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H1. Pond Hockey PermitIWONTANA City Clerk's Office (406) 758-7756 cityclerk@kalispell.com P.O. Box 1997, 201 First Avenue East Kalispell, Montana, 59903 www.kalispell.com REPORT TO: Doug Russell, City ManagerJW Z FROM: Aimee Brunckhorst, CMC, City Clerk & Communications Manager SUBJECT: Alcohol Special Event Permit Request — Montana Pond Hockey Classic Alternative Location at Woodland Park MEETING DATE: January 3, 2017 BACKGROUND: The Kalispell Chamber of Commerce Convention & Visitor Bureau has submitted an application for the sale and consumption of alcohol at Woodland Park adjacent to the pond, as a back-up location for the Montana Pond Hockey Classic. The Montana Pond Hockey Classic is planned for Foys Lake, January 20-22, 2017. If the weather is not cold enough to make the ice safe at Foys Lake, the event will move to the Woodland Park ponds. The Tamarack Alehouse & Grill plan to serve alcohol in a designated area from 9 a.m. to 6 p.m. Friday and Saturday, and 10 a.m. to 4 p.m. on Sunday. The Special Event Permit and Alcohol Addendum have been reviewed by the appropriate city departments. The special permit liquor license from the Department of Revenue has been obtained and looks to be in order. The proof of insurance appears to be in order. RECOMMENDATION: It is recommended the City Council approve the alcohol addendum for a Special Event Permit for the Kalispell Chamber of Commerce to allow for the sale and consumption of alcohol January 20-22, 2017, at the Montana Pond Hockey Classic. ATTACHMENTS: Map Special Event Permit Application Insurance Department of Revenue Liquor License Date Issued: CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at least 3 weeks prior to the requested activity. 1. Name of Event: Montana Pond Hockey Classic 2. Event Date(s): Jan 20-22, 2017 Start Time: lam End Time: 8pm 3. Group Name Sponsoring Event: Kalispell Chamber/Convention & Visitor Bureau 4. Organization Officer/Authorized Representative: Diane Medler s. Daytime Phone#: 758-2808 Email: dianeed iscoverkalispel1.com 6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only a portion of the width of the streets, the location of any event areas, and the type of event including any activities planned (floats, animals, etc). Please attach any other documentation that may be helpful: Woodland Park ice center, skating pond and surrounding paths and roadway 7. Proposed Route (including starting and termination points): Woodl-and Park grou-cls for event and parking. Additional off -site parking at Conrad Complex with shuttle running between at peak times. 8. Describe any recording equipment, sound amplification equipment, banners, signs, or other attention - getting devices to be used in connection with the parade/special event: Banners, event­Aireefio����ffnents and g PA system 9. Street Closures/Parking Restrictions requested, if any: Within Woodland Park - road area between ice rink and skating pond 10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers, traffic assistance, crowd control, etc): KCV wor wi i y po ice an ire or ra is con ro an sa e y. a con rac security firm to monitor event area at night. KCVB will arrange for garbage collection an dpickup. 11. Please specify what arrangements have been made for clean-up after the parade/special event: KCVB staff and approximately 70 volunteers assure complete cleanup and removal of all equipment, te, its, signage and trash by end of day jan . Revised February, 2015 INSURANCE A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For insurance questions please contact the city attorney's office at (406) 758-7977. PARADES NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that participants do not ride on floats with their legs hanging over the side. The applicant will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in gaps in the parade procession. TERMS AND CONDITIONS As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the information above is complete and correct. I further understand that it is my responsibility to ensure that participants for the parade/event as requested fully understand that the City of Kalispell and the State of Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell and the State of Montana will be held harmless and will not be responsible for injuries, damages, or deaths resulting from or while participating in the parade/event. Diane Medler Digitally signed by Diane Medler Date: 2016.12.12 15:44:00-07'00' 12-12-16 Signature of Applicant Print Name: Diane Medler Fire: Parks: '-,-1M6 Date DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY) Signature Circle One Date Police: c Public Works: City Attorney: Date Permit Issued: Reason for Denial: Signature: ** PLEASE CHECK APPLICABLE FEES Parade Fee [ ] Date Paid: Deposit [ ] Date Paid: Approv / Deny I L Z j /�& Approve Deny r `Appro eY Deny ? % 7 � P Ap/ eny pprove / eny �(i �i % Date Permit Denied: Barricade Fee Estimated Amount: � Date Paid: Solid Waste [ ] Estimated Amount: Date Paid: Revised February, 2015 ALCOHOL ADDENDUM CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special event held on City owned or maintained