Budget 1993-1994Final Budget Docu ent
I
i
e Cil Kalispel
hone (406) 752-6600 Incorporated 1892
P.O. Box 1997
alispell, MT 59903-1997
To: The Honorable Mayor Douglas Rauthe
Councilwoman Barbara Moses
Councilwoman Pam Kennedy
Councilman Fred Buck
Councilman Duane Larson
Councilman Gary Nystul
Councilman Cliff Collins
Councilman Jim Atkinson
Councilman Lauren Granmo
From: Bruce Williams, City Manager
Date: August 10, 1992
This budget document is submitted in accordance with
appropriate laws of the State of Montana and the City of
Kalispell.
The preparation of the annual budget is the single most
important task that I perform each year. Similarly, the
review and adoption of the annual budget is the most
significant policy decision that you as City Councilors are
required to make each year as it establishes the framework
for the services that the City will provide its citizenry
for the upcoming year.
Douglas Routhe
Mayor
Bruce Williams
City Manager
City Council
Members:
Gory W. Nystul
Ward I
Cliff Collins
Ward I
Barbara Moses
Ward II
Fred Buck
Ward 11
Jim Atkinson
Ward III
Lauren Granny
Ward III
Pamela B. Kennedy
Ward IV
M. Duane Lesson
Ward IV
2
Your budget continues to provide a full slate of municipal
services, plus equipment replacement, parks and playground
improvements, a major street improvement program and
infrastructure projects designed to upgrade and improve our
utility systems consistent with the community's needs and your
Goals.
The budget as recommended provides the same basic level of
services as last year. However, there are a number of
activities and expenses that have not appeared in prior budgets.
These exceptions generally relate to addressing many of your
recently adopted Organizational Goals. For example, this budget
provides funding for equipment purchase and replacement,
upgrading our utility maps, park's improvements including
resurfacing all of our tennis courts, street paving, water
improvements and many others too numerous to mention. Upon
reviewing the individual budgets you will be able to recognize
more fully how many of your goals have been addressed by this
budget document.
Summary of Budget Cost in Dollars
The budget for FY 93 is $15,041,204 as compared to the FY 92
amended budget of $23,499,737, a decrease of $8,458,533.
3
The difference of course being that the large Waste Water
Treatment Plant Construction Project is now almost complete and
for the most part, was expended out of the 92 budget. The 93
budget contains only a small amount of funding for the project's
completion.
The following provides
compared to last year.
1992
Operating: $10,671,924
Construction: $12,136,813
$22,808,737
a categorical breakdown of expenses
Amended 1992
$10,776,924
$12,722,813
$23,499,737
1993
$11,381,946
$ 3,659,258
$15,041,204
Breakdown & Comparison of Operating Budget
% of
1992 Budget 1993
Personal Services $ 4,563,476 42 $ 4,912,749
Maintenance & Operations 2,976,893
Capital & Depreciation 1,230,486
Debt 1,243,667
Loans/Grants
762,402
$10,776,924
28 2,665,073
11 1,985,735
12 1,151,600
7 666,789
100 $11,381,946
% of
Budget
43
24
17
10
6
100
The Operating Budget will increase 5.5% over last year and as the
comparison table indicates the categories of our expenditures
remain relatively unchanged.
4
The General Fund's share of the $11,381,946 operating budget is
$4,114,182 compared to last year's $3,632,178, an increase of
14%. The increase relates to expending more resources on Capital
improvements, equipment purchases and the increased cost of
personal services.
The Special Revenue Funds total is $5,104,371; Debt Service Funds
total is $123,254; Capital Projects budget is $50,000; Enterprise
budgets are $5,535,117 and the Internal Service budget is
$114,280.
The General Fund portion of the budget is balanced using
$3,981,516 in anticipated revenue and $132,666 in cash carry-
over. Our cash reserve in the General Fund should increase to
approximately $900,000. Gaming revenue continues to be the
General Fund's second largest source of revenue with property
taxes being the largest source. The gaming revenue estimate for
FY 93 is not projected to grow beyond the 92 actual; however, if
the prior years history continues it should show some growth
during 93. In the past you have expressed some concern about the
City becoming too dependent on this source of funding,
particularly for services that might have to be reduced in the
event the revenue drops off.
5
This budget provides using about 60% of this revenue to purchase
equipment and pave streets which should address some of your
concerns regarding the budget consequences of the possible loss
or reduction of income from this source of revenue.
Mills Required to Fund Budget
This budget, if approved, would require the following property
tax levy:
1992
1993
General Fund
66.23
69.52
Insurance/Retirement
45.16
41.87
G.O. Bond
2.33
2.38
SID Revolving
1.05
-0-
Total Mills
114.77
114.22
As you will note from the table the total millage required to
fund this budget based on the county projected mill value will
decrease .55 mills. The mill reduction is because we no longer
require a levy to support our SID Revolving Fund. The budget
does provide some mill alignment to balance the budget. As you
will note, the decrease from the insurance levy has been moved to
support General Fund expenses.
6
The General Fund expects to receive from this property tax levy
$1,157,160. We also anticipate raising additional revenue as a
result of recent annexations and new construction. The value of
one mill based on the county projection is $16,645.
CitV Personnel
The FY 1993 budget includes a provision for 127 full time city
employees and 62 seasonal and part time. Last year your budget
authorized 124 FTE°s. Three additional personnel for FY 93
include a zoning officer, engineering aide and a police
lieutenant. The justification for each of these new positions is
discussed under the respective departmental budgets included in
this document. Personnel cost associated with this budget will
increase generally by 4% for negotiated labor contracts and
reserve for adjustment to the non -union pay matrix January,.1993.
Other increases impacting the personnel costs to the City include
a health premium increase of 8% beginning July, increasing our
premium for a fully covered family from $383.00 to $414.00 per
month. There is a bit of good news concerning our medical
benefits. We have been given the opportunity by Blue Cross/Blue
Shield of Montana to move to a larger city pool for self
insurance purposes, which will decrease our premium requirements
considerably. The program will not be available until Fall 1992.
7
For example, the price of a fully paid medical policy for a
covered family would drop to $314.00 as compared to the $414.00
under the present arrangement. It is important for us to
consider making the switch as soon as the program will allow.
Any savings resulting from the change, however, should be held in
a benefit trust for the purpose of covering future premium
increases.
Our liability and worker comp insurance premiums paid into our
self insured MMIA pool have increased only slightly because of
our excellent experience in both programs over the last year.
Street Projects
The Public Works Staff has proposed a rather aggressive Street
Paving Program for FY 93 and 94, which if funded would result in
every street, not previously rebuilt, in Kalispell proper being
overlaid or rebuilt during the next two budget years. The 93
schedule will be funded from a combination of budgets; Street
General Fund, Gas Tax Fund and the Tax Increment Fund. The
following streets will be targeted for infrastructure work during
FY 93.
14
General Street Projects
Woodland Ave. 1st St. E. to llth St. E.
Conrad
Dr.
College
Ave.
to
Woodland Ave.
3rd St.
E.
3rd Ave.
E.
to
4th Ave. E.
4th St.
E.
4th Ave.
E.
to
6th Ave. E.
5th St.
E.
4th Ave.
E.
to
6th Ave. E.
6th St.
E.
4th Ave.
E. to
5th Ave. E.
7th St.
E.
3rd Ave.
E. to
7th Ave. E.
8th St.
E.
2nd Ave.
E. to
Woodland Ave.
9th St.
E.
6th Ave.
E. to
7th Ave. E.
6th Ave.
E.
7th St.
E. to
8th St. E.
7th Ave.
E.
7th St.
E. to
9th St. E.
8th Ave.
E.
8th St.
E. to
9th St. E.
llth St.
W.
5th Ave.
W. to
7th Ave. W.
9th St.
W.
6th Ave.
W. to
7th Ave. W.
8th St.
W.
6th Ave.
W. to
Wallace
8th Ave.
W.
llth St.
W. to
9th St. W. (1/2 block)
5th Ave.
W.N.
Idaho St.
to Wyoming St.
7th Ave.
W.N.
California
St.
to Nevada St.
Wyoming
St.
7th Ave.
W.N.
to 4th Ave. W.N.
(1/2 block)
Oregon St.
7th Ave.
W.N.
to 5th Ave. W.N.
Wyoming
St.
Sunset Blvd.
to
Main St.
Main St.
Lawrence
Park
Entrance to Nevada
lst Ave.
E.N.
Wyoming
St. to
Sunset Blvd.
Washington
St.
3rd Ave.
E.N.
to 7th Ave. E.N.
0
2nd Ave.
E.N.
California
St. to
Idaho
St.
5th Ave.
E.N.
Washington
St. to
Idaho
St.
6th Ave.
E.N.
Washington
St. to
Idaho
St.
Reconstruct
Kinshella
Ave.
Idaho St.
to 200'
south
of Husky
Tax Increment
Streets
Replace
Water Main
lst
Ave.
E.
Center St.
to 6th St. E.
Mill 2"
lst
Ave.
E.
Center St.
to 6th St. E.
lst
Ave.
W.
Center St.
to 5th St. W.
Overlay
.2'
1st
Ave.
E.
Center St.
to 6th St. E.
lst
Ave.
W.
Center St.
to 5th St. W.
lst
Ave.
W.N.
Idaho St. to
R.R. Track
Montana
St.
lst Ave W.N.
to 2nd Ave. W.N.
lst
St.
W.
Alley 2nd Ave.
W. to 5th Ave. W.
3rd
Ave.
W.
Center St.
to 2nd St. W.
4th
St.
W.
7th Ave. W.
to 5th Ave. W.
3rd
St.
E.
lst Ave. E.
to 3rd Ave. E.
4th
St.
W.
lst Ave. E.
to Main St.
4th
St.
E.
Main St. to
2nd Ave. E.
5th
St.
W.
lst Ave. W.
to Main St.
5th
St.
E.
Main St. to
lst Ave. E.
10
7th
St.
E.
lst
Ave.
E.
to
2nd
Ave.
E.
8th
St.
W.
6th
Ave.
W.
to
1st
Ave.
W.
8th
St.
W.
lst
Ave.
E.
to
2nd
Ave.
E.
lst
Ave.
E.
9th
St.
E.
to
loth
St.
E.
Reconstruct
3rd St. (Whipp's vault) Main St. to lst Ave. E.
6th Ave. W.N. Alley N. of RR tracks to Idaho St
The street map included in your budget identifies the street
projects and in which fiscal year the work is scheduled. This
schedule as mentioned previously represents a very aggressive
program and is attainable particularly if contract prices are as
favorable as they were for the spring project of this past year.
The total projected cost for the street work outlined in this
budget document is approximately $1,015,000.
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13
Special Street Maintenance
The Special Street Maintenance budget which is supported by a
special assessment of .0033 cents per square foot will continue
to provide for the salaries of our street sweeper operator and
support expenses associated with sweeping and flushing streets,
snow removal and sanding/de-icer. No change in the assessment
rate is being proposed.
Tax Increment Fund
The Tax Increment budget contains project recommendations of
$2,676,803. The budget includes several projects previously
approved by you but to date have not been implemented. The
specific projects are discussed in detail later in this document.
Water Fund
In every budget document there is always a bit of bad news and
the Water budget for this year represents the only real bad
financial news I have to report. As I indicated to you last
year, the need to increase water rates was close because our
expenses were outpacing our revenue. The trend has not changed
as we failed to increase rates during FY 1992.
Our expenses for FY 93 including depreciation are represented at
$943,514. The revenue to support this expenditure remains at
about $800,000.
14
Our budget for the Water Fund is balanced but we have had to use
most of our reserves to do so. As you know, this practice will
sooner or later cause the fund to deficit spend, creating a
negative cash balance which will require immediate upward
adjustments of rates in excess of your local rate regulatory
authority. When annual rate adjustments exceed 12% we must have
the rate approved by the Public Utility Commission which creates
timing problems and additional administrative procedures that are
full of time delays. To avoid the problem I am suggesting that
you consider increasing water rates as soon as possible 12% this
year which will generate about $90,000 additional revenue to help
off -set the use of our reserves. In order to fund the four
highest priority projects identified in our Upper Service Zone
Study we will need to sell approximately $1,000,000 in bonds. A
revenue increase of 24% over the next two years will be necessary
for the corresponding debt retirement.
The four projects requiring bonding are as follows:
1. A new 2000 gpm well and pumphouse is needed in the vicinity
of FVCC. The study identifies the existing single source of
water supply to the Upper Service Zone as the system's most
critical deficiency. Computer modeling indicates that the
new well will eliminate or significantly improve most of the
known problems in the Upper Service Zone.
15
This project will also include piping modifications at the
Buffalo Hill water compound which will enable City crews to
isolate the elevated tank and/or ground reservoirs for
maintenance and repairs.
2. The installation of 3000 feet of 8 inch water main, to
connect the existing water mains at the south ends of
Garland Street and Parkway Drive, is needed to alleviate
water supply and pressure inadequacies.
3. The installation of 600 feet of 8 inch water main, to
connect the existing water mains in Sunnyview Drive and
Meridian Road, is needed in conjunction with improvement #2.
The greatest benefit of these improvements will be to the
vicinities of the Days Inn Motel, the Junior High School and
the south end of Garland Street.
4. The installation of 870 feet of 12 inch water main to
connect the elevated tank to the existing water main at the
intersection of Burns Way and Claremont Street, is needed to
alleviate water supply and pressure inadequacies on the
south side of Kalispell Regional Hospital.
These projects are an absolute necessity and cannot be funded
from the operating budget. The State Department of Health and
Environmental Sciences has expressed strong concerns about our
water system°s ability to meet fire flow requirements to health
care facilities in the Upper Service Zone.
16
As a result of these concerns, the State is expected to mandate
that the City undertake these high priority projects as
recommended in the Upper Service Zone Study. Again I cannot
stress enough the importance of immediately increasing the rates,
(after proper hearings), so that we can begin collecting the
proceeds of the new rate as early as September or October 1992.
I would also suggest that during the course of the next few
months, Council begin the process of reviewing our entire water
policy. The Public Works Staff has completed reviewing present
policy and has recommended a number of major changes to the
policy. Most importantly however at this time is the need for an
immediate upward adjustment in rate.
Sewer Fund
The Sewer Fund is in good financial shape with revenues
sufficient to meet debt obligations, operating costs and
depreciation. The budget for the Waste Water Treatment Plant may
change from its recommended level as the expenses represent our
best guess as to the operational costs of the new plant. We can
look forward, sometime late next year or early the following, to
the Evergreen hook-up to our treatment facility which will create
additional cash flow to help off -set some of the debt burden we
have related to plant construction.
17
Ambulance Fund
The Ambulance Fund is balanced and is in relatively good
financial shape as a result of your policy last year to increase
rates. The rates appear to be generating enough money to pay
operating costs, depreciation and a reasonable amount of bad debt
write-off.
