Total Available $5071749 $5031935 $5741403 $520,039 EXPENDITURE PROJECTION Operating Capital Outlay Total Expense Cash Carry Over: operating $2431814 $2801958 $2751469 $3141477 $0 $171000 $161895 $171000 $243,814 $2971958 $2631935 $2051)976 $2921364 $3311)477 $2821)039 $1881)562 CITY OF KALISPELL 108 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: BUILDING CODE 2394...DEPAR'ITVIENT 420, ...FUNCTION...420530 I ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00I0I FY01102 Personal Service $1731199 $2091976 $2031311 $211,986 Materials and Services $701616 $701982 $725158 $1025491 Capital Outlay $0 $171000 $161,7895 $17,3000 $2431814 $297,958 $2921364 $331,477 STATEMENT OF FUNCTION: The Building Department has a threefold purpose. It has the responsibility to develop and maintain an effective program of regulating building construction within the city limits of Kalispell and the extraterritorial county zone. It administers the City of Kalispell zoning Ordinance and administers the Floodplain Management Program. The zoning Administrator is funded by the General Fund and supervised by the Building Official. This budget is very similar to the previous years budget. There is a possibility that the extraterritorial area will be lost and the revenue projection has been decreased to reflect that possibility. About 20% of revenue comes from the extraterritorial area. The expenditures increased by about $36,000, most of which is shown as building permit software and increased rent. (Actual cost of renting our space will not change). The expenditures anticipates maintaining current staffing levels. Even if the extraterritorial area is lost after October 1, 2001 the City must service all permits until they are closed out. In November, 2001 Glacier village Greens will come back into the jurisdiction. Other areas such as Greenacres and part of Evergreen may be annexed and come back into the jurisdiction. Several large projects are proposed for the Mountain village Plaza PUD and at the Kalispell Regional Medical Center. Currently there are two building inspectors and one plans examiner. CITY OF KALISPELL 109 PROGRAM OF SERVICES STATEMENT of FUNCTION, con't. Giving up one inspector leaves the City with only one inspector and reduces the inspection capability to 50% of what we currently have. It would be a practical impossibility to carry on an effective program when the only inspector is on vacation, military leave, away at training or out on sick leave for more than a day. The cash reserve is designed and has been maintained to allow the building department to keep a stable staffing level during periods of turmoil. The State of Montana has the power to de -certify the Kalispell Building Department if they determine we are inadequately staffed to perform our codes enforcement function. The program would be evaluated to see if changes in staffing levels are warranted in the budget year beginning July 2002. Line Item Detail - Building Dept. 215 Computer Supplies - $18,000 Last fall the computer crashed. The data was preserved, but the custom building permitting software which we had been using since 1988 was lost. we will purchase the building permit software from American Data Group who provides the City's system. This will allow our new system to be integrated with the City's system. The bid for this package is about $15,000. Line Item 215 also allows for upgrades/ maintenance to the five work stations, some of which have very old equipment. 231 Gas & oil - $1,800 Increased cost of petroleum. 322 Code Books - $1,100 The State of Montana Building Codes Division is planning to go through the Codes Adoption process by the spring of 2002. when they adopt new codes the City must do likewise and would need to purchase new code books. 1341/344 Electrical - $1,200/ Natural Gas - $900 Utilities announced increase in rate. 345 Telephone & Communications - $4,200 Full cost shifted to Building Dept and adding DSL. CITY of KALISPELL 110 PROGRAM OF SERVICES Line Item Detail - Building Dept., con't, 353 Auditing - $1,000 Decreased because audit done in conjunction with City audit and is a repeat of previous year. 354 Contract Services - $6,200 Money from this line item was used to contract for building inspection services until a certified building inspector could be hired. The line was reduced because we are fully staffed and no vacancies are anticipated at this time. 366 Building Maintenance & Supplies - $2,300 Increased costs for Supplies and Maintenance 532 Rent/space needs - $29,770 (Current Rent is $13,070) 1741 Dedicated Area a@ $10.00 per sq. ft. gross 11236 Common Space a $10.00 per sq it. gross Capital outlay: 944 Vehicles - $ 17,000 Replacement of a vehicle which will have about 80,000 miles at time of replacement. Note: Administrative Transfer does not support the Mayor/Council budget services. CITY OF KALISPELL 111 PROGRAM OF SERVICES EXPENDITURE DETAIL 1 FUND: BUILDING CODE 2394... DEPARTMENT 420, ... FUNCTION ... 420530 1 ACCOUNT Personal Services: 110 Salaries and payroll costs 121 overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies & Software 229 other Supplies 231 Gas & oil 312 Postage 320 Printing 322 Code Books 323 State Ed Assessments 331 Publication & Filing Fees 335 Membership & Rues 341 Electrical 342 water 344 Natural Gas 345 Telephone & Communications 353 Auditing 354 Contract Services 356 Consultants 366 Building Maint & Supplies 369 Radio Maintenance & Supplies 373 School & Travel ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY40101 FY00101 FY01/02 $1441463 $17548 $18,3192 $81996 $1731199 $3,000 $231)760 $1017 $165,7942 $31070 $231760 $101539 $1741596 $31000 $237760 $101630 $1731199 $2091976 $203,1311 $21115986 $679 $650 $548 $650 $772 $750 $11180 $750 $2,172 $51700 $61018 $181000 $910 $500 $512 $750 $11224 $11650 $11504 $11800 $180 $250 $230 $250 $772 $250 $832 $250 $410 $1 , 100 $11076 $11)100 $1, 071 $11600 $113 02 $11600 $63 $150 $106 $150 $776 $900 $834 $900 $73 7 $850 $802 $1,200 $401 $600 $391 $600 $705 $750 $980 $900 $3 06 $31000 $2, 795 $41200 $1174 5 $11000 $1115 0 $11000 $181)432 $61150 $7,732 $61)200 $260 $1 'No $665 $11000 $305 $500 $604 $21300 $0 $21450 $2,737 $300 $47 3 93 $41000 $47 3 61 $41000 CITY OF IALISPELL 112 CITY OF KALISPELL 113 CITY OF KALISPELL 114 PUBLIC SERVICES CITY OF KALISPELL CITY OF IKALISPELL 115 PROGRAM OF SERVICES Line Item Detail : Public Works 335 Membership &.Dues - S850 $1 8o - Montana Board of Professional Engineers & Land Surveyor's $145 - Montana Association of Registered Land Surveyor's $365 - American Public Works Association $ 1 55 - American Society of Civil Engineers 369 Radio Maint. & Supplies - $500 Decreased by $1,300 because we have completed the upgrade to the radio system. 373 School & Travel - $2,000 $11200 - American Public Works Association Conference $500 - Continuing education requirements $300 - AutoCAD instructor as needed basis CITY OF KALISPELL 116 PROGRAM OF SERVICES EXrXIDENDITURE DETAIL . .................... FUND: GENERAL 1000... DEPT 410...PUBLIC WORKS ... FUNCTION... 430100 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00101 FY01102 Personal Services: 110 Salaries and payroll costs $63,1388 $65,3565 $651897 $681628 121 Overtime $723 $11500 $374 $11500 Total Personal Services $641111 $673,065 $661271 $703128 Maintenance & Operations: 210 Office Supplies $954 $11100 $721 $11100 213 Small Office Equipment $349 $650 $650 $950 215 Computer Supplies $890 $900 $592 $900 216 Computer Equipment $628 $500 $270 $500 229 other Supplies $1143 5 $2, 000 $11963 $21000 241 Consumable Tools $3 09 $3 00 $3 00 $3 00 320 Printing $104 $300 $229 $250 331 Publication $650 $11000 $843 $11000 335 Membership & Dues $880 $850 $65 7 $850 345 Telephone & Communications $520 $700 $804 $Soo 354 Contract Services $0 $0 $0 $0 362 Equipment Maintenance $289 $3 00 $215 $3 00 369 Radio Maint. & Supplies $278 $1,800 $ L366 $500 373 School & Travel $11332 $21000 $1,451 $21000 Subtotal $85618 $121400 $101061 $111)450 Capital outlay: 940 Equipment $0 $0 $0 Subtotal $0 $0 $0 $0 TOTAL $721,729 $791465 $7613 3 2 $8115 78 CITY OF KALISPELL 117 CITY OF IKALISPELL 118 PROGRAM OF SERVICES ...................... EXPENDITURE SUMMARY ................... . FUND: GENERAL 1000... DEPT 42 L . STREET DEPT... FUNCTION... 430240 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00l01 FY01 /02 Personal Services $1041178 $755661 $777420 $881)633 Maintenance & Operations $71052 $81475 $311319 $151025 Capital Outlay $131)3 86 $0 $0 $311000 $1245616 $841136 $801739 $1341658 STATEMENT OF FUNCTION: The function of the Street Department is to maintain Kalispell platted streets, alleys, and public right-of-way areas. The funds provided to this division are used to finance salaries for personnel engaged in maintenance activities such as surface sealing, patching, crack sealing and utility cut repair. These employees also assist in operational activities such as street sweeping, sanding, flushing, leaf pick-up, snow plowing, snow removal and de-icer application. UITY OF I .ALISFELL 119 PROGRAM OF SERVICES Line Item Detail: Street Department 121 Overtime - $79000 Increase of $3,000 to reflect budget overrun last year due to increase in snow removal efforts. 215 Computer Supplies - $500 Reduced costs by $100. 224 Janitorial Supplies - $400 Deduced costs by $100. 341 Electrical - $1,500 Redistributed $11200 - The new Solid waste wash Bay and the Street Equipment Building share an electrical meter. Therefore, the cost of electricity will be split between the two funds. 362 Equip, Maint. Supplies - $5,100 This is a new line item. It is needed to purchase tire chains and cutting edges on our Graders and Loader for winter snow removal. 366 Building Maintenance - $3,000 $2,600 increase - To include cost of adding insulation and plywood to the walls in order to reduce energy costs. to reduce 940 Machinery & Equipment - $31,000 Used single -aide, dual wheel, 30,000 Gvw truck. To replace a 1980 International De-Icer Truck - #261. The transmission and engine have failed in this unit. Repair costs estimated at $5,000. Rather than spend $5,000 to repair a truck that is over twenty (20) years old, we recommend buying a used unit in good condition. we can purchase a 90`s model with low miles for around $311,000 (includes costs to mount the de-icer unit). A new unit would cost around $451,500. CITY OF KALISPELL 120 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPT 421... STREET DEPT... FUNCTION... 430240 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00101 FY01102 Personal Services: 110 Salaries $98,790 $715661 $715233 $81,633 121 Overtime $5,388 $4,000 $61187 $700 Total Personal Services $1041178 $751661 $771420 $88163 3 Maintenance & Operations: 215 Computer Supplies $522 $600 $110 $500 221 Safety Equip/Supplies $697 $500 $95 $500 224 Janitorial Supplies $25 5 $500 $226 $400 229 Other Supplies $756 $900 $53 8 $900 241 Consumable Tools $469 $800 $621 $800 341 Electrical $21,73 6 $25 700 $483 $11500 342 Water $161 $17 5 $15 5 $17 5 345 Telephones & Communication $477 $800 $447 $11050 360 Contract Labor/Maint. $0 $0 $0 362 Equipment Maint. Supplies $0 $0 $51100 366 Building Maintenance $278 $400 $3 89 $3 5000 368 Overlays & Chipseal $0 $0 $0 369 Radio Equipment & Maint . $318 $600 $140 $600 373 School & Travel $3 83 $500 $115 $500 Subtotal $71>052 $85475 $3,319 $151)025 Capital Outlay: 940 Machinery & Equipment $0 $0 $311)000 940 CM.AQ equipment match $13 5 3 86 $0 $0 Subtotal $13, 3 86 $0 $0 $311000 TOTAL $1241616 $841)136 $801)739 $1341658 CITY OF KALISPELL 121 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000... DEPT 421... STREET DEPT,FUNCTION... 430240 ***FTE*** ***BUDGET*** POSITION TITLE FY99100 FY00101 FY01/02 FY99100 FY00101 FY01/02 Superintendent 0.25 0.25 0.25 $105329 $103520 $10, 846 Working Foreman * ** 0.5 0.25 0.25 $14,5714 $71603 $71790 Equip operators * * * 3 2 2 $83,338 $55,563 $561950 Equipment Oper/Drivers -solid waste*** ($11,000) ($71333) $0 subtotal salaries: 3.75 2.5 2.5 $971381 $661353 $759586 Payroll taxes: Fica/Medt. $75450 $51076 $51782 Unemployment tax $340 $232 $265 General fund total for line item 110 $105,3171 $711661 $81,633 Other fund payroll costs : 2000 2001 2002 Workers Compensation $6.531 $4,038 $3,218 Health Insurance $19, 3 20 $14, 5 3 2 $ 12,16 5 Retirement 6. 8% 7 3 S 3 $4..512 5 140 Total $33,204 $23,482 $20,523 * FYO0101-Reduced function by one operator and changed split of foreman between General Street and Special Street Maintenance based on number of employees supervised. * * Hourly wages for FYOO were based on 2096 hours; wages for FY01-02 will be for 2080 hours. * * * FY2000 work for the benefit of Solid waste by Street employees will be charged directly to Solid waste Budget Fund 5 510. Estimated reduction of Personnel costs to be $3 , 3 3 3 from this fund. FY01102 there will be no reduction of personnel costs because we added a full time operator to the Solid Waste Fund in FYoolo 1. C:1T1'Y OF KALISPELL 122 PROGRAM OF SERVICES 2420 GAS TAX REVENUE PROJECTION ACTUAL FY99/00 BUDGET FY00/01 ACTUAL FY00101 BUDGET FY01/02 CASH: $254,373 $3471)874 $347,874 $2891285 Gas Tax Apportionment $297,859 $2981)026 $3029652 $2871015 Total Available $5527232 $6455900 $650,526 $576,300 EXPENDITURE PROJECTION Street Department $2047358 $6415631 $3611241 $555,574 Cash Carry Over $347,874 $411269 $2891285 $2011,726 * Street overlays not completed by 613 0101 are re -appropriated in FY2002 Section 15-90-101 MCA requires the State to allocate gas tax revenues to cities, towns and counties. One-half of the city's allocation is based on population and one-half on street and alley mileage. The funds may be used for construction, reconstruction, maintenance and repair of streets, right of ways and alleys. The funds cannot be spent for equipment purchases. The funds can be used for labor in maintaining streets. CITY OF KALISPELL 123 CITY OF KALISPELL 124 PROGRAM OF SERVICES Line Item Befall: Gas Tax 344 Natural Gas - $4,000 This line item amount will remain the same. The Solid Waste wash Bay and the Street Equipment Building share one gas meter. Therefore, the two funds will split the cost. 354 Contract Services - $15,000 Decreased this line item by $16,000. we will have some miscellaneous striping to do this year, but the majority of striping only needs to be done every other year, which we did in FY01. Therefore, we were able to signficantly reduce this line item, but will need to increase it again next year. 360 Contract Labor/Maintenance - $17,000 Increased by $2,000 - This line item is for snow removal or construction support. Last year we had a significant increase in snow removal costs and need to make sure we have enough budgeted to cover heavier snow years. 368 Overlays & Chipseals - $115,411 (new) The amount appropriated for our participation in SID 343 is $37,000, so the overlay & Chipseal expense was reduced accordingly. 369 Radio Maint. & Supplies - $800 Decreased by $2,200 because we have completed the upgrade to the radio system. 386 Sidewalk replacement - $355 Carryover and $25,000 New Appropriation As per Resolution 4291 CITY OF KALISPELL 125 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GAS TAX 2420... STREET DEPT. 421... FUNCTION ... 430240 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FYoo/at FY00/01 FY01/0 Materials and Services 231 Gas & Oil 344 Natural Gras 354 Contract Services -striping 360 Contract Services/Maintenance 368 Overlays & Chipseals 369 Radio Maintenance 452 Gravel 453 Materials -Contract Preparation 471 De-Icer/Road Oil 472 Asphalt 473 Crack Sealing Matefial 533 E quip ment Rental Total Materials & Services 30234 354 Contract (MAGI Grant match) 386 Sidewalks (Carryover) 386 Sidewalks (New) 822 Participation SID 343 $91285 $111)500 $111)137 $11,500 $4, 014 $4, 000 $2143 4 $400 $0 $311)000 $297960 $15,000 $545 $15,000 $175228 $171>000 $1167659 $4003631 $2511820 $277,986 $945 $33,000 $210567 $800 $6,282 $1ONO $35653 $101)000 $2 83 $105000 $ 7, 073 $1000 $22,158 $3100 $151944 $31,000 $10,984 $215000 $95953 $211000 $101Y042 $111000 $115000 $o $13?000 $260 $1'No $18111197 $549,131 $352,029 $41 o,286 $23,161 $811500 $81,500 $111000 $915212 $11,788 $25,000 $37,000 $231)161 $92,500 $91)212 $1451288 Total $2041)358 $641,631 $361,241 $5551574 CITY OF KALISPELL 126 PROGRAM OF SERVICES 2500 SPECIAL STREET MAINTENANCE CASH (Increase)Decrease in A1R Public Works Charges Maintenance Assessments Billed Inception of Lease/leaf loader Penalty &Interest Total Available REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00/01 FY01/02 $1121)271 $168, 772 $392,215 $12213 82 $2, 904 $412,821 $60, 000 $2, 000 $1681772 $1541N3 $18,811 $4,843 $4111868 $50415 59 $571700 $0 $21204 $21000 $6291772 $6431593 $664,198 $661,462 EXPENDITURE PROJECTION Street Department $3 3 8, 611 $40913 20 $4001229 $443 , 222 Debt Service $0 $221747 $211924 $3 3,996 Capital Outlay $1221)3 89 $911500 $871142 $31500 Total Expenditures $4611000 $5235567 $5091295 $4801718 Cash Carry over $1681772 $120, 026 $1541903 $1801744 This budget requires a rate increase of 22%1, to .0055 per square foot from .0045 per square foot. This rate increase is necessary to cover the increase in cost of personal services due to the decrease of street employees expense transferred to the Solid Waste Fund and the increase of overtime due to additional snow removal costs, other contributing factors are increased debt service, and equipment needs. Rates have not been increased since 1995-rate .0045. Previous rates were .0040 - 1994 and .0033 - 1993 . Cash carry over is 37% of total expenditures. CITY OF KALISPELL 127 CITY OF KALISPELL 128 PROGRAM OF SERVICES Line Item Detail: Special Street Maintenance 121 overtime - $20,000 Increase of $101,000 to reflect budget overrun last year due to increase in snow removal efforts. 218 Equipment (Non Capital) - $39600 (3) Pull tarps needed to cover loads. 369 Radio Maint. & Supplies - $1,000 Decreased by $2,250 because we have completed the upgrade to the radio system. 610 $26,714 Principal payment to Montana Board of Investments. 520 $ 7,252 Interest payment to Montana Board of Investments Debt Service -Road Grader-2nd year of 7 year debt schedule Debt Service -Leaf Loader-1 st yr of 5 Year debt schedule. Capital Outlay: 940 Machinery & Equipment - $3,500 Grader Gate UNFUNDED Vehicles and Equipment - $124,500 $26,000 - 3l4 Ton 4x4 Pickup with snowplow. Need to start implementing a turnover of used pickup trucks. The oldest is over 32 years old, the newest is over 17 years old. $98,500 - 12 Yard Tandem Dump Truck with Plow. We have two (2) 1980 GMC Trucks with Snowplows (units #343 & #344), both of which need to be replaced. We want to replace one (1) at this time and add the other one to our future replacement list. $26,500 - Used Single axle dual wheel 30,000 GVw truck. Needed to mount the Thermo -Lay Asphalt Unit that was purchased in FY01. we have one truck in our fleet that we can mount the asphalt unit on and still meet G Vw requirements, it is a 1985 Chevy Kodiak Tandem - #301. This unit has an engine that needs to be replaced and a loose front end. Rather than mount the new asphalt unit on a worn out truck, we recommend buying a used truck that is in better condition. we can purchase a 90's model with low miles for around $26,500 (cost includes mounting of asphalt unit). A new unit would cost around $45, 500. CITY OF KALISPELL 129 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SPECIAL STREET MAINT. 2500... DEPT. 42 1 ... FUNCTION.. .430240 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00/01 FY01102 Personal Services: 110 Salaries and payroll costs $1841641 $221,3857 $2221921 $245,362 121 Overtime $8, 3 3 9 $1 O, 000 $211795 $20 0 153 Health Insurance $371230 $391086 $32,5394 $351301 155 Retirement $12, 031 $141643 $131)764 $15, 3 96 Total Personal Services $2421241 $28515 86 $2901874 $3191O59 Materials and Services: 216 Computer Equipment $226 $500 $500 218 Equipment (Non Capital) $21000 $11380 $31 00 221 Safety Equipment $115OO $220 $11500 229 Other Supplies $977 $800 $665 $1, 000 231 Gas & Oil $6,829 $111000 $6104 $111000 354 Contract Services $1 a,000 $3, 574 $101000 355 Billing Costs $710 $600 $400 $600 369 Radio Maintenance $11014 $3,250 $2,422 $11)000 373 School & Travel $484 $600 $89 $600 388 Medical services/drug test $943 $800 $11027 $600 521 Central Garage Transfer $654)000 $651000 $651000 $651000 522 Administrative Transfer $171132 $231)816 $231816 $24!00 528 Data Processing Transfer $3105 5 $3 08 $31868 $403 Subtotal $9613 7Q $1231734 $10913 55 $124,163 610 Debt leaf loader & road grader $171484 $157467 $261714 620 Interest expense $51263 $61457 $71282 $0 $221747 $21 , 924 $3 3, 996 Capital Outlay: 940 Machinery & Equipment $1221389 $91,500 $871142 $31500 Subtotal $12213 89 $91 , 500 $871142 $31500 Total $4611000 $5231567 $5091295 $480,718 CITY OF KALISPELL 130 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SPECIAL STREET MAINT. 2500... DEPT. 421... FUNCTION ... 430240 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00101 FY01l02 FY99100 FY00/01 FY01/02 Superintendent 0.25 0.25 0.25 $10,329 $101520 $101846 Project Manager 0.25 0.25 0.25 $101491 $101690 $11,085 Working Foreman 0.50 0.75 0.75 $141714 $22, 071 $2313 69 Equipment Oper/Drivers 6.00 6.00 6.00 $1595528 $1621903 $1721)683 Equipment OperlDrivers -solid waste*** ($21,000) ($21,000) ($10,500) Surveyor 0.30 0.30 0.30 $81792 $91152 $91445 Merit $11000 subtotal salaries: 7.30 7.55 7.55 182,854 $1941336 $2171928 Payroll taxes: Fica/Medt $13,988 $141867 $161671 Unemployment tax $640 $854 $763 Workers Comp $11,13 6 $111800 $10, 000 TOTAL 110 $2081)6 18 $22118 5 7 $24513 62 * Hourly wages for FY02 will bebased on 2080 hours. ***Work for the benefit of Solid waste by Street employees will be charged directly to Solid Waste Budget Fund 5 510. FY01102 estimated reduction of personnel costs has been decreased because we added a full time operator to the Solid waste Fund in FYDDIO 1. CITY OF KALISPELL 131 PROGRAM OF SERVICES REVENUE PROJECTION AMENDED BUDGET ACTUAL BUDGET FY00/01 FY00101 FY01l02 CASH: $0 $193311571 City contribution $37,000 $0 $379000 Proceeds of Bonds $1,581,500 $1,581,500 Total Available $ l,618,500 $195819500 $11368,571 EXPENDITURE PROJECTION Sunnyview $1,618,500 $249,929 $1,368,571 $156 18,500 $249,929 $1,368,571 Cash Carry Over $0 $1,3311571 $0 CITY OF KALISPELL 132 CITY OF KALISPELL 133 L.l ! r Ur AALRIorhI rL 134 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000.. DEPT 410.. TRAFFIC SIGNS & SIGNALS ... FUNCTION ... 