property the following information and documentation must be provided: Name and contact information of requesting Organization and Non -Profit group benefitting: Association Name and contact information of licensed Caterer if applicable: Tamarack Alehouse & Grill Inc Provide estimate of the number and concentration of participants at the event: 750+/- per day Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at the event, and the precautions proposed, such as fencing barriers to create separation, use of ID bracelets, and manned security to adequately secure and supervise the area and the participants during the event: Wristband checks at time of service. Event boundary marked with ribbon and signage. Aleehel sewed in designated area fFOFn 9 a.rn. to 6 p.m. Friday and Saturday, and 10 a.m. to 4 p.m. on Sunday. Check that you have provided proof of liquor liability insurance coverage for the event: 7 Check that you have provided proof of compliance with Department of Revenue requirements for the event: ❑✓ Revised February, 2015 ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES ➢ The holder of this special event pen -nit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. ➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training courses must be present at all points of sale and service. ➢ I understand that I must pay all fees and deposits as required. ➢ I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 61-8-401). pies and regulations contained in the permit. Date Approved by the City Council this day of 120 Revised February, 2015 KALIARE-01 NSTEINBC CERTIFICATE OF LIABILITY INSURANCE FDATH113/20l 1/131206 16 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THII CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[ REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to th certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Nicole Steinborn _ Kalispell Office PHONE -- - - 'FAX PayneWest Insurance, Inc. .(Ar_c, No,_EXQ (406) 758-4200 _(mac, NoZ (406) 755-1189 33 Village Loop E Main Kalispell, MT 59901 INSURER($') AFFORDING COVERAGE INSURER _A:West American Insurance INSURED INSURER e : Montana State Fund Kalispell Area Chamber of Commerce INSURER C: 15 Depot Loop INSURER D : Kalispell, MT 69901 " INSURERER E : INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: NAIC # .56149 i THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH6 CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR' 'ADDL SUBR' I POLICY EFF ' POLICY EXP LTR TYPE OF INSURANCE IN"• WVD; POLICY NUMBER (MMlDD/YYYY) • (MM/DD/YYYY) : LIMITS A X COMMERCIAL GENERAL LIABILITY .EACH OCCURRENCE $ 2,000, CLAIMS -MADE X OCCUR X iBZW56922643 0113112016, 01/31/2017 DAMAGE TO RENTED PREMISES $ 2,000, (Ea occurrence) i MED EXP (Any one person) $ 15, PERSONAL &ADV INJURY $ Inclui GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000, POLICY JECT LOC PRODUCTS - COMP/OPAGG$ InCIuI OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS $ (Per accident) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE' AGGREGATE $ _ DED _ RETENTION $ _ $ WORKERS COMPENSATION— PER _ — X AND EMPLOYERS' LIABILITY YIN STATUTE ERH B ANY PROPRIETORIPARTNER/EXECUTIVE 1 I •030575674 01101/2016 01/01/2017 E.L. EACH ACCIDENT 1,000,1 OFFICERIMEMBER EXCLUDED? NIA $ (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under 1,000,1 DESCRIPTION OF OPERATIONS below _ E.L. DISEASE - POLICY LIMIT $ 1,000,1 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Saint Patrick's Day Parade, 4th of July Parade, Fair Parade, and Christmas Parade CERTIFICATE HOLDER CANCELLATION City of Kalispell PO Box 1997 Kalispell, MT 59903 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD State of Montana Department of Revenue Liquor Control Division 2016-2017 License Llwnsc No. 07-999-2483-002 S650.00 TAMARACK ALEHOUSE AND GRILL, LLC 10b BLACKTAIL RDSTE 1 LAKESIDE MT 59922-9628 0'%IVNED BY: TAMARACK ALEHOUSE & GRILL, [-LC OR MORF MEMBERS: JOSHUA P. TOWNSLEY.ANDRA TOVVNSLEY I F(33A', DESCRIPTION OF LICENSED PREMISES- 10b BLACKTAI, RIB Ste I - LAKESIDE 'hi- lic-ens", �s granted permission to sell aicchol!c beverages for consumption on the licer.sea premises arc to sell ax-ohofic beverage., in original packaging, individual servings, or refiltable beer growlers for off -prprr.ses corsurnp:jon The licen,-ee is also granted a cMuring endorsement to cater the aicohc;ic nc-verages for special events within 100 mdes of tine lioenticd prernise-s- All activity must be conducted ir, iccordance vAth,'he laws of klontzini and the rules of the Depattawnt of Revenue. Failure to do so :ijbjPc',s the licensee to adrr.inistr3tv.,e action. T nis ficenso is a privilege personal to the licarsee and s--ecif,: -�nspd premises: no transfer as to ovwnrjrziti�p or location is valid until approved by the Rivenue Montana Department of Revenue Helena, Montana License Must be prominently displayed in licensed premises. V,alid through JUne-30. 2017 Administrator, Liquor Control Division A ri LA LU cn 0 z z z LIJ LUUl t o rr La- 0 F 5 C 3� x> 0z 0 LD Ll eve CL Z LLI z X 0 LLI Lj eC 7Z3 C� a: cn CL m C) 7^, < t 0 cz 0 L-1 LU CO 0 Q Z -J LO C3 Z = - ;z < 0 z Ul) < < CD 0 N < LU Ll r c- CE V 7-- z L) J