Summary
This budget document continues to provide the citizens of our
community with a wide variety of quality city services that
appear to be in line and affordable. With the exception of the
Water Fund the City°s financial condition is healthy with no
changes expected into the near future. You may want to take a
look at the various fees charged for city services for possible
adjustment. You may also want to consider franchising the cable
t.v. operation as a means of raising additional revenue for
projects that we are unable to fund from traditional revenue
sources. We are the only major Montana city that does not
franchise its cable system. A cable franchise would raise about
$50,000 annually.
This budget document has once again been prepared with the policy
maker in mind --it provides you with detailed line item
information, operational information and budget justification.
18
I would like to take this opportunity to thank all the dedicated
city personnel who participated in the development of this
document and also indicate my appreciation for being given the
opportunity to guide its development.
Respectfully Submitted,
Bruce Williams
City Manager
"pk-1 iT�7
REVENUE DETAIL SUMMARY........................................1-4
EXPENDITURE DETAIL SUMMARY...................................5-11
GENERAL GOVERNMENT..........................................12-13
CITY MANAGER................................................14-17
CITY COUNCIL................................................18-21
FINANCE.....................................................22-24
CITY ATTORNEY...............................................25-28
COURT..........................................................29-35
PUBLIC WORKS ADMINISTRATION.................................36-39
TRAFFIC SIGNALS/SIGNS.......................................40-43
CENTRAL GARAGE..............................................44-47
BUILDING MAINTENANCE........................................48-50
POLICE CRIME CONTROL ................. .....................51-61
POLICE PARKING ENFORCEMENT..................................62-65
FIRE........................................................66-70
BUILDING ENFORCEMENT........................................71-76
STREET MAINTENANCE GENERAL..................................77-79
PARKS.......................................................80-87
RECREATION..................................................88-93
DAYCAMP.....................................................94-97
TENNIS/ICE SKATING.........................................98-101
BASKETBALL................................................102-103
POOL.......................................................14104-107
AIRPORT....................................................108-110
TAX INCREMENT...............................................111-117
COMPREHENSIVE INSURANCE.....................................118-120
RETIREMENT..................................................121-123
HEALTH......................................................124-126
LIGHT MAINTENANCE...........................................127-129
DECORATIVE LIGHT DISTRICT...................................130-132
GASTAX.....................................................133-135
SPECIAL STREET MAINTENANCE..................................136-139
UDAG LOAN...................................................140-146
DARE........................................................147-151
DRUG ENFORCEMENT............................................152-156
COMMUNITY DEVELOPMENT BLOCK GRANT...........................157-159
E.D.A. GRANT..................................................160-161
DEBT SERVICE................................................162-168
CAPITAL EQUIPMENT.............................................169
SIDEWALK & CURB...............................................170
WATER........................................................171-177
SEWER/WWTP/STORM.............................................178-194
WASTEWATER CONSTRUCTION......................................195-196
AMBULANCE....................................................197-202
SOLID WASTE..................................................203-207
DATA PROCESSING..............................................208-213
TAXABLE VALUATION.............................................214
CITY OFFICIAL................................................215
PROPOSED MILLS................................................216
�• • . • • . •
GENERAL FUND
DETAIL OF ESTIMATED REVENUE
66.23 mills
1992 BUDGET 1992 ACTUAL
PROPERTY TAXES:
Real Property
Personal Property
Penalty & Interest
Light Vehicle Tax
SUB TOTAL
LICENSES AND PERMITS:
MOTOR VEHICLE
Flat fees
Plate fees
Title fees
SUBTOTAL
BUSINESS LICENSES:
Alcohol Beverage
General and occupational
Amusement
Building permits
Plumbing permits
Mechanical permits
Excavation permits
Demolition permits
House Moving permits
Plan Review
Site review fees
Sign permit fees
Animal licenses
Bike licenses
Parking Permits
INTERGOVERNMENTAL REVENUE:
Urban Forestry Grant
STATE SHARED REVENUE
Pers. Property Reimb.
Corporation Tax
Video Machine apport.
Gaming Machine Permits
Liquor Tax Apportionment
Wine Tax Apportionment
Beer Apportionment
M.V. Ad Valorem Tax
Live Card Game Permit
$1,082,623
$83,216
$25,000
$82,000
$1,272,839
$5,000
$45,000
$3,000
$53,000
$18,525
$3,000
$1,000
$100,000
$15,000
$18,000
$500
$250
$500
$35,000
$0
$0
$1,400
$25
$48,000
$241,200
$3,000
$23,399
$80,000
$725,000
$30,000
$75,000
$1,500
$30,000
$14,000
$4,700
Sub Total $986,599
i o al * ell,
$1,010,681
$80,169
$19,022
$78,829
$1,188,701
$5,880
$46,503
$2,.969
$55,352
$18,806
$3,177
$750
$117,945
$17,402
$19,599
$257
$50
$495
$33,954
$0
$2,617
$1,574
$22
$56,968
$273,616
$3,025
$23,543
$109,616
$732,733
$29,100
$70,508
$4,018
$27,712
$14,397
$5,153
$1,019,805
69.52 mills
1993 PROPOSED
$1,190,000
$80,000
$70,000
$78,500
$1,418,500
$5,000
$45,000
$3,000
$53,000
$18,525
$3,200
$750
$115,000
$15,000
$18,000
$200
$0
$500
$35,000
$10,000
$5,000
$1,500
$20
$52,000
$274,695
$3,000
$24,400
$100,000
$725,000
$30,000
$78,000
$4,000
$33,500
$14,000
$5,000
$1,016,900
-1-
GENERAL FUND
DETAIL OF ESTIMATED REVENUE - con't.
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
CHARGES FOR SERVICES:
Sale of Maps
$300
$553
$500
Administrative chg.
$401,026
$401,537
$444,912
Board of Adjustment
$1,000
$1,100
$1,000
Police services
$7,000
$6,270
$6,500
Central Garage
$97,250
$97,250
$112,000
Construction Inspec.
$1,000
$12,143
$10,000
Pool
$65,000
$76,847
$75,000
Parks
$3,500
$3,664
$3,700
Recreation fees
$5,000
$5,006
$19,499
Basketball
$4,225
$4,920
$6,610
Ice Skating
$1,000
$483
$800
Tennis
$5,000
$3,859
$7,400
Day Camp
$16,000
$19,306
$24,000
SUB TOTAL
$607,301
$632,938
$711,921
FINES AND FORFEITURES:
City Court Fines
$300,000
$347,747
$350,000
Parking Fines
$35,000
$38,704
$45,000
SUB TOTAL
$335,000
$386,451
$395,000
MISC. REVENUE
Golf Course
$6,685
$6,685
$7,000
Auction proceeds
$3,500
$14,859
$1,000
CPR instruction
$0
$0
$500
Other Misc.
$1,500
$5,231
$3,000
SUB TOTAL
$11,685
$26,775
$11,500
INVESTMENT REVENUE:
$110,000
$104,049
$100,000
TOTAL GENERAL REVENUE
$3,617,624
$3,687,687
$3,981,516
CASH AVAILABLE JULY 1,
$705,022
$1 044 018
TOTAL AVAILABLE FOR BUDGET
$5,025,534
RECOMMENDED EXPENDITURES
$4,114,182
CASH CARRY OVER
$911,352
City of Kalispellq
W Z . r . ` Z
DETAIL OF ESTIMATED REVENUE
SPECIAL REVENUE FUNDS
---------------------
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
AIRPORT
$8,133
$6,938
TAX INCREMENT
$3,362,931
$3,298,079
COMP. INSURANCE
$262,391
$295,864
RETIREMENT
$288,707
$296,629
HEALTH
$491,559
$482,183
LIGHT MAINT.
$84,838
$81,700
DECORATIVE LT. MAINT.
$15,261
$16,129
GAS TAX
$230,389
$230,389
SPECIAL STREET MAINT.
$344,930
$328,695
UDAG/COMMUNITY DEV.
$606,561
$675,149
D.A.R.E.
$51,092
$47,962
DRUG ENFORCEMENT GRANT
$37,565
$37,075
COMMUNITY DEV BLOCK GRAN
$375,000
$93,323
E.D.A. GRANT amended
$586,250
$419,490
Spec. Rev. Available $6,745,607 $6,309,605
G.O. BOND - POOL
S.I.D. REVOLVING
1983 SIDEWALK & CURB
1984 S&C
1985 S&C
1986 S&C
1987 S&C
1988 S&C
1989 S&C
1990 S&C
1991 S&C
MERIDIAN S&C
SID 313
SID 328
SID 333
SID 334
SID 335
SID 336
SID 337
LIGHT #1 DEOCORATIVE
LIGHT #2 SUNSET ADDITION
Debt Service Revenue
DEBT SERVICE FUNDS
1992 BUDGET 1992 ACTUAL
$54,101
$93,443
$17,100
$52,812
$1,995
$714
$14,166
$3,643
$15,042
$11,503
$4,797
$4,187
$8,806
$5,649
$6,172
$7,041
$3,207
$3,377
$3,291
$2,180
$0
$0
$1,238
$2,949
$2,961
$468
$185,738
$242,445
$7,500
$26,346
$6,383
$1,145
$2,628
$1,568
$1,490
$465
$13,200
$18,782
$18,927
$12,161
$9,448
$3,916
$378,190 $494,794
City of Kalispell,t
$8,072
$3,147,166
$306,160
$292,425
$543,888
$87,476
$18,134
$223,029
$290,500
$657,098
$49,991
$40,277
$281,677
$110,224
$6,056,117
1993 PROPOSED
$84,338
$9,093
$0
$134889
$11,237
$4,099
$9,530
$8,618
$3,441
$4,774
$496
$1,108
$0
$0
$0
$0
$1,059
$2,291
$14,106
$0
$0
$168,079
-3-
DETAIL OF ESTIMATED REVENUE
CAPITAL PROJECT FUNDS
----------------------
1992 BUDGET 1992 ACTUAL
4055
CAPITAL EQUIPMENT
$14,185
$14,185
4070
SYKES AREA CONST.
$248,058
$248,058
4075
LAWRENCE PARK GRANT
$197,260
$194,172
429X
WALK & CURB CONST.
$50,000
----------
$10,712
Project Funds Available
$509,503
----------
$467,127
WATER
SEWER/WWTP/STORM
AMBULANCE
SOLID WASTE
i'lle, 4a'sK�&19Itle t*to)�
Enterprise funds
Available
ENTERPRISE FUNDS
1992 BUDGET 1992 ACTUAL
$1,122,466
$1,152,801
$2,265,721
$2,430,552
$329,675
$392,311
$520,245
$525,579
$10,013,071 $8,109,890
---------------------
$14,251,178 $12,611,133
INTERNAL SERVICE FUNDS
1992 BUDGET 1992 ACTUAL
DATA PROCESSING FUND $56,684 $50,439
--------------------
Internal Service funds $56,684 $50,439
Available
1993 PROPOSED
$0
$0
$0
$50,000
$50,000
1993 PROPOSED
$1,215,645
$2,828,028
$380,916
$583,971
$1,903,181
$6,911,741
1993 PROPOSED
$117,354
$111,354
GRAND TOTALS $26,263,808 $23,620,785 $18,328,825
City of Kalispell,
. , •
EXPENDITURE DETAIL SUMMARY
GENERAL FUND
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
GENERAL GOVERNMENT
Personal Services
$6,115
$0
$15,000
M & 0
$109,454
$104,206
$139,475
Capital Outlay
$6,500
$3,228
$4,000
Debt Service
$5,587
$5,360
$0
Subtotal
$127,656
$112,794
$158,475
CITY COUNCIL
Personal Services $63,812 $69,065 $72,756
M & 0 $12,548 $11,223 $13,045
Capital Outlay $0 $0 $5,000
Subtotal $76,360 $80,288 $90,801
CITY MANAGER
Personal Services $72,611 $77,894 $78,947
M & O $14,100 $6,683 $10,750
Capital Outlay $500 $499 $0
Subtotal $87,211 $85,076 $89,697
CITY ATTORNEY
Personal Services $61,037 $61,561 $80,426
M & 0 $21,550 $21,287 $9,500
Capital Outlay $0 $0
Subtotal $82,587 $82,848 $89,926
FINANCE
Personal Services $106,152 $103,915 $107,418
M & 0 $6,665 $5,961 $7,950
Capital Outlay $0 $0 $0
Subtotal $112,817 $109,876 $115,368
CITY COURT
Personal Services $56,129 $55,574 $60,433
M & 0 $13,700 $12,913 $16,200
Capital Outlay $1,400 $1,337 $0
Subtotal $71,229 $69,824 $76,633
PUBLIC WORKS
Personal Services $102,324 $95,094 $102,885
M & 0 $5,850 $5,600 $11,810
Capital Outlay $0 $0 $0
Subtotal $108,174 $100,694 $114,695
TRAFFIC SIGNALS & SIGNS
Personal Services $45,259 $45,073
M & 0 $28,329 $26,490
Capital Outlay $2,871 $2,871
Subtotal $76,459 $74,434
t : i
$52,009
$32,750
$1,000
$85,759
-5-
EXPENDITURE DETAIL SUMMARY - can't.
GENERAL FUND
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
STREET DEPARTMENT
Personal Services $138,532 $139,591 $144,391
M & 0 $185,755 $178,590 $204,572
Capital Outlay $0 $0 $38,000
Subtotal $324,287 $318,181 $386,963
CITY HALL MAINT.
Personal Services $19,506 $19,274 $16,935
M & 0 $54,800 $56,394 $60,400
Capital Outlay $0 $0 $2,000
Subtotal $74,306 $75,668 $79,335
BUILDING & ZONING
Personal Services $96,736 $100,393 $127,652
M & 0 $22,422 $24,195 $26,475
Capital Outlay $10,023 $9,923 $16,380
Subtotal $129,181 $134,511 $170,507
CENTRAL GARAGE
Personal Services $73,300 $66,170 $69,556
M & 0 $177,400 $135,211 $204,500
Capital Outlay $2,500 $2,367 $5,272
Subtotal $253,200 $203,748 $279,328
Personal Services $943,957 $916,724 $999,893
M & 0 $60,790 $61,582 $65,275
Capital Outlay $51,452 $50,902 $68,775
Transfers to Funds $11,572 $11,572 $5,667
Subtotal $1,067,771 $1,040,780 $1,139,610
PARKING
Personal Services $41,375 $40,100
M & 0 $31,795 $20,348
Capital Outlay $0 $0
Subtotal $73,170 $60,448
FIRE DEPARTMENT
Personal Services $580,716 $567,640
M & 0 $29,818 $42,075
Capital Outlay $1,500 $1,472
Subtotal $612,034 $611,187
City of i •ell, Mon
$36,886
$32,495
$11,000
$80,381
$642,382
$45,280
$13,000
$700,662
PROGRAM OF SERVICES
EXPENDITURE DETAIL SUMMARY - con't.