43 0264 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00I01 FY00l01 FY01 /02 Personal Services $681306 $74,319 $685100 $75,839 Maintenance & Operations $221P3 02 $311225 $265 519 $40, 725 Capital outlay $0 $17,000 $151878 $0 Debt Service $11415 $2, 721 $21721 $2, 674 $921023 $1255265 $1131218 $1191238 STATEMENT OF FUNCTION: This division has the responsibility for determining proper sign location, maintenance of signs, striping of crosswalks and streets, maintenance of traffic signals and placement of emergency signage where needed to provide the safe and orderly passage of vehicles and pedestrians in the City of Kalispell. This division supports the Police Department for emergency traffic control and street blockage for parades and other unique events. CITY of KALISPELL 135 PROGRAM OF SERVICES Line Item Detail: TRAFFIC SIGNS & SIGNALS 218 Equipment (Non Capital) - $3,400 $ 700 - Signal Controller Repair Kit $ 200 - Digital ohm Meter $2,500 - Electrical Line Locator 243 Traffic Signals - $8,000 Replacing (5) outdated conflict monitors on our traffic signals. 345 Telephone & Communications - $775 Increase of $400 to include cost of a cell phone. 369 Radio Maintenance - $1,450 Decrease of $600 because we have completed the upgrade to the radio system. $1,450 needed to replace an outdated portable radio and an unrepairable vehicle radio. Debt Service - Thermoplastic Applicator $2,674--3rd yr of three year contract 610 Principal - $2, 5 82 Montana Board of Investments. 620 Interest - $ 92 Montana Board of Investments. UNFUNDED. 940 Machinery & Equipment - $26,500 $26,500 - 3/4 Ton 4x4 Service Truck w/Utility Box. This is the primary vehicle for TSS and would replace a 1987 Dodge with 148,500 miles on it (unit # 240). CITY OF KALISPELL 136 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPT 410..TRAFFIC SIGNS & SIGNALS... FUNCTION...430264 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99I00 FY00101 FY00101 FY01102 Personal Services: 110 Salaries $621,761 $691319 $6415 83 $705 83 9 121 Overtime $53545 $51000 $31517 $51000 Total Personal Services $681306 $741319 $681100 $751839 Maintenance & Operations: 218 Equipment (Non Capital) $0 $31)225 $31225 $31400 221 Safety Equip & Supplies $169 $450 $145 $450 224 Janitorial Supplies $277 $3 50 $279 $3 50 229 Other Supplies $444 $500 $223 $500 241 Consumable Tools $380 $500 $231 $500 242 Street Signs $71939 $91000 $95496 $91000 243 Traffic Signals ($2,225) $41000 $11113 $81000 245 Barricade Materials $11232 $1 1000 $651 $11200 341 Electricity $11,685 $21000 $21776 $51800 345 Tele. & Communications $94 $3 75 $218 $775 354 Contract Services $7,664 $31000 $2,013 $3,000 362 Equipment Maintenance $90 $525 $525 $300 366 Building Maintenance $35 $300 $302 $500 369 Radio Maintenance $500 $2,050 $11934 $11450 373 School & Travel $125 $400 $361 $500 428 Paint Materials $3]893 $31550 $33027 $5,000 Subtotal $221302 $31 X5 $261519 $401725 Capital Outlay 940 Machinery & Equipment $0 $171000 $151878 $0 Subtotal $0 $177000 $151)878 $0 610/620 Debt /Principal Interest $15415 $21721 $21721 $21674 TOTAL $925023 $125,3265 $1131218 $119123 8 CITY OF IALISPELL 137 CITY OF KALISPELL 138 PROGRAM OF SERVICES 2400 LIGHT MAWYENANCE FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY40I01 FY01IO2 CASH: $34,314 $3 8, 57a $3 8,990 $16,291 Maintenance Assessments $75,718 $767647 $791,664 $13 0,624 Penalty & Interest $45 7 $3 5 0 $409 $3 5 0 Total Available $110,489 $115,567 $1195063 $1475265 EXPENDITURE PROJECTION Street Lighting $711)499 $101,763 $102,772 $1161797 Cash Carry over $38,990 $131804 $161291 $30,468 The Light Maintenance rate for FY2001 was $ .001420 per square foot for those properties served by the light district. Due to electricity rate increases, an increase of $ .001 per square foot is required. The new rate will be $ .00240 per square foot for those properties served by the light district. CITY of KALISPELL 139 CITY OF I ALISPELL 140 CITY OF ICALISPELL 141 PROGRAM of SERVICES 2401 DECORATIVE LIGHT MAINTENANCE REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00101 FY00101 FY01/02 CASH: $11374 $21)900 $21480 $41036 Maintenance Assessments $45298 $4,344 $4,394 $6,250 Penalty & Int ere st $18 $15 $ 31 $15 Total Available $5,690 $71?259 $61905 $101301 EXPENDITURE PROJECTION Street Lighting $3,210 $55502 $21869 $65884 Cash Carry over $25480 $11757 $41036 $3,417 *Note: Properties in the district are assessed by front footage. Due to increases in electricity a rate of $1.50 ft. will be neede this year. CITY OF IALISPELL 142 CITY OF KALISFLLL 143 CITY OF KA►LISPELL 144 PROGRAM OF SERVICES 4290 SIDEWALK & CURB CONSTRUCTION REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/01 FY00101 FY01102 CASH: $0 $0 $0 $0 Proceeds S & C Warrants $41142 $25, 000 $21315 $S 5,000 Owner Contribution $0 $0 $251 $0 Total Available $41142 $251000 $21566 $851000 EXPENDITURE PROJECTION Construction Costs $4,142 $251000 $2,566 $851000 Cash Carry Over $0 $0 $0 $0 CITY OF KALISPELL 145 CITY OF KALISPELL 146 CITY OF IALISPELL 147 PROGRAM OF SERVICES 2825 NIT. AIR & CONGESTION INITIATIVE GRANT CASH: MAGI Grant for Sidewalks MAGI Grant for Equipment Total Available CAPITAL OUTLAY Cash Carry Over REVENUE PROJECTION ACTUAL BUDGET FY99100 FY00101 $607,682 $861363 $867363 $6071682 EXPENDITURE PROJECTION $86,363 $6071682 ACTUAL BUDGET FY00101 FY01102 $0 $0 $0 $526, I3 I $0 $5261I3I $0 $5261131 $0 $0 $0 $0 CITY OF KALISPELL 148 CITY OF KALISPELL 149 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: MT. AIR &CONGESTION GRANT 2825...STREET 421...FLJNCTION...430240 ACTUAL BUDGET ACTUAL ACCOUNT FY99/00 FY00/01 FY00/01 BUDGET FY01/02 940 Capital Outlay Equipment $861363 $0 $0 950 Construction in Progress -sidewalks $607,682 $0 TOTALS $861363 $6071682 $0 $0 $526,131 $5261-131 CITY OF KALISPELL 150 PROGRAM OF SERVICES 4393 HWY 93 SO. UTILITY EXTENSION PROJECT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/01 FY00/01 FY01/02 CASH: $0 $0 $0 $0 Proceeds of bonds $0 $0 $0 $2149113690 Total Available $0 $0 $0 $2, 49100 EXPENDITURE PROJECTION Utility Extension Project $0 $0 $0 $214911690 Reserve requirements $0 $0 $0 $0 CITY OF KALISPELL 151 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: HWY 93 SOUTH PROJECT FUND 4393 ACTUAL BUDGET ACTUAL ACCOUNT FY99/00 FY00/01 FY00/01 UTILITIY EXTENSION STATEMENT OF FUNCTION: US 93 South Water Improvements $0 $0 $0 $0 BUDGET FY01/02 $0 $2, 491, 690 $0 $214911690 In conjunction with MDT improvements to US Highway 93 from Ashley Creek to Kalispell, the City intends to install water improvements within the highway right of way. These improvements include water mains, valves, hydrants, utility crossings and appurtenant structures to extend utilities from their present terminus south to approximately the intersection of US Highway 93 and Cemetery Road. The estimated construction cost of these facilities is $920,800. The current MDT project schedule anticipates this work in 2002. Additional cost are for bonding and Bond reserve requirements. US 93 South Sewer Improvements In conjunction with MDT improvement of US Highway 93 from Ashley Creek to Kalispell, the City intends to install sewer improvements within the highway right of way. These improvements include sewage collection gravity mains, pressure force mains, pumping facilities and appurtenant structures to extend utilities from their present terminus south to approximately the intersection of US Highway 93 and Cemetary Road. The estimated construction cost of these facilities is $1,414, 900. The current MDT project schedule anticipates this work in 2002, Additional cost are for bonding and Bond reserve requirements. SEE WATER & SEWER FUNDS FOR RATE INCREASES NEEDED TO FUND THE DEBT SERVICE. CITY OF KALISPELL 152 CITY OF KALISPELL 153 PROGRAM OF SERVICES 5210 WATER FUND REVENUE PROJECTION CASH: Operating Replacement Account.* Meter Replacement Cash (Increase) in AIR. adj . comp. abs. Metered Water Sales Metered Water Sales $ . 3 0 adjustment Metered Water Sales -after meter project Hookup Fees (Replacement account.)* Meter fee * * Installation Charges Turn on fees &. misc . Water Tower Rental Board of Investments Loans Revenue Bond 2000 issue 4% SRF Interest Earmm�gs Total Available Water Billing Water Operating Debt Service Capital Outla-y' Capital Outlay W Replacement funds Capital Outlay - Meter Replacement funds Capital Outlay -Bonded construction Depreciation -Unfunded ,'99,'00,'01 Total Operating Expenditures ACTUAL FY99/00 $421,595 $753,227 $0 BUDGET ACTUAL BUDGET FY00101 FY00101 FY01102 $622,763 $780,836 $0 $9651526 $110231750 $91,654 $65,000 $25,000 $17, 715 $15, 000 $1,6 J / $ I.000 $9.400 $4,800 $34.3 3 3 $0 $660,000 $86320 $70.000 $6221763 $780y836 $0 ($15,379) $11039,725 $58,108 $16,844 $13, 746 $6,484 $9,43 5 $0 $6051350 $84,747 $572,796 $437,456 $16,844 $1,110,000 $60,000 $40,000 $65,000 $42,000 $15,000 $1,000 $9,435 $0 $0 $100,000 $2,411,469 $3.268,149 $3,222,659 $2,469,531 EXPENDITURES $74.638 $89,114 $88,271 $96,635 $651.050 $790.231 $801,370 $896,430 $105.03 8 $141,929 $112,45 7 $1641423 $83.099 $284,600 $186,627 $518,217 $94,045 $400,000 $401,488 $256,000 $185,200 $401YD00 $660.000 $6051350 $0 $140.000 $170.000 $170.000 $170,000 $ L 147.870 $2,721,074 $2,3651563 $2,1411705 Add back unfunded Deprec/Replacement $140,000 $170,000 $1701N0 $1701000 Operating Funds moved to Bond Reserve Cash Cam Over: Operating Cash $622,763 $271,239 $572,796 $251,370 Replacement Cash Account* $780,936 $260,636 $437,456 $2461456 Meter Cash replacement account ** $25,000 $16,844 $15,844 * the bond ordinance requires hook up fees to be put in a replacement account ** meter replacement fees are a designation established by the budget appropriation. CITY OF KALISPELL 154 PROGRAM OF SERVICES WATER Bond coverage -proposed budget FY2002 est. water service charge 150,000 Miscellaneous revenue $25,435 Total operating revenue $1,175,43 5 Less operating expenses before deprec. Billing $96,635 Water $896.430 Total M&O $993,065 Available for debt service $182,370 Maximum debt service current bonds $164,423 current coverage 110.92% need 164,423 x 125% $205,528 coverage shortfall ($23,15 8 ) Elimination of the $ .30 price break after 30,000 gallons would net the City about $60,000 in revenue. Recommended by Council at worksession. *Estimate includes about $40,000 revenue from new meters (not a full year.) Council authorized 2% ( $.03) for replacement estimated to generate approximately $22,000 annually. $0.03 Hwy 93 South Water Main Project -revenue bond 2002 revenue bond 20 years new bond $76,241 $11042,800 , 4% new max debt $240,664 (includes 10% bond reserve and issue costs) coverage available 75.78% needed $240.664 x 125% $300,830 available $182,3 70 shortfall ($118.460) Water Project rate required for debt $0.10 Total rate required $0.13 current rate $1.3 9 per thousand new rate $1.52 per thousand spinkling $0.85 per thousand CITY of KALISPELL 155 PROGRAM OF SERVICES .. EXPENDITURE SUMMARY 1 FUND: WATER OPERATING 5210... 447—WATER FACILITIES FUNCTION'...430550 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FYD 1102 Personal Services $3611631 $388,756 $402,595 $397,126 Materials and Services $289,419 $401475 $3951)775 $499,304 Capital Outlay $83,099 $2841600 $156,627 $5187,217 Water Bond Project $66000 $605,350 Capital Outlay Replacement Funds $943045 $4001000 $4011A8 $2561A0 Capital Outlay Meter Funds $4 $185,200 $a $40,00a Debt Service $105,038 $141,929 $1121457 $1645423 Deprec.IReplacement $1401000 $170,000 $170,000 $170,400 $1 l 073, 23 $�,63 I.960 $ .277,�92 $ ,a45 070 STATEMENT OF FUNCTION: The responsibility of the Water Department is to provide safe, potable and palatable water for the needs of the domestic, institutional, industrial and commercial consumers and to provide adequate pressure and flow to meet fire fighting and irrigation needs. Maintenance of the five wells and Noffsinger Spring as water sources along with maintenance of the distribution system, storage facilities, fire hydrants. valves, meters and related controls is an integral part of the function of this department. This budget is responsible for pumping and treating millions of gallons annually. Line Item Retail: WATER FUND 218 Equipment (Non Capital) - $6,600 $2,600 - Portable AC/DC Generator Welder - to run lights, tools, air blower (safety) $21,000 - Tommy Lift for water production service truck $2,000 - 3" Trash pump CITY OF KALISPELL 156 PROGRAM of SERVICES Line Item Detail: WATER FUND, continued 221 Safety Equip & Supplies - 4,400 Increase to include cost of (2) rubber rafts to gain access to the interior of the reservoirs. (2) rafts are needed to reduce the risk of contamination. 312 Postage & Shipping - $3,000 Cost of mailing Consumer Confidence Report. All water agencies are now required to compINT with this new U.S. EPA requirement. 320 Printing -- $5,500 Blueprints and printing of Consumer Confidence Report, required by the EPA. 345 Telephone & Communications - $8,000 Increase to reflect budget overrun last fiscal year and to include the addition of a cell phone. 354 Contract Services - $47,700 To include replacing the electrical controls at Armory and Depot well, repair exterior cracks on reservoir 41, resurface and paint exterior at Noffsinger Springs, contract mower at well sites and replace wooden steps with concrete. 366 Building Maintenance - $22,050 Perform various maintenance at the water Maintenance Building, Noffsinger Springs, the reservoirs and booster stations at the Buffalo Hill site and Armory, Depot and Grandview wells. Also 'includes the following: Install security lighting at Armory & Buffalo Hill site. Sandblast, wash, prime &. paint exterior of booster station 41. Install CL2 analyzer & chart recorder at Noffsinger Springs. Repair office area at Noffsinger Springs. Improve inadequate heating & electrical upgrades at Noffsinger Springs. Paint interior of building at Noffsinger Springs. Install proper backflow preventers at irrigation sites. Shrubbery/Landscaping at Depot well. Install insullation, plywood &. shelving at water maintenance building. 369 Radio Equipment & Maintenance - $1,80 Decrease of $4,000 because we have completed the upgrade to the radio system. $1,80D needed for radio repairs &. two new vehicle radios. cant. CITY of KALISPELL 157 PROGRAM OF SERVICES Line Item Detail: WATER. FUND, continued Capital outlay 920 Building - Carryover - $6,865 Construct a chlorine room (tanks, pumps, etc.) at Noffsinger Springs as mandated during the MDEQ inspection. We completed construction on the chlorine rooms at Armory, Grandview, Depot and the Buffalo well sites in FYOO. 933 Facility Plan Consultants - Carryover $23,300 - New Appropriation $140,000 This provides for continuation and completion of the water Facility Master Plan. A new appropriation of $20,000 is included to cover the anticipated proportionate cost of a formal water rate study. Similar appropriations are included in sewer, WWTP, storm and water funds. This study is anticipated to be a recommendation to the facility study and will be needed to identif�r means to fund system improvements. A new appropriation of $120.000 is included to fund the cost of a Kalispell Area Source water Delineation Study. This is to be a joint project Nvith MDEQ with the cost of the work to be reimbursed by MDEQ. Their desire is to take advantage of our existing contract for facility planning in order to reduce costs. Kalispell will benefit greatly from this work and will receive credit for appropriate facility- plan work against the normal funding match requirement. This is a Federally, mandated item that comes with funding for work. We will propose to amend the existing facility planning contract to accomplish the work. 934 Capital Improvements - Carryover - $5,452 $10,000 - Install Sand Trap on Grandview Well. 940 Machinery & Equipment - $21,600 $4,000 - Snow plow for water production service truck, needed to maintain access to well sites. 17,600 - Survey Grade GPS Mapping Equipment. Cost represents 40% - Sewer & Storm will fund 60%. 944 Vehicles - $59,000 $26,000 - 314 Ton 4x4 Service Truck wl plow & service bores. This will replace a 1989 Ford (unit 4251) which could then be passed to Street Dept to replace # 357, a 1969 Chevy. $33,000 - 1 Ton 4x4 Service Truck W[UtilitNT box. This Neill replace a 1991 Ford (unit 4 202), which could then replace unit # 124, a 1969 Chevrolet, in the Street Dept. 948 Meters - Capital Project - Carryover $62,000 New Appropriation $200,000 The City is upgrading its large water meters to a more reliable and accurate design. The intent of the program is to improve reliability, increase accountability, and enhance revenue. A further benefit will be that the improved meter design is generally less costly to replace than the current style. The replacement program will change out approximately 250 meters sized 1-1/2 inch and larger. Also included in this program is a remote reading system to allow simpler and faster meter reading with direct transfer of billing data into the City's computerized billing system. cont. CITY OF KALISPELL 158 PROGRAM of SERVICES Line Item Detail: WATER FUND, continued Capital outlay Replacement 931 Main Replacement - $56,000 $50,000 - Replace old 6" cast iron water main on Washington Street between 5th Avenue WN and 4th Avenue WN and replace with S" water main. $6,000 - Construct a bypass to transfer water from the upper zone to the lower zone by utilizing elevated reservoir overflow. 942 Telemetry & Control System Engineering & Construction - $35,000 Includes preliminary engineering, project engineering and estimated construction costs. Telemetry system was upgraded about four years ago when the Grandview wells were constructed. However, the upgrade project salvaged all the old communications and interface equipment. This equipment is obsolete and was severely damaged by a lightning strike last year. The damaged equipment was repaired or replaced where possible, but spare parts are no longer available from any source. The communications units, interfaces and related programmable controllers must now be upgraded to current equipment types. 942 Buffalo Hill Production & Upper Zone Booster Electrical Upgrade Engineering & Construction- Phase I - $165,000 This item was identified during the facilty plan process and includes preliminary engineering, project engineering and estimated construction costs. The current emergency power system at Buffalo Hill includes two diesel generators, neither of which has the capacity to fully operate all the required equipment. This project will replace these units with a single generator to power the well and the booster pumps. This upgrade is essential to allow for transfer of water from the lower pressure zone to the upper to meet fire flow needs because of inadequate upper zone storage capacity. Old units will be installed at other well sites where their capacity will meet requirements. This would be a future project. See Capital Project Fund #4293 Capital Improvements - US 93 South Water Improvements - $629,800 (Replacement $291,000) In conjunction with MDT improvements to US Highway 93 from Ashley Creek to Kalispell, the City intends to install water improvements within the highway right of way. These improvements include water mains, valves. hydrants. utility crossings and appurtenant structures to extend utilities from their present terminus south to approximately the intersection of US Highway 93 and Cemetery Road. The estimated construction cost of these facilities is $920,800. The current MDT protect schedule anticipates this work in 2002. CITY of KALISPELL 159 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND: WATER OPERATING 5210-447-WATER FACILITIES FUNCTION...430550 I ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services: I10 Salaries & Wages $293,672 $315,5 82 $313561 $320,562 121 O-vertime/Call Outs $10423 $10,000 $23,377 $14,000 153 Health Insurance $39,216 $44,784 $45,054 $43,224 155 PERD $181320 $ M1390 $20,603 $19340 Total Personal Services $361,631 $388,756 $402,595 $397,126 Materials and Services, 210 Office Supplies $194 $250 $169 $250 213 Small Office Equip $0 $150 $148 $500 214 GIS Supplies $0 $2,000 $1IN3 $2.000 215 Computer Supplies $507 $1,500 $819 $1,500 216 Computer Equipment $926 $1,000 $260 $1,000 218 Equipment (Non Capital) $0 $2,000 $1,744 $6,600 221 Safety Equip & Supplies $541 $2400 $1.585 $41)400 224 Janitorial Supplies $489 $500 $384 $500 226 Chlorine & Chemical $4,820 $7,500 $5,641 $7,500 229 Other Supplies $2,001 $2.500 $1,091 $2,500 231 Gas & Oil $7,098 $9,000 $6,797 $9.000 241 Consumable Tools $1,087 $1,300 $1,017 $1,300 312 Postage $2,188 $3.000 $1.726 $3,000 320 Printing (maps) $1,95 7 $ 5, 500 $1,826 $5.500 335 Membership, Dues & Certification $1,254 $1.200 $715 $1,200 336 Public water supply fee $11,760 $15,500 $12,114 $15,500 341 Electricity $73.470 $7600 $83,986 $129,580 342 Water/Sewer $173 $300 $187 $300 344 Natural Gas $5.95 7 $6.500 $8,684 $81900 345 Telephone & Communications $6,096 56.500 $6,115 $8,000 349 Lab Services $7,914 $7.500 $5427 $7,500 353 Auditing $2.000 $2.000 $2,000 $21A0 354 Contract Services $4.845 $40,400 $42.328 $47,700 355 Billing Costs $338 356 Consultants $12.783 $15,000 $13,175 $15,000 360 Repair & Maintenance $1,053 $91000 $91759 $9,500 362 Equipment Maintenance $2.608 $4,000 $3,349 $5,000 363 Office Equip Maintenance $35 $400 $0 $400 366 Building Maintenance $7,314 $19,000 $1 I,675 $22,050 369 Radio Maintenance $438 $5,800 $41576 $1,800 CITY OF KALISPELL 160 PROGRAM OF SERVICES EXPENDITURE DETAIL 1 FUND: WATER OPERATING 521a...447...WATER FACILITIES FUNCTION ... 