GENERAL FUND
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
PARK MAINTENANCE
Personal Services $142,039 $139,269 $149,490
M & O $48,251 $43,927 $44,351
Capital Outlay $17,059 $17,059 $83,300
Subtotal $207,349 $200,255 $277,141
RECREATION PROGRAMS
Personal Services $37,368 $37,639 $43,622
M & 0 $6,530 $6,534 $20,223
Capital Outlay $0 $0
Subtotal $43,898 $44,173 $63,845
BASKETBALL
Personal
Services
$0
$0
M & 0
$4,500
$4,500
$6,509
Capital
Outlay
$0
$0
Subtotal
$4,500
$4,500
$6,509
DAY CAMP
Personal
Services
$17,613
$15,013
$21,310
M & 0
$2,880
$3,164
$2,780
Capital
Outlay
$0
$0
Subtotal
$20,493
$18,177
$24,090
TENNIS/ICE
SKATING
Personal
Services
$5,360
$4,059
$6,912
M & 0
$800
$800
$1,000
Capital
Outlay
$0
1$0
Subtotal
$6,160
$4,859
$7,912
Personal Services $53,836 $51,111 $53,545
M & 0 $17,500 $18,900 $19,000
Capital Outlay $2,000 $1,415 $4,000
Subtotal $73,336 $71,426 $76,545
TOTAL GENERAL FUND $3,632,178 $3,503,747 $4,114,182
i of Kalispell, Mon
-7-
PROGRAM OF
SERVICES
EXPENDITURE
DETAIL
SUMMARY - con't.
SPECIAL REVENUE
FUNDS
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
AIRPORT
Personal
Services
M & 0
$8,000
$6,583
$8,072
Capital
Outlay
Subtotal
$8,000
$6,583
$8,072
TAX INCREMENT
Personal
Services
$0
$0
M & 0
$271,086
$297,164
Capital
Outlay
$668,793
$88,788
$799,100
Construction
$1,473,563
$1,294,208
$1,062,289
Loans &
Grants
$212,500
$107,901
$211,500
Debt Service
$305,750
$253,445
$305,750
Subtotal
$2,931,692
$1,744,342
$2,675,803
COMPREHENSIVE
INSURANCE
Personal
Services
$0
M & 0
$234,932
$190,053
$236,132
Capital
Outlay
$0
Subtotal
$234,932
$190,053
$236,132
RETIREMENT
Personal
Services
$235,566
$227,281
$243,129
M & 0
$0
Capital
Outlay
$0
Subtotal
$235,566
$227,281
$243,129
HEALTH FUND
Personal
Services
$398,381
$361,509
$453,036
M & 0
$0
Capital
Outlay
$0
Subtotal
$398,381
$361,509
$453,036
GAS TAX
Personal
Services
$0
M & 0
$230,389
$180,031
$222,242
Capital
Outlay
$0
Subtotal
$230,389
$180,031
$222,242
LIGHT MAINTENANCE
Personal
Services
$0
$0
M & 0
$68,956
$64,733
$72,865
Capital
Outlay
$0
$0
Subtotal
$68,956
$64,733
$72,865
,C11-y
of KaUlspell, Montana.0,
-8-
PROGRAM
EXPENDITURE DETAIL SUMMARY - con°t.
SPECIAL REVENUE FUNDS
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
DECORATIVE LIGHT MAINT.
Personal Services
$0
$0
M & 0
$12,148
$6,184
$16,300
Capital Outlay
$0
$0
Subtotal
$12,148
$6,184
$16,300
SPECIAL STREET MAINTENANCE
Personal Services
$126,540
$127,146
$124,200
M & 0
$85,515
$89,362
$109,113
Capital Outlay
$90,500
$79,747
$0
Debt Service
$19,134
$252
$18,432
Subtotal
$321,689
$296,507
$251,745
UDAG-PLANNING AND DEVELOPMENT
Personal Services
$144,538
$140,251
$159,365
M & 0
$95,613
$74,597
$111,077
Capital Outlay
$15,545
$17,943
$3,500
Loans & Grants
$174,902
$103,136
$173,000
Subtotal
$430,598
$335,927
$446,942
D.A.R.E.
Personal Services
$38,544
$37,373
$37,772
M & 0
$12,548
$6,370
$8,000
Capital Outlay
$0
$0
Subtotal
$51,092
$43,743
$45,772
POLICE DRUG ENFORCEMENT
Personal Services
$35,365
$36,139
$37,912
M & 0
$2,200
$479
$1,908
Capital Outlay
$0
$0
Subtotal
$37,565
$36,618
$39,820
CDBG-HOUSING GRANT
Personal Services
$0
M & 0
$375,000
$92,711
$282,289
Capital Outlay
$0
Subtotal
$375,000
$92,711
$282,289
E.D.A. GRANT FUND
Construction Amended
$586,000
$476,336
$110,224
TOTAL SPECIAL REVENUE
$5,922,008
$4,062,558
$5,104,371
City of Kalispell,
-9-
EXPENDITURE DETAIL SUMMARY - con't.
G.O. BOND
S.I.D. REVOLVING
WALK & CURB FUNDS
SID 328 Amended
SID 333
SID 334
SID 335
SID 336
SID 337
LIGHT #1
LIGHT #2
TOTAL DEBT SERVICE
4055 CAPITAL EQUIPMENT
4070 SYKES AREA PROJECT
4075 LAWRENCE PARK GRANT
4292 WALK & CURB CONSTR.
TOTAL PROJECT FUNDS
WATER FUND
DEBT SERVICE FUNDS
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$68,343
$67,807
$70,068
$17,100
$58
$100
$44,216
$40,356
$38,806
$143,440
$129,561
$0
$7,500
$0
$0
$2,145
$1,145
$0
$1,860
$1,860
$1,680
$1,150
$1,150
$1,150
$11,725
$11,137
$11,450
$11,080
$9,540
$0
$7,220
$3,360
$0
$315,779
$265,974
$123,254
CAPITAL PROJECT FUNDS
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$14,185
$14,185
$0
$248,058
$215,753
$0
$197,260
$194,172
$0
$50,000
$16,885
$50,000
$509,503
$440,995
$50,000
ENTERPRISE FUNDS
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
Personal Services $262,594
M & 0 $350,890
Capital Outlay $222,103
Depreciation $90,000
Subtotal $925,587
SEWER/WWTP FUND
Personal Services $333,677
M & 0 $346,320
Capital Outlay $47,434
Debt Service $495,517
Depreciation $145,000
Subtotal $1,367,948
$231,914
$339,343
$200,249
$90,000
$861,506
$323,434
$298,656
$3,968
$537,122
$145,000
$1,308,180
City ♦r Kalispell, f
1
$277,276
$393,238
$159,000
$114,000
$943,514
$349,022
$370,936
$189,233
$576,275
$210,000
$1,695,466
PROGRAM OF SERVICES
EXPENDITURE DETAIL
SUMMARY - con't.
ENTERPRISE FUNDS
- con't.
1991 BUDGET
1991 ACTUAL
1992 PROPOSED
STORM SEWER
Personal Services
$0
$5,387
M & 0
$70,889
$29,120
$59,394
Capital Outlay
$0
$0
Debt Service
$82,890
$82,890
$89,495
Depreciation
$20,000
$20,000
$20,000
Subtotal
$173,779
$132,010
$174,276
SEWER CAPITAL IMPROV.
Construction in Progress
$0
$0
$65,000
WWTP CONSTRUCTION FUND
Construction in Progress
$10,013,071
$8,109,890
$1,903,181
AMBULANCE FUND
Personal Services
$185,431
$175,972
$211,094
M & 0
$43,823
$50,012
$57,384
Capital Outlay
$42,000
$41,920
$20,000
Bad Debt Expense
$22,000
$22,000
$30,000
Debt Service
$10,000
$359
$15,500
Depreciation
$11,160
$11,160
$15,395
Subtotal
$314,414
$301,423
$349,373
SOLID WASTE FUND
Personal Services
$140,479
$123,549
$132,108
M & 0
$77,562
$74,720
$71,699
Capital Outlay
$6,500
$7,339
$165,500
Depreciation
$35,000
$35,000
$35,000
Subtotal
$259,541
$240,608
$404,307
TOTAL ENTERPRISE FUNDS
$13,054,340
$10,953,617
$5,535,117
INTERNAL SERVICE FUNDS
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
DATA PROCESSING FUND
I
Personal Services
$0
$0
$0
M & 0
$21,400
$17,609
$23,106
Capital Outlay
$14,735
$11,010
$57,280
Debt Service
$16,894
$16,894
$22,894
Depreciation
$12,900
$10,900
$11,000
Subtotal
$65,929
$56,413
$114,280
TOTAL INTERNAL SERVICE
$65,929
$56,413
$114,280
=RAND TOTAL EXPENDITURES
$23,499,737
$19,283,304
$15,041,204
i
Kalispell,
FUND: GENERAL 1000 ... DEPARTMENT 400, GENERAL GOVERNMENT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Salary (COLA & PC Adj) $6,115
Maintenance & Operations $121,541
$127,656
COMMENTARY:
$0 $15,000
$112,794 $143,475
$112,794 $158,475
The purpose of the general government budget is to provide funding
for expenses of a general nature having application to all functions
of general government. The budget includes funding for maintenance
and operational items such as telephone charges, processing funds,
the city's share of the city -county planning organization expense,
Hockaday support, and costs associated with the City's share of
special assessments.
Additional line item increases are for the City's bi-annual audit
and for recodification which has not been done since 1986. A line
item of $3,000 is included for the Gambling Study.
City • Kalispell,
EXPENDITURE DETAIL
FUND: GENERAL 1000..DEPARTMENT 400, CENTRAL GOVERNMENT
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
510300
COLA & P.C. Adj
--
110
Salary adjustments
$6,115
$0
$15,000
000
Recruitment
$1,444
410530
Audit
331
Pub & Filing Fees
$100
$54
$1,100
353
Audit
$0
$6,500
410560
Purchasing
210
Office Supplies
$3,000
$1,800
$2,500
320
Printing
$3,500
$4,204
$4,000
410580
Transfer to
828
Data Processing
$18,248
$18,248
$28,523
410600
Elections
Contract Services
$1,000
$829
$0
410830
Personnel Mgmt
338
Contract Services
$9,230
$8,216
$01
410900
Records Admin
322
Books
$250
$220
$250
331
Pub & Filing Fees
$3,900
$976
$1,500
352
Recodification
$0
$0
$15,000
358
Title Fees
$100
$6
$100
957
Capital Improv.
$1,500
$568
$1,500
411030
Planning
356
Consultants -Airport
$5,000
397
Contract -County
$41,006
$40,356
$42,784
354
Gaming Study
$3,000
411300
Central Communications
345
Telephone
$20,000
$18,764
$20,000
397
Contract Payments
$1,932
$1,933
$2,220
940
Machinery & Equip
$5,000
$2,660
$2,500
460452
Hockaday
341
Electric
$1,000
$1,030
$1,000
344
Natural Gas
$1,000
$626
$1,000
362
Equipment Maint
$500
$403
$500
366
Building Maint
$2,000
$2,440
$2,000
490510
Debt -Telephone
610
Principal
$5,187
$5,186
$0
620
Interest
$400
$174
$0
510100
Special Assessments
544
SID's
$2,505
$2,504
$2,315
545
County Garbage
$183
$153
$183(
$127,656 $112,794 $158,475
City of Kalispell,Montana...
-13-
PROGRAM OF SERVICES
FUND: GENERAL 1000... DEPARTMENT 401, CITY MGR...FUNCTION 410100
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $76,811 $77,894 $78,947
Maintenance & Operations $9,900 $6,683 $10,750
Capital Outlay $500 $499 $0
$87,211 $85,076 $89,697
COMMENTARY:
The City Manager is the Chief Administrator, whose responsibility
is to coordinate and supervise all functions of the City
government, with the exception of those officials appointed
directly by City Council. The City Manager serves at the
pleasure of the City Council and his primary duty is to see to it
that the policies adopted by the Council are carried out as
efficiently, fairly, and effectively as possible.
The Manger also prepares the annual city budget for submission to
City Council, supplies whatever information is requested by the
Council and may take recommendation on any matters which require
Council action. The Manager is also responsible for keeping the
public informed about city activities, new programs, council
agendas, and involving the citizenry through the City's various
advisory groups, boards and commissions. The Manager is in daily
contact with the local media and maintains an active calendar,
seeing citizens, staff and visitors seeking information
concerning a variety of local government topics.
The Statutory duties of the City Manager include:
1. Enforce laws, Ordinances and Resolutions;
2. Performs the duties required of him by law,
Ordinances or Resolutions;
3. Administer the affairs of local government;
4. Direct, supervise and administer all departments,
City o Kalispell, Montana
-14-
agencies and offices of the local government unit,
except as otherwise provided by law or Ordinance;
5. Carry out policies established by the City Council;
6. Prepare the City Council agenda;
7. Recommend measures to the City Council;
8. Report to the City Council on affairs and financial
condition of the City;
9. Execute bonds, notes, contracts and written
obligations of the City Council, subject to
approval of the City Council;
10. Report to the City Council as the Council may
require;
11. Attend City Council meetings and may take part in
the discussion, but shall have no vote;
12. Prepare and present the budget to the City Council
for its approval and execute the budget adopted by
the City Council;
13. Appoint, suspend and remove all employees of the
local government except as otherwise provided by
law or Ordinance;
14. Appoint members of temporary advisory committees
established by the Manager.
The City Manager's budget includes the salary for the City
Manager and his secretary. The budget also includes $4,200 car
allowance, $600 for professional dues for ICMA membership and the
regional city management association. A line item of $5,000 has
been budgeted to allow the Manager to attend the annual ICMA
convention, regional City Manager convention, state municipal
league meeting and the national league meeting. Meeting expenses
of $1,500 have been budgeted for reimbursing Manager for other
expenses associated with his work.
City of Kalispell, Montana
-15-
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND:
GENERAL 1000.... DEPARTMENT 401, CITY
MGR....FUNCTION
410100
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$64,887
$72,769
$67,395
110
FICA
$5,514
$5,156
110
Unemployment Comp
$250
$236
121
Overtime
$1,000
$1,000
135
Car Allowance
$4,200
$3,600
$4,200
157
Insurance (Life)
$960
$1,525
$960
W.C.