430550 1 ACCOUNT 3 73 School & Travel 380 Training Materials 388 Medical Services/drug testing 395 Equipment Rental 410 Construction Materials 421 Meters supplies 422 Hydrants 423 Materials - Mains 424 Materials - Service lines 425 Materials - Pumps 510 Property & Liability Ins. 512 Uninsured loss -deductible 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer 810 Bad Debt Expense Total Material & Services Capital Outlay Replacement Funds: 934 Roof Reservoirs 931 Mains (R&D Fund) 942 Electrical Upgrade & Telemetry ACTUAL BUDGET ACTUAL, BUDGET FY99/00 FY00101 FY00I01 FY01102 $2,648 $3,aoa $3,026 $3,000 $77 $200 $200 $268 $700 $476 $500 $841 $1,000 $745 $1.000 $6,339 $1 a,000 $7,847 $10,000 $29,760 $51000 $31,663 $251)000 $ I, ! 31 $101000 $9 431 $1000 $4,993 $ 0,000 $13,950 $13,000 $95055 $13,000 $9,174 $13,000 $1,245 $51N0 $4,081 $5,000 $9,902 $121500 $131849 $14,500 $3,631 $7500 $7,500 $8,500 $8,800 $8,800 $8,800 $43,081 $58,290 $58,290 $58,771 $7,850 $8,785 $8,785 $9,053 $1,a3 7 $289A 19 $401,475 $398,775 $4991304 $400,000 $401,488 $94,045 $561000 $200,000 $94,045 $400.000 $401,488 $2561000 Capital Outlay Meter Funds: 948 Meters from Replacement $ $185,200 $40,000 Total Capital Outlay/Replacement $0 $185,200 $0 $40,000 Capital Outlay: 920 Buildings (carryover) 933 Facility Planning Consultants 934 Capital Improvements. carryover 940 Equipment 944 Vehicles 948 Meters -capital project Total Capital Outlay $8,000 $6,250 $6,865 $7,339 $95,000 $721698 $163,300 $41,270 $10.000 $4548 $51,452 $34,490 $84,600 $78,456 $21,600 $25.000 $241ir675 $59,000 $62.000 $2621000 $83,099 ni iggqr•Pli.Innpllnli.iqYg4nm4nnnnnnnnmgimgnnnnnYnnYY $284,600 plr•14InYiginnnnY�nY� $186,627 Yyyl $518,217 CITY OF KALISPELL 161 con't. CITY OF KALISPELL 162 CITY OF KALISPELL 163 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: WATER 5210..WATER BILLING COSTS 447... FUNCTION ... 430560 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $521136 $65,163 $641105 $685534 Materials and Services $22,7503 $221751 $237154 $251,601 Capital outlay $0 $17200 $115012 $21500 $74163 9 $891114 $881271 $96163 5 STATEMENT OF FUNCTION: The water rates which went into effect September 1 st 1996 segregate the billing costs as a flat fee, $2.65 per bill. We bill approximately 6,000+ customers six times a year. The billing fee generates approximately $100, 000. Line Item Detail: 354 Contract Services-$2,000. Includes $750 to Crizzley Security to pick up utility bills at the grocery store locations and $3 75 (25%) of the cost to have Grizzley Security take daily deposits to the bank (costs shared with Finance). Maintenance contract for ADG software for the Utility Billing Program is $500 year. Additional $3 75 for bank charges or customize software. 940 Equipment 42,500 for water/sewer office. Budgets are in Water and Sewer Billing to upgrade two of the three PC's in the office. We added a 4th PC last year to operate the electronic cash draw with our new financial software. The three existing PC's are the only ones still running on Windows 95. 373 School &. travel - $750 ; Dues $250 Funds for the utility clerk to attend training and partial funding for the City Accountant for continuing education. 25% of City accountant funded by water billing. City accountant memebership in CPA society, license and GFOA. CITY OF KALISPELL 164 PROGRAM OF SERVICES ............... EXPENDITURE DETAIL FUND: WATER 5210..WATER BILLING COSTS 447... FUNCTION ... 430560 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FYI/Ol FY00/01 FY01/02 Personal Services: 110 Salaries &Wages 153 Health Insurance 155 Retirement - PERD Total Personal Services Materials and Services: 210 Office Supplies 312 Postage 320 Printing 335 Membership &Dues 354 Contract Services 355 Billing Costs &postage 373 School &Travel 522 Administrative transfer 528 Data Processing Total Materials and Services Capital Outlay: 940 PC for Water/Billing (1/2) $41,1241 $81352 $21543 $521396 $91744 $3,023 $521396 $81584 $3,125 $555459 $91744 $31331 $52,136 $651163 $641105 $681)534 $249 $500 $24 $300 $454 $0 $Q $o $253 66 $215 0o $213 09 $215 00 $o $o $226 $250 $11697 $1,260 $15481 $25000 $61731 $71000 $71245 $75500 $o $o $378 $750 $31156 $31466 $31466 $41201 $71)850 $81025 $81)025 $81100 $221)503 $221751 $231154 $251601 $o $11200 $11)012 $2,500 Total Billing Costs $741639 $89,5114 $88,271 $96163 5 CITY OF KALISPELL 165 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: 'WATER. 521O..WATER BILLING COSTS 447... FUNCTION ... 430560 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01l02 FY99/00 FY00101 FY01/02 Meter Reader 0.50 0.50 0.50 $14,5279 $141)787 $15,120 Billing Clerk 1.00 1.00 1.00 $231067 $23�917 $241499 City Accountant 0.25 0.25 $71105 $8,127 Vacation fill-in $215 00 $11)642 $2M0 subtotal salaries 1.50 1.75 1.75 $391846 $471451 $501356 Payroll taxes: FicalMedt $31048 $3163 0 $31852 Unemployment tax $139 $166 $176 Worker's comp. $1105 C $11149 $1107 5 Water billing total for line item 110 $441090 $521)396 $551459 CITY OF KALISPELL 16 5310 SEWERIWWTP FUND REVENUE/CASH FLOW PROJECTION CASH:Operating Sewer * * * WWTP Capital Improvement * * VV-WTP Equipment RepllEvergreen * SANITARY sewer Replacement Subtotal Cash REVENUE and sources of cash: Change in AIR, comp abs. SEWER SERVICE -billed additional revenue due to new meters * * * Hookup- W WTP * Hookup -Sewer Misc. Interest -operations * * Interest-WWTPIEvergreen * * * InterestwWW TP capital improv * Interest -Sanitary Replacement Board of Investment Loan Subtotal Revenue Total Available EXPENSES and uses of cash: SANITARY operating/debt/capital/de * Sewer Replacement funds Billing Costs WWTP operating/capital * * * WWT'P Cap. Irnpr. * * WWTP Replace/Evergreen Subtotal Expenses Add unfunded depreciation to cash Increase Debt service reserve CASH CARRY OVER: Sewer Fund - operating * * * WWTP Capital Improvement * * WWTP Equipment Repl/Evergreen * Sewer Replacement Total ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/01 FY04101 FY01IO2 $5801080 $8031992 $8037992 $783,840 $115291013 $1,6521528 $1,6521528 $11941,o 19 $11,089,880 $114477521 $1 1447,521 $1,849,862 $4591685 $548,650 $54811,650 $5187884 $31658,655 $4,452,691 $4,452,691 $4,9931;1605 ($31,109) $21)1791)706 $21-300,000 $273071386 $21)4001)000 $20,000 $1321)353 $130,000 $931979 $90,000 $82,909 $801N0 $55,137 $60,000 $125 $157,952 $1401000 $86,060 $421.1t000 $747716 $72,000 $1051172 $1081N0 $107,365 $651>000 $941512 $110,00o $29,052 $26,500 $38,023 $401,000 $34333 $12.71500 $0 $0 $2,798.386 $2,941,000 $2,749,285 $2,870,000 $61457,044 $7,393,691 $71,201,976 $71)8634)605 $480,574 $676,238 $579.706 $710,298 $22,996 $? 10,000 $122,926 $861931 $90,965 $8871 .3 $881845 $92,573 $1,656,540 $1,853,3 57 $1,750,467 $2,068,375 $ i 16,203 $0 $0 $0 $191P802 $1271500 $111)232 $128,200 $213871080 $2,955,218 $2,553,176 $3,086,377 $80,000 $80,000 $80,000 $80,000 ($43,471 ) AC $1.651528 $1,847,525 $1,841,019 $2,041,019 $1,447,521 $11)694,748 $1,949,962 $2,132,389 $548,650 $4455150 $518,884 $531,953 $414527691 $4,6931>700 $419931,605 $5,159,955 Current Rate $3.28 per 1000 gallons, anticipate rate increase during the year. $2.65 bi-monthly billing costs - flat fee generates approximately $95,000 CITE' OF KALISPELL 167 1) Bond coverage -proposed budget SEWER service charge (includes Evergreen) Miscellaneous revenue Total operating revenue Less operating expenses before deprec. Available for debt service SEWER' billing Sewer WWTP total m&o Maximum debt service current bonds $686,503 current coverage need $692,293 x 125% coverage shortfall FY2002 est. $2,440,000 $2,500 $2,442,500 $92,573 $374,583 $1,117,272 $1,584,428 $858,072 124.99% $858,129 ($57) (Current rate with anticpated increased revenue from the new meters should generate enough money to meet bond requirements.) 2) A rate increase of 2% which is $ .07 per thousand gallons would generate approximately $80,000 to be used for capital improvements and equipment replacement. The cost for an average family of four using 8,000 to 10,000 a month would be $ .55 to $.70 per month or $8.40 per year. 3) 2002 revenue bond 20 years new bond $105,931 $11448,890 ga. 4 % 5RF new max debt $792,434 ('includes 10% reserve and issue costs) coverage available 108.28% needed $792,434 x 125% $9909543 available $858,072 shortfall ($1329471) 6.8% increase needed =$ .22 current rate $3.28 per thousand new rate 2) & 3 $3.57 per thousand The increased cost for an average family of four using 8,000 to 10,000 a month would be $2.32 to $3.57 per month or $42.84 per year at the rate of $3.57 which is a $ .29 increase per thousand gallons. Rate calculation % does not include evergreen or billing flat fee. UITY OU KALISYELL 168 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SEWER SEWER OPERATING 5310... 454... SEWER FACILITIES FUNCTION...430630 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $166,197 $186,181 $1821)324 $230,658 Materials and Services $87,119 $128,076 $104,341 $144508 Capital/Construction $50,678 $177,400 $108,287 $114,192 .Replacement $22,996 $2101000 $122,926 $86,931 Debt Service $96,580 $104,581 $104,754 $140,940 Depreciation (unfunded) $80100 $80,000 $80,000 $801000 $503,510 $886,238 $ ! 02,632 $79! ,229 STATEMENT OF FUNCTION: It is the responsibility of the Sewer Maintenance DiN ision to operate and maintain the sewer collection and transmission system Maintenance procedures include jet rodding, flushing, tv inspection, mechanical and chemical cleaning methods as required. Line Item Detail: SEWER OPERATING 213 Small Office Equipment - $2,000 Increase to include cost of a digital camera and partial cost of replacing (2) work stations. 218 Equipment (Non Capital) - $ l,o00 Decreased this line item by $3200, budget of $1,000 is for a 14" Cutoff Saw. Replacing a worn out 15 year old sa«v. CITY OF KALISPELL 169 PROGRAM OF SERVICES Dine item detail: SEWER. FUND, CONTINUED 366 Building Maintenance - $5,500 Increase of $5000 to include cost of repairing roof on the sewer maintenance building. 369 Radio Maintenance - $850 Decrease of $1650 because we have completed the upgrade to the radio system $850 to include cost of (1) radio for the new vehicle. Capital Outlay; 933 Facility Plan Consultants - Carryover $20,992 - New Appropriation $20,000 The carryover provides for completion of the facility master plan for the sewer system that was begun last year. A new appropriation is made to fund a complete rate study for the sewer system in conjunction with the work to be done for water, WWTP and storm drainage. This rate study is expected to be required in order to identify hove best to fund the identified improvements. 940 Machinery & Equipment - $13,200 $13,200 - Survey Grade GPS Mapping Equipment. Cost represents 30% - Water will fiend 40 % & Storm will fund 30 % 0 944 Vehicles - $15,000 $15,000 - 314 Ton 4x4 Service Truck w/utility box and snow plow. This will replace a 10 year old service truck (unit #242 - 1991 Ford). Cost represents 50% - Storm will fund 50% REPLACEMENT FUNDS - 931 Contract Main Installation - Carryover $21,931 2nd Allev E. Sewer replacement of aged and cracked clan pipe sewer. 950 Construction in Progress - Carryover $65,000 $ 651000 - Lift Station #4 replacement - Liberty Street See Capital Project Fund 44293 Capital Improvements - US 93 South Sewer Improvements - $1,289,900 ( replacement $125,000) 1n conjunction xvith MDT improvement of US Highway 93 from Ashlev Creek to Kalispell, the Cite intends to install sewer improvements N-k-ithin the highway right of way. These improvements include seNvage collection gravitti- mwns, pressure force mains, pumping facilities and appurtenant structures to extend utilities from their present terminus south to approximately the intersection of US Highway 93 and Cernetan, Road. The estimated construction cost of these facilities is $1,414,9 34]. The current MDT project schedule anticipates this «work in 2002. CITY of KALISPELL 179 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND: SEWER SEWER OPERATING 5310...454... SEWER FACILITIES FUNCTION ... 430630 I ACTUAL BUDGET ACTUAL BUDGET AC C OUNT FY99100 FY00101 FY00101 FY01102 Personal Services: 110 Salaries & Wages $132,210 $151,121 $148,245 $186440 121 overtime $3, 712 $5,000 $2,103 $500 153 Health Insurance $21.912 $21,219 $22,498 $27,901 155 Retirement - PERD $81363 $81841 $9,478 $11,317 Total Personal Services $1661y197 $186,181 $182,324 $230,658 Materials and Services: 210 office Supplies $55 $200 $181 $200 213 Small Office Equipment $68 $400 $402 $21000 214 GIS Supplies $0 $2,000 $1,143 $2,000 215 Computer Supplies $340 $11)500 $778 $1,500 216 Computer Equipment $645 $1,200 $735 $1,200 218 Equipment (Non Capital) $0 $4,200 $21467 $11000 221 Safety Equip & Supplies $642 $800 $612 $800 224 Janitorial Supplies $269 $300 $298 $300 226 Chlorine & Chemicals $30 229 other supplies $1.073 $800 $448 $800 231 Gas & oil $2,154 $3,000 $2,234 $3,000 241 Consumable Tools $651 $1,200 $1,044 $1,200 312 Postage & Shipping $481 $350 $15 $350 320 Printing $154 $200 $263 $200 336 Licenses & Fees $0 $350 $70 $350 341 Electricity $7, 893 $7,500 $10, 834 $14,250 342 Water $161 $150 $155 $150 344 Natural Gas $2,914 $3,100 $4,147 $41400 345 Telephone & Comm $9,821 $10,900 $10,845 $11,350 353 Auditing $1,500 $11500 $11000 $1,500 354 Contract Services $2,660 $7,000 $21792 $7.000 362 Equipment Maintenance $3,869 $3,000 $1,623 $3,500 366 Building Maintenance $90 $500 $157 $5,500 369 Radio Maintenance $142 $2,500 $21120 $850 373 School & Travel $1.001 $ 2, 000 $1.926 $21000 388 Medical Services $209 $350 $182 $350 con't. CITY OF IALISFELL 171 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER. SEWER OPERATING 5310...454... SEWER FACILITIES FUNCTION ... 430630 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY04101 FY01102 395 Equipment Rental $0 $250 $250 410 Construction Materials $1,328 $101000 $2,941 $ K1000 425 Materials Pumps $21,828 $3,500 $21182 $3. 00 510 Property & Liability Ins. $7,271 $7,500 $8,391 $9,500 512 Uninsured loss -deductible $1,572 $77,500 $7,500 521 Central Garage Transfer $2,750 $4,500 $4,500 $4,500 522 Administrative Transfer $30,153 $341!553 $341553 $38,005 528 Data Processing Transfer $4,425 $51)273 $511273 $5,503 Subtotal $87,119 $128,076 $1041341 $144,508 Capital outlay. 933 Fac. Plan Consult., carryover $6,479 $851N0 $64.963 $401992 934 Capital Improvements $9,716 $0 $0 $0 948 Meter replacement carry over $0 $45,000 $0 $45,000 940 Equipment $34,483 $47400 $43,324 $13,200 944 Vehicles $0 $0 $0 $15,000 Subtotal $50,678 $177.400 $108,287 $114,192 4306.15 Sewer Replacement Funds: 931 Sanitary Sewer Carryover $19,889 $145,000 $122 926 $21,931 934 Sewer Woodland Park $1,508 $0 $0 $0 950 Lift Stations Carryover $1,599 $65,000 $0 $65,000 $22,996 $2.010.000 $122.926 $86.931 4902o0 Debt Service 610 Principle-1997 sewer revenue $60,000 $65,000 $65,000 $105,000 620 Interest/fiscal agent fees $36,580 $33,585 $33,760 $30,190 490545 610 Principle -Loader $0 $4,256 $4,256 $41373 620 Interest $0 $1,740 $1,738 $1,377 $96, 5 80 $104. 5 81 $1043 754 $1401940 454-510400 831 Depreciation (unfunded) $80.000 $801A0 $80,000 $801000 Total Sanitary SeNver $503.570 $886,235 702 632 $797 229 CITY OF ifALISFELL 172 CITY OF KALISPELL 173 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: SEWER 5310... WASTE WATER TREATMENT DEPT. 455... 430640 { ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00f01 FY01/02 Personal Services $262,241 $30209 $279,811 $299,309 Materials and Services $539,289 $598,359 $5999248 $818,352 Capital Outlay $0 $100,000 $19,018 $91100 Debt Service $55271283 $5491663 $5491663 $5511313 WWTP Replacement/equip, $136,005 $127,500 $11,232 $128,200 Replacement Resen re $302, 727 $3021727 $302, 727 $3081401 $1,792,545 $1,980,857 $11761,699 $2,196,575 STATEMENT OF FUNCTION: The Wastewater Treatment Plant Facility is responsible for treating domestic wastewater to meet the discharge permit issued by the Montana Department of Environmental Quality. The treated wastewater is discharged to Ashley Creek in accordance with specific limitations, requirements, and conditions. Facility Maintenance: 7 buildings, 53 pumps, 14 gear reducers, 24 mixers, 6 large & 7 small submersible pumps, 1 scum buster pump. 200 valves of all sizes, 5 air compressors, 1 electric generator. 2 gas boilers, 3 mare -up air writs, 8 ventilation fans, 16 electric heaters, I air conditioner, 3 gas heaters. 16 sand filters, 3 200hp air blowers, 9 auto electric valves, 15 flow meters, 4 gas detectors, 2 programmable logic controllers, 2 ultraviolet light disinfection units, 4 clarifiers,, I I bio-cells, 1 equalization tank, 3 digesters. 2 fermenter tanks, 2 dissolved air floatation tanks, 2 belt filter presses, 15000 gal. Alum tank, ? pickups and 2 sludge trucks. OBJECTIVES: WWTP 1. Monitor and adjust the wastewater treatment process to meet the discharge permit; monitor Ashler Creek abov-e and below the plant discharge outlet to insure that this discharge meets certain permit Iirmtations. CITY OF KALISPELL 174 PROGRAM of SERVICES OBJECTIVES, Con't.: WWTP 2. Perform a minimum of 6,200 laboratory analyses per year to monitor and control the biological nutrient removal process, and perform analyses of specific parameters to nwet the discharge permit requirements. 3. Continue efforts to reduce the inflow into the Plant which occurs during rainfall events. 4. Continue work on the Pretreatment Program to control wastewater quality; monitor the sludge for heavy metals and nutrients to ensure that it is acceptable for disposal. 5. Perform work orders (approximately 1500 per year) to keep equipment and processes functioning properly; perform equipment repairs and respond to alarms quickly so that the treatment process is interrupted as infrequently as possible. 6. Continue public relations (tours and articles) to educate the public on this unique process and the excellent quality of the treated wastewater. Line Item Detail - Wastewater Treatment Plant 336 Licenses & Fees - $5,575 $511500 - Discharge Permit $ 300 - operator Certification $ 75 - Boiler Licenses 349 Lab Services - $3,1Ro More frequent toxicity testing required in Permit 354 Contract Services - $110,000 This line item is sludge disposal foes to Glacier Gold, Headworlcs rag/grit disposal foes and miscellaneous contract services as need. 356 Consultant - Gravity Thickener Coating - $15,000 Engineering assistance is required to determine what to do about the deteriorating concrete cover over the Gravity Thickener. 362 Equipment Maintenance - $70,000 Includes 3 item identified in the Facility Plan process: $3500 to slip line the suction end of 2 Lift Station pumps, $2300 to replace a non -potable water pump &. $ 1500 to replace Reaeration Basin diffusers. 362 Equip. Main. - Sec. Clarifier Coating - $175,000 The secondary clarifiers (2) metal components need recoating; repair work is required on the metal sweep arm and supports. 373 School & Travel - $6000 Need to attend in-depth wastewater technical schools; not available in Montana Capital outlay: 920 Buildings - $75,000 - (carryover) Construct storage building for emergency- equipment and other equipment presently stored outside year round. Equipment is exhibiting signs of deterioration due to weather. CITY of KALISPELL MR PROGRAM of SERVICES Line Item Detail - Wastewater Treatment Punt, continued 933 Facility Plan Consultants - Carryover $6,000 - New Appropriation $10,000 The carryover and the new appropriation provides for completion of the facility planning study begun last year. Anew appropriation of $10,000 is proposed to fund additional work- not anticipated last year. Replacement Funds: 940 Machinery & Equipment Replacement Fund - $128,200 $10,000 - VFD motor control units for lift station & RAS Building $ 3 0, 000 - Digester Building alarm & ventilation systems replacement $16100 - F ermenter mixer replacement $ 5,000 - Replacen=t turbidity meter/pump $ 9 500 - VFD motor control units for El ectri cal Room $ 71200 - BFP mixing tanks (2) replacement $ 6,000 - Gear box for primary clarifier sludge collectors $135500 - Bioreactor gear boxes $16100 - Replace EI-O-Matic valves $1511000 - utility Tractor, 4WD, with mower and blade attachments. CITY' OF KALISPELL 176 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND: SEWER 5310... WASTE WATER TREATNIENT DEPT. 455... 430640 I ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FY01 /02 Personal Services: 110 Salaries & Wages $206,973 $244,377 $224,553 $239,150 121 Overtime $13,243 $131000 $11,332 $ 31,000 153 Health Insurance $28,252 $31,154 $29,761 $32,268 155 Retirement - PERD $131,773 $14,078 $147165 $141891 Total Personal Services $262,241 $3021609 $279,811 $299,309 Materials and Services: 210 Office Supplies $496 $600 $539 $500 213 Small Office Equip $0 $250 $1,475 $250 215 Computer Supplies $733 $300 $1 J 99 $700 216 Computer Equipment $380 $0 $1,516 $0 221 Safety Equipment & Supply $1,073 $11000 $21y156 $1,200 222 Lab Supplies $3,703 $3,000 $3,437 $31A0 224 Jam*tor'al Supplies $58 $100 $529 $300 225 Alum $21044 $2,500 $2,493 $21500 226 Chemicals $10.888 $10,000 $11.244 $10,000 229 Other Supplies $3,048 $3,500 $41347 $31500 231 Gas & oil $51988 $7,000 $6,608 $81000 241 Consumable tools $1,519 $2,500 $3,039 $27500 312 Postage & Shipping $513 $700 $470 $700 335 Membership and Rues $600 $600 $469 $600 336 Licenses and Fees $3.605 $5.875 $3,856 $5,875 341 Electricity $147.702 $1651)000 $146,574 $235.000 342 Water $2,476 $3.000 $21120 $3,000 344 Natural Gas $30,655 $30,000 $361858 $37,500 345 Telephone & Alarms $3.033 $3,500 $3.239 $31500 349 Lab Services $3.849 $3,500 $3,148 $3,500 353 Auditing $1, 800 $100 $1. 800 $11800 354 Contract Services $94,295 $150,000 $1021966 $110,000 356 Consultant - Electrical engineer $1.047 $2,000 $0 $21000 356 Consultant - Gravity Thickener Coati $0 $0 $22,775 $15,000 360 Maintenance Service -misc. $4,662 $5,000 $5,326 $5,000 362 Equipment Maintenance $80,372 $70,000 $106,140 $70,000 362 Equip. Maint. - Sec. Clarifier Cting $1751)000 continued CITY OF IALISPELL 177 PROGRAM OF SERVICES EXPENDTTURE DETAIL -continued 1 FUND: SEWER 5310...WASTE WATER TREATMENT DEPT. 455... 430640 1 AC C OUNT Materials and Services-con't. 366 Building Maintenance 369 Radio Maintenance 373 School & Travel 380 Training Materials 388 Medical Services 395 Equipment Rental 510 Property & Liability Insurance 521 Central Garage Transfer 522 Administrative Transfer 528 Data Processing Transfer Total Materials & Services Capital Outlay:. 920 Buildings (carrvov er) 933 Facility Plan Consultants, carryover Total Capital Outlay ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00/01 FY00101 FY01102 $6,628 $3,000 $3,500 $31000 $319 $2, 500 $11124 $100 $31)898 $4.500 $5,937 $611000 $94 $100 $381 $300 $367 $250 $197 $250 $45 $100 $100 $27,524 $26,500 $247102 $28,500 $4,000 $41000 $41N0 $4, 500 $87,450 $80,411 $80,411 $69,174 $4,425 $5,273 $51273 $5,503 $539,289 $598.359 $599,248 $818,352 $0 $75,000 $0 $75100 $0 $25,000 $1%018 $16,000 $0 $1001000 $19,018 $91,000 490 z i o Debt S ervi ce/Revenue Bonds 610 Principal $120.000 $125,000 $125,000 $135,000 620 Interest/Fiscal Agent Fees $146,883 $139,083 $139,083 $131,333 490215 Debt ServicelSRF Loan 610 Principal $169, 000 $176. 000 $176, 000 $1827000 620 Interest $116,400 $109,580 $109,580 $102,980 $552,283 $549.663 $5491,663 $5511313 455 430645 WWTP Replacement 940 Machinery & Equipment $0 $37,500 $11,232 $1281200 940 Machinery & Equipment (carn,over) r $33,282 $90.000 $o $0 944 Vehicles $102.723 $0 $0 $0 Total Replacement w.w....+..rrr.ii $136_005 i rr. irw....irr+rrrrr�n.nn.nn.....�..rrw+i.r��nonnnni.i.i $127.500 $11,232 rn.oinraw $128,200 455 510400 831 Depreciation/Replacement Resent $302.727 $302.727 $302,727 $308.401 Total WWrI'P $1,792.545 $1,980,857 $1,761,699 $2,196,575 CITY OF KALISPELL 178 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SEWER 5310... WASTE WATER TREATN4ENT DEPT. 455... 430640 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FYaa/o 1 FY01 /02 FY99/00 FYoo/a 1 FYa 1 /42 Director/City Engineer 0.10 0.10 0.10 $51)445 $5,584 $5,801 WWTP Manager 1.00 1.00 1.00 $37445 $38,344 $391Y801 Assistant City Engineer 0.20 0.20 0.20 $7,988 $8,168 $81470 Adn inistrative Coordinator 0.25 0.25 0.25 $6,935 $7,087 $7,349 Working Foreman/differential 0.00 0.00 0.00 $1,070 $1,070 $1,070 Operator/Maintenance 4.00 4.00 4.00 $11213 92 $1111)717 $1147544 Lab Tech 1.00 1.00 1.00 $27,311 $281267 $28,975 Clerk II 0.10 0.10 0.10 $2,132 $2,217 $2,276 vehicle allowance $360 Pager pay-$95 per week $41)940 $4,940 $4,940 merit & comptirne buyout $3,000 $711860 $751 subtotal salaries 6.65 6.65 6.65 $2081658 $215,254 $214,337 Payroll taxes: Fica/Medt $15.962 $16,467 $161397 Unemployment tax $730 $718 $750 Worker's comp. $12, 707 $11,938 $ 7, 666 WWTP total for line item 110 $238,058 $244,377 $239,150 * * Hourly wages for FYOO Were based on 2096 hours: wages for FY`s 01 and 02 Will be for 2080 hours. CITY of KALISPELL 179 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454... FUNCTION...430620 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00101 FY01142 Personal Services $68415 $64,639 $63,258 $64,819 Materials and Services $22,5 50 $22,284 $23,564 $251254 Capital outlay $o $11200 $2,023 $2,500 $90.965 $88,123 $88,845 $92,573 STATEMENT of FUNCTION: The costs for billing sewer and wu'tp are separated to accommodate billing the Evergreen Sewer District and for better tracking city, costs of billing. The costs are for one billing clerk and 112 of the meter reader, l 5 % of and the public works clerk per the arrangement with Evergreen Sewer. included is 25 % of the cost of the City Accountant position. Also included are administrative costs of billing and data processing based on our formula. Billing costs include postage and printing of the forms and other costs attributable to collection. Note: we bill 61,000+ customers six times a near for $2.65 per billing which equals approximately $100,000 in revenue for billing costs. Line Item Detail: 354 Contract Services-$2,000. Includes $750 to Grizzley Security to pick up utility bills at the grocery store locations and $3 75 (25%) of the cost to have Grizzley Security tape daily deposits to the bank (costs shared with Finance) . Maintenance contract for ADC sof vare for the Utility Billing Program is $500 year. Additional $3 75 for bank charges or customize software. 373 School & travel - $750 ; Dues $250 Funds for the utility clerk to attend training and partial funding for the City Accountant for continuing education. 25% of City- accountant funded by Neater billing. Cite accountant memebership in CPA society. license and GFDA. 940 Equipment -$2,500 for water/sewer office. Budgets are in Water and Sewer Billing to upgrade two of the three PC's in the office. We added a 4th PC last year to operate the electronic cash draw with our new financial software. The three existing PC's are the only ones still running on Windows 95, CITY OF KALISPELL 180 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: SEWER 5310... SEWER BILLING COSTS DEPT. 454... FUNCTION ...430620 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00101 FY01102 Personal Services: 110 Salaries & Wages $56,536 $54,187 $50,772. $54,1207 153 Health Insurance $8,726 $7.280 $9,279 $7,280 155 Retirement - PERD $3,153 $3,172 $31207 $3,332 Total Personal Services $68,415 $64,639 $63,258 $64,819 Materials and Services: 210 Office Supplies $9 320 Printing (utility bills) $2,366 $2,000 $2,309 $2,500 335 Membership & Dues $0 $0 $250 354 Contract services $1,995 $1,260 $1,413 $21000 355 Billing Costs/postage $6.648 $7,000 $71809 $7,500 373 School & Travel $0 $0 $750 522 Administrative transfer $3,691 $3,999 $3,999 $4,154 528 Data Processing $7,850 $8,025 UIN5 $8,100 Total Materials and Services $22,550 $22,284 $23.564 $25,254 Capital Outlay 940 PC for Utility /Billing $0 $1,200 $2,023 $2,500 Total Billing Costs $90,965 $89,123 $88,845 $92,573 C YYY OF KALISPELL 181 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SEWER. 5310... SEWER- BILLING COSTS KEPT. 454... FUNCTION...430620 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00101 FY01/02 FY99/00 FY04101 FY01/02 Meter Reader 0,50 0.50 0.50 $141?279 $141787 $15,120 Billing Clerk 1.00 1.00 1.00 $211005 $211)757 $221,339 Dir./City Engineer 0.15 0.00 0.00 $7,721 $0 $0 City Accountant 0.25 0.25 $0 $71y105 $81127 Clerk H 0.15 0.15 0.15 $41161 $4,252 $3 5413 Merit & comptime $200 $740 $225 subtotal salaries 1.80 1.90 1.90 $471366 $481641 $49,224 Payroll taxes: Fica/Medt $3,623 $31721 $3,766 Unemployment tax $166 $170 $172 Worker's comp. $1,639 $1165 5 $17P045 Sewer billing total for line Item 110 $521)794 $545187 $541207 CITY OF KALISPELL 182 PROGRAM OF SERVICES SEWER FUND - DEBT FY 2002 SANITARY 1997 Sewer Band-9 year refunding Principal Interest Subtotal Sewer WWTP 1991 Sewer Band-20 year Principal Interest Fiscal Agent Fees WWTP SRF Loan-20 year Principal Interest Fiscal Agent Fees Subtotal WWTP Total Debt Service $1051000 $291890 1134.,890 $1351000 $130,833 $500 $266, 333 $1821000 $102,480 $500 $284,9W $551 313 $68611 03 CITY OF KALISPELL 183 PROGRAM OF SERVICES 5349 STORM SEWER FUND RE VEI-IJE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01102 CASH: Operating STORM $576,847 $6811544 $2811322 $368,219 Designated Cash Hwy 93 So. $395,000 $3951000 REVENUE: Storm. Assessments -billed $2521935 $2601287 $2601059 $2661128 Penalty & interest $21086 $25 000 $113 93 $21)000 Interest $31,053 $ L 500 Decrease(increase) in AIR $104 $0 $3,265 $0 Increase in Camp. Abs. $442 $0 Board of Investments Loan $3 4, 3 3 3 $0 $0 $0 Subtotal cash available $8671865 $9431831 $9441534 $111032,847 EXPENDITURE PROJECTION EXPENSES: Operations/Capital $1885486 $3 12,927 $200,259 $3271)259 Hwy 93 SO. Project $3951000 Debt Service $341675 $71$676 $125674 $51750 Subtotal Expenses $2231)161 $3 201603 $212,193 3 $7281009 * Add Depreciation to cash $311618 $3111618 $311618 $311618 Operating Cash- Carryover $676, 322 $654, 846 $3 68,219 $3 36,45 7 Designated Hwy. 93 So. $0 $3951000 $3951000 $0 * Depreciation and Replacement unfunded, add back to cash for cash flour purposes. Cash from 5310 bond reserve used for final debt service payment for '91 Storm seiner revenue bonds $3 0, 000 CITY OF KALISPELL 184 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453 .-FUNCTION... 43 0246 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FYoolol FYoolol FY01l02 Personal Services $731668 $741)281 $751150 $785365 Materials and Services $241) $471) $2811 $431) T Capital Improvements $545738 $1611)000 $641963 $569,192 Debt Service $38,325 $71676 $421674 $51750 Depreciation $311618 $30,1118 $311618 $311618 $2231161 $3201603 $2421933 $7285009 STATEMENT OF FUNCTION The Storm Sewer Maintenance Division is responsible for the maintenance and operation of the Storm water collection, transmission, detention and disposal facilities of the City of Kalispell. The purpose of this system is to collect and properly dispose of storm water from snow melt, rainfall and other sources without going through the wastewater treatment plant. The division maintains over nine miles of storm water facilities including catch basins, inlet, culverts, storm drains, detention basins and outfalls. Line Item Detail: STORM SEWER FUND 373 school & Travel - $500 This line item never budgeted for in the past. It is charged to this fund in the same proportion as salaries. CITY OF KALISPELL 185 PROGRAM OF SERVICES Line Item Detail: STORM SEWER FUND 610 Debt Service; $5,750 620 2nd year of 7 year contract on Loader purchased in FY2000. Mt. Board of Investments program @4.85% for 7 years. Capital outlay: 933 Facility Plan Consultants - Carryover $20,992 - New Appropriation $10,000 This line item included the carryover to complete the planning study begun last year and a new appropriation of $10, 000 to fund a rate study to identify the means to fund the identified improvements. 934 Capital Improvements - Carryover 15,000 $ 15,000 - Ashley Greek Storm water outfall - 50/50 cost share with State to mitigate impact of oily shop run -of to small wetland area south of City Shop. (carryover) 940 Machinery & Equipment - $13,200 $13,200 4- Survey Grade GP S Mapping Equipment. Cost represents 30 % - Water will fund 40% & Sewer will fund 30%. 944 vehicles - $15,000 $15,000 - 3/4 Ton 4x4 Service Truck w/utility box and snow plow. This replaces a 10 year old service truck (unit #242 - 1991 Ford). Cost represents 50% - Sewer will fund 50%. 950 Construction in Progress - Carryover $26,000 - New appropriation $39,000 Lower Spring Creek Design - Improvements are necessary to correct and reduce flood elevations at ZaunerslHampton Inn area. $39,000 was previously funded in westside TIF. Since westside TIF does not have funding available we included a new appropriation of $39,000 in this fund so that we could complete the project. 950 Construction in Progress - $35,000 Carryover Center Street Project -1st Ave. E. to Sth Ave. W. This project is anticipated to be completed in conjunction with the Streetscape project (previously budgeted in TIF). 951 Capital Improvements - US 93 South Storm Improvements - $395,000 In conjunction with MDT improvements to US Hwy 93 So. from Ashley Greek to Kalispell, the City intends to oversize the highway storm drainage system to accomadate adjacent commercial developments. The estimated construction cost of these facilities is $395,000. The current NIDT project schedule anticipates this work in 2002. ($37,000 is considered replacement) CITY OF KALISPELL 186 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FLJNCTION... 430246 � ACCOUNT Personal Services: 110 Salaries & Wages 121 overtime 153 Health Insurance 155 Retirement Subtotal Personal Services Materials and Services: 214. GI S Supplies 215 Computer Supplies 216 Computer Equipment 221 Safety Equip. & Supplies 231 Gas & oil 241 Consumable Tools 320 Printing -blue prints, etc. 353 Auditing 354 Contract Services 355 Billing Costs -County 360 Repair & Maint. Services 371 Curb & Gutter 373 School & Travel 410 Construction Materials 510 Property & Liability Ins. 522 Administrative Transfer 528 Data Processing Transfer 532 Lease Payments Subtotal materials & services ACTUAL FY99/00 BUDGET FY00101 ACTUAL FY00101 BUDGET FY01 f ❑2 $59,1659 $59,1170 $601817 $611807 $651 $1, 500 $820 $ L500 $91744 $91588 $91744 $111258 $3, 614 $41023 $3, 769 $37800 $7308 $74,281 $751150 $781365 $0 $19000 $576 $11000 $0 $500 $270 $500 $201 $500 $475 $500 $225 $200 $200 $21209 $21500 $11974 $21500 $306 $200 $172 $200 $191 $200 $129 $200 $500 $500 $500 $500 $664 $ 51000 $ 794 $ 51000 $11000 $11600 $11000 $11600 $0 $11000 $108 $15000 $0 $21000 $11042 $2, 000 $500 $353 $10,3000 $825 $101000 $31345 $31500 $15835 $4,500 $11, 063 $141120 $1411120 $8,154 $31055 $31108 $31108 $31)130 $11700 $11600 $11600 $1 , 600 $24, 812 $471528 $28, 528 $431)084 con't. CITY OF KALISPELL 187 PROGRAM OF SERVICES EXPENDITURE DETAIL, Continued FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453...FUNCTION... 430246 ACTUAL BUDGET, ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FYI/Ol FY01/02 430246 933 Facility Plan (carryover) 934 Ashley Cr. Outfall (carryover) 934 Storm -Capital improv. 940 Machinery & Equipment 944 vehicles 950 Spring Creep Engineering (carr 950 Construction-1 st Ave. E to 5th 951 Construction Hwy 93 So. Subtotal Capital Outlay 49022o Debt Service -Bonds 610 Principal 620 Interest 453 430246 Debt Service -Loans 610 Principal 620 Interest 510400 831 Depreciation -unfunded $61479 $85,5000 $131776 $15,3000 $34,483 $0 $0 $261000 $0 $3 5, 000 $0 $0 $645 963 $30,992 $15 , 000 $13,200 $15, 000 $65A0 $3 5 5 000 $3 9 5, 000 $541738 $161,1000 $641963 $5695192 $3 5, 000 $0 $3 5, 000 $0 $3, 325 $17680 $11680 $0 $0 $41256 $41256 $41373 $0 $L740 $1,738 $1,377 $381325 $71676 $421674 $51750 $311618 $301118 $31,618 $311618 TOTAL Storm Sewer $2231161 $3 201603 $242,93 3 $7281009 CITY OF KALISPELL 188 PROGRAM OF SERVICES PERSONNEL SCHEDULE .... . . .... . ...... FUND: STORM SEWER 5349... STORM SEWER OPERATIONS... 453... FUNCTION...430246 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01/02 FY99/00 FY00/01 FY01/02 Engineer/Tech 0.20 0.20 0.20 $55462 $51462 $51,475 Maintenance &repair person 1.00 1.00 1.00 $291302 $301502 $311778 Administrative Coordinator 0.25 0.25 0.25 $61935 $71087 $71349 Surveyor 0.30 0.30 0.30 $91012 $91)152 $91445 merit & comptime buyout $775 $50 $11000 1.75 1.75 1.75 $511486 $521253 $55,047 Payroll taxes: Fica/Medt $3,767 $31.5997 $41211 Unemployment tax $180 $183 $193 Workers Comp $21)765 $2,737 $21356 TOTAL 110 $581)198 $591)170 $611807 CITY OF KALISPELL 189 PROGRAM OF SERVICES 5510 SOLID WASTE FUND REVENUE PROJECTION CASH operating *Replacement Account Bond Reserve - intercap loans Change in AIR, Comp. Ab s . * Loan payback -parking Inception of lease -truck Assessments Penalty & Interest Sale of equipment Interest Earnings Total Available ACTUAL BUDGET FY99/00 FY00101 ACTUAL BUDGET FY00101 FY01102 $322,888 $2481530 $248,530 $1701818 $127,939 $2341054 $2341054 $851760 $16,000 ($10,415) $0 $3,633 $0 $65115 $0 $0 $0 $1451000 $1601000 $1591265 $0 $4301063 $488,1475 $488, 733 $490, 730 $37517 $35000 $37608 $31000 $16, 000 $22,107 $201000 $161340 $18,000 $1,1047,1214 $111541059 $111545163 $800,308 EXPENDITURE PROJECTION Operations $3701702 $4575371 $4171852 $4501745 Capital outlay -financed $1451000 $1607000 $1597265 $0 Capital Outlay -operations $4815 82 $101000 $3, 750 $101000 Capital Outlay -replacement $0 $1481500 $1481)294 $0 Debt Service $346 $73,290 $152,424 $32,1728 *Depreciation/Replacement Fund $100, 000 $1001000 $1001000 $1007000 Total Expense $6641630 $9491161 $9811585 $5931473 add back unfunded depreciation $1005000 $100, 000 $755000 transfer funds to debt reserve ($16.JOOO) Cash Carry Over: Operating $248, 5 3 0 $21913 44 $170, 818 $1641075 *Replacement Account $234,054 $851)5 54 $85, 760 $1101760 Total $4821584 $304,898 $2561578 $2745835 Note: paid off Board of Investments loan for the Wash Bay Funding replacement reserve at $25,000 fy 2002. CITY OF I ALISPELL 190 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: SOLID WASTE OPERATING SS10... GARBAGE 460... FUNCTION ... 430840..430845 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00101 FY01102 Personal Services $2611758 $3231383 $296,873 $3033,734 Materials and Services $1081)944 $133,988 $1201)979 $147M 1 Capital Outlay $193, 582 $170,000 $1631015 $101000 Capital Outlay- Replacement $0 $1481500 $1481)294 $0 Debt Service/Board of Inv. $346 $731290 $1525424 $325728 Depreciation & Replacement $100, 000 $1001000 $1001000 $1003000 $6641630 $949,3161 $9815585 $593,3473 STATEMENT OF FUNCTION: The Solid Waste Operating Division is responsible for the collection, conveyance and disposal of all refuse accumulated within the city in an efficient and sanitary manner. GARBAGE RATES The garbage rates: Residential: $80.00 per year Non -Residential: 200 Gal 300 Gal. 400 Gal. DUMPS TER 1 Yard 1 1 /2 Yard 2 Yard 1 Weekly $145.00 $217.00 $290.00 2 Weekly $267.00 $400.00 $480.00 3 Weekly $400.00 $516.00 $668.25 4 Weekly $445.50 $668.25 $891.00 5 Weekly $5 56. 88 $83 5.34 $15113.75 CITY OF KALISPELL 191 PROGRAM OF SERVICES Line Item Detail : Solid waste Fund 213 Small Office Equipment - $1,000 To include partial cost of upgrading two (2) work stations. 231 Gas & Oil - $16,000 $2,000 increase to reflect FY0 I actual casts. 4E+05washbay/Materials & Services - $10,500 Separated maintaining of wash bay so that we can track cost. Debt Service - $32,728 - Garbage Truck 610 Principal - $ 261,544 620 Interest - $ 61184 940 Machinery & Equipment - $10,000 $ l 0, 000 - Additional containers -various sizes Debt Service calculation* Revenue from assessments $493,730 less M &. 0 ($450,9745) Available for debt $42,985 Debt service $32,728 x 125% $40,910 coverage = 131 % CITY OF KALISPELL 192 PROGRAM of SERVICES EXPENDITURE DETAIL SOLID WASTE OPERATING 5 510... GARBAGE 460 ... FUNCTION...43 0840..43 0845 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99l00 FY00101 FY00/01 FY01102 Personal Services: 110 Salaries & Wages $2151)081 $2701655 $2461461 $2471508 121 Overtime/Call outs $73201 $5PO $3,197 $55000 153 Health Insurance $251269 $337532 $321013 $361041 155 Retirement - PERD $141207 $147196 $157202 $151185 Total Personal Services $2611758 $323,383 $2961873 $3035734 Materials and Services., 213 Small Office Equipment $1,000 216 Computer Equipment $497 $500 $150 $500 221 Safety Equipment & Supplies $17 $950 $422 $950 224 Janitorial Supplies $342 $300 $371 $400 229 other Supplies $3 3 D $21000 $3 94 $21000 231 Gras and Oil $12, 913 $141000 $12120 8 $161000 241 Consumable Tools $140 $250 $204 $250 331 Publications $1 0 1 $500 $101 $500 341 Electricity $514 $1 INO $716 $11,500 344 Natural Gras $21169 $11600 $3, 505 $4, 50o 345 Telephone $4 $600 $1 NO 353 Auditing $3 00 354 Contract Services $1 D,671 $61)500 $71658 $71000 355 Billing Costs (County) $1'No $1,500 $l,olo $11500 356 Consultants $0 $o $o 360 Repair & Maintenance $32 $15500 $60 $11500 366 Building Maintenance $1,622 $800 $681 $11000 367 Maint. By Street Dept. ***see note 369 Radio Maintenance $374 $21700 $2,288 $800 373 School & Travel $1, 03 3 $155 00 $11621 $11500 388 Medical services $663 $500 $794 $500 510 Property & Liability Insurance $17, 0 76 $15, 000 $11, 552 $17, 000 521 Central Garage Transfer $281000 $40,000 $40A0 $40,000 522 Administrative Transfer $281)395 $271920 $271920 $331028 528 Data Processing Transfer $31055 $31868 $35868 $41083 Total M & D $1K944 $123,488 $1151)823 $1361511 UIT Y V KALMMLL 193 PROGRAM OF SERVICES EXPENDITURE DETAIL.con't. FUND: SOLID WASTE OPERATING 5510... GARBAGE 460...FUNCTION..,430840..430845 ACTUAL BUDGET- ACTUAL BUDGET ACCOUNT-- FY99/00 FY00/01 FY00/01 FY01102 430845 WashbaylMatenals & Services 224 Janitorial Supplies $11000 $ 5 78 $1 , 000 341 Electricity $1, 500 $876 $1, 500 342 Water $500 $500 344 Natural Gas $4, 000 $3 ,122 $45000 360 .Repair & Maint Services $21500 $286 $25500 366 Building Maintenance $11000 $294 $110000 $0 $10,500 $5,156 $101500 430840 Capital outlay 920 Washbay Building & equip. $1931)582 944 Garbage Truck $1601000 $1595265 940 Containers $101000 $35750 $101>000 $19355 82 $1705000 $163, 015 $101000 Capital outlay: Replacement funds - 944 Garbage Truck (carryover) $1481500 $1481)294 Subtotal Capital outlay $0 $1485500 $1481)294 $0 490545 610 Debt Service/Wash Bay Principal $481120 $1451000 $0 620 Interest $346 $6,509 $73424 $0 490545 Debt Service/Truck 610 Principal $14,021 $261544 620 Interest $4,640 $65184 $346 $73,290 $1521)424 $327728 510400 831 Depreciation (fund $25, 000) $100* 000 $100, 000 $1001000 $100, 000 Total Solid Waste $664,630 $949,161 $9811)585 $5931473 CITY OF KA LISPELL 194 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: SOLID WASTE OPERATING SS10...GARBAGE 460... FUNCTION...430840..430845 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY00/01 FY01/02 FY99/00 FY00/01 FY01/02 Director/City Engineer Assistant City Engineer Superintendent Project Manager Administrative Coordinator Foreman * * Equipment Operators ** Engineer/Tech * * vehicle allowance Street Employees working alleys* merit & comptime buyout subtotal salaries: Payroll taxes: Fica/Medt Unemployment tax Workers Comp TOTAL 110 0.25 0.25 0.25 $131612 $131959 $14,503 0.25 0.25 0.25 $9,986 $101)210 $101Y588 0.25 0.25 0.25 $101X9 $10, 520 $105 846 0.25 0.25 0.25 $101491 $103,690 $11,085 0.25 0.25 0.25 $61935 $7,087 $71349 1.00 1.00 1.00 $301057 $301907 $31,783 3.00 4.00 4.00 $821)625 $108,813 $1123256 0A0 0.40 0.40 $ M924 $101675 $10,949 $900 $321000 $32}000 $10,500 $25 000 $ 5, 8 99 $11100 5.65 6.65 6.65 $2081959 $2403 760 $221, 859 $151985 $185418 $165972 $604 $843 $777 $101220 $101634 $71900 $23 51768 $270165 5 $2471508 * * Hourly wages for FY00 were based on 2096 hours; wages for FY's 01 & 02will be for 2080 hours. * * * FY2001 we added a full time operator to the Solid Waste Fund enabling us to reduce charges to this fund for Street personnel by $21,500 for FY2002. CITY OF KALISPELL 195 PUBLIC WELL-BEING CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:GENERAL 1000... DEPARTMENT 436... PARKS ... FUNCTION ... 