($790)
($523)
Medical Ins
($7,197)
($9,412)
PERD
($945)
($1,250)
OCMA Def. Comp
($4,500)
($4,800)
Total Personal Sery
$76,811
$77,894
$78,947
Maint. & Oper.:
229
Other Supplies
$1,000
$198
$500
312
Postage
$150
$78
$150
320
Printing
$1,000
$91
$500
322
Books
$500
$394
$500
335
Membership & Dues
$1,500
$396
$600
345
Telephone
$750
$121
$500
354
Contract Services
$0
$288
$1,500
373
School & Travel
$4,000
$4,055
$5,000
379
Meetings
$1,000
$1,062
$1,500
Subtotal
$9,900
$6,683
$10,756
Capital Outlay:
940
Equip(Office Furn)
$500
$499
$0
TOTAL
$87,211
$85,076
$89,697
t
City
of Kalispell,
Montana
f
-16-
rZ' 4 : 0
FUND: GENERAL 1000... DEPARTMENT 401, CITY MGR...FUNCTION 410100
------BUDGET------ BUDGET BUDGET
POSITION TITLE 1191 11192 ( 1193 1992 1993
City Manager 0.75 1 1 $48,000 $48,000
Clerk II 1 0 0 $0 $0
Executive Secretary 0 1 1 $19,395 $19,395
Totals 1.75 2 2 $67,395 $67,395
City O-J'Kalispell, Montan
-17-
I 11J
t
FUND: GENERAL 1000... DEPARTMENT 4
Personal Services
Maintenance & Operations
Capital Outlay
COMMENTARY:
BUDGET
1992
, COUNCIL... FUNCTION 410100
ACTUAL PROPOSED
1992 1993
$65,012 $69,065 $72,756
$11,348 $11,223 $13,045
$0 $0 $5,000
$76,360 $80,288 $90,801
The Kalispell City Council is composed of eight (8) City
Councilors and the Mayor. The City is divided into four (4)
Wards with two (2) Councilors elected from each and the Mayor is
elected at large. Each member of the City Council serves a four
year term of office, these terms being staggered. All functions
of City government fall directly or indirectly within the
jurisdiction of the City Council.
The greatest responsibility of the City Council lies in their
legislative activities, which include enacting ordinances,
establishing policy and levels of service, adopting the budget,
setting service fees and appropriating money to fund the City's
programs and services. The Mayor presides at all Council
meetings and is a voting member of Council.
The Kalispell City Council meets on the first and third Monday of
each month in regular session and meets in work session on the
alternate Mondays at 7:00 p.m. in the City Council Chambers of
City Hall.
The budget includes the salary for the Mayor and City Council and
also provides salary for the Clerk of Council, who provides
staff support for the 8 member City Council and the Mayor. This
staff support includes answering citizen complaints by phone call
and letter, providing research information for various projects
and general clerical duties. This person also provides the City
with official records of all legislation passed by the City
Council and a complete record of the proceedings of the Council
meetings, as well as other duties.
This budget also includes money for membership in the State
Municipal League: $2,979, and the National League of Cities and
Towns, $930 which will not be due until 5/93 due to the free six
months received. $6,500 has been budgeted to allow members of
Council to attend the State and National League's annual
conventions. The State League Convention this year will be held
in Lewistown in October and the National League will meet late
November.
The budget also provides $1,500 for meeting expense funds to be
used for special Council meetings requiring the purchase of food,
i.e the Council's annual Goal Setting Work Shops.
Included in the budget is $5,000 to replace the PA System in the
council chambers.
City of Kalispello, Montana
-19-
FUND: GENERAL 1000.... DEPARTMENT 402, COUNCIL.... FUNCTION 410100
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$57,995
$66,954
$65,012
110
FICA
$4,217
$4,973
110
Unemployment Comp
$100
$71
121
Overtime
$1,500
$911
$1,500
135
Car Allowance
$1,200
$1,200
$1,200
W.C.
($800)
($507)
Medical Ins
($3,330)
($5,040)
PERD
($1,020)
($1,308)
Total Personal Sery
$65,012
$69,065
$72,756
Maint. & Oper.:
229
Other Supplies
$550
$231
$550
312
Postage
$100
$72
$100
320
Printing
$500
$207
$500
322
Books
$80
$0
$50
335
Membership & Dues
$4,023
$4,004
$4,050
345
Telephone
$250
$267
$250
363
Office Equip Maint
$45
$0
$45
373
School & Travel
$5,300
$5,551
$6,500
379
Meetings
$500
$891
$1,000
Subtotal
$11,348
$11,223
$13,045
Capital Outlay:
940
PA System
$0
$0
$5,000
TOTAL
$76,360
$80,288
$90,801
City of Kalispell, Montan
PROGRAMOF
PERSOARTELSCHEDULE
FUND: GENERAL 1000
.... DEPARTMENT
402, COUNCIL....
FUNCTION
410100
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1991
11992
11993
1992
1993
Mayor
(1)
(1)
(1)
$12,360
$12,960
City Councilor
(8)
(8)
(8)
$26,880
$31,680
Clerk of Council
0
1
1
$15,885
$20,372
Totals
0 1 1
$55,125 $65,012
City of Kalispell, Montan
-21-
FUND: GENERAL 1000... DEPARTMENT 403, FINANCE... FUNCTION 410100
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services
$106,152
$103,915
$107,418
Maintenance & Operations
$6,665
$5,961
$7,950
$112,817 $109,876 $115,368
COMMENTARY:
The finance office budget for salaries reflects an increase which
recognizes the salaries from the pay plan on a 12 month basis.
The printing budget increase is based on the need for more receipt
books, purchase order books, dog licenses, etc.
The office equipment maintenance budget is increased to current year
actual expense.
School and Travel is for: 1) Two Local Gov't. accounting seminars.
2) Chamber ABC clinic- 2 people, no travel. 3) GFOA conference
1 person, travel to Vancouver. 4) League convention or Clerk school.
5) miscellaneous seminars for staff.
City of Kalispell,t
FUND: GENERAL 1000.... DEPARTMENT 403, FINANCE.... FUNCTION 410550
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries
$95,443 $100,253
$99,461
110
FICA
$6,703
$7,609
110
Unemployment Comp
$306
$348
112
Employee Retirement
$3,700 $3,662
$0
121
Overtime
$0
$0
Health
($17,112)
($18,994)
Retirement
($5,622)
($6,377)
W.C.
($306)
($827)
Total Personal Sery
$106,152 $103,915
$107,418
Maint. & Oper.:
210
Office Supplies
$500
$523
$500
213
Small Office Equip
$500
$345
$500
312
Postage
$1,400
$1,095
$1,500
320
Printing
$800
$806
$1,200
322
Books
$500
$391
$350
335
Membership & Dues
$500
$482
$550
345
Telephone
$250
$176
$250
354
Contract Services
$200
$48
$200
363
Office Equip Maint
$250
$387
$400
373
School & Travel
$1,765
$1,708
$2,500
Subtotal
$6,665
$5,961
$7,950
TOTAL
$112,817
$109,876
$115,368
City of Kalitsell, Montana..,
-23-
PROGRAM OF SERVICES I
•; .!U'*#) � I � I D) a > i
FUND: GENERAL 1000
.... DEPARTMENT
403, FINANCE....
FUNCTION
410550
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1191
1112
11993
1992
1993
Finance Director
1
—
1 1
$36,650
$36,650
Assist. Fin. Dir.
0.5
1 1
$24,735
$24,735
City Accountant
0.25
0 0
$0
Personnel Spec.
0.8
1 1
$23,016
$23,016
Accounts Payable
1
1 1
$15,247
$15,060
Clerk II/Recept.
1
0 0
$0
Clerk of Council
1
0 0
$0
Totals
5.55 4 4
$99,648 $99,461
City 1 Kalispell, Mx
FUND: GENERAL 1000... DEPARTMENT 404, ATTORNEY.... FUNCTION 411110
Personal Services
Maintenance & Operations
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$61,037 $61,561 $80,426
$21,550 $21,287 $9,500
$82,587 $82,848 $89,926
Under Section 7-4-4604, Montana Code Annotated the City
Attorney's office has the following responsibilities:
1) represent the position of the City before the City
Court, the District Court, and other Courts where the
City legal interests are involved;
2) draw up for the use of the Council, contracts,
ordinances, resolutions, and other documents necessary
for the operation of City government;
3) give written opinions to the Manager, Mayor and
Council on questions pertaining to the duties and
rights, liabilities and powers of the City; and
4) such other duties pertaining to the function of the
City Council or as the City Council may be prescribed
by resolution.
The office of the City Attorney also advises the various City
departments on legal matters pertaining to department policy and
operations.
The City Attorney is the only City officer who by law must
possess the requisite education and license in order to hold
office in the City.
City , f Kazis e1I, Montana,
-25-
IRROGRAM OF SERVICES
I have prepared a proposed budget for fiscal 1992-1993 after
reviewing the most recent expenditure information available to my
office. In accordance with my past practice I have prepared a
narrative to briefly discuss each line item in the proposed
budget.
1) Personnel Services -As noted in Expenditure Detail
2) Maintenance & Operation
a) Office Supplies: Budgeted Amount $300.00. So far
this year this office has expended $199.00 of the
$300.00 budgeted amount for office supplies --pens,
pencils, paper, etc. Although the item is only 66%
expended as of 3/31/92, 1 feel a $300.00 budget for
office supplies is not out of line with anticipated
future costs.
b) Postage: Budgeted amount $350.00. So far this
year this office has expended $291.00 on postage. I do
not anticipate a reduction in the amount of mail in
fiscal 1992-1993. Hopefully, $350.00 will adequately
cover postage expenses.
c) Printing: Budgeted amount $150.00. occasionally
this office needs to acquire printed material or copies
from outside the City. A budgeted amount of $150.00
should adequately cover the "printing" requirements of
this office.
d) Books: Budgeted amount $6,000.00. The cost of
maintaining the library at City Hall for the last few
years has been approximately $6,000.00. Costs will not
decline unless we drop some services. No new services
have been added in several years and we do not
anticipate adding any services in fiscal 1992-1993.
e) Membership and Dues: Budgeted amount $500.00.
This line item contains funds for 1) National
Institute of Municipal Law Officers, $325.00; 2) State
Licensing Tax, $25.00; and 3) State Bar Dues $130.00.
f) Telephone: Budgeted amount $400.00. So far this
year we have expended $261.00 for long distance
telephone charges. The sum of $400.00, same as last
year, should be sufficient in fiscal 1992-1993.
g) Legal Fees: Budgeted amount $400.00. This should
adequately cover unanticipated legal fees for
depositions and other related matters where other funds
are not available.
itofof Kalispell, Montana
-26-
0to IZA Do 1
FUND: GENERAL 1000.... DEPARTMENT 404, ATTORNEY.... FUNCTION 411110
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services:
110
Salaries
$57,118
$61,561
$74,467
110
FICA/MEDT
$3,747
$5,697
110
Unemployment Comp
$172
$262
121
Overtime
$0
$0
W.C.
($306)
($555)
Medical Ins
($5,442)
($9,615)
PERD
($3,143)
($4,776)
Total Personal Sery
$61,037
$61,561
$80,426
Maint. & Oper.:
210
Office Supplies
$300
$259
$300
312
Postage
$300
$303
$350
320
Printing
$150
$160
$150
322
Books
$6,000
$6,989
$6,000
335
Membership & Dues
$500
$190
$500
345
Telephone
$400
$418
$400
351
Legal Fees
$400
$269
$400
354
Contract Services
$12,000
$12,065
$0
363
Office Equip Maint
$400
$225
$100
373
School & Travel
$1,100
$409
$1,300
Subtotal
$21,550
$21,287
$9,500
TOTAL
$82,587
$82,848
$89,926
City of Kalispell, Montana,
-27-
I' S #
FUND: GENERAL 1000
.... DEPARTMENT 404, ATTORNEY....
FUNCTION
411110
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1991 11992 11993
1992
1993
City Attorney
1 1 1
$42,150
$42,150
Secretary
1 1 1
$19,317
$19,317
Asst City Attorney
0 0 0.5
$0
$13,000
Totals 2 2 2.5 $61,467 $74,467
9
Kalispell,City of
I • •
FUND: GENERAL 1000... DEPARTMENT 406, COURT.... FUNCTION 410360
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $56,129 $55,574 $60,433
Maintenance & Operations $13,700 $12,913 $16,200
Capital Outlay $1,400 $1,337 $0
$71,229 $69,824 $76,633
COMMENTARY:
Our courts have been established as a forum where the parties in
a dispute can present their differences and obtain a solution.
The system functions under the adversary procedure where each
party to the dispute presents his evidence and arguments in the
manner most beneficial to his position. It is essential for the
proper operation of the system that the trial or hearing be
presided over by an impartial judge. The judge must make certain
that the proper law is applied and proper rules of evidence and
procedure followed.
The following are the courts of justice of the State of Montana:
1. The Court of Impeachment, which is the senate;
2. The Supreme Courts;
3. The District Courts;
4. The Municipal Courts;
5. The Justice Courts;
6. The City Courts and such other courts of limited
jurisdiction as the legislature may establish in any
incorporated city or town.
Montana Code Annotated 3-11-101 establishes the authority of the
City Court.
1. A City Court is established in each city or town.
2. Police Court is hereby renamed City Court, and all
City • Kalispell,Montana
references to police court or police judges in the
Montana Code Annotated shall be considered amended
to read City Court of City Judge.
The City Court has concurrent jurisdiction with the Justice's
Court of all misdemeanors punishable by a fine not exceeding $500
or by imprisonment not exceeding 6 months or by both fine and
imprisonment.
Applications for search warrants and complaints charging the
commission of a felony may be filed in the City Court. When they
are filed, the City Judge has the same jurisdiction and
responsibility as a Justice of the Peace, including the holding
of a preliminary hearing. The City Attorney may file an
application for a search warrant or a complaint charging the
commission of a felony when the offense was committed within the
city limits. The County Attorney, however, must handle the
action after a defendant is bound over to District Court. The
City Court has exclusive jurisdiction of proceedings for the
violation of an ordinance of the city or town, both civil and
criminal.
The court hears misdemeanor criminal cases within its
jurisdiction, issues findings and imposes fines and sentences.
The court may also process civil actions. The Court is
responsible for the processing, docketing, assessing and filing
of reports and citations numerically and alphabetically. A
complete record of fines and money received through the trust
account is dept. The Court is responsible for the maintenance of
the Court trial calendar, sending proper notices, show causes,
summons and issuing warrants. The preparation of the monthly
reports and distribution to the proper authorities. When a final
disposition is made on a citation or complaint, it is permanently
stored in Court records.
This office processes the complaints and Notices to Appear filed
by a law enforcement officer, the City Attorney's Office, a
private citizen, or a City Official.
In those cases where the defendant does not appear as instructed,
send notices, issue warrants and complete "follow through" with
the final disposition of justice as the goal.
Hold an unprejudiced and unbiased hearing.
CK�Iil•.TliiiIiGlii�
Each morning the Court CLerk calls Flathead Detention Center to
City ofKalispell,/ •
-30-
see how many prisoners the City Judge will have to arraign. Very
seldom is the count zero.
Each morning the Court Clerk gets
Police Department. The number of
high as 102 on a Monday morning.
tickets from the Kalispell
tickets varies, but has been as
Log each ticket by name of defendant in alphabetical control
book.