460430 ACTUAL BUDGET ACTUAL BLJTX'ET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services Maintenance & Operations Transfers Debt Service Capital outlay STATEMENT of FUNCTION: $2151YI48 $222,341 $223105 $2513127 $42,611 $581540 $601Y014 $72,833 $93,G50 $93,650 $50100 $7,189 $7,189 71Y344 $14,220 $37109 $86,150 $58�675 $1131600 $302,557 $4675870 $443,288 $5011780 1alispell's parks, park facilities, public grounds, sports fields, pedestrian trails, and walkways have evolved into areas that our growing community chooses to frequent. our goal is to provide for safe, well maintained and aesthetically functional outdoor environments for the visiting public. This year the public will see (7) seven additional flower garden located at Lawrence Park and the intersection of Main and Idaho, one (1) new two (2) acre neighborhood park at the Youth Athletic Complex along numerous renovation and upgrades to existing parks. A full -tune maintenance position has been carried over from 2001 budget, funded 5 0% Parks and 5 0% Forestry. This position is the Gardner position responsible for 13 gardens and numerous flower sites throughout the Parks system. This position was previously funded on a seasonal level. Those funds will assist in paying for this new Position. Due to the consolidation of the Senior program with the outdoor program and the increase in the Park administration responsibilities, a shift of .5 FTE Recreation Coordinator was moved to Parks. The position will assist in the administration of the ISTEA program, trail system, volunteer coordination, neighborhood park development, Parks in Lieu, donations, memorials, and other assigned park tasks. Previously the Director was working unassisted in the administration of these tasks. while parks, trails, gardens and other forms of open space alone cannot solve our urban problems, they are crucial and essential to the health and quality of life in our community, remembering that often the primary organizing elements that shape development, create viability and preserve property values are the "PARKS & OPEN SPACES." CITY OF KALISPELL 196 PROGRAM of SERVICES Line Item Detail: Parks Dept, 241 Consumable Tools - $1750 Replacement of snowblower and push mower. 341 Electricity - $14,503 Fitly percent (5 5 %) utility increase for anticipated rate increase 344 Natural Gas - $4,300 Twenty percent (25%) utility increase for anticipated rate increase 354 Contracted Services - $5,300 Maintenance agreement for tennis - depot park security - county weed control 420 Metal ProductslFencing - $2,500 Park fencing replacement - Park View Terrace/Green briar 440 Irrigation Supplies - $7,700 Irrigation repairs, extensions, and upgrades KYAC, Begg Park, and Woodland Park aeration fountain Capital Outlay - 51.13,600 920 Buildings - $12,000 KYAC Maintenance Building - $ 12,040 934 Capital Improvements - $13,000: Green briar Neighborhood Park - $8,000/playground equipment Spring Prairie Tree Park - $5,000lma.tching money Daybreak Rotary ($8,000) 937 Projects Park Improvemtents - $18,000: Resurface Tennis Courts - (Phase 11) - Thompson, Northridge, Hawthorne Parks. 940 Equipment - $53,6OO Mower (replace Toro) - $32100 Tractor (replacement) - $16, 000 purchase from Solid waste Cab for Kubota - $5, 0D0 944 Vehicles - $17,0004; Maintenance flatbed with Tommy lift - $10 00 Staff Car - Parks Director - $7,�0o UNFUNDED: Paving Lawrence Park roadway and parking lots. Tree Stu= er to replace Current 1936 model - $12,000. CITY OF KALISPELL 197 PROGRAM OF SERVICES EXPENDITURE DETAIL .. . . ......... . FUND: GENERAL 1000...DEPARTMENT 436... PARKS... FUNCTION... 46043 0 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY40101 FY01102 Personal Services: 110 Salaries and payroll costs $209,598 $215,381 $2171,032 $206,238 111 Salaries - seasonal $3 7, 93 0 121 Overtime: Call outs $5,550 $6,960 $6,573 $6,960 Total Personal Services $215,148 $2229341 $223,605 $251,127 Maintenance & Operations: 210 mice Supplies $831 $850 $726 $900 213 Small Office Equipment $1,205 $600 $580 $600 224 Janitorial Supplies $1,175 $1,500 $1,111 $11)500 229 Other Supplies $5,596 $700 $6,558 $79500 241 Small Equipment $1,239 K300 $1,192 $1,750 312 Postage $0 $0 $0 320 Printing $498 $500 $337 $500 333 Subscriptions $125 $200 $180 $200 335 Membership & Dues $190 $190 $175 $3 50 337 Advertising $0 $500 $395 $500 341 Electricity $99669 $8,000 $105310 $14,503 344 Natural Gas $2,179 $3,500 $3,339 $45300 345 Telephone & Communications $931 $900 $1,102 $11Y080 354 Contract Services/Tennis/Depot Park $2,370 $4,700 $4108 $5,300 356 Consultants $536 $7,500 $7,340 $6,000 362 Equipment Maintenance $1491 $2,046 $7,832 $2,000 364 Landscape $1,902 $200 $245 $2,000 366 Building Maintenance $2,189 $3,254 $3,108 $3,800 369 Radio Maintenance $1. 013 $15 3 5 0 $1, 3 5 0 $11,5 0 0 373 School & Travel $1,499 $2,250 $21087 $11500 380 Training Material $133 $250 $219 $250 388 Medical services: Drug Testing $364 $500 $487 $600 395 Equipment Rental $805 $1.000 $622 $1,000 420 Metal Products/Fencing $311 $1,450 $565 $21500 430 Wood Products/Picnic Tables $1.451 $1,700 $335 $27000 440 Irrigation Supplies $3,270 $2,500 $2,306 $7,700 452 Gravel $1 639 $3,000 $2,905 $300 Total Maintenance & Operations $42,611 $58,540 $60M4 $72,833 rant CITY OF KALISPELL 198 CITY OF KALISPELL 199 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000,DEPARTMENT 436... PARKS... FUNCTION. 460430 ***F-FE*** ***BUDGET*** POSITION TITLE FY"/00 FY00/01 FY01/02 FY99/00 FY00/01 FY01/02 Director Administrative Assistant Working Foreman Parks Caretaker Clerk 11 Gardener/Forester Total FIFE: Seasonal Labor Total salaries Payroll taxes: Fica/Medt Unemployment tax General Fund total for line item 110 then fund payroll costs Workers Compensation Health Insurance Retirement 0.75 0.75 0.75 $34,070 $35,024 $36,355 0.00 0.00 0.50 $0 $0 $14,217 0.75 0.75 0.75 $22,778 $231Y512 $24,071 3.00 3.00 3.00 $819818 $84,046 $84,552 0.50 0.80 0.80 $10,868 $18,142 $18,537 0.00 0.00 0.50 $0 $0 $13,229 5.00 5.30 6.30 $149, 534 $160, 724 $190,961 0.00 0.00 0.00 $26,500 $39,999 $35,120 0.00 0.00 0.00 $176,034 $200,723 $226,081 2000 2001 2002 $ 1010055 $10,154 $8,098 $25,020 $25,020 $33,372 $10,112 J7�21 S12,985 Total $45,187 $45,795 $54,455 Seasonal Wages: KYAC I Maintenance @ $6.50 hour x 640 hrs. _ (2) Parks II Maintenance @ $6.50 hour x 560 hrs. _ (4) Parks II Maintenance @ $7.50 hour x 0 hrs. _ (4) Parks III Maintenance @ $8.50 hour x 1040 hrs. _ (1) Total CITY of KALISPELL 200 $13,467 $15,355 $17,295 $616 $703 $791 $1901117 $216,781 $244,167 $8,320 $14,560 $0 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND : GENERAL 1000... DEPA.RTNMNT 436... RECREATION... FUNCTION... 460431 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01 /02 Personal Services $421)725 $491184 $501156 $531301 Maintenance & operations $2 8, 83 9 $3 0, 8 7 I $2 7, 493 $31123 8 $711,564 $801055 $77,649 $841)539 STATEMENT of FUNCTION: Last year the City Recreation Department sponsored over 75 different recreational programs for all ages. More than 38,064 participants registered and participated in 150,797 hours of structured recreation. This year we are adding a Midgets Football Program for ages 3 -5 . The user fees cover contracted services, other supplies, postage, printing, advertising, and salaries for instructors and recreation aides. For the 2nd year we will contract out the tennis program. We will work in cooperation with the Flathead valley Tennis Association to provide tennis lessons for all ages. The City will offer the City wide tournament in September. A number of programs are offered to the public at no charge which. includes Santa's Calling, Punt, Pass, and Dick, and Pick-nic in the Park. A total of 19 concerts are scheduled for Pick--nic in the Park this Summer. Eighty-four hundred visitors took advantage of this free concert series this past year. our goal is to continue to develop programs that the public requests without duplicating or competing with the private or public sector, and offered at a minimum of cost to the City residents. UITY UY KALISFELL 201 PROGRAM OF SERVICES STATEMENT of FUNCTION', Recreation Dept. continued Line Item Detail: 229 Other Supplies - $8,286 Increase in line item - add Midget Football, and cost of t-shirts for Little Squirts basketball. 241 Consumable Tools - $1,100 Increase in line item- to purchase lower basketball rims for the Little Squirts program. 354 Contracted Services - $19,452 Decrease due to program efficiency improvements. UNFUNDED: Vehicle - $5,000.00 Purchase of a much needed multi use vehicle to haul various recreational supplies, and participants. This vehicle would be shared wtih outdoor, Seniors and the Pool. CITY of KALISPELL 202 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTNMNT 436... RECREATION... FUNCTION ... 460431 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00101 FY01102 110 Salaries and payroll costs $421)220 $481684 $491842 $361056 111 Seasonal Salaries $16, 745 121 overtime $505 $500 $314 $500 Total Personal Services $421725 $491184 $501156 $531)301 Maintenance & operations: 210 Office Supplies $242 $250 $201 $250 229 other Supplies $51544 $71251 $6M 8 $8,286 241 Consumable Tools $0 $0 $1,100 31.2 Postage $0 $0 $0 320 Printing $11559 $500 $493 $400 3 3 3 Subscriptions $89 $100 $150 335 Membership & Dues $100 $150 $125 $150 337 Advertising $600 $500 $193 $500 345 Telephone & Communication $742 $420 $453 $650 354 Contract Services $191484 $2113 50 $191061 $195452 373 School & Travel $479 $350 $349 $300 Subtotal M & 0 $281839 $301)871 $271493 $3 i,238 TOTAL $714)564 $807055 $771649 $847539 CITY OF KALISPELL 203 CITY OF KALISPELL 204 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPT 436... OUTDOOR ... FUNCTION... 460448 SENIORS ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FI'99/00 FY00/01 FY00/01 FY01/02 Personal Services $591734 $671627 $819868 $621332 Maintenance & operations $15, 502 $24,480 $2013 77 $17, 5 92 $75,236 $9211107 $1021245 $793924 STATEMENT OF FUNCTION: The goal of Outdoor Recreation is to provide recreational opportunities for personal, social, economic, and environmental benefits. The total Outdoor budget indicates a rather steep decrease for the coming year. This is due to the consolidation of the Senior budget. A shifting of personnel FTE's and program expenses add to the outdoor budget. Reduced programs will continue to be offered to the seniors as requested. Outdoor Recreation provides the citizen's of Kalispell with an alternative to maintaining and improving their health and fitness, education on being good stewards of our environment, and an avenue to redirect delinquent behavior into purposeful and positive behavior. Outdoor Recreation programs are Well supervised with a ratio of eight (8) to one (1) or less. This coming year outdoor Recreation has scheduled 37 programs available to all ages. Last year we provided a service to 990 participants, for a total of 455000 recreational hours. We anticipate enrollment of 2500 participants in our programs for FY2002. Fees for the Outdoor Programs contribute to off set the total program costs. This year estimated pay back is 65%. CITY OF KALISPELL 205 PROGRAM OF SERVICES Line Item Detail: outdoor 229 other Supplies - $2,400 Decrease due to consolidation of programming. 350 Scholarship Expense - $500 Decrease due to elimination of scholarship fund raiser FYo I. 1 ON- a[ 01►�3 Capital outlay 944 vehicle - $5,000 The would purchase a much needed vehicle to haul participants and equipment. This vehicle would be shared between Recreation and the Pool CITY of IALISPELL 206 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000.. DEFT 436... OUTDOOK .. FUNCTION... 460448 (SENIORS) ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY"100 FY00f01 FY00/01 FY01 /02 Personal Services: Amended 110 Salaries and payroll costs $587479 $66,027 $755715 $411,592 III Salaries -seasonal $0 $0 $19,440 112 Salaries -retirement $41>521 121 Overtime $11)255 $1,600 $1,1632 $1,300 Total Personal Services $59>734 $671627 $811868 $621332 Maintenance & operations: 210 Office Supplies 229 other Supplies 320 Printing 337 Advertising 345 Telephone & Communications 350 Scholarship expense 354 Contracted Services 373 School & Travel Total M & 0 $30 $2,197 $592 $0 $0 $12,683 $0 $100 $4, 5 00 $0 $550 $280 $2, 3 00 $15,950 $800 $151Y502 $241A0 $33 $3,238 $242 $274 $588 $15,202 $800 $20,377 $2,000 $100 $550 $0 $500 $13,942 $500 $171592 TOTAL. $757236 $92,107 $1027245 $791924 CITY OF I ALISPELL 207 CITY OF KALISPELL 208 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 436... BASKETBALL ...FUNCTION... 460449 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $3173 9 $25 S 56 $21)173 $3 , 5 21 Maintenance & operations $ I L 599 $107144 $51243 $973 54 $151,338 $13,000 $10!416 $121875 STATEMENT OF FUNCTION The Kalispell Men's City Basketball League consists of approximately 20 teams. The teams vary in their skill levels of which we take into consideration in setting up the leagues. The 'Winter Youth Intramural Basketball league is designed to be fun yet competitive. It is for students in Grades 5 through 12. Referees, a *gym monitor and scorekeeper are provided. We anticipate 140 youth to be involved. We program for 340 participants for the FY 2001-2002 in the combined basketball programs. The cost of these programs are off set by the fees collected as revenue, we estimate a program pay -back of 93% ($12,000 est. revenue). Fiscal year 2001 - 2002 pay -back is estimated at 80%. CITY OF KALISPELL 209 CITY OF KALISPELL 210 CITY OF KALISPELL 211 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: GENERAL 1000..DEPARTMENT 437... POOL... FUNCTION... 460445 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99l00 FY00/01 FY00/01 FY01/02 Personal Services $781803 $77,280 $99,278 $881880 Maintenance & operations $265 815 $34, 619 $3 3, 8 76 $3 91750 Capital outlay $0 $0 $0 $581000 $105M 8 $1115899 $1331154 $1865630 STATEMENT OF FUNCTION Bruckhauser Pool continues to provide recreation to the general public at an affordable price. We strive to offer optimal comfort in a clean aquatic environment. This past season the pool was scheduled to be open 82 days averaging 279 patrons per day (22,956). Swim lesson numbers reflect 1,430 children were taught in our program., a 10% increase over last year. To maintain experienced returning employees, it is essential to stay wage competitive with the region and immediate area. It is increasingly difficult to hire experienced pool employees. Budget overrun for FY01 salaries is directly related to hot weather. Increase in swimmer attendance and lifeguard ratio. The present condition of the pool is in need of numerous and extensive repairs. Last year we completed paying off the Bond. It seems that the time is ideal to look at all our options and take a pro active direction in providing a safe functional aquatic facility for the community. Estimated revenue payback for FYo 1 is 68% CITY OF KA.LISPELL 212 PROGRAM OF SERVICES Line Item Detail, Bruckhauser Pool 341 Electricity - Increase: $3,450 Fifty percent (55%) utility increase for anticipated rate increase 344 Natural Gas - Increase: $2,000 Increase for anticipated rate increase Capital outlay: 950 Capital- Pool Study $58,000 Funds set aside last fiscal year for the City pool are appropriated. It is not anticipated that all will be spent. Funds remaining will be carried forward. CITY of IA.LISPELL 213 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000..DEPARTMENT 437... POOL ... FUNCTION ...460445 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY(b/Ol FY00/01 FY01/02 Personal Services: 110 Salaries and payroll costs 121 Overtime Total Personal Services Maintenance & Operations: 210 Office Supplies 213 Small Office Equipment 221 Safety Equip. & Supplies 224 Janitorial Supplies 226 Chlorine & Chemicals 229 Other Supplies 241 Consumable Tools 242 Street Signs 320 Printing 337 Advertising 341 Electricity 344 Natural Gas 345 Telephone & Communications 360 Pool Repairs 362 Equipment Maintenance 362 Equipment Maintenance/Diving Board 366 Building Maintenance 373 School & Travel 380 Training Materials Total M & O 950 Capital - New Pool Study Total Pool Budget $775324 $76A0 $981384 $871680 $15479 $11200 $894 $1,200 $781)803 $771280 $99,1278 $8800 $311 $200 $129 $250 $595 $100 $3 $100 $334 $200 $161 $300 $620 $650 $599 $750 $21634 $31)500 $27181 $35500 $11)897 $21000 $1, 825 $21250 $196 $500 $197 $500 $0 $100 $150 $0 $100 $80 $100 $171 $100 $100 $21182 $21250 $21r372 $35450 $121185 $17,791 $211569 $201000 $3 04 $200 $3 49 $3 00 $92 $31000 $21052 $31500 $2,000 $2,000 $867 $21000 $21211 $0 $0 $987 $1,000 $11044 $1,500 $0 $828 $348 $800 $96 $100 $100 $200 $261815 $341619 $331876 $391750 $0 $0 $0 $581000 .. $105,618 $1115899 $133,154 $1861630 CITY OF KALISPELL 214 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: GENERAL 1000..DEPART4ENT 437... POOL... FUNCTION... 460445 ***FTE*** ***BUDGET*** POSITION TITLE FY99/00 FY04I01 FY01IO2 FY99100 FY40I01 FY01/02 ALL SEASONAL: Manager * 1 1 1 $101)080 $111691 $115923 Shift Manager * 3 3 3 $71)100 $71100 $7, 500 Desk Personnel * 5 5 5 $71366 $71366 $7,366 Guards * 15 15 15 $201685 $201)685 $257117 Instructors * 15 15 15 $221149 $22,1149 $261545 Maintenance * 1 1 1 $11455 $11455 $21734 subtotal salaries: 40 40 40 $681)83 5 $701446 $81 J 8 5 Payroll taxes: FicalMedt $51>266 $5,389 $65211 Unemployment tax $241 $245 $284 General Fund total for line item 110 $74,342 $761080 $871680 Other fund payroll costs include: 2000 20011 2002 Worker's comp. $4,158 $4,255 $3,438 Health Insurance $0 $0 $0 Retirement $0 $795 $811 Total $4,158 $5,050 $4,249 "Guards and Instructors are same people at different rates. Proposed Salary breakdown for pool employees 01102: FY99100 FY00101 FY01102 Pool Manager $2, 016 per mo . $13.3 9 hourly $13.5 9 hourly Shift Manager $6.50 $7.50 $7.50 Instructors $6. 00 $6.50 $7.00 Lifeguards $5.50 $6.00 $6.50 Front Desk $5.25 $5.50 $5.50 Maintenance $5.15 $5.50 $5. 50-7.50 U1_1'Y UY KAL1SYELL 215 CASH CARRY OVER Developer's payments: Donations Ashley Park Meadow Creek Ranch View Subdivision Stratford Subdivision Misc. Total Available Park Improvements Cash Carry over PROGRAM OF SERVICES 2210 PARKS IN LIEU OF REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/41 FY00/01 FY01/02 $27,314 $11,1171 $115171 $0 $31264 $51000 $121224 $55000 $21)031 $0 $o $0 $55400 $55400 $o $61279 $0 $24, 823 $15 $321609 $27,850 $231410 $357223 EXPENDITURE PROJECTION $21,438 $23,679 $231410 $35,223 $11,3171 $41171 $0 $0 CITY of KALISPELL 216 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: PARKS IN LIEU OF 2210... DEPT.436... FUNCTION... 460430 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Maintenance &Operations $20,048 $0 $0 $51000 Capital Outlay $11)390 $23,679 $23,410 $30,223 $215438 $231679 $231)410 $35,223 STATEMENT OF FUNCTION: This budget appropriates Parks in Lieu of Funds received by the City from developers to make improvements in specific parks. This coming year we anticipate the following subdivisions and their allotted Parks in Lieu of monies. By state law this money can only be used for purchase of park land and or development and improvement to park lands. Meadow Creek contribution $53400 - to be used for Park View Terrace playground.. Stamford Subdivision contribution $24,823 - to be used for Begg Park improvements and ISTEA contribution. CITY OF KALISPELL 217 CITY OF KALISPELL 218 PROGRAM OF SERVICES 2600 URBAN REVENUE PROJECTION BUDGET ACTUAL BUDGET FY00/01 FY04141 FY01102 CASH CARRY OVER $0 $0 $281814 Assessments $519298 $48,345 $53,500 Operating Transfer fm General 383001 $50,000 $50,000 $50,000 Total Available $101,298 $989345 $132,314 EXPENDITURE PROJECTION M & O $77,118 $69,531 $1029861 Cash Carry over $24,180 $28,814 $29,453 CITY OF KALISPELL 219 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: URBAN FORESTRY 2600...DEPT. 436... MAINT. FUNCTION... 460433 1 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00I01 FY00101 FY01142 General Fund Personal Services $503887 $64,222 $559853 $839074 Maintenance & Operations $4,746 $159896 $131,678 $1 %787 Capital Outlay $0 $ I ,000 $0 $0 $551633 $77,118 $691531 $1021861 STATEMENT OF FUNCTION: After experiencing the first year of the "," the City of Kalispell has seen substantial impacts. A new 60' bucket truck was purchased, approximately 108 trees are ordered and will be planted in areas void of trees. Related maintenance tasks such as leaf pickup, recycling, composting and pesticide control were completed. The budget allowed for needed hazard reduction, tree removal and limb disposal. A number of residents requested information and advice with selection, planting and disease control of trees. The addition of a half time forestry worker to assist in ground clearance and duties is part of this budget. Our forestry crew has doubled the completed prunings with the new equipment and the additional ground laborer. During the 2001 pruning season over 1000 trees were pruned in the City's parks and on the City's boulevards. I will anticipate continual efficiency and positive results in our efforts to preserve, protect and enhance the City of Kalispell's community forest this fiscal year. CITY of KALISPELL 220 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: URBAN FORESTRY 2600... DEPT. 436... MAINT. FUNCTION... 460433 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00101 FY01 /02 General Fund Personal Services: 110 Salaries and payroll costs $49,286 $49,513 $461254 $68,860 121 overtime $1,601 $100 $1,000 $19000 153 Health Insurance $0 $6,592 $6,592 $81986 155 Retirement $0 $3,117 $2,007 $4,228 Total Personal Services $505887 $601222 $55,853 $83,074 Maintenance & Operations: 210 office Supplies $124 $100 $73 $100 229 Other Supplies $717 $1,126 $11248 $15,200 241 Consumable Tools $488 $2,200 $2,181 $1,000 312 Postage $0 $66 $100 320 Printing $45 $150 $101 $150 333 Subscriptions $0 $25 $50 345 Telephone & Communication $0 $100 $100 354 Contract Services $339 $4,500 $3,955 $4,500 355 County billing costs $400 $400 362 Equipment Maintenance $291 $500 $493 $500 364 Trees $2,704 $65355 $4,620 $7,500 369 Radio Maintenance $0 $200 $200 373 School & Travel $38 $474 $507 $250 380 Training Material $0 $100 $100 $100 522 Administrative Transfer $0 $0 $2,692 528 Data Processing Transfer $0 $0 $945 Sub -Total Maintenance & Operatic $4,746 $15,896 $ l 3,678 $1 %757 Debt Service 10162 Principal/Interest $0 $11000 $0 $0 $0 $1,000 $0 $0 TOTAL $55,633 $77,118 $69,531 $102,861 CITY OF KALISPLLL 221 PROGRAM OF SERVICES PERSONNEL SCHEDULE FUND: URBAN FORESTRY 2600...DEPT. 436... MAINT. FUNCTION... 460433 ***FTE*** ***BUDGET*** POSITION TITLE FY99100 FY00/01 FY01/02 FY99/00 FY00/01 FY01/02 General Fund Director 0.15 0.15 0.15 $6,814 $75005 $7,271 Working Foreman 0.25 0.25 0.25 $79593 $73838 $81024 Maintenance & Repair 1.00 1.00 1.00 $27,259 $27,600 $28,288 Clerk II 0.25 0.15 0.20 $5,434 $3,402 $41634 Gardener/Forester 0.00 0.00 0.50 $0 $0 $13,229 Total Salaries 1.65 1.55 2.10 $47,100 $45,845 $611446 Payroll taxes: Fica/Medt $3,603 $39507 $4,701 Unemployment tax $165 $160 $215 Workers Comp (omitted from 00101 budget) $0 $21363 $2,498 $5008 $51,876 $68,860 General Fund Other Fund Payroll CostsQ�,Q Workers Compensation $21571 $o $o Health Insurance $71148 $79148 $81986 Retirement Total $125910 $ 105339 $135146 CITY OF KALISPELL 222 PROGRAM OF SERVICES 2921 MONrTANA CULTURAL LTURAL ARTS GRANT REVENUE PROJECTION Amended ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00I01 FY00/01 FY01/02 CASH: $0 $0 $0 $0 Hockaday 334061 $111)000 $101)000 $91000 $71500 Glacier Chorale 334062 $6,000 $10,200 $115200 $101000 Total Available $17, 500 $171000 $201200 $201200 Cultural arts Cash Carry over EXPENDITURE PROJECTION $171000 $20, 200 $20,1200 $171500 $0 $0 $0 $0 Note: These are pass-thru grants from the Mt. Arts Council. The City of Kalispell is the sponsor for these organizations. Resolution 4620 amended grant by $200, May 21, 2001. C1'FY OF KALISPELL 223 CITY OF KALISPELL 224 CITY OF KALISPELL 225 PROGRAM OF SERVICES 2975 ISTEA REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY44/01 FY00/01 FY01/02 CASH: Chant : 331151 North Main/Lawrence Par 331 152 Lawrence Park Bridge 331153 Dream Trail/Woodland Par 331155 Meridian Road Trail 331159 K.YAC #3 Trail /Meridian 383001 City Share 2000 383001 City Share 2001 Total Available $194,230 $2721227 $79,328 $4101672 EXPENDITURE PROJECTION Capital Improvements Cash Carry Over $5,010 ($15784) $6,929 $121185 $1321101 $771464 $0 $72,594 $0 $0 $981260 $201048 $0 $431650 ($1 ,784) $49,008 $4,289 closed $15,730 $197,058 $0 closed $21913 closed $14,530 $15%606 $0 $0 $43,650 $51000 $196,014 $2621713 $301320 $402,968 ($1,784) $91514 $491008 $7,704 Revenue is based on estimated contract costs. Actual revenue will be determined at project close. City share match from Parks in Lieu budget. CITY OF KALISPELL 226 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: ISTEA 2975... DEPT. 436... FUNCTION 460451...460453 ... 460455 ... 460457 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY00101 FY01102 Capital Improvements $196,014 $2623713 $30,320 $4021968 $1961014 $2629713 $309320 $4029968 STATEMENT OF FUNCTION: ISTEA (Intermodal Surface Transportation Efficiency Act), also known as CTEP (Community Transportation Enhancement Program), was signed into lave on December 18, 1991. ISTEA requires a Transportation Enhancement set -aside which can only be used to fund specific categories. These federal funds come to Montana through the Montana Department of Transportation (MDT). The City is responsible for approximately 13.4% of the total cost over 5 years. Projects total Grant City ISTEA.PE== 02:14.... ........ S-513. 11,16.912 FY 94 $26,474 FY 95 $211732 FY 96 $50,899 $o FY 97 $401194 $0 FY 98 $4,753 $5,008 FY 99 $25,382 $o FY 00 $1621243 $201048 FY2001 est. $141150 $431,650 FY2002 est. 35604 51000 $6541285 $121,912 CITY OF KALISPELL 227 PROGRAM OF SERVICES EXPENDITURE DETAIL ...... . . ... .. FUND: ISTEA 2975... DEPT. 436...FLINCTION 460451...460453...460455 ... 460457 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 CAPITAL IMPROVEMENTS 460451 North Main Project* 950 Construction In Progress $7,603 $0 $0 460453 Dream Trail Project** 950 Construction In Progress $771499 $0 $0 460455 950 Meridian Road Trail $11018 $0 $0 460457 950 KYAC #3 Trail /Meridian Connector $294 $113,490 $21,154 $1851589 951 Lawrence Park Bridge -Phase II $0 $1321101 $3,166 $217,379 Lawrence Park Trail 952 Lawrence Park Connector (County) $0 $171122 $6,000 $0 Final Phase Lawrence Park Trail GRAND TOTALS $196,014 $2621713 $30,320 $402,968 North Main Trail -Phase One complete through Lawrence Park to Stillwater River. Phase II takes in access across Stillwater River. Lawrence Park Connector to Whitefish Stage Road is Phase III. KYAC 93 Trail - Pedestrian/Bicycle path that connects Meridian Road to the Kalispell Youth Athletic Complex along the West Side of Highway 93#, and along 4 mile drive. CITY OF KALISPLLL 228 COMMUNITY DEVELOPMENT CITY OF KALISPELL CITY OF KALISPELL 229 DOWNTOWN TAX INCREMENT Two year look at district -2002 is the final year for tax revenue Cash on Hand Bond Reserve Retainage due constractor Taxes rec. FY01 (Real & Personal) Personal Property Reimb. Entitlement Interest Earnings - est. Loan Repayments Available Anticipated Expenditures FY Cash Carroyover -July 1, 2000, 2001 Expenditure Detail: Future years expenditures: Debt Service Administration Director - .5 fte Parking (carryover) City Hall /construction or purchase Urban Design contract services Commercial Loans 2nd Street West Project Purchase Keno/Parking Facility Plan -Public Works Overlays/chip seal Alley Paving-20 blocks REVISED 3/8/00 FINAL FY2000 FY2001 FY2002 $1 ,664,45 8 $1,969,265 $21,255,298 t $123,046 ($6,150) $19588,433 $766,370 $6919000 $287,255 $904,769 $140,830 $758,359 $865599 $1201335 $1005000 $12,190 $129732 $91607 $396385935 $3,773,471 $41,071,990 ($1,669,670) / ($11518,173) ($49071,990) Alley -reconstruct concrete -2nd Alley E./ I st to 4th St. Sidewalks Parks Dept. Downtown beautification Contract pruning Streetscape Improvements requested Hockaday rehab Redevelopment Activity Total expenditures requested by year Mal $ 2591D50 $ 263,625 $ 263,392 $ 275,000 $ 30,671 $ 309636 $ 751000 $ 75,000 $ 505000 $ 650,000 $ 30,000 $ 30,000 $ 20,000 $ 20,000 $ 340,000 $ 96,000 $ 210,000 $ 45,000 $ 5,000 $ 90,000 $ 25,000 $ 80,000 $ 130,631 $ 250,000 $ 30,000 $ 37,500 $ 25,000 $ 35,000 $ 750,000 $ 50,000 $ 50,000 $ 501,000 $ 114641229 $1.,763,744 $4,071,990 Note: the current year is my estimate of what may be spent, not the budget. Some items are carried over to the final year. Plugging in the reimbursement raised my revenue. I added to unallocated for now. CITY OF KALISPPLL 230 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: 2180... TAX INCREMENT DOWNTOWN DISTRICT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00101 FY04141 FY01102 Classification: Improvements to Buildings $66,142 $275,401 $50,634 $700,000 Personal Services $29,351 $30,671 $28,605 $30,636 Administration $260,507 $263,392 $251,837 $275,000 Redevelopment Projects $303,364 $591,000 $566,622 $1,710,229 Rehabilitation loans $53,824 $20,000 $o $20,000 Debt Service $262,850 $259,050 $259,050 $263,625 Public Works Projects $654,371 $625,631 $312,406 $1,000,000 Parks Department Projects $39,261 $60.040 $49,018 $72,500 Grand Total $1.669.670 STATEMENT OF FUNCTION: This budget will continue to implement the projects and activities that have been planned for several _years through the Kalispell DoNimtown Urban Renewal Plan. The close out of this budget is imminent with many of the items being projects that will develop into FY 01-02. The City Council will make the final authorization to proceed on all of the projects within the fund, Cash currently on hand, real estate tax income. personal proper v taxes and SB 184 reimbursements are all sources of revenue for this fluid. The HB 124 Entitlement will replace the SB 184 reimbursements for one last near. Since this fund deals with projects. a detailed summary follows: CITY OF KALISPELL 231 PROGRAM of SERVICES Line Item Retail: Downtown Urban Renewal District Improvements to Buildings/City: 922 Hockaday Building Improvements (match) 922 City Mall Improvements Appropriation for purchase, remodeling or expansion of City Hall. Total - Improvements to Buildings Administration: 110 Personal services -Director's Salary. health & retirement 353 Auditing - annual share of audit costs. 354 Contract ServiceslFlathead Regional Development ofI'ice (FRDO). This budget is to fund half of the City's contribution to FRDO which provides direct and indirect planning services benefiting the Cit_y's redevelopment efforts. $50,000 $650,000 $ 7002000 $30,536 $2, 000 $50,000 522 Administrative Transfer - The amount budgeted represents general administrative costs as detennined by a formula developed by the State. The purpose of the administrative transfer is to recognize expenses related to general support of the tax increment budget provided by the other Cite Departments, Council. CANT Manager and City Attorney. $223,000 Total - Administration & Personal Services $305 f 3� Redevelopment Projects: 354 Urban Design Contract - (Carryover) This budget is to allow for the City to engage professional's} to aid in the preparation of specific project designs and cost esthnates as required by the City Council to aid in establishing concepts, schematics, and accurate cost estimates for public/private redevelopment projects. The information will be incorporated into the amended Do-vvntoNvn Urban Renewal Plan. Senices may include graphic design, technical writing. cost estimating, legal review, demographic and fiscal analysis, acid coordinating all activities related to a complete rewrite of the document which will guide the project into the next century. $30,000 354 Parking Lot 1 Keno Inn - $45.000 Demolition and paving CITY OF KALISPELL 232 PROGRAM of SERVICES Line Item Detail: Downtown Urban Renewal District, Cont. 840 Redevelopment Project/Unallocated - The amount budgeted anticipates the need for a funding set -aside to enable the City to respond to unforeseen public/private partnership requests to consider and fund projects which will complement specific goals of the Urban Renewal Plan. Currently, there are many commercial properties located within the tax increment district that are in a state of "transition" where significant value may be added through redevelopment only if the City can provide tax increment incentives to make the project feasible. The City has multiple checks and balances already in place, plus ways of measuring returns on tax increment dollars invested to assure the budgeted amount will provide dividends in the form of enhanced tax revenue returns to the City, thus the taxpayer. The unallocated funds will allow the City the necessary flexibility to respond when needed. If the available funds do not stimulate worthwhile projects, the budgeted amount will not be spent. 364 2nd Ave. W. Project -landscaping These funds will be used as matching dollars for federal and state grant applications; landscaping activities to enhance the aesthetic appearance of this area; the construction of a mini -senior park; acquisition of property if needed, etc. It is anticipated that over the next 3 to 5 years, the redevelopment of the three/four block area could result in $15 to $30,000 in construction and improvements. 932 Downtown Parking - City participation to provide off-street parking Total Redevelopment Projects: 714 Commercial loans- $20,000 carrvover Debt Urban Renewal Bonds: 610/620 Principal, Interest & Fiscal Agent Fees Public Works Projects: This budget will allow the Public 'Works Department to do the following: 934 Street Department: Streetscape plan for dowmtow n will add improvements to 1 st Ave. East and 1 st Ave. Nest for the purpose of calming traffic making the dow ntoNvn more pedestrian friendly. 354 Sidewalks: The Tax Increment Sidewalk replacement program proved to be successful and well received by the public and should be continued to make sidewalks safer. Total Public Warms $1,464,229 $96,000 $ 75.000 $1,710,229 S20,00� $26325 $750.000 $250,000 S 1.1000,000 CITY of KALISPELL 233 PROGRAM OF SERVICES Line Item Detail: Downtown Urban Renewal District, cant. Parks Department: 364 Budget provides funding the following parks projects located within the district: Replace Tree Grates for Downtown Streets. Existing grates are too small. Periodic replacement is warranted as the base of the tree grows to maturity. Landscaping: Flowers and shrubs for Depot Park and City Hall. $30,000 354 Contract Pruning - Year 2 of contract pruning in Downtown TIF. $3 51000 353 Improvements - Main and Idaho Decorative Street Light Installation. $7,500 Total Parrs Department: S72j,1500 GRAND TOTAL TAX INCREMENT BUDGET $ 07I 990 ujL i r ur A-A1, VWELL 234 PROGRAM OF SERVICES EXPENDITURE RETAIL . . ........... FUND: 2180... TAX INCREMENT DOWNTOWN DISTRICT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FYoo/o 1 FYoo/o t FYa t /o2 41 1 24f Improvements to Bldgs: 922 Hockaday Building Improvements $0 $50,000 $34,550 $50,000 922 City Hall/construction or purchase $66,142 $225,401 $16.084 $650,000 Total $66,142 $275401 $50,634 $70000 470130 Administration: 110 Director's Salary, health & retirement $14, 912 $ 3 0, 6 71 $ 2 8, 6 0 5 $3 0, 63 6 353 Auditing $2,100 $21000 $2,000 $2.000 354 Contract Services/FRl0 $37,336 $50,175 $38,620 $50.000 522 Administrative Transfer $235,510 $211,217 $211.217 $223,000 Total $289,858 $294,063 $280,442 $305,636 470230 Redevelopment Projects: 354 Urban Design contract $21,704 $30.000 $17,232 $30,000 354 Parking Lot -Keno Inn $0 $0 $45,000 840 Redevelopment Projects $9,600 $50,000 $2,216 $1,464,229 470235 364 2nd Ave. W. Project-Streetscape $0 $96, 000 $96, 000 714 Hampstead Loan $0 $340,000 $340,000 $0 936 Central School,, KDC $1,630 $0 $0 910 Land/Keno Inn $ 2 0 7,174 932 DoxNntown Parking (carryover) $270.430 $75,000 $75,000 Total $303,364 $591,000 $566,622 $1,710,229 470240 Rehabilitation: 714 Commercial Loans(carryover) $53,824 $20.000 $0 $20,000 Total $53.824 $20.000 $0 $20.000 49_174.H) Debt Urban Renewal Bonds: 610 Principal $200.000 $215.000 $215,000 $240,000 620 Interest $62.025 $43,225 $43,225 $22,800 630 Fiscal Agent Fees $825 $825 $825 $825 Total Debt Service $262.850 $259,050 $259,050 $263,625 CITY OF KALISPELL 235 PROGRAM OF SERVICES EXPENDITURE DETAIL, continued FUND: 2180 ... TAX INCREMENT DOWNTOWN DISTRICT ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY`00141 FY01102 410 4301(X) Public Works Projects: 933 Facility Plan $430 $5,000 $4,999 943 Tragic Signal $9,575 410 4306-Y) Sanitary Sewer 950 Sewer Main &. manholes $354,876 410 430246 Storm Sewer: 950 Construction-9th St W� $117,043 410430550 Water Fund 950 Hydrants $53,338 410 4302134 Sidewalk Construction 354 $97,301 $130,631 $113,660 $250.000 421 430240 Street Department: 368 Overlays, etc. $21.808 $110,000 $89,595 $0 934 Streetscape Project $250,000 $750,000 940 Equipment 950 Alley pa�•ing/reconstruct concrete S130,000 $104,15 2 $ 0 Total Public Works $654,371 $625,631 $312,406 $1,000,000 436 40(430 Parks Department: 364 Landscaping & Treed grate replacements $ 7, 5 00 $23,93 3 $4, 500 364 Irrigation- Courthouse Parks'02. $7,356 $15.000 $12,500 364 Landscaping &. Trees $0 $3,000 $8,000 355 Contract Pruning $30,000 $25,085 $35,000 354 Park Improvements-Depot/Gallagher $31.905 $4,500 $5.000 353 Improvements -Decorative Lights $ 7, 5 00 Total Parks $39.261 $60.000 $49,018 $72,500 Grand Total budget S 11669,570 S2s125,145 $11518,1. 72 $4,071,990 CITY of I ALISPELL 236 CITY OF KALISPELL 237 PROGRAM OF SERVICES Cash Advance from General Sale of Land. - Daley Fields 3 acre site Daley Fields 7 acre site FAA Grant (SI 16,975) FAA Grant ($126,000) Mt. Aeronautics Grant Interest. earnings State Entitlement 335230 Personal Prop. Reimb. SE 184 Payment in lieu -Southfield Reals or pymt in lieu-Rosauers Real Estate & Personal Taxes Total Available Capital Improvements Cash Carry Over 2185 TAX INCREMENT AIRPORT FUND REVENUE PROJECTION ACTUAL BUDGET FY99188 FY88I8 1 ACTUAL BUDGET FY8810I FY01/02 $3 8, 003 $17, 2 18 $1712 18 $961864 $40, 000 ($40,000) ($40,000) $0 $ 5 001000 $0 $0 $0 $1,2201000 $0 $0 $10T256 $3,748 $733 $31748 $131050 $1261000 $ 7, 000 $53 5 $500 ►$'759 $1,000 $51153 $11,380 $5,054 $41,971 $0 $1001000 $90, 000 $0 $0 $70,000 $241957 $501000 $481955 $1231775 $1251131 $1,8561550 $1351686 $4331540 EXPENDITURE PROJECTION $107, 913 $961647 $3 8, 822 $3 791699 $171218 $1,7591N3 $965864 $531841 CITY OF KALISPELL 238 PROGRAM OF SERVICES EXPENDITUR.E SUMMARY FUND:. AIRPORT TAX INCREMENT 218 5.. DEPT. 000... FUNCTION ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FY41102 Airport $191317 $73, 574 $151750 $3671199 Public works $70,523 $51000 $45999 $0 Debt Service $181073 $181073 $183073 $121500 $1071)913 $961647 $381822 $37909 STATEMENT OF FUNCTION The Airport Tax Increment district budget is anticipated to grow with the sale of City ballf eld property known as Daley fields. The sale of the land plus the added development will, over the next few years, generate a substantial amount of increment. A developer's agreement is in place with the Rosauers Store development which estimates a tax revenue of $142, 000 beginning in January 2001. Taxes generated currently are in the $70,000 range. The difference will be due under the developers agreement January 2002, A developer's agreement is in place with the developers of Southfield Park (formerly Haven Ballfield) which estimated a tax revenue of $124,000, The revised agreement provided a payment of $90,000 to the City June 30, 2001. The new agreement calls for $1481,000 in taxes paid for 2003 or the difference is due as a payment in lieu to the City. The new agreement stretches 8 years from 2003. 356 Redevelopment Plan-$25,000 Professional services are required to develop this plan which is necessary in the event that the City desires to sell Urban Renewal bonds at some future date for redevelopment activities. CITY OF KALISPELL 239 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND :. AIRPORT TAX INCREMENT 218 5.. DEPT. 000...FUNCTION ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY40101 FY00/01 FY01102 r430300 Airport I3-1 354 Title searches, etc. 522 Administrative transfer $71001 $31574 $0 $21)199 356 Master Plan -Phase 1- $45,222 complete 3199 356 Master Plan -Phase If -$811400 $121316 $141500 FAA Grant $1261000 Airport Match $ 14, 000 356 Redevelopment - District Plan $201)000 $251000 840 Redevelopment Activity $50,000 $I1250 $1501000 934 Capital Imp. - Fence $50,3000 Airport total $191IN3 I7 $73,574 $151750 $3671,199 410 Public works: 356 430100 Facility Plan Consultants $0 Rosauerts redevelopment project: 950 430630 Sanitary surer $121348 950 430240 City share Access Road $291307 430264 Traffic Control 943 Traffic Signal (reduced project amt.) $28,868 Public works total $701523 490530 Debt Service-Timmreck $5,000 $4,999 $0 $0 $0 $0 $0 $0 $o $0 $0 $0 $ 5, 000 $419 l 9 $0 310/620 Pnn. & interest $18,073 $18z073 $181073 $12,500 Total Budget $107,913 $961647 $3 8, 822 $3 79,699 CITY OF KALISPELL 240 IUrban Renewal Projects Meridian Road Construction PROGRAM OF SERVICES 2188 TAX INCREMENT WESTSIDE IMPROVEMENT DISTRICT REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00l01 FY01102 Cash, operating Cash, designated for Meridian Loans from UDAG * Real Estate taxes (billed) Deal Estate taxes to Debt service Real s-delinquent Personal Property Reimb. Penalty & Interest Interest Earnings Operating Transfer fm Debt. Total Available $4231659 $4041054 EXPENDITURE PROJECTION $661971 $54,054 $3 501NO $1093522 $61688 $3 501000 $751000 $321366 $2021)803 $0 ($241795) $8,954 $0 $391574 $0 $1, 092 $0 $111509 $15,000 $0 $0 $69688 $3 505000 ($5,000) $0 $0 $0 $15, 747 $6,179 $590 $51621 $0 $21988 $350,000 $285000 $0 $0 $0 $0 $5,060 $0 $3 79, 825 $3 86, 048 $261837 $361048 $0 $3 501000 $661971 $4041054 $26183 7 $3 861048 Cash Carry over $61688 $0 $21988 $0 Cash designated for Meridian $3 50,000 $0 $3 50,000 $0 *Funds advanced from the UDAG fund to pay expenses related to redevelopment will be paid back in future years when increment becomes available. R.esol. 445 51. All Increment is required to be receipted in to the Debt Service Fund. If there is excess increment available after meeting all of the requirements of the debt service fund it will be transferred back to this fund. Those funds will then be used to repay the loan. This budget will require an additional loan of $26,000. CITY OF KALISPELL 241 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: WESTSIDE TAX INCREMENT 2188...DEPT. 000, FUNCTION ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Redevelopment STATEMENT of FUNCTION $661971 $4041054 $66,971 $4045054 $26,837 $3863048 $26183 7 $3 86,048 The Westside Urban Renewal District was created to help redevelop the Gateway Mall area and assist with the Storm drainage problems in the area. The major activity of the past year was the Stream Project which included the City's participation in the purchase of a portion of the Mall building and rehabilitation of the site. The project is a shared venture with the Flathead County fort Authority. The Stream International corporation is leasing the building for their computer related service business. The company is expected to create 500 jabs, hiring mostly local people and training them to work . All tax increment revenue is now directed to the debt service fund to pay bonds which the City funded through a State program with the board of investments. Increment in excess of debt needs will be transferred back to the Tif District. Excess funds are not anticipated until redevelopment of the mall is assessed and put on the tax rolls. Additionally, cash on hand is designated to be used for storm drainage in conjunction with the rebuilding of Meridian road. CITY OF KALISPELL 242 PROGRAM OF SERVICES Line Item Detail: westside Urban Renewal District 356 -- Redevelopment Plan-525,000 Professional services are required to develop this plan which is necessary in the event that the City desires to sell Urban Renewal bonds at some future date for redevelopment activities. 