Separate nonarrest from arrest tickets and file the nonarrest
tickets in the alpha citation file.
Prepare the paperwork necessary for prisoners being arraigned.
This includes checking past offenses, checking for unpaid
contracts and citations, typing ACT Program Referral if required,
and checking to see if there are any suspended sentences pending.
DUI's require additional paperwork --typically there are 4 to 5
DUI's on a Monday morning with 1 or 2 a day the remainder of the
week. The process of gathering the appropriate paperwork and
checking past records requires both clerks.
By 8:45 a.m. one of the clerks call dispatch and detention to
tell them the Court is ready to arraign the prisoners. The
planned time to see the prisoners is 9:00 a.m., so the Officers
are not tied up in City Court any longer than necessary. Average
time for each arraignment is 20-25 minutes. If 8 are in jail,
the morning for the Judge is pretty well filled.
If someone has a moving violation that is not serious, and they
do not wish to contest the charge, a clerk may take care of the
matter for them. This consists of telling them what the fine is,
writing two receipts or drawing up a contract for the defendant
to make time payments.
Each disposition of a citation is written on the pink copy and
returned to the Kalispell Police Department. The disposition of
each ticket is typed on the docket sheet kept in the Court and
then each tickets docket number is logged in the alphabetical
control book. Each citation is handled a minimum of six times,
most times more.
Should someone plead not guilty they are given a trial date,
either jury or nonjury. Files have to be prepared for each
individual going to trial and a tickler file kept on their
upcoming trial date.
The first week of each month, prospective jurors are notified of
City of Kalispell,
-31-
FUND: GENERAL 1000... DEPARTMENT 400, GENERAL GOVERNMENT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Salary (COLA & PC Adj) $6,115 $0 $15,000
Maintenance & Operations $121,541 $112,794 $143,475
$127,656 $112,794 $158,475
COMMENTARY:
The purpose of the general government budget is to provide funding
for expenses of a general nature having application to all functions
of general government. The budget includes funding for maintenance
and operational items such as telephone charges, processing funds,
the city's share of the city -county planning organization expense,
Hockaday support, and costs associated with the City's share of
special assessments.
Additional line item increases are for the City's bi-annual audit
and for recodification which has not been done since 1986. A line
item of $3,000 is included for the Gambling Study.
City of Kalispell, Mon
s
FUND:
GENERAL 1000..DEPARTMENT
400, CENTRAL
GOVERNMENT
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
510300
COLA & P.C. Adj
110
Salary adjustments
$6,115
$0
$15,000
000
Recruitment
$1,444
410530
Audit
331
Pub & Filing Fees
$100
$54
$1,100
353
Audit
$0
$6,500
410560
Purchasing
210
Office Supplies
$3,000
$1,800
$2,500
320
Printing
$3,500
$4,204
$4,000
410580
Transfer to
828
Data Processing
$18,248
$18,248
$28,523
410600
Elections
Contract Services
$1,000
$829
$0
410830
Personnel Mgmt
338
Contract Services
$9,230
$8,216
$0
410900
Records Admin
322
Books
$250
$220
$250
331
Pub & Filing Fees
$3,900
$976
$1,500
352
Recodification
$0
$0
$15,000
358
Title Fees
$100
$6
$100
957
Capital Improv.
$1,500
$568
$1,500
411030
Planning
356
Consultants -Airport
$5,000
397
Contract -County
$41,006
$40,356
$42,784
354
Gaming Study
$3,000
411300
Central Communications
345
Telephone
$20,000
$18,764
$20,000
397
Contract Payments
$1,932
$1,933
$2,220
940
Machinery & Equip
$5,000
$2,660
$2,500
460452
Hockaday
341
Electric
$1,000
$1,030
$1,000
344
Natural Gas
$1,000
$626
$1,000
362
Equipment Maint
$500
$403
$500
366
Building Maint
$2,000
$2,440
$2,000
490510
Debt -Telephone
610
Principal
$5,187
$5,186
$0
620
Interest
$400
$174
$0
510100
Special Assessments
544
SID's
$2,505
$2,504
$2,315
545
County Garbage
$183
$153
$183(
$127,656 $112,794 $158,475
City of Kalispell, Montana..
-13-
MW14UD) 111010�4awi0kT$��
FUND: GENERAL 1000... DEPARTMENT 401, CITY MGR...FUNCTION 410100
Personal Services
Maintenance & Operations
Capital Outlay
BUDGET ACTUAL PROPOSED
1992 1992 1993
$76,811
G •11
$500
$77,894
$6,683
$499
$87,211 $85,076
$78,947
$10,750
$0
$89,697
COMMENTARY:
The City Manager is the Chief Administrator, whose responsibility
is to coordinate and supervise all functions of the City
government, with the exception of those officials appointed
directly by City Council. The City Manager serves at the
pleasure of the City Council and his primary duty is to see to it
that the policies adopted by the Council are carried out as
efficiently, fairly, and effectively as possible.
The Manger also prepares the annual city budget for submission to
City Council, supplies whatever information is requested by the
Council and may take recommendation on any matters which require
Council action. The Manager is also responsible for keeping the
public informed about city activities, new programs, council
agendas, and involving the citizenry through the City's various
advisory groups, boards and commissions. The Manager is in daily
contact with the local media and maintains an active calendar,
seeing citizens, staff and visitors seeking information
concerning a variety of local government topics.
The Statutory duties of the City Manager include:
1. Enforce laws, Ordinances and Resolutions;
2. Performs the duties required of him by law,
Ordinances or Resolutions;
3. Administer the affairs of local government;
4. Direct, supervise and administer all departments,
City of KaLispeLL,t t
agencies and offices of the local government unit,
except as otherwise provided by law or Ordinance;
5. Carry out policies established by the City Council;
6. Prepare the City Council agenda;
7. Recommend measures to the City Council;
8. Report to the City Council on affairs and financial
condition of the City;
9. Execute bonds, notes, contracts and written
obligations of the City Council, subject to
approval of the City Council;
10. Report to the City Council as the Council may
require;
11. Attend City Council meetings and may take part in
the discussion, but shall have no vote;
12. Prepare and present the budget to the City Council
for its approval and execute the budget adopted by
the City Council;
13. Appoint, suspend and remove all employees of the
local government except as otherwise provided by
law or Ordinance;
14. Appoint members of temporary advisory committees
established by the Manager.
The City Manager's budget includes the salary for the City
Manager and his secretary. The budget also includes $4,200 car
allowance, $600 for professional dues for ICMA membership and the
regional city management association. A line item of $5,000 has
been budgeted to allow the Manager to attend the annual ICMA
convention, regional City Manager convention, state municipal
league meeting and the national league meeting. Meeting expenses
of $1,500 have been budgeted for reimbursing Manager for other
expenses associated with his work.
City of HalispelL Montana.
-15-
1
FUND:
GENERAL 1000.... DEPARTMENT 401, CITY
MGR....FUNCTION
410100
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$64,887
$72,769
$67,395
110
FICA
$5,514
$5,156
110
Unemployment Comp
$250
$236
121
Overtime
$1,000
$1,000
135
Car Allowance
$4,200
$3,600
$4,200
157
Insurance (Life)
$960
$1,525
$960
W.C. -
($790)
($523)
Medical Ins
($7,197)
($9,412)
PERD
($945)
($1,250)
OCMA Def. Comp
($4,500)
($4,800)
Total Personal Sery
$76,811
$77,894
$78,947
Maint. & Oper.s
229
Other Supplies
312
Postage
320
Printing
322
Books
335
Membership & Dues
345
Telephone
354
Contract Services
373
School & Travel
379
Meetings
Subtotal
Capital Outlays
940 Equip(Office Furn)
TOTAL
$1,000
$198
$500
$150
$78
$150
$1,000
$91
$500
$500
$394
$500
$1,500
$396
$600
$750
$121
$500
$0
$288
$1,500
$4,000
$4,055
$5,000
$1,000
$1,062
$1,500
$9,900
$6,683
$10,750
$500
$499
$0
$87,211
$85,076
$89,697
City of • p'
FUND: GENERAL 1000... DEPARTMENT 401, CITY MGR...FUNCTION 410100
POSITION TITLE
City Manager
Clerk II
Executive Secretary
------ BUDGET ------
1991 11992 11993
0.75 1 1
1 0 0
0 1 1
Totals 1.75 2
�A
BUDGET BUDGET
1992 1993
$48,000 $48,000
$0 $0
$19,395 $19,395
$67,395 $67,395
City of Kalispell, Montancl
-17-
FUND: GENERAL 1000... DEPARTMENT 402, COUNCIL... FUNCTION 410100
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $65,012 $69,065 $72,756
Maintenance & Operations $11,348 $11,223 $13,045
Capital Outlay $0 $0 $5,000
$76,360 $80,288 $90,801
COMMENTARY:
The Kalispell City Council is composed of eight (8) City
Councilors and the Mayor. The City is divided into four (4)
Wards with two (2) Councilors elected from each and the Mayor is
elected at large. Each member of the City Council serves a four
year term of office, these terms being staggered. All functions
of City government fall directly or indirectly within the
jurisdiction of the City Council.
The greatest responsibility of the City Council lies in their
legislative activities, which include enacting ordinances,
establishing policy and levels of service, adopting the budget,
setting service fees and appropriating money to fund the City's
programs and services. The Mayor presides at all Council
meetings and is a voting member of Council.
The Kalispell City Council meets on the first and third Monday of
each month in regular session and meets in work session on the
alternate Mondays at 7:00 p.m. in the City Council Chambers of
City Hall.
The budget includes the salary for the Mayor and City Council and
also provides salary for the Clerk of Council, who provides
staff support for the 8 member City Council and the Mayor. This
staff support includes answering citizen complaints by phone call
and letter, providing research information for various projects
and general clerical duties. This person also provides the City
-18-
0
with official records of all legislation passed by the City
Council and a complete record of the proceedings of the Council
meetings, as well as other duties.
This budget also includes money for membership in the State
Municipal Leagues $2,979, and the National League of Cities and
Towns, $930 which will not be due until 5/93 due to the free six
months received. $6,500 has been budgeted to allow members of
Council to attend the State and National League's annual
conventions. The State League Convention this year will be held
in Lewistown in October and the National League will meet late
November.
The budget also provides $1,500 for meeting expense funds to be
used for special Council meetings requiring the purchase of food,
i.e the Council's annual Goal Setting Work Shops.
Included in the budget is $5,000 to replace the PA System in the
council chambers.
City of Kalispell, Montana
-19-
FUND: GENERAL 1000.... DEPARTMENT 402, COUNCIL.... FUNCTION 410100
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries
$57,995
$66,954
$65,012
110
FICA
$4,217
$4,973
110
Unemployment Comp
$100
$71
121
Overtime
$1,500
$911
$1,500
135
Car Allowance
$1,200
$1,200
$1,200
W.C.
($800)
($507)
Medical Ins
($3,330)
($5,040)
PERD
($1,020)
($1,308)
Total Personal Sery
$65,012
$69,065
$72,756
Maint. & Oper.:
229 Other Supplies
312 Postage
320 Printing
322 Books
335 Membership & Dues
345 Telephone
363 Office Equip Maint
373 School & Travel
379 Meetings
Subtotal
Capital Outlay:
940 PA System
$550
$231
$550
$100
$72
$100
$500
$207
$500
$80
$0
$50
$4,023
$4,004
$4,050
$250
$267
$250
$45
$0
$45
$5,300
$5,551
$6,500
$500
$891
$1,000
$11,348
$11,223
$13,045
$0
$0
$5,000
$76,360
$80,288
$90,801
City ♦ Kalispello•
-20-
PROGRAM OF SERVICES
PERSONNEL
FUND: GENERAL 1000.... DEPARTMENT 402, COUNCIL.... FUNCTION 410100
------BUDGET------ BUDGET BUDGET
POSITION TITLE 1991 11992 1993 1992 1993
Mayor
City Councilor
Clerk of Council
Totals
(1) (1) (1)
(8) (8) (8)
0 1 1
0 1 1
$12,360 $12,960
$26,880 $31,680
$15,885 $20,372
$55,125 $65,012
City Qf Kalispell, Montan
-21-
FUND: GENERAL 1000... DEPARTMENT 403, FINANCE... FUNCTION 410100
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $106,152 $103,915 $107,418
Maintenance & Operations $6,665 $5,961 $7,950
$112,817 $109,876 $115,368
COMMENTARY:
The finance office budget for salaries reflects an increase which
recognizes the salaries from the pay plan on a 12 month basis.
The printing budget increase is based on the need for more receipt
books, purchase order books, dog licenses, etc.
The office equipment maintenance budget is increased to current year
actual expense.
School and Travel is for: 1) Two Local Gov't. accounting seminars.
2) Chamber ABC clinic- 2 people, no travel. 3) GFOA conference
1 person, travel to Vancouver. 4) League convention or Clerk school.
5) miscellaneous seminars for staff.
Kalispell,City of t
FUND: GENERAL 1000.... DEPARTMENT 403, FINANCE.... FUNCTION 410550
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries
$95,443 $100,253
$99,461
110
FICA
$6,703
$7,609
110
Unemployment Comp
$306
$348
112
Employee Retirement
$3,700 $3,662
$0
121
Overtime
$0
$0
Health
($17,112)
($18,994)
Retirement
($5,622)
($6,377)
W.C.
($306)
($827)
Total Personal Sery
$106,152 $103,915
$107,418
Maint. & Oper.:
210
Office Supplies
$500
$523
$500
213
Small Office Equip
$500
$345
$500
312�
Postage
$1,400
$1,095
$1,500
320
Printing
$800
$806
$1,200
322
Books
$500
$391
$350
335
Membership & Dues
$500
$482
$550
345
Telephone
$250
$176
$250
354
Contract Services
$200
$48
$200
363
Office Equip Maint
$250
$387
$400
373
School & Travel
$1,765
$1,708
$2,500
Subtotal
$6,665
$5,961
$7,950
TOTAL
$112,817
$109,876
$115,368
City of Kaltspelli, Montana
-23-
PROGRAM OF SERVICES I
0
FUND: GENERAL 1000
.... DEPARTMENT
403, FINANCE....
FUNCTION
410550
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1111
11112
11113
1992
1993
Finance Director
1
—
1 1
$36,650
$36,650
Assist. Fin. Dir.
0.5
1 1
$24,735
$24,735
City Accountant
0.25
0 0
$0
Personnel Spec.
0.8
1 1
$23,016
$23,016
Accounts Payable
1
1 1
$15,247
$15,060
Clerk II/Recept.
1
0 0
$0
Clerk of Council
1
0 0
$0
Totals 5.55 4 4 $99,648 $99,461
Citzi of Kalispell,
FUND: GENERAL 1000... DEPARTMENT 404, ATTORNEY.... FUNCTION 411110
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $61,037 $61,561 $80,426
Maintenance & Operations $21,550 $21,287 $9,500
$82,587 $82,848 $89,926
COMMENTARY:
Under Section 7-4-4604, Montana Code Annotated the City
Attorney's office has the following responsibilities:
1) represent the position of the City before the City
Court, the District Court, and other Courts where the
City legal interests are involved;
2) draw up for the use of the Council, contracts,
ordinances, resolutions, and other documents necessary
for the operation of City government;
3) give written opinions to the Manager, Mayor and
Council on questions pertaining to the duties and
rights, liabilities and powers of the City; and
4) such other duties pertaining to the function of the
City Council or as the City Council may be prescribed
by resolution.
The office of the City Attorney also advises the various City
departments on legal matters pertaining to department policy and
operations.
The City Attorney is the only City officer who by law must
possess the requisite education and license in order to hold
office in the City.
City of Kalispell, Montana
-25-
PROGRAM OF ERVICES
I have prepared a proposed budget for fiscal 1992-1993 after
reviewing the most recent expenditure information available to my
office. In accordance with my past practice I have prepared a
narrative to briefly discuss each line item in the proposed
budget.
1) Personnel Services -As noted in Expenditure Detail
2) Maintenance & Operation
a) Office Supplies: Budgeted Amount $300.00. So far
this year this office has expended $199.00 of the
$300.00 budgeted amount for office supplies --pens,
pencils, paper, etc. Although the item is only 66%
expended as of 3/31/92, I feel a $300.00 budget for
office supplies is not out of line with anticipated
future costs.
b) Postage: Budgeted amount $350.00. So far this
year this office has expended $291.00 on postage. I do
not anticipate a reduction in the amount of mail in
fiscal 1992-1993. Hopefully, $350.00 will adequately
cover postage expenses.
c) Printing: Budgeted amount $150.00. Occasionally
this office needs to acquire printed material or copies
from outside the City. A budgeted amount of $150.00
should adequately cover the "printing" requirements of
this office.
d) Books: Budgeted amount $6,000.00. The cost of
maintaining the library at City Hall for the last few
years has been approximately $6,000.00. Costs will not
decline unless we drop some services. No new services
have been added in several years and we do not
anticipate adding any services in fiscal 1992-1993.
e) Membership and Dues: Budgeted amount $500.00.
This line item contains funds for 1) National
Institute of Municipal Law Officers, $325.00; 2) State
Licensing Tax, $25.00; and 3) State Bar Dues $130.00.
f) Telephone: Budgeted amount $400.00. So far this
year we have expended $261.00 for long distance
telephone charges. The sum of $400.00, same as last
year, should be sufficient in fiscal 1992-1993.
g) Legal Fees: Budgeted amount $400.00. This should
adequately cover unanticipated legal fees for
depositions and other related matters where other funds
are not available.
iof Hal'et , � p
-26-
1 0
FUND: GENERAL 1000.... DEPARTMENT 404, ATTORNEY.... FUNCTION 411110
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services:
110
Salaries
$57,118
$61,561
$74,467
110
FICA/MEDT
$3,747
$5,697
110
Unemployment Comp
$172
$262
121
Overtime
$0
$0
W.C.
($306)
($555)
Medical Ins
($5,442)
($9,615)
PERD
($3,143)
($4,776)
Total Personal Sery
$61,037
$61,561
$80,426
Maint. & Oper.:
210
Office Supplies
$300
$259
$300
312
Postage
$300
$303
$350
320
Printing
$150
$160
$150
322
Books
$6,000
$6,989
$6,000
335
Membership & Dues
$500
$190
$500
345
Telephone
$400
$418
$400
351
Legal Fees
$400
$269
$400
354
Contract Services
$12,000
$12,065
$0
363
Office Equip Maint
$400
$225
$100
373
School & Travel
$1,100
$409
$1,300
Subtotal
$21,550
$21,287
$9,500
TOTAL
$82,587
$82,848
$89,926
City of Kalispell, Montana
-27-
PROGRAM OF SERVICES
PERSONNEL
FUND: GENERAL
1000.... DEPARTMENT 404, ATTORNEY....
FUNCTION
411110
------BUDGET------
POSITION TITLE 1991 11992 11993
City Attorney 1 1 1
Secretary 1 1 1
Asst City Attorney 0 0 0.5
BUDGET
1992
$42,150
$19,317
$0
BUDGET
1993
$42,150
$19,317
$13,000
Totals
2 2 2.5
$61,467 $74,467
wGirsm-411mim
JEd".)KEPENDITURE SUMMARY
FUND: GENERAL 1000... DEPARTMENT 406, COURT.... FUNCTION 410360
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $56,129 $55,574 $60,433
Maintenance & Operations $13,700 $12,913 $16,200
Capital Outlay $1,400 $1,337 $0
$71,229 $69,824 $76,633
COMMENTARY:
Our courts have been established as a forum where the parties in
a dispute can present their differences and obtain a solution.
The system functions under the adversary procedure where each
party to the dispute presents his evidence and arguments in the
manner most beneficial to his position. It is essential for the
proper operation of the system that the trial or hearing be
presided over by an impartial judge. The judge must make certain
that the proper law is applied and proper rules of evidence and
procedure followed.
The following are the courts of justice of the State of Montana:
1. The Court of Impeachment, which is the senate;
2. The Supreme Courts;
3. The District Courts;
4. The Municipal Courts;
5. The Justice Courts;
6. The City Courts and such other courts of limited
jurisdiction as the legislature may establish in any
incorporated city or town.
Montana Code Annotated 3-11-101 establishes the authority of the
City Court.
1. A City Court is established in each city or town.
2. Police Court is hereby renamed City Court, and all
v
City • KaliSM119
PROGRAM OF SERVICES
references to police court or police judges in the
Montana Code Annotated shall be considered amended
to read City Court of City Judge.
The City Court has concurrent jurisdiction with the Justice's
Court of all misdemeanors punishable by a fine not exceeding $500
or by imprisonment not exceeding 6 months or by both fine and
imprisonment.
Applications for search warrants and complaints charging the
commission of a felony may be filed in the City Court. When they
are filed, the City Judge has the same jurisdiction and
responsibility as a Justice of the Peace, including the holding
of a preliminary hearing. The City Attorney may file an
application for a search warrant or a complaint charging the
commission of a felony when the offense was committed within the
city limits. The County Attorney, however, must handle the
action after a defendant is bound over to District Court. The
City Court has exclusive jurisdiction of proceedings for the
violation of an ordinance of the city or town, both civil and
criminal.
The court hears misdemeanor criminal cases within its
jurisdiction, issues findings and imposes fines and sentences.
The court may also process civil actions. The Court is
responsible for the processing, docketing, assessing and filing
of reports and citations numerically and alphabetically. A
complete record of fines and money received through the trust
account is dept. The Court is responsible for the maintenance of
the Court trial calendar, sending proper notices, show causes,
summons and issuing warrants. The preparation of the monthly
reports and distribution to the proper authorities. When a final
disposition is made on a citation or complaint, it is permanently
stored in Court records.
This office processes the complaints and Notices to Appear filed
by a law enforcement officer, the City Attorney's Office, a
private citizen, or a City Official.
In those cases where the defendant does not appear as instructed,
send notices, issue warrants and complete "follow through" with
the final disposition of justice as the goal.
Hold an unprejudiced and unbiased hearing.
COURT DUTIES
Each morning the Court CLerk calls Flathead Detention Center to
ii of Kalispell, Montana,..,
-30-
see how many prisoners the City Judge will have to arraign. Very
seldom is the count zero.
Each morning the Court Clerk gets
Police Department. The number of
high as 102 on a Monday morning.
tickets from the Kalispell
tickets varies, but has been as
Log each ticket by name of defendant in alphabetical control
book.
Separate nonarrest from arrest tickets and file the nonarrest
tickets in the alpha citation file.
Prepare the paperwork necessary for prisoners being arraigned.
This includes checking past offenses, checking for unpaid
contracts and citations, typing ACT Program Referral if required,
and checking to see if there are any suspended sentences pending.
DUI's require additional paperwork --typically there are 4 to 5
DUI's on a Monday morning with 1 or 2 a day the remainder of the
week. The process of gathering the appropriate paperwork and
checking past records requires both clerks.
By 8:45 a.m. one of the clerks call dispatch and detention to
tell them the Court is ready to arraign the prisoners. The
planned time to see the prisoners is 9:00 a.m., so the Officers
are not tied up in City Court any longer than necessary. Average
time for each arraignment is 20-25 minutes. If 8 are in jail,
the morning for the Judge is pretty well filled.
If someone has a moving violation that is not serious, and they
do not wish to contest the charge, a clerk may take care of the
matter for them. This consists of telling them what the fine is,
writing two receipts or drawing up a contract for the defendant
to make time payments.
Each disposition of a citation is written on the pink copy and
returned to the Kalispell Police Department. The disposition of
each ticket is typed on the docket sheet kept in the Court and
then each tickets docket number is logged in the alphabetical
control book. Each citation is handled a minimum of six times,
most times more.
Should someone plead not guilty they are given a trial date,
either jury or nonjury. Files have to be prepared for each
individual going to trial and a tickler file kept on their
upcoming trial date.
The first week of each month, ros ective jurors are notified of 91
City ofKalispell,I I /,
PROGRAM OF SERVICES
the upcoming trials held the last week of the month. They are
instructed to contact the Court by phone as to their eligibility
to serve and their availability. Trial dates are set for both
jury and nonjury trials and the attorneys and defendants are
notified of the pretrial conferences and the trial dates. All
nonjury trials are usually set for two days the second week of
each month. The average number of nonjury trials in a month is
12. Pretrial conferences are set for the third week of each
month. Three days are scheduled allotting 15 minutes for each
conference starting at 10:00 a.m. The object of a pretrial
conference is to see if this case can be settled without going to
trial.
During a trial it is necessary to have a clerk in the courtroom
and a clerk in the office. A lot of the paperwork is involved in
this process and it has to be done with a clear mind so that
schedules are correct. You can see by the monthly reports that
the number of trials scheduled for a month is about 45 to 50.
The second week of each month summons are sent to those that did
not appear on their citations. If they do not appear on the
designated date, a warrant is issued.
The third week of each month show causes are sent to those that
have not paid on their contract. If they fail to appear on the
designated date, a bench warrant is issued.
Some sentences require monitoring, for instance DUI's and
Domestic Abuse. Both require mandatory counseling. This Court
has also begun to monitor defendants that have opted to work at
the Food Bank for an assigned number of hours in lieu of their
fine. The Court has also begun monitoring defendants receiving
No Insurance citations. The clerk takes a copy of their
insurance card and then follows -up on the expiration date of the
insurance to make sure the policy is still in affect. If the
policy has lapsed or has been cancelled, the clerk notifies the
defendant to either bring in proof of insurance or turnover their
plates and registration to the Court. If the plates and,
registration are turned in, the Court forwards them to the
Department of Motor vehicles in Deer Lodge. These duties are
performed amid constant interruption by the phone and walk-up
traffic.
Parking tickets are another issue. Every person that receives a
parking ticket they disagree with, must see the Judge. Because
of the level of hostility these people arrive at the court with,
it is the Judges duty to see that they are given a fair hearing
on the validity of the ticket. The clerk send summons on overdue
i of 1, to
-32-
parking tickets at lease once a month. The number of summons
sent averages 125-130 per month.
Due to the increase of citations being written, the workload on
the Court also increases. This is reflected in three ways:
1. The number of cases which are set for trial, either jury
or nonjury. With the increased workload the Court trys
to give defendants a speedy trial, but due to backlog of
cases set for trial, that is rarely possible and a
waiver of speedy trial must be signed. One reason cases
aren't settled quickly is because the prosecutor, Dean
Knapton is only available 6 days a month, the Court and
the defendants have limited access to settling each case
in a timely fashion. Thus continuations become routine.
2. Because of the increased workload the court has had to
appoint a third public defender. The two defenders the
court currently deals with do not have the time in their
practices to work on new cases the court may wish to
assign them.
3. The amount of paperwork and manhours involved in
disposing of each citation can be overwhelming at times.
If the clerks alter their schedules for even one day it
effects every aspect of the office and results in delays
in the day to day work required of the Court.
City of Kalispel
i
11011A Do 1
FUND: GENERAL 1000.... DEPARTMENT 406, COURT.... FUNCTION 410360
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110 Salaries
110 FICA
110 Unemployment Comp
121 Overtime
W.C.
Medical Ins
PERD
Total Personal Sery
Maint. & Oper.:
210 Office Supplies
229 Other Supplies
312 Postage
320 Printing
335 Membership & Dues
345 Telephone
351 Legal Fees
354 Contract Services
363 Office Equip Maint
373 School & Travel
394 Jury & Witness Fees
Subtotal
Capital Outlay:
Machinery & Equip
TOTAL
$52,265 $55,574
$55,841
$3,599
$4,272
$165
$195
$100
$125
($221)
($454)
($14,384)
($13,768)
($3,019)
($3,581)
$56,129 $55,574
$60,433
$500
$639
$600
$200
$413
$200
$2,200
$1,770
$2,200
$1,200
$2,103
$2,000
$100
$100
$150
$150
$127
$200
$4,000
$4,043
$5,000
$1,000
$298
$1,000
$250
$84
$250
$1,000
$1,012
$1,500
$3,100
$2,324
$3,100
$13,700
$1,400
$71,229
$12,913
$1,337
$69,824
$16,200
$0
$76,633
City of Kalispell,
W , z i116V
,
FUND: GENERAL
1000.... DEPARTMENT 406, COURT....
FUNCTION 410360
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1111
( 1111
( 1113
1992
1993
Judge
1 1 1
$26,742
$26,742
Clerk I
0.5 1 1
$13,103
$13,915
Clerk II
1 1 1
$14,372
$15,184
Totals 2.5 3 3 $54,217 $55,841
City Qf Kalispell, Montan
-35-
FUND: GENERAL 1000... DEPARTMENT 410, PUBLIC WORKS..FUNCTION 430100
BUDGET
1992
Personal Services $102,324
Maintenance & Operations $5,850
Capital Outlay $0
$108,174
COMMENTARY:
ACTUAL PROPOSED
1992 1993
$95,094 $102,885
$5,600 $11,810
$0 $0
$100,694 $114,695
The mission of the Public Works Administration/Engineering
Department is to promote, construct, maintain and administer the
City`s infrastructure. These areas are streets, curbs,
sidewalks, traffic signals, signing, water distribution, storm
sewer, wastewater treatment and other public facilities that
together constitute the physical plant upon which the Kalispell
economy depends.
Director of Public Works/City Engineer: This position has the
responsibility of providing professional and technical expertise
and over-all administrative direction and managerial functions
for Engineering/Surveying activities, Construction Inspection,
Sewer and Water, Solid Waste, Streets, Traffic Signals and
Signing and the Central Garage to facilitate delivery of services
to the residents of Kalispell.