522- Administrative Transfer $2,548 620- Interest Expense $2,000 Accrued interest at 5.6% on loan from UDAG Fund 950 Storm Construction-$350,000 Drainage improvements for the Meridian Road Project. CITY OF KALISPELL 243 PROGRAM AM OF SERVICES EXPENDITURE DETAIL FUND: wESTSIDE TAX INCREMENT 2188... DEPT. 000, FUNCTION Amended ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY40101 FY01/02 480470230-840 Redevelopment activity $66, 971 $O $4 353 audit $1,577 $11500 480-4 702 30-3 56 Redevelopment Plan $21,000 $51961 $251NO 480470230-522 Administrative Transfer $151)877 $151877 $21548 480-470230-354 Transfer to Port - building mains. -Gateway west $ 5, 4OO $ 5, 000 410 430100-356 Facility Plan Consultants $ 5, 000 $41999 $Q 480-490400-620 Interest Expense -loan $5,00 $2,000 453-430246-950 Storm -Meridian Road $3 SO,00O $3 501000 TOTAL $661971 $4041054 $26183 7 $3 861048 CITY of KALISPELL 244 PROGRAM OF SERVICES 2880 COMMUNITY DEVELOPMENT LOAN REVOLVING FUND REVENJE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00/01 FY40101 FY01102 CASH: Cash, Operating $631190 $26,327 $261327 $205794 Cash, Downtown revitalization $911249 Cash, Interest Subsidy acct. $31258 $2,463 $21463 $1,672 Loans to be paid off $16,43 0 $2200 $0 $221000 Due from Service Hook-ups $41)403 $51666 $43394 $1,272 Principle Income -Barbieri $3 5, 760 $3 2, 063 $461593 Interest Income -Barbieri $653627 $591186 $751072 Loan Proceeds/Principal-Interest $3 5,934 $81918 $91183 $81000 Interest Subsidy $35 $36 $25 $25 Total Available $1231250 $166, 797 $133,641 $2661677 EXPENDITURE PROJECTION Housing $301440 $531555 $191)110 $50,000 Interest Subsidy $830 $11000 $816 $11000 Commercial Loan Programlrede $0 $871000 $0 $1931052 Operating Transfer $635190 $0 $0 $0 Total Expenditures Cash Carry Over: Operating Interest Subsidy Commercial Development $947460 $1411555 $19,926 $2441052 $26X7 $913 56 $20, 794 $21066 $2, 463 $11499 $1, 672 $697 $0 $14,3 87 $91, 249 $193 862 CITY OF KALISPELL 245 PROGRAM OF SERVICES EXPENDITURE SUMMARY I FUND: COMMUNITY DEVELOPMENT LOAN REVOLVING 2880... 1 ACCOUNT Loans & Grants Operating Transfer -Housing ACTUAL BUDGET FY99100 $31,270 $63,190 FY00/01 $141,555 $0 ACTUAL FY00I0 1 $19,926 $0 BUDGET FY0110Z $244.3052 $0 Total $941460 $141 a 5 5 5 $191)926 $2441052 STATEMENT OF FUNCTION: Repayment of the Barbieri advance is considered program income and as such will be used to fund eligible redevelopment activities within the 110 block district. This year, $50,000 is allocated to the Commercial Loan Program for the 3 % interest, 5-year term loans made by participating banks for interior and exterior facade restoration. The remaining program income projection of $143, 052 will be utilitized at council's discretion, to assist with larger redevelopment projects within the district. Traditionally, TIF dollars funded these new construction activities in the way of low interest loans over a much longer terra. The U. S . Department of Housing and Urban Development (HUD) requires the City of Kalispell to track the use of program income after close-out of any federal or state funded grant. we must assure such use meets a national federal objective of benefiting low and moderate income persons and complies with the "Provisions of Title 1, of the Community Development Act of 1974" (Act). The City's Community Development Department as adrnim'strator of the HUD Urban Development Action Grant and other state and federal grants, is charged with the responsibility to ensure that a minimum of 51 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income persons and complies with the "Provisions of Title I , of the Community income. Section 105(a) of Title 1, of the Act lists eligible activities and there are published guidelines. Program income is and will continue to be monitored by the State Department of Commerce and its auditors. The eligible uses include all of the activities currently funded by the UDAG program income budget and could also include many other activities related to planning and implementing economic and community development programs. CITY OF KALISPELL 246 CITY OF KALISPELL 247 PROGRAM OF SERVICES 2882 COURTYARD MAINTENANCE FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00141 FY01/02 amended CASH: $331936 $261559 $205988 $231)772 Gross Rent Receipts $545006 $561669 $601987 $561669 Total operating Income: $87,942 $83,228 $811975 $80,3441 EXPENDITURE PROJECTION Property Management C o st : $4218 3 0 $421000 $3 4, 029 $43 , 000 Debt Service: $24,124 $241000 $241174 $251,150 $661954 $66,000 $58,203 $681150 Cash Carry over: operating $201988 $171228 $231772 $12,291 CITY OF KALISPELL 248 CITY OF KALISPELL 249 CITY OF KALISPELL 250 PROGRAM OF SERVICES 2886 UDAG LOAN REPAYMENT FUND REVENUE PROJECTION CASH: operating Investment* Advance to west side Tif* 2188 Advance to 4188 Principal -Stream loan* Interest -Stream loan United Way -loan repayment Big Sky Manor -loan repayment Interest Investments County Administration fee Interest Total Available ACTUAL FY99/00 BUDGET FY00/01 ACTUAL FYoo/oi BUDGET FY41102 $1201312 $1091228 $1031118 $171349 $213621377 $362,534 $3651763 $8611852 ($75,000) ($26,000) ($500,000) $500,000 $5031,445 $0 $0 $571452 $57,453 $641250 $151342 $55,218 $561718 $51,908 $11459 $111477 $11,477 $111)477 $21770 $91 791 K820 $91820 $41573 ($71356) $14,522 $941513 $451000 $461845 $45,000 $21026,346 $1,150,700 $1,1611805 $110355656 EXPENDITURE PROJECTION Operating Budget $2311278 Admin-County Grant $0 Redevelopment (investment funds) $1 ,317103 8 $11548,316 Cash Carry Over -operations $1031118 Cash Investments $36511763 $3 63, 742 $0 $0 $289, 960 $1 , 682 $0 $267,421 $13,776 $100, 000 $3631742 $2911642 $3811)197 $161972 $17,349 $141357 $769,986 $8611852 $6401102 FY2000 Investment funds moved to operations $100,000 FY2001 Budget used $64,953 for operations and did not transfer $1501,000 as budgeted. FY2002 Budget anticipates using $160,000 of investment funds for operations It is not likely that the westside TIF will repay the loan this year. CITY OF KALISPELL 251 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: UDAG 2886... DEPARTMENT 480...FUNCTION...470210 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/01 FY00/41 FY01/02 Personal Services $92,045 $100,099 $94,083 $105,723 Materials and Services $721869 $13 7,03 7 $1341884 $146,698 Housing & Grants $113 79,843 $1031972 $451602 $1151000 Capital Outlay $0 $151500 $157391 $0 ADMIN.CO.GRANT 470310 Materials and Services $0 $71134 $11682 $13, 776 $1,544,757 $3631742 $291,642 $3811)197 STATEMENT OF FUNCTION Eligible Use of UDAG Program Income The U.S. Department of Housing and Urban Development (HUD) requires the City of Kalispell to track the use of program income after close-out of any federal or state funded grant. we must assure such use meets a national federal objective of benefiting low and moderate income persons and complies with the "Provisions of Title I, of the Community Development Act of 1974" (Act). The City's Community Development as administrator of the HUD Urban Development Action Grant and other state and federal grants, is charged with the responsibility to ensure that a minimum of 51 % of the funds be used for activities that are clearly designated to meet the identified needs of persons of low and moderate income. Section 105(a) of Title 1, of the Act lists eligible activities and there are published guidelines. Program income is and will continue to be monitored by the State Department of Commerce and its auditors. The eligible uses include all of the activities currently funded by the UDAG program income budget and could also include many other activities related to planning and implementing economic and community development programs. CITY OF KALISPELL 252 PROGRAM OF SERVICES Line Item Details: UDAG 110 Salaries ($123,577)- the Director's position is funded 50% UDAG and 50% Downtown Increment. It is anticipated the CD Manager will be filled in FY2001 and the staff will be operating at a level of four employees. 121 Overtime ($21500)-there will be a minimum of 3 grants written this year that require considerable staff assistance. 212 Project Expenses ($3,500)-the nature of the grant applications and survey work to be conducted will cause this line item to increase this year. 218 Other Equipment (non -capital) ($3,500)-one computer will be replaced this year as well as a fax machine and color printer will be purchased. 341 344 Electricity and Gas (Heat) ($1,325 & 1,500)-anticipated rate increases. 353 Auditing ($2,500)-it is anticipated there will be two CDBG GRANTS, a HONE grant, a CDBG Economic Development grant and a US EDA grant to be audited this fiscal year. 354 Contract Services ($8,000)- contract services include the computer administrator, survey work, and project related professional services. 531 Office Rent/Space Needs ($2 6,530)- anticipated rent reserve for future space needs. CITY OF KALISPELL 253 PROGRAM OF SERVICES EXPENDITURE DETAIL I FLJND:.UDAG 2886... DEPARTMENT 480...FLTNCTION... 470210 I ACCOUNT ACTUAL FY99/00 BUDGET FY00101 ACTUAL FY00/01 BUDGET FY01102 Personal Seances: 110 Salaries & wages $801583 $821182 $801)442 $87,209 121 Overtime $765 $2,500 $11316 $21500 153 Health Insurance $5,756 $81100 $71248 $10,338 155 Retirement - PERD $41941 $71317 $51077 $51676 Total Personal Services $921045 $1001099 $941083 $105,723 Materials and Services: 210 Office Supplies $11450 $11520 $11487 $15520 212 Project Expenses $61086 $7, 500 $105170 $73500 213 Small Office Equip. $51239 $41590 215 Computer Supplies $11409 $21200 $21195 $21200 218 Other Equipment(non-capital) $0 $41500 $3,500 229 Other Supplies $745 $500 $495 $500 231 Gas & Oil $477 $370 $450 $370 312 Postage $759 $11000 $1,472 $1'No 320 Printing $549 $600 $63 3 $600 335 Membership & Dues $11100 $110 $1,348 $1300 11 338 Recruitment $ 3, 415 $117 5 0 $1163 8 $0 339 Other Publicity $509 $500 $161 $500 341 Electricity $885 $950 $846 $11325 342 Sewer & water $11092 $11092 $703 $250 344 Gas (Heat) $1 } 100 $11000 $817 $11500 345 Telephone, Communications $41034 $45200 $41)944 $41200 353 Auditing $21000 $21500 $2, 000 $21500 354 Contract Services $51147 $48,1000 $451910 $505000 363 Office Equip Maintenance $594 $1 'No $1,050 $51000 373 School and Travel $978 $21000 $21)165 $31)000 379 Meetings $ 702 $11)000 $19 5 $1, 000 380 Training Materials $168 $250 $14 $250 396 Studies/Surveys $25279 $41000 $21773 $4,000 510 Property & Liability Ins. $41023 $K300 K514 $5,300 521 Central Garage Transfer $500 $600 $500 $500 CITY OF KALISPELL 254 PROGRAM OF SERVICES EXPENDITURE DETAIL-con't. FUND: UDAG 2886.... DEPT 480.... FUNCTION 470210 ACTUAL BUDGET ACTUAL STAFF'S ACCOUNT FY99/00 FY00/01 FYoolo 1 FYol l02 522 Administrative Transfers $11,3438 $20,520 $20,1520 $1711146 528 Data Processing Transfers $3,055 $5A5 $51085 $51207 531 Office Rent/Space needs $131136 $121800 $131209 $261530 Total Materials & Services $721869 $13 7,03 7 $1341884 $1465698 Grants & Housing: 712 Residential Rehab"AOA" $51000 $41)280 $11600 733 Eagle Transit Grant -operating $151000 $151)000 $151000 $15,000 790 Redevelopment Activity (Stream) $1, 000, 000 $0 790 Redevelopment Activity (United $1331500 $0 790 Redevelopment Activity (Big Sky $1241000 $0 790 Redevelopment Activity $3 81299 $841092 $27,15 5 6 $1001000 795 Emergency Housing $41506 $600 $1,446 843 Transfer -Housing Fund 2950 $ 5 9, 5 3 8 Subtotal Grants & Housing $1, 3 79, 843 $1031972 $451602 $1151f000 Capital Outlay: 944 vehicles $0 $151500 $1513 91 $0 947 Office Equipment $31559 $0 $0 Total Capital Outlay $315 59 $151500 $1513 91 $0 Total UDAG $1,5481316 $3561608 $2891960 $3671421 4703 io Adminstration County Grant 229 Other Supplies $0 $4 72 $214 $3 3 8 320 printing $0 $996 $49 $21004 339 Advertising $0 $11332 $620 $2,668 345 Communications (Credit Repts) $0 $234 $213 $466 353 Auditing $0 $800 $21000 354 Environmental Review $0 $564 $500 $11136 356 Section 8 Inspections/Work write $0 $21268 $200 $4,532 373 Travel $0 $300 $300 380 Training $0 $168 $332 Sub Total Admin. C o . Grant $0 $ 7,13 4 $11796 $131776 GRAND TOTALS $1,5481316 $363,742 $291,756 $3811197 CITY OF KALISPELL 255 CITY OF KALISPELL 256 PROGRAM OF SERVICES 2945 STREAM TRAINING FUND -CDBG CASH: CDBG-ED Grant (amended) Flathead Electric coop Total Available Redevelopment costs Cash Carry Over REVENUE PROJECTION Amended ACTUAL BUDGET FY99100 FY04101 ACTUAL BUDGET I FY00/01 FI'Oi/02 $0 $2000 $201000 $0 $45000 $450,5000 $201000 $20,000 $201000 $20,5000 $201000 $4901000 $49000 $205000 EXPENDITURE PROJECTION $o $49000 $205000 $0 $490,000 $205000 $0 $o Resolution #4600 appropriated $50,000 additional CDBG Grant funds. CITY OF KALISPELL 257 .Y UY KALISPELL 258 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: STREAM TRAINING FUND-CDBG 2945 ...DEPT. 480...470336...470337 Amended BUDGET ACTUAL BUDGET ACCOUNT FY00/01 FY00/01 FY01/02 480 470336 354 Training-CDBG $450,000 $450,000 470337 354 Training -COOP $40,000 $401000 $20,000 GRAND TOTALS $4909000 $490,000 $209000 CITY OF KALISPELL 259 PROGRAM OF SERVICES 2950 AFFORDABLE HOUSING PROGRAM FUND Gash Loan from Udag Operating Transfer-udag Operating Transfer -revolving CDBG Grant HOME Grant Refund of Construction Adv. Sale of Land Proceeds Total Available Housing Program Cash Carry over REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01/02 ($180) $201063 $20,063 $12,303 ($198,228) $0 $0 $0 $59153 8 $0 $0 $0 $63,190 $0 $0 $0 $0 $0 $0 $0 $0 $Zoo $200 $0 $0 $ 117, 5 Z 1 $0 $0 $257,088 $111,111 $891387 $81808 $1811408 $2481901 EXPENDITURE PROJECTION $1611345 $2481901 $1091650 $21311 $97,347 $21,111 $201063 $0 $12, 3 03 $0 Resolution 4636 adopting this budget passed on August 6 and NN111 be adjusted to reflect the actual funds available. original budget Nvas for $96,243; the correct amount of the budget is $Z 1.111. CITY OF KALISPELL 260 CITY OF KALISPELL 261 CITY OF KALISPELL 262 OTHER FUNDS CITY OF KALISPELL CITY OF KALISPELL 263 PROGRAM OF SERVICES Line Item Detail: CENTRAL GARAGE 215 Computer Supplies - $2,500 This line item was added in order to purchase the software and adapter needed for trouble shooting and diagnosing our electronic engines and fuel controls on our larger trucks. we also need to update the chip on our diagnostic scanner. 232 Motor Vehicle Parts - $ 77,175 Added 5% to cover the increased cost of motor vehicle parts. 341 Electricity - $29600 Decreased this line item because the shop has been paying the electrical costs for the TSS building. 354 Contract Services -repairs - $44,000 Increased $41,000 - Although we have purchased some never equipment, 90% of our fleet is still older equipment that requires costly repairs. 3+69 Radio Maint. & Supplies - $500 Decreased $800 because we have completed the upgrade to the radio system. 940 Machinery & Equipment - $5,000 $51000 - Air operated Tire Spreader - The main cylinder and control levers are worn out on our present unit. This unit is very old and we are no longer able to get replacement parts. CITY of KALISPELL 264 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: GENERAL 1000... DEPARTMENT 410... CENTRAL GARAGE... FUNCTION... 431330 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01102 Personal Services: 110 Salaries and payroll costs $915694 $945756 $951341 $971082 121 overtime $11582 $111500 $15286 $11500 Total Personal Services Maintenance & Operations: 210 Office Supplies 215 Computer Supplies 221 Safety Equip & Supplies 229 other Supplies 231 Gas and oil 232 Motor Vehicle Parts 233 Tires 238 Filters 241 Consumable Tools 322 Books 341 Electricity 342 Water 344 Natural Gas 345 Telephone & Communications 354 Contract Services -repairs 362 Equipment Maint 366 Building Maint 369 Radios 373 School & Travel 388 Medical Services Subtotal M&O Capital outlay 940 Machinery & Equipment Subtotal Capital outlay $931276 $961,256 $96,627 $981582 $377 $400 $235 $400 $0 $0 $2,500 $258 $700 $77 $700 $21492 $21500 $2,597 $21600 $441611 $49,5500 $481481 $49,500 $63,1188 $731500 $773295 $771175 $131377 $21,000 $155351 $21,3000 $2,098 $31300 $21974 $31300 $835 $11500 $11518 $11500 ($40) $300 $273 $500 $3,165 $3 J 00 $21075 $21600 $161 $175 $155 $175 $31)674 $41000 $51194 $5,200 $21 $75 $17 $75 $3 7, 506 $405000 $31, 827 $441000 $246 $11565 $11564 $11000 $476 $800 $11017 $700 $0 $1, 3 00 $1 J 63 $ 5 00 $11087 $21500 $111605 $21500 $154 $250 $153 $250 $1731686 $206,465 $1931571 $2161175 $11)600 $18,3585 $18,445 $51000 $11600 $185585 $181)445 $51)000 TOTAL $2681)5 62 $3 2113 06 $3 081643 $319175 7 CITY OF I ALISPELL 265 CITY OF KALISPELL 266 PROGRAM OF SERVICES CASH CARRY OVER Annual User Fee Monthly Commercial Tie down fees Hangar Leases /ground leases Fuel Tax Lease credits Total Available Airport operations Cash Carry over 2170 AIRPORT FUND REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00/01 FY00/01 FY01/02 $61984 $2 $2 $3,570 $11650 $11800 $11550 $11750 $215 78 $21700 $3,100 $11100 $11720 $11)700 $780 $650 $21909 $7, 000 $21)8 8 5 $1,102 $2,727 $51500 $4,328 $411500 ($252) ($252.) . ............ ($252) $181315 $181450 $121393 $12,420 EXPENDITURE PROJECTION $181313 $185441 $81823 $81495 $2 $9 $31570 $3,925 CITY OF KALISPELL 267 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: AIRPORT 2170... DEPT..430... FUNCTION 430310 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01/02 Personal Services $1108 $7,120 $113 $0 Maintenance & operations $165425 $111321 $81710 $85495 Capital Outlay $o $o $0 $0 $181313 $185441 $81X3 $8,495 STATEMENT of FUNCTION: The Kalispell City Airport is currently involved in facilitating a Federal Aviation Authority grant to study the environmental assessment of independent site selection study and a viable land acquisition plan. To operate the airport for the use and benefit of the public and to keep the airport open to all types, kinds and classes of aeronautical use in a safe and regulated manner is the continued objective for the coming year. Revenues collected at the airport will potentially offset the expenditures being charged against the operations, administration and maintenance of the facility. CITY of KALISPELL 268 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: AIRPORT 2170... DEPT..430... FUNCTION 430310 BUDGET ACTUAL BUDGET ACCOUNT FY99/00 FY00/01 FY00/01 FY01 /02 Personal Services: 110 Salaries/ and benefits $11888 $71120 $113 $0 Total Personal Services $11)888 $7,120 $113 $0 Maintenance & Operations: 210 Office Supplies $72 $150 $0 $0 312 Postage $109 $100 $20 $100 341 Electricity $607 $650 $680 $750 354 Contract Services $419 $1, 500 $895 $11500 360 Repair & Maintenance $101101 $11000 $1, 027 $1, 000 362 Equipment Maintenance $489 $500 $3 85 $221 367 Maintenance by Street Dept. $407 $11000 $0 $0 370 Maintenance by Parks Dept. $0 $11000 $290 $0 510 Property Insurance $27793 $31710 $31)702 $31700 522 Administrative Transfer $743 $15008 $11>008 $869 528 Data Processing $685 $703 $703 $3 5 5 $161425 $111321 $8, 710 W495 Capital Outlay 940 Machinery & Equipment $0 $0 $0 $0 TOTALS $18,313 $181441 $8,823 $8,495 t; ITFY OF KALISPELL 269 CrrY OF KALISPELL 270 PROGRAM OF SERVICES 2360 COMPREHENSIVE INSURANCE REVENUE PROJECTION 9 mills 12.86 mills 12.86 mills 8.04 mills ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01102 Cash on Hand $1971943 $1601777 $1601)974 $239,202 Real Estate Taxes $2051579 $2661Y038 $2641550 $1621590 Personal Property Taxes $12,5127 $61000 $71076 $71000 Penalty & Interest $11 184 $11o00 $1103 3 $11o00 Light Vehicle Tax $171)754 $141192 $181569 $o MV Flat Fees $ l , 783 $11000 $21130 $o Corporation Tax (3yr avg.) $31)517 $57287 $13,3176 $4 Personal Prop Reimb HB 20 $258 73 $313 65 $2183 5 $21092 Personal Prop Reimb SB417 $2,832 $31)298 $21)794 $15988 Personal Prop Reimb SB 184 $311968 $8,377 $61927 $o Entitlement 335230 $251F000 Total Available $4491560 $4691334 $4801,064 $4381872 Insurance MMIA- Work Camp Dividend Uninsured Loss Total Expenditures Cash Carry over EXPENDITURE PROJECTION $292, 911 $2 74, 226 ($'.2"91813) $0 $25,488 $401f000 $266, 606 ($75.1250) $491506 $298,3080 ($28,000) $40,000 $28815 86 $3141226 $2401862 $3101080 $1605974 $1551108 $2391202 $1281792 42% Note: MMIA paid its largest dividend yet for Workers Compensation. MMIA also lowered the rates for next year. This has enabled us to move funds (mills) to the General Fund for next year to cover one time retirement expenses. It is anticipated that these mills will be needed in this fund the following year. The amount anticipated for a dividend for FY2002 is unknown and estimated based on previous history. CITY of IALISPELL 271 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: COMPREHENSIVE INSURANCE 2360 ...FUNCTION_ .. 