Objectives:
1. Coordinate activities of the various divisions.
2. Improve and maintain employee effectiveness by maintaining
an environment conductive to team building.
3. Provide coordination between the various departments and
other governmental agencies to maximize resources (manpower,
equipment, materials).
4. Establish and recommend procedured, guidelines, and
City of Kalispel
standards for consistency in implementing projects.
5. Utilize the Pavement Management Information System for
street maintenance and street reconstruction along with
updating the information as improvements occur.
6. Provide construction inspection of all projects to ensure
that proper construction practices are followed and that all
ordinances, codes and construction standards are followed.
7. Review and comment on site plans presented for development
within the city limits.
8. Utilize computers for better efficiency, productivity, cost
accounting, drafting capabilities and updating of
engineering records.
9. Design streets, sewers, water mains, and other public works
projects as requested by Manager and Council.
10. Review and approve designs by outside consultants for all
public works projects however it is the objective of this
department to utilize in-house forces to design public works
projects without using outside consultants as often as
practical.
11. Provide project management and supervision from design
through completion of projects, which includes bid
advertising, recommendation for bid awarding, inspections,
authorization of change orders and payment approval
recommendations.
12. Review, issue permits and provide inspection for all public
and private activities in the public right of way. `
13. Maintain recorded plats, surveys, excavation permits, right
of way permits and all other necessary documentation for
reference and utilization in project designs.
14. To ensure all properties are properly assessed for Storm
Assessment, Special Street Maintenance, Curb and Sidewalks
and lighting.
City— of Kalispell, Montana.,
-37-
• s
I U 0 0 ,
FUND: GENERAL 1000..DEPARTMENT 410, PUBLIC WORKS..FUNCTION 430100
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services:
110
Salaries
$95,083
$95,094
$95,264
110
FICA
$6,925
$7,288
110
Unemployment Comp
$316
$333
W.C.
($3,847)
($5,163)
Medical Ins
($18,411)
($21,161)
PERD
($5,702)
($6,113)
Total Personal Sery
$102,324
$95,094
$102,885
Maint. & Oper.:
210
Office Supplies
$1,200
$1,006
$1,700
215
Computer Supplies
$200
$175
$200
216
Computer -Equipment
$0
$0
$1,760
229
Other Supplies
$2,000
$1,953
$2,500
312
Postage
$200
$189
$200
320
Printing
$400
$415
$300
331
Publication
$150
$133
$150
335
Membership & Dues
$100
$115
$300
336
Licenses & Fees
$0
$0
$1,800
345
Telephone
$200
$339
$700
354
Contract Services
$0
$0
$0
362
Equipment Maint
$400
$399
$400
363
Office Equip Maint
$200
$191
$200
369
Radio Maintenance
$100
$100
$100
373
School & Travel
$700
$585
$1,500
Subtotal
$5,850
$5,600
$11,810
Capital Outlay:
940
Machinery & Equip
$0
$0
$0
TOTAL $108,174 $100,694 $114,695
Citu of f /
•
N
W
. N N 116M)11"m
WQM
FUND: GENERAL 1000..DEPARTMENT 410..PUBLIC WORKS..430100
------
BUDGET ------
POSITION TITLE 1991- 11992 11993
Director/City Engineer
Design Tech/Proj Mgr
Admin Coord._
Clerk II
Surveyors Aide
Const. Insp.
Totals
0
0.25
1
0.25
0.5
1
1
0
0.25
1
0.25
0.5
1
1
n
BUDGET
IBUDGET
1992
1993
$9,750
$9,407
$26,724
$30,866
$5,460
$5,238
$7,343
$7,238
$19,864
$20,322
$21,382
$22,193
$90,523 $95,264
!1
City of Kalispell, Montan
-39-
PROGRAM OF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000 ... DEPARTMENT 410, TRAFFIC SIGNS .... 430264
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $45,259 $45,073 $52,009
Maintenance & Operations $28,329 $26,490 $33,750
Capital Outlay $2,871 $2,871 $0
$76,459 $74,434 $85,759
COMMENTARY:
It is the mission of the Traffic Signals and Signing Division to
provide and maintain all warning signs, street signs, traffic
signals, striping, crosswalks, and street lighting throughout the
city for the safety of vehicles and pedestrians.
This division has the responsibility for determination of sign
location, maintenance of signs, striping of crosswalks and
streets, maintenance of traffic signals and placement of
emergency signage when needed to provide the safe and orderly
passage of vehicles and pedestrians in the City of Kalispell.
This division is utilized for emergency traffic control and
street blockage for parades and other unique events.
Objectives:
1. Maintain all signing, striping and curb marking throughout
the city in accordance with the Manual of Uniform Traffic
Control Devices (MUTCD).
2. Repair and maintain all traffic signals on both state and
city routes throughout the city.
3. Paint all crosswalks adjacent to schools and other
designated areas.
4. Provide traffic counts as requested.
5. Promote safety by properly signing and barricading all city
projects and street closures as well as coordinating signage
with private contractors.
6. Correct site distance problems at street intersections.
City of Kalispell, Montana
-40-
7. Install new MUTCD street name signs at intersections.
8. Provide continuous maintenance of street lighting.
242 Traffic Signs
$13,000
$8,700 is the projected cost to manufacture twenty-five signs each
month for a Replacement Program to replace white and black street
signs with MUTCD green and white standard. This estimate includes
sign blanks, backing, crosses, caps, lettering, poles and concrete.
An additional $1,000 is requested for miscellaneous sign supplies
and inventory. Along with $3,300 requested for special projects
and emergency sign replacements that occur every year.
City o ® el, Montana,
-41-
ol 0 OR zj DO 6 •
FUND: GENERAL 1000..DEPARTMENT 410, TRAFFIC SIGNS, SIG ...... 430
ACC.
NO. ACCOUNT
Personal Services:
110
Salaries
110
FICA/MEDT
110
Unemployment Comp
121
Overtime
W.C.
Medical Ins
PERD
Total Personal Sery
Maint. & Oper.:
210
Office Supplies
215
Computer Supplies
221
Safety Equip & Supp
229
Other Supplies
241
Consumable Tools
242
Street Signs
243
Traffic Signals
341
Electricity
345
Telephone
354
Contract Services
362
Equipment Maint
366
Building Maint
369
Radio Maintenance
373.
School & Travel
428
Paint Materials
Subtotal
940
Capital Outlay
TOTAL
BUDGET
1992
$38,916
$3,207
$136
$3,000
($2,665)
($8,055)
($2,690)
$45,259
$100
$50
$300
$500
$0
$12,500
$5,300
$2,500
$100
$6,000
$0
$600
$279
$100
$0
$28,329
$2,871
$76,459
ACTUAL
1992
$43,264
$1,809
$45,073
$154
$0
$291
$542
$0
$12,625
$5,494
$1,707
$43
$4,542
$0
$768
$205
$119
$0
$26,490
$2,871
$74,434
PROPOSED
1993
$45,156
$3,684
$169
$3,000
($3,128)
($9,412)
($3,090)
$52,009
$100
$0
$1,750
$700
$1,000
$13,000
$5,000
$2,000
$50
$6,000
$800
$300
$150
$500
$2,400
$33,750
$0
$85,759
Citu
of t •ell, Montan
[ OGRAM OF SERVICES
;
FUND: GENERAL 1000..DEPARTMENT 410..TRAFFIC SIGNS ... 430264
------BUDGET------ BUDGET BUDGET
POSITION TITLE 1111 11192 11111 1992 1993
Traffic Sig. Tech 1 1 $22,942 $23,858
Traffic Sign Tech 0.75 1 $15,974 $21,298
Totals 0 1.75 2 $38,916 $45,156
City o lisell, Montan M�j
-43-
.. •
043aWlAnds 0- J t
FUND: GENERAL 1000... DEPARTMENT 410, CENTRAL GAR..FUNCTION 431330
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services
$73,300
$66,170
$69,556
Maintenance & Operations
$177,400
$135,211
$204,500
Capital Outlay
$2,500
$2,367
$5,272
$253,200 $203,748 $279,328
COMMENTARY:
It is the mission of the Central Garage to keep city vehicles and
equipment in the safest, most efficient and dependable condition
possible at the lowest cost per mile or hour and the least amount
of down time to each department.
This division is responsible for maintaining vehicle records and
reports on city vehicles, cost accounting and charges as they are
experienced.
Objectives:
1. Maintain a professional level of daily supervision of vehicle
maintenance functions.
2. Maintain accurate and informative cost accounting and vehicle
condition records.
3. Pursue the private sector for contract services for heavy
equipment repair.
4. Maintain the shop building in a good and safe condition.
5. Ensure that department requests to maintain city vehicles in
good operating order are satisfied in a timely manner.
6. Continue the preventive maintenance program for all city
vehicles.
7. Maintain a sound vehicle management program including
inventory, vehicle status, operative statistics, replacement
schedules and vehicle use policies..
City of Kalispell, •,
FUND: GENERAL 1000..DEPARTMENT 410..PUBLIC WORKS..431330
------
BUDGET ------
POSITION TITLE 1991 11992 ( 1993
Foreman
Mechanic
Service Lube
Totals
BUDGET BUDGET
1992 1993
1 1 $22,339 $23,358
1 1 $22,006 $22,194
1 1 $13,520 $14,852
0 3 3 $57,865 $60,404
City of Kalispellv Montan
-47-
PROGRAM OF SERVICES
FUND: GENERAL 1000... DEPARTMENT 412, CITY HALL..FUNCTION 411230
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $19,506 $19,274 $16,935
Maintenance & Operations $54,800 $56,394 $62,400
Capital Outlay $0 $0 $0
$74,306 $75,668 $79,335
COMMENTARY:
The City Hall Budget pays for one full time janitor, utilities,
minor furnishings and all maintenance for City Hall. I have
increased most of the Line Items for this new budget as we have
been very close or over on this last budget. Building
maintenance covers such things as heating and cooling systems,
maintenance contracts and repairs, indoor and outdoor painting,
doors and locks, rug cleaning and replacement. I am requesting
$2,000 in Capital Outlay for possible roof repair this year.
City of Kalispell, ntan
-48-
�*j D) � 113 0 Wj am 0 p
FUND:
GENERAL 1000..DEPARTMENT
412, CITY
HALL... FUNCTION
411230
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$17,136
$19,274
$14,768
110
FICA/MEDT
$1,310
$1,130
110
Unemployment Comp
$60
$37
121
Overtime
$1,000
$1,000
W.C.
($805)
($797)
Medical Ins
($3,948)
($5,040)
PERD
($1,080)
($948)
Total Personal Sery
$19,506
$19,274
$16,935
Maint. & Oper.:
224
Janitorial Supplies
$2,800
$2,786
$2,900
241
Consumable Tool
$500
$452
$1,000
341
Electricity
$19,000
$20,722
$21,000
342
Water
$1,800
$2,987
$2,000
344
Natural Gas
$14,000
$11,738
$15,000
354
Contract Services
$700
$1,191
$500
366
Building Maint
$16,000
$16,518
$18,000
366
Roof Repair
$2,000
Subtotal
$54,800
$56,394
$62,400
Capital Outlay:
940 Equipment $0 $0 $0
TOTAL $74,306 $75,668 $79,335
City of Kalispell, Montana...
-49-
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: GENERAL 1000..DEPARTMENT 412... CITY HALL..FUNCTION 411230
------BUDGET------ BUDGET BUDGET
POSITION TITLE 1991 11992 1993 1992 1993
Custodian 1 1 1 $17,136 $14,768
Totals 1 1 1 $17,136 $14,768
City of r rer
FUND: GENERAL 1000... DEPARTMENT 413, POLICE... FUNCTION 420140
CRIME CONTROL
Personal Services
Maintenance & Operations
Capital Outlay
Transfer to 2916 Fund
City Match -DARE
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$943,957
$60,790
$51,452
$11,572
$0
$916,724
$61,582
$50,902
$11,572
$0
$999,893
$65,275
$68,775 °
$5,667
$0
$1,067,771 $1,040,780 $1,139,610
The purpose and goal of the Kalispell Police Department is to
insure the safety and promote the welfare of our citizens,
enforce state and local laws, promote crime prevention awareness
by continuing community education, maintain high personal and
professional standards for integrity, trust, competence, ability
and responsiveness, thus providing the community with a sense of
safety and security.
Our department consists of 23 sworn officers; 2 accident
investigators; 1 animal warden; 1 clerk, 1 head dispatcher; 5
dispatchers; and 2 parking meter maids.
Last year we handled 11,971 service calls; cleared 242 out of 297
felonies (81%); made 1734 adult arrests; made 636 juvenile
arrests; issued 3,592 traffic citations (a 48.2% increase),
served 172 warrants and investigated 976 traffic accidents.
DETECTIVE DIVISION
The detectives are responsible for the initial and/or follow up
investigation needed to clear crimes that can't be prevented with
preventive patrol. They accomplish this through investigation
which leads to the apprehension and prosecution of criminals.
They are involved in both felony and misdemeanor investigations.
City • ' Kalispell,
�. . •
It is their responsibility to remain vigilant of situations, that
may present a danger or loss to the citizens of Kalispell. Other
duties include background checks of appropriate businesses,
persons, etc. to protect the city and citizens of Kalispell. The
investigation division will investigate and control vice within
the City. It is the responsibility of this division to
investigate, and police all gambling activity within the City.
This division is also responsible for all background
investigations on applicants for security licenses and police
applicants.
OBJECTIVES:
(1) To do the follow-up investigation on all felony and
miscellaneous cases.
(2) Maintain the cooperative effort of a Crime Attack Team
Program.
(3) Continued communication with and participation in the
intelligence discussions of the Western Montana
Criminal Justice Association.
(4) To do quality case preparation to assist the County
Attorney's office in obtaining a 100% conviction rate.
(5) To assist the County Attorney's office in the
investigation of all white collar crime cases within
the City.
(6) To investigate all reports of illegal vice activity and
monitor and control gambling within the City as
required by State Law.
(7) To complete thorough background investigations of
applicants for security licenses and police applicants.
(8) To investigate other crimes as needs dictate.
(9) To continue to assist and cooperate with all other
agencies of the Criminal Justice System in
investigations of vice related crimes.
(10) To monitor all pawn shops for the purpose of recovering
stolen property.
UNIFORM PATROL DIVISION
The responsibility of the Uniform Patrol Division is responding
to calls from the citizens for assistance when they feel
physically threatened, their possessions are jeopardized, or
their peace is disturbed. The Uniform Patrol responds to many
other types of calls for assistance when other agencies are not
available due to the time of day, day of week or the fact that a
more appropriate agency does not exist. These officers also
perform extra duties as dictated by local government. This
division is responsible for the prevention of criminality by
being visible to all sectors of the community and by displaying
the necessary skills to take command of any situation. The
Uniform Patrol Division is responsible for traffic control and
—City of Kalispell, Montana.,_
-52-
enforcement for the entire city.