510330 ACTUAL BUDGET ACTUAL STAFFS ACCOUNT FY99/00 FY00/01 FY04101 FY01102 Insurance $263,098 $2741226 $191,356 $2701,080 Uninsured Lass $251488 $401000 $49, 506 $401000 $2881586 $3141226 $2401862 $3101)080 STATEMENT OF FUNCTION: The comprehensive insurance fund is a tax supported fund which pays for general liability insurance, worker's compensation insurance, fire, auto, boiler insurance and fidelity bands. (The Enterprise funds pay for their own insurance). we are members of the Montana Municipal Insurance Plan for liability and worker's compensation insurance. During Fy99 we joined the MMIA for our property and fire insurance. MMIA also provides for our boiler policy and fidelity bonds. Liability insurance rates reflect a decrease in our experience factor from 115% to 104%. Rates have increased from $3.25 to $3.32 x $100 payroll. Increases in payroll also impact the cost of insurance. Estimated payroll is $5,462,325. Proprietary funds pay their own. The uninsured loss is a budget item to cover costs of claims up to our deductibles. Our liability deductible is $7, 500 per claim; property varies but most is at $2, 500. CITY OF KALISPELL 272 CITY OF KALISPELL 273 CASH: Real Estate taxes Personal Property taxes Penalty &interest Light vehicle tax/regrat/mc MV flat fees Corporation tax (3yr avg) Personal Prop Reimb HB20 Personal Prop Reimb SB417 Personal Prop Reimb SB 184 Entitlement Total Available Total Expenditures Cash Carry over PROGRAM OF SERVICES 2370 RETIREMENT FUND REVENUE PROJECTION 14.39 mills 14.39 mills 14.39 mills 14.21 mills ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00/01 FY00/01 FY01102 $1441)710 $157,813 $1571813 $174,1733 $2891858 $2897559 $293,175 $2881440 $181736 $151000 $91818 $8X0 $11671 $11200 $113 99 $17117 $261526 $M874 $23,833 $21585 $27585 $21584 $51466 $7,204 $183073 $41466 $31767 $31)973 $31698 $4,402 $31693 $3, 917 $31514 $61167 $913 79 $9, 709 $45!No $5001587 $5101070 $5241294 $5241502 EXPENDITURE PROJECTION $3421774 $3611?400 $3491561 $3781650 $157,813 $148,67 $1741733 $145,852 39% CITY OF KALISPELL 274 PROGRAM OF SERVICES EXPENDITURE SUMMARY ACCOUNT Retirement FUND: RETIREMENT 2370 ACTUAL FY99/00 STATEMENT OF FUNCTION: $3421774 $3 42, 774 BUDGET FY00I41 $361 J400 $3 611400 ACTUAL FYU010 1 $349,561 $349,561 BUDGET FY01/02 $378,650 $3 78,650 This fund is the clearing account for the State imposed retirement systems for City employees. The increase in this fund is due to a number of factors. Since amounts paid are a percemt of salaries, increases in salaries result in increased retirement. We have added personnel and shifted personnel to enterprise funds which pay their own. This budget reflects a 2.5% increase. Unallocated money will fund retirement costs associated with ASFCME raises, the City Attorney and City Manager salaries for fiscal 2001 which are unknown at this time. The City pays retirement benefits for employees at various rates. Non -union and AFSCME union personnel at 6.8%, Firefighters retirement is 14.36%. The City Manager is a member of IMCA retirement at 10%. The Police retirement rate is 14.41 %. The retirement contributions are paid into and managed by the State Fund. Effective FY20001, the City must offer retirement benefits to all employees incuding seasonals. All seasonals will have to sign off if they don't want to join PERS. Some of the returning seasonals may join, (a couple already have) which means the City must match their contributions. This is a change. Most seasonals probably won't join because it means a smaller check. Those that hope for future permanent employment with the City will join. CITY OF KALISPELL 275 PROGRAM OF SERVICES EXPENDITURE DETAIL ACCOUNT 401410210 155 City Manager 402 410100 155 Mayor/Council 403 410550 155 Finance Department 404411110 155 City Attorney 406 410360 155 Court 410 430100 155 Director Public Works 410 431330 155 Central Garage 410 430264 155 Traffic Sign & Signals 413 420140 155 Police 416 420400 155 Fire 412 411230 155 City Hall Maintenance 420 420540 155 Zoning 421 430240 155 Street 436 460430. 460431 A60433 155 Parks & Recreation 400 510300 155 Unallocated 400 510300 354 ICMA fees Total FUND: RETIREMENT 2370 ACTUAL BUDGET FY99/00 FY00/01 $71620 $81500 $2,775 $300 $91098 $101500 $7,906 $85200 $5,975 $61200 $45040 $41500 $55878 $61200 $413 04 $415 00 $1551561 $1671000 $1101)689 $1101000 $1,398 $1,450 $21054 $2125 5 $6,466 $51000 $18,510 $22,000 $0 $995 $500 $500 ACTUAL BUDGET FY40141 FY01/02 $81078 $101700 $31554 $3,800 $101682 $81800 $81038 $81350 $61A6 $6, 500 $41164 $413 50 $61090 $65 3 50 $413 04 $415 00 $163,389 $1801000 $105,873 $1151000 $11288 $11500 $21255 $21350 $61083 $5, 500 $191177 $201000 $0 $450 $500 $500 $3421774 $3611400 $3491561 $378,650 CITY OF KALISPELL 276 Cash on Hand PROGRAM OF SERVICES 2380 HEALTH INSURANCE FUND REVENUE PROJECTION 18 mills 18.5 mills 18.5 mills 15.39 mills ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00101 FY00101 FY01/02 $187,542 $2221853 $2221853 $2781189 Real Estate taxes $3725453 $3711281 $3801510 $3101)863 Personal Property taxes $247079 $201)000 $12,610 $101)000 Penalty & interest $2,14 5 $11)800 $11794 $1, 411 Light vehicle tax/Flat rate $341102 $281791 $30,622 $0 MV flat fees $31322 $31322 $35321 $0 Corporation tax $71029 $71029 $231222 $0 Personal Prop Reimb HB20 $5,743 $4,840 $51105 $41001 Personal Prop Reimb SB417 $5102 $41744 $5,032 $3,803 Personal Prop Reimb SB 184 $71930 $121050 $121475 $0 Entitlement $481000 Total Available $6501007 $6765710 $6971)544 $656,1267 EXPENDITURE PROJECTION Health Insurance $4271154 Cash Carry over $2221)853 $456,014 $2201696 $4191355 $278,189 $472, 505 $183, 762 39% CITY OF KALISPELL 277 CITY OF KALISPELL 278 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: HEALTH INSURANCE 2380 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00/01 FY01102 401 410210 153 Manager $10, 746 $11,13 6 $11,13 6 $131404 402 410100 153 Mayor/Council/City Clerk $51568 $51568 $51568. $51568 403 410550 153 Finance $141892 $171676 $171)212 $15,408 404411110 153 City Attorney $16, 704 $16, 705 $151776 $16, 705 406 410360 153 Court $15X4 $161705 $151924 $161704 410 430100 153 Director of Public Works $91549 $91550 $9,549 $91550 41❑ 431330 153 Central Garage $15, 924 $15192 5 $151924 $15192 5 410 430264 153 Traffic Signals $10,356 $101356 $101366 $101356 413 420140 153 Police Department $157,3 51 $ 171, 580 $1621531 $1851500 416 420400 153 Fire Department $102,220 $1051050 $911643 $1051880 412 411230 153 Building Maint. $2,268 $41788 $945 $41788 420 420530 153 Zoning Dept. $5, 568 $5, 568 $5, 568 $51568 421430240 153 Street Department $201400 $14,532 $13151 D $141532 436 460430. 460430 153 Parks &. Recreation $391684 $491875 $431703 $51,617 400490500 620 Interest Expense $0 $11000 $D $11000 $4271154 $456,014 $419,3 55 $4725505 CITY of KALISPELL 279 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUNDS: 3000 FUNDS DEBT SERVICE - GENERAL OBLIGATIONS ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00/0I FY00/01 FY01/02 3010-Gen Oblig Bond '85 Principal $ 5 51000 $0 $0 Interest $21805 $0 $0 Fiscal Agent Fees $250 $0 ,0 SUBTOTU S58,055 so so so 3 I88-Stream Debt Service Principal $0 $186,958 $921050 $1981749 Interest $68,1606 $15211392 $146,231 $140,1602 Operating Transfer $0 $16,352 Vo SUBTOTAL. $68,606 $168.744 $238,281 $339,351 3593-3600 Sideway & Curbs Principal $ 11,449 $1213 74 $121374 $101393 Interest $3,958 $31894 $3,094 $3 250 SLBTOT AL S 15,407 $16,268 $15.468 $13,643 3 63 7-3 641-3 642-3 643 SID's Principal $451)000 $3 5, 000 $3 5, 000 $1261500 Interest $151753 $141848 $13,623 $K31 S Fiscal Agent Fees $100 2O0 $ I00 450 SUBTOTAL $60,853 $50,048 S48,723 $217,268 $202,5921 $2351060 $302,5472 $570,262 Stream Bonds are financed through the Montana Board of Investments for 10 years and are funded by the Westside Tax Increment District and the County Part Authority. The SID Revolving fund is used to make loans to individual Special Improvement District debt service funds to pay for shortfalls of revenue needed to pay principal and interest. We have numerous SID's and Sidewalk & Curb funds which are assessed against the property and billed on the County tax notice. CITY OF IKALISPELL 280 CITY OF K.ALISPELL 281 CITY OF KALISPELL 282 PROGRAM OF SERVICES 3188 STREAM DEBT SERVICE FUND REVENUE PROJECTION AMENDED ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00/01 FY01l02 10161 Cash Tax Increment $0 $0 $0 $0 10162 Cash User Fee $0 $0 $0 $0 10163 Cash Loan Repayment Int $0 $0 $0 $0 10164 Cash Port Authority $0 $0 $0 $0 10165 Cash, Bond Reserve $0 $0 $0 $50,346 311100 Real Estate Taxes (67%) $24,795 $160,849 $151,834 $1571YI03 311200 Personal Property Taxes $9,000 $0 $71000 312000 Penalty & Interest $35 $110 $35 HB 124 Entitlement $41368 335211 Personal Prop Reimb S B 184 (100%) $40, 818 $ 3 9, 912 $0 365035 User Fee $140,000 unknown $8,500 371010 Interest Earnings $5,000 $0 $5,000 373071 Loan Repayment Int. $18,427 $58,176 $72,840 $54,689 373072 Port Authority (3 7%) $2 5,3 84 $125,000 $1251000 $125,000 Total Available $68,606 $355,702 $389,696 $4491041 EXPENDITURE PROJECTION Transfer to 2188 TIF $0 $16,3 52 $0 $0 Debt Service $68.606 $339,350 $339,350 $339.351 Total Expenditures $68,606 $355,702 $339,350 $339,351 Cash Available for Reserve: $0 $0 $50,346 $109,690 Cash, Bond Reserve $0 $50,346 $109,690 Cash Tax Increment $0 $0 $0 Cash User Fee $0 $0 $0 Cash Loan Repayment Int $0 $ 0 $ 0 Cash Port Authority $0 $0 $0 Separate cash accounts will be maintained for each revenue source as outlined in the Bond Resolution. However. since the payment will be made June 30, of each year, cash accounts should be zeroed out at June 3 0th . Debt Seri -ice of $339,250 requires revenue of $424,188 to meet the 125% coverage. The City must accumulate a Bond Reserve equivalent to one years debt 4339,250. All cash available at year end will be transferred to the reserve until coverage is met. There will be no money in the Tif District until we meet this requirement. CITY OF IALISPELL 283 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND:.STREAM DEBT SERVICE 3188 ... 000... FUNCTION...490700.... ACTUAL BUDGET ACTUAL, BUDGET ACCOUNT FY99/00 FY00/01 FY00101 FYO 1 /02 Debt Service $68,606 $339,350 $339,350 $339,351 Operating Transfers $0 $16,352 $0 $0 $68! 06 $355,702 $3391)350 $339,351 STATEMENT OF FUNCTION This Debt Service fund is to service the Urban Renewal bonds issued on our behalf by the State Board of Investments. It is a ten year loan with several sources of revenue. The Port Authority of Flathead County has pledged $125,000 annually for debt service. The City has pledged all of its westside Urban Renewal District Tax Increment and the State Reimbursements for Personal Property. Additionally the City made a loan to Stream International and a portion of the interest repayment has been pledged to retire the debt. Stream mav also pay a user fee to offset income tax credits which would be pledged to debt service. After all debt service requirements have been met. including 125% coverage, an�T balance can be transferred to the westside Urban Renewel fund. Per the Resolution, all Tax Increment money must be receipted into the Debt Service Fund. CITY OF KALISPELL 284 CITY OF KALISPELL PROGRAM OF SERVICES 6030 DATA PROCESSING FUND REVENUE PROTECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01102 CASH: Operating $46,299 $681914 $681914 $671408 Cash, Replacement account $411357 $511339 $511339 $281339 Charge for service -other Funds $521470 $611813 $611813 $631320 Charge for service, -General fund $46, 750 Video Gaming revenue $651730 $56,911 $561)911 $0 Interest $6, 768 $6, 500 $61248 $7, 000 Sale of Misc. $3 2 Total Available $212,624 $2451477 $2451257 $2121817 EXPENDITURE PROJECTION Data Processing $581500 $701250 $63,423 $511350 Capital outlay $33,871 $1001950 $861087 $631000 Deprec./replacement reserve $3 51000 $3 5,000 $3 5,000 $451000 Total Expense $ 12 7, 3 71 $2061200 $184, 510 $15953 50 Cash Carry over: operating $681914 $451938 $671408 $51,128 Replacement account $51,339 $28,339 $281339 $47,339 $251018 to be funded from replacement account FY2.000. $58,000 to be funded from replacement account FY2001. $261,000 to be funded from replacement account FY2002. CITY OF KALISPELL 286 PROGRAM OF SERVICES EXPENDITURE SUMMARY FUND: DATA PROCESSING 6030... FINANCE DEPT. 403..FUNCTION.... 410580...410585 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY00l01 FY01102 Operating Expenses $58,500 $701250 $63,423 $511$350 Capital outlay $331)871 $1001950 $86A7 $631000 Replacement/Depreciation $3 5, 000 $3 51000 $3 5, 000 $4500 $12713 71 $2061200 $1841510 $15913 50 STATEMENT OF FUNCTION: The internal service fund charges other funds for the services provided. Transfers from each fund are included in their budgets as expenditures. Items which are fund specific are prorated only to the funds receiving benefit. For maintenance and operations, the percent attributable to each department is related to usage on the file server. Water and sewer are the biggest users (20%) with the ambulance (6%)program next. The funds which have both accounts payable and payroll are at 3%. Airport only has AIP and is at I %. The General Fund share is the remaining amount which we have funded with proceeds of video Gaming in the past but due to anticpated changes in funding by the legislature we show as an operating transfer. The ADSL line is set up and operational. Costs were high last year do to the need to network each department and connect the networks through a switch and a fire wall (separate PC). An anti -virus server with Nortons utilities was also installed along with setting up each workstation. We will look at replacing the UPS for power supply backups as they are old. The postage machine and meter costs are gone now that we are contracting with the mail room. We replaced our accounting software which reduced our annual maintenance contract $8,000. The Fixed Asset program has not been converted. It is my hope to continue using the old UST program, if not the contigency should cover it. CITY OF KALISPELL 287 PROGRAM OF SERVICES Line Item Detail: Data Processing Computers 215 Computer/Printer Supplies - $4,000 $ 1,Q00 computer paper $ 3,000 ribbons, user cartridges, inj et cartridges 218 218- Equipment -not capital - $2,000 $ 21,000- injet printers, surge protectors, Ups Copiers/Fax Machines 229 other Supplies - $39000 $ 21,500 copy paper 120+ cases (600,000 pieces of paper!) $ 500 toner The maintenance contract for the ADG accounting software is $2,400. Call outs for maintenance for network problems, printers and other software problems are on an hourly basis. Equipment maintenance includes contracts for 5 printers. Maintenance for Progress is $480 per year, Maintenance for the NT Server is $1,440, On site network maintenance contracted out at $75 per hour. All 5 copier leases are paid from the Data processing fund and recovered through the data processing transfer. The pooled lease arrangement includes all of the maintenance and all of the supplies. We may have excess copy charges if We exceed 3 6, 000 copies a month. Transfers: (Revenue) Airport $355 Building $5,208 Water $9,053 Water Billing $8,100 Sever $ 5, 503 Sewer Billing $81100 WWTP $51503 Storm $31130 St. Maintenance $41083 Solid Waste $41083 Ambulance $4,050 UDAG $5,207 Forestry $945 total transfers $6313 20 General Fund share $46, 7 5 0 $110,070 CITY of KALISPELL 288 PROGRAM OF SERVICES EXPENDITURE DETAIL FUND: DATA PROCESSING 6030... FINANCE DEPT. 403..FUNCTION_.410580... 410585 ACTUAL BUDGET ACTUAL BUDGET ACCOUNT FY99100 FY00101 FY04101 FY01 /02 410580 Computer 215 Computer/printer Supplies $31)901 $5,000 $3,144 $45000 218 Equipment -not capital $11000 $444 $21000 325 web Page, internet, phone lines, etc $111236 $21500 $11261 $21500 346 AD SL -Internet network $18, 000 $1713 84 $41000 353 Laserfische $1, 000 354 Contracts- ADG, $151549 $121000 $91522 $413 50 362 Equipment Maintenance $4, 5 3 2 $ 7, 200 $21472 $71000 381 Training/school $399 $11050 $11041 $11000 410585 Copiers, Fax, office machines 229 Supplies (paper, etc.) $31543 $31000 $31647 $31000 354 Contracts -Postage machine $477 $0 $0 $0 362 Equipment Maintenance $484 $500 $0 $500 532 Copier Rentals (5) $ M 3 79 $201000 $241508 $221000 Total M & O $581500 $701250 $631423 $511350 410580 Capital Outlay: 940 P C's main -network replacements $ 3 3 , 000 $1213 00 $ 5, 0 79 $ 7, 5 00 940 Contingency $0 $51000 $9,000 940 Main Accounting File Server replacement $18, 000 940 Document Imaging $871 $121000 $121605 $0 940 Financial accounting software $441000 $431715 $0 940 Police Dept. system $81000 $65600 $81000 940 Park's Dept. PCs $31000 $41743 $3,000 940 Public works -PCs $61004 $341229 $61000 940 Attorneys- PCs $2, 000 $11)5 8 8 $21500 940 Court -PC s $31500 $31775 $31500 940 Fire Department $31500 $3,118 $31500 940 fax (replacement) $1,650 $11635 $0 940 Dot Matrix Printer $0 $0 $2, 000 Total Capital Outlay $331871 $1001950 $861)087 $631000 51040o Depreclreplacement reserve 831 Replacement reserve $3 51000 $3 51000 $3 5,000 $451000 Total Budget $127, 3 71 $206,200 $184, 510 $15 9, 3 50 CITY OF KALISYELL 289 PROGRAM OF SERVICES 2250 TRI CITY PLANNING REVENUE PROJECTION ACTUAL BUDGET ACTUAL BUDGET FY99/00 FY00101 FY00101 FY01102 CASH: Operating (anticipated from County) Interlocal Funding: City of Kalispell City of Whitefish City of Columbia Falls Fees Total Available $0 $0 EXPENDITURE PROJECTION Operating Total Expense Cash Carry Over: operating $421110 $10213 60 $591020 $191350 $451000 $0 $267,840 $267, 840 $0 $0 $0 $26 7, S4 V $0 $0 $0 $0 CITY CAP KALISPELL 290 CITY OF KALISPELL 291 PROGRAM OF SERVICES EXPENDITURE DETAIL I FUND: TRI CITY PLANNING 2250... 422..DEPARTMENT, 411020 ..,FUNCTION I ACCOUNT Personal Services: 110 Salaries and payroll costs 121 overtime 153 Health Insurance 155 Retirement Total Personal Services Maintenance & operations: 210 Office Supplies 213 Small Office Equipment 215 Computer Supplies & Software 231 Gras & oil 312 Postage 320 Printing 3 31 Publication &. Filing Fees 335 Membership & Dues 345 Telephone & Communications 354 Contract Services 355 Copier Maint. Contract 360 MV Repair 362 Data processing operating Exp. 3 73 School & Travel 510 Insurance - auto &. liability 510 Insurance - liability 532 Lease - building & utilities ACTUAL BUDGET ACTUAL BUDGET FY99100 FY00/01 FY04101 FY01102 $1881339 $0 $18,3304 $11,797 $0 $0 $0 $218, 440 $1I500 $500 $21000 $500 $31000 $500 $2,500 $2, 000 $21500 $ 5 , 000 $2,500 $11000 $500 $3,200 $1,000 $6,200 $151000 $0 $0 $49,400 Total Budget $0 $0 $2675840 CITY of KALISPELL 292 CITE' OF KALISPELL 293 PROGRAM OF SERVICES 6050 SELF INSURED HEALTH FUND REVENUE PROJECTION Cash on Hand Premiums Investment Earnings Decrease (Incr) in Est. Liab for claims Total Available amended ACTUAL BUDGET FY99100 FY04101 ACTUAL BUDGET FY00101 FY01102 $602,979 $564,788 $5681224 $457,257 $7751763 $7701N0 $841,542 $8651N0 $3 5,986 $3 5,000 $361626 $3 81500 ($25,000) $0 $0 $0 $1,389,728 $1.36911788 $19446,392 $L360,757 EXPENDITURE PROJECTION Health Insurance $821,504 $950.000 $989.135 $1,000,000 Total Expenditures $821,504 $950A0 $989, i35 $ I A0� 1000 Cash Carry over $568,224 $419,788 $457,257 $3605757 FY2001 budget amended $100,000 Increases anticipated in premiums frorn adding two FTE's, filling the vacant Conununity Development position, the possibility of 5 retirements (thex' continue to pay) while we contribute for their replacements. UITY OF KALISPELL 294 PROGRAM OF SERVICES EXPENDITURE SUMMARI'/DETAIL FUND: 6050...HEALTH INSURANCE FINANCE... 403 ... FUNCTION ... 500620 ACTUAL ACCOUNT FY99/00 Health Insurance $821,504 BUDGET ACTUAL BUDGET FYUDI01 FY00101 FY41l02 $950,000 $989,135 $1,000,000 $821,504 $9501N0 $9891135 $ I,000,000 STATEMENT OF FUNCTION: This budget provides for payment of claims and administration fees to Blue Cross. Health insurance premiums are paid by the various funds on behalf of the employees of those departments. Retirees and elected officials who chase to be on the plan also pay premiums to this fund. est. est. Trends: FY98 FY99 FY00 FYOI FY02 Premiums $744.01 $720,000 $770,000 $841,542 $865,000 Interest $34,23 $33,650 $35,000 $36,626 $38,500 Expenses & Administration ($733.0 $745,000 $830 000 898 135 ($1,000:000) surplus/(shortfall) $7,1 $8,650 ($25,000) ($19,967) ($96,500) The City raised rates 2.5% July 1 st 1995. we raised rates FY2000 2 112% for single and 4% for two party and married. These rate are the cap allowed in the union contracts. Rate includes dental, Vision is optional. monthiv rates Family rates $464.00 includes dental $13.99 ma. 2 Party rates $399.00 includes dental $18.72 mo. Single rates $189.00 includes dental $34.14 mo. Rates for retirees need to be adjusted so that they are the same for everyone. In the past, retirees had discounted rates stemming back to when Blue Cross set the rates. We set our ox,N n rates now. Retirees cost the same if not more to insure due to handling their premiums. (Rate shown includes dental, which is optional as is the vision to those paying their ow-n. ) Monthly rates for retirees are as follows Family rates 2 Party rates Single rates Medicare Medicare 2 party current rate Effective Jul` 1, 2000 $ 448.56 $ 464.00 $ 396.59 $ 399.00 $ 182.66 $ 189.00 $ 95.28 $ 99.00 $ 190.58 $ 198.00 ITY OF KALISPELL 295 CITY OF KALISPELL 296