OBJECTIVES:
(1) To respond to all calls for assistance within three
minutes for emergency calls and ten minutes for non -
emergency calls.
(2) To provide preventive patrol against criminal activity,
covering the entire city seven nights a week.
(3) To respond to all extraneous calls.
(4) To serve all City warrants.
(5) To provide the Public Relations/Community Service as
requested by organizations and the public.
DISPATCH:
This activity is responsible for 24-hour per day operation of the
Kalispell switchboard to include answering all police, fire and
ambulance 911 calls. The dispatchers are also responsible for
monitoring radio communications of city police officers, taking
citizen reports, and providing records and warrant information to
officers. The purpose of this activity is to ensure that City
Hall is open 24 hours per day to provide assistance and a
sanctuary for citizens in distress and for those persons who need
direct contact with the department whether to file.a report or
speak face-to-face with police personnel.
OBJECTIVES:
(1) To permit public access to City government on a 24-hour
per day basis.
(2) To relay immediately all burglary and fire alarms in
addition to all calls for assistance to officers.
(3) To answer telephone calls per day and maintain the
current level of production on other assigned duties.
(4) To answer all 911 calls for emergency police, fire and
ambulance service.
CLERICAL/RECORDS:
This activity is responsible for the collection of criminal
history and record information, and compiling statistics and
various reports for Federal, State and local government agencies.
These persons are also responsible for the dissemination of the
information on file with this department. Specific State and
Federal statutes governing release of information must be adhered
to due to liability. The purpose of this activity is to ensure
accessibility of information to officers and to provide requested
information to the citizenry while ensuring the right of privacy
is not violated.
OBJECTIVES:
(1) To process and cross-reference all desk reports while
ensuring privacy as required by State and Federal Law.
City o, f' l-* ell,Montana.
-53-
1:2 - • - • -
(2) Get the Federal, State and City reports completed by
their respective due dates with continued accuracy.
(3) To provide the necessary accident information to the
City Engineer's office and State personnel for their
use in traffic studies.
(4) To classify and draw statistics from reports of which
are desk reports, which are received yearly by this
department.
(5) To process all departmental correspondence.
(6) To compile and track statistical summaries re:criminal
activity in the City of Kalispell.
JUVENILE INVESTIGATIONS:
The Patrol and Investigation Divisions will investigate criminal
acts committed by or against persons under the age of eighteen
years old. They are responsible for working with and assisting
the Youth Court, as the philosophy of juvenile laws varies
drastically from the adult laws. Officers must also maintain a
close working relationship with local school officials. Much of
the public relations activity of the police department is
conducted by these officers.
(1) To investigate all crimes involving juveniles as
suspects of victims within the guidelines of the Youth
Act and monitor the integrity of the Youth Act's
philosophy.
(2) To do quality case preparation to assist Youth Court
in dealing with the youth in the best interest of the
youth and society.
(3) Participation of the Community Service Program by
maintaining effective relations with school officials
and participation in other department programs as they
relate to youth.
(4) Divert status offenders out of the Criminal Justice
System when other alternatives are available.
PRISONER -CUSTODY
The prisoner -custody service provides for the safe, efficient
handling and processing of persons arrested by this department.
Our objectives are:
(1) To provide accurate and complete records for our files.
(2) To provide photographs and fingerprints for our
records.
(3) To provide a safe and healthy environment for the
arrested person.
(4) To provide medical care for persons under our
supervision.
(5) To gather and preserve arrest evidence, by way of the
intoxilyzer, on alcohol offenses.
(6) No one will be incarcerated in our facility.
-54-
M_"I"�
ANIMAL CONTROL
The purpose of this activity is to carry out the animal control
program and enforce laws governing the licensing, impounding and
treatment of animals. The animal warden investigates dog bites
and keep the Health Department informed of these cases and
handles wild animal calls within the City.
OBJECTIVES:
(1) To respond to all animal related calls.
(2) To respond to all dog bite cases and to attempt to
identify and isolate the dog that did the biting.
(3) Attempt to return every dog impounded to their owner.
(4) To impound every dog running at large or curtail this
activity through contact with owners and by issuing
citations.
(5) To encourage owners to license their dogs.
ACTIVITY FOR 1991:
Dogs
Cats
Bikes
Picked Up
354
69
83
Claimed
271
0
17
Sold
32
18
Destroyed
44
51
On Hand
18
0
66
Cruelty/Neglect calls - 51
Dog bites - 28
We handled 709 complaints which consisted of:
Barking or howling dogs; running at large; vicious dogs; fowl
running at large; keeping cattle; hogs, etc. in city; dead
animals; limit on number of dogs.
TOTAL COMPLAINTS AND OFFENSES HANDLED - 788
The animal warden also performed 65 garbage checks in 1991.
TRAFFIC SAFETY
The purpose of the Selective Traffic Enforcement Program is to
handle various types of calls that don't require a sworn officer,
but that an officer would have to respond to if Traffic Safety
wasn't available. They are primarily responsible for accident
investigations, traffic control, checking abandoned vehicles,
parking problems, traffic escorts, picking up found property, and
handling decay ordinance problems.
OBJECTIVES
(1) To thoroughly investigate 70% of all accidents that
occur within the city.
(2) To relieve the uniform patrol officers of responding
to the many calls per year for assistance that do not
City o alk ell, ®nEl
-55-
PROGRAM OF SERVICES
require an officer.
(3) To inspect, photograph and investigate all decay
ordinance complaints.
(4) To assist in monitoring the traffic movements in our
city and to report unsafe trends before they develop
into a problem.
(5) To conduct police department tours when they are
available.
(6) To assist the fire department with traffic control at
the scene of all fires.
The accident investigators issued 1,132 traffic citations and
approximately 1,400 parking tickets during the past 12 months.
In 1991 they unlocked approximately 458 locked vehicles and
investigated approximately 365 traffic complaints separate from
accidents. They also handled approximately 91 abandoned
vehicles; 683 accidents; and assisted uniformed officers in
investigating 213 hit and runs.
The accident investigators provide traffic control for parades
and escort house moving; provide motor vehicle inspections and
inspect intersections for view blockage.
Both accident investigators also enforce the sidewalk ordinance
for snow and ice; enforce snow removal ordinance by ticketing or
towing vehicles; they prepare and appear in court when needed;
direct traffic when signals fail or are being repaired; transfer
bond money from the county detention center to the judge's office
daily; conduct bicycle safety classes (approximately 32 hours
yearly); escort funerals; and transport paperwork from KPD to
justice court, county attorney's office, sheriff's office, mental
health and welfare offices on a daily basis.
PERSONAL SERVICES
Item 110- Wages -NEW POSITION
FIELD SERVICES LIEUTENANT. This officer will function as a
training officer/patrol lieutenant. There will be some latitude
and flexibility in this assignment.
The primary requirements to be satisfied by this lieutenant is
the establishment of an in-house, in-service training program.
Anyone following the Rodney King litigation/trial in Los Angeles
will understand the police departments' requirement to train to
standards and implement an ongoing in-service program in order to
protect the city from adverse liability rulings.
It is imperative that we think in terms of civil law as well as
criminal law.
This lieutenant position would handle the day to day planning,
City of Kalispell, Montana
-56-
preparation, scheduling, organizing, developing, implementation
and logistics of an in-service.training program. The lieutenant
would also spend time on the street with the patrol helping to
beef up the street coverage and at the same time assess the
effectiveness of our training program at the street level. This
lieutenant would work some night shifts on a regular basis and
assist in special investigations where needed.
We have not gained any street officers since 1977. We lost our
summer vacation officer in 1979. From 1980 to 1991 burglaries
have increased over 253%, drug abuse has increases 252%,
vandalism has increased 375%, juvenile arrests have increased
189% and adult arrests have increased 416%.
The police department really needs this position. This is a
liability issue that city risk managers are addressing all across
the nation at this time! Our own Montana Municipal Insurance
Authority representative, Bob Worthington, has stated that
ongoing in-service training is imperative to protect the city.
The field service lieutenant approach would address this problem
head.on and yet retain a certain amount of flexibility for
management to maximize the utilization of this man power to its'
fullest extent.
ANIMAL WARDEN
This year we will fund 100% of the animal warden's salary instead
of 75% as we did last year. Last year the solid waste fund
picked up 25% of the animal warden's salary.
Item 112 - SEVERANCE PAY
It should be noted that 4 officers are eligible and likely to
retire this budget year. Therefore it is necessary to budget
sufficient funds to pay for their accrued holiday, sick leave and
some comp time. Should they retire early in the budget year
we will realize some savings because of less time accrued.
Item 121 - OVERTIME
During the fiscal years 1992 and 1993 the police department is
undergoing it's largest turnover of personnel in 20 years. In
fiscal year 1993 we anticipate 4 more retirements and will be
adding 4 replacement officers to the schedule. We will have a
lot of rookie officers on the schedule that will by necessity
have to be paired with experienced officers during their initial
training. They are also mandated to attend the State Law
Enforcement Academy within one year. The academy is 10 weeks
long. Their initial -field training program is 14 weeks. This
training all translates into higher overtime costs to maintain
minimal coverage on the street while officers are undergoing
training. In fiscal year 1993 we hope to maintain the overtime
budget of last year.
1 I 1''ortrarsR,
-57-
Item 122 - DUI OVERTIME
It is requested that the City continue funding our participation
in the DUI task force program at the same level as last year. We
are proud to note that we have consistently made the largest
number of DUI arrests of all the participating law enforcement
agencies in our area.
M & 0
Item 212 - Safety Equipment
This is an officer safety item. We anticipate 4 replacement
officers this fiscal year. We need to budget 2,000 for 4
additional vests.
Item 312 - POSTAGE
The $200 increase is to offset the increased cost of postage.
Item 345 - TELEPHONE
We have a cellular phone for tactical as well as
sensitive incidents requiring direct contact with the suspect or
victim in the field.
Item 354 - COUNTY ANIMAL SHELTER
We anticipate an increase of $100 for animals taken to the county
shelter.
CAPITAL OUTLAY
Item 944 - VEHICLES
The department will need to replace 2 of our patrol vehicles at
$18,000 each. These vehicles currently have over 51,000 and
47,000 miles on them and will have approximately 74,000 to 77,000
miles by March 1993 when new vehicles could be delivered. We
will also have to replace 1 staff vehicle (the Asst. Chief's) at
$14,000. The old vehicle a 1983 Chevy Celebrity, will need a new
engine if not replaced.
Our Animal Warden's van needs to be replaced. It presently has
over 121,000 miles on it and is mechanically unsound. We can
replace it with a mid -sized van for $16,000. This request will
facilitate the council's desire for more aggressive animal
control in the city.
Item 949 - RADAR GUNS
To maintain the current high level of traffic enforcement we need
to replace 3 radar guns at $925 each. Traffic control and
enforcement has become high priority and increasing concern for
the department.
-58-
FUND:
GENERAL 1000.... DEPARTMENT 413, POLICE.... FUNCTION
420140
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$796,073
$811,373
$859,281
110
Pager Pay
$600
$600
110
FICA
$12,825
$17,385
110
Unemployment Comp
$2,769
$2,937
110
Holiday Pay/Disp
$3,045
$3,595
112
Severance
$74,900
$56,554
$61,750
121
Overtime
$34,750
$33,490
$34,750
122
DUI Overtime
$15,000
$13,507
$15,000
134
Clothing Allowance
$3,995
$1,800
$4,595
153
Health Insurance
($132,494)
($152,000)
PERD
($10,532)
($11,394)
Police Retirement
($81,141)
($91,179)
Workman's Comp
($35,981)
($42,407)
Total Personal Sery
$943,957
$916,724
$999,893
Maint. & Oper.:
210
Office Supplies
$3,300
$3,567
$3,500
221
Safety Equipment
$0
$2,000
220
Inv. Supplies
$5,500
$5,257
$6,000
223
Canine Supplies
$1,450
$1,181
$1,450
227
Ammo & Supplies
$2,500
$3,027
$3,000
228
Petrol Car Supplies
$5,600
$5,277
$5,600
229
Other Supplies
$6,350
$6,337
$6,350
312
Postage
$1,500
$1,105
$1,700
320
Printing
$3,050
$2,965
$3,050
335
Membership Dues
$515
$515
$600
345
Telephone
$1,600
$2,194
$2,500
354
Shelter
$900
$900
$1,000
363
Office Equip Maint
$4,000
$4,152
$4,000
369
Radio Maint & CJIN
$7,900
$8,113
$7,900
373
School & Travel
$8,750
$9,823
$8,750
374
LETN Training
$4,700
$4,656
$4,700
380
Training Supplies
$1,175
$1,168
$1,175
391
Treatment
$1,500
$1,200
$1,500
392
Board
$500
$145
$500
Subtotal
$60,790
$61,582
$65,275
City of Kalispell, Montana
-59-
1
FUND: GENERAL 1000.... DEPARTMENT 413, POLICE.... FUNCTION 420
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
827 Trans to Drug Grant $11 572 $11,572 $5,667
Transfer to Dare $0
CAPITAL OUTLAY:
944
1 Patrol, 1 Staff
944
2 Patrol Cars
944
1 Staff Car
944
1 Animal Contr Van
949
Bullet Proof Vests
949
Portable Radios
949
3 Radar Guns
Subtotal
$32,000
$31,749
$0
$0
$36,000
$0
$14,000
$0
$16,000
$1,200
$0
$18,252
$19,153
$0
$0
$2,775
$51,452
$50,902
$68,775
$1,067,771
$1,040,780
$1,139,610
Citzi of • •e• •
-60-
• � i
FUND: GENERAL 1000
.... DEPARTMENT 413,
POLICE....
FUNCTION 420140
------BUDGET------
BUDGET
BUDGET
POSITION TITLE
1111
11992 ( 1113
1992
1993
Chief
1
1
1
$41,038
$41,038
Asst Chief
1
1
1
$37,830
$37,830
Lieutenant
1
1
2
$36,591
$71,182
Detectives
2
1
1
$32,779
$36,898
Sergeant II
1
2
1
$66,522
$33,939
Sergeants
5
5
6
$158,566
$189,273
Patrolmen -
10
10
10
$262,324
$261,287
Clerk
1
1
1
$15,413
$16,529
Head Dispatcher
1
1
1
$18,491
$19,607
Dispatchers
5
5
5
$79,550
$83,059
Accident Invest.
2
2
2
$34,404
$36,803
Animal Control
0.5
0.75
1
$15,365
$21,568
Fill -In Dispatcher
$8,288
$7,500
Unallocated
$2,768
30.5 30.75 32 $807,161 $859,281
The salaries for
Chief, Ass°t Chief
& Lieutenant
include $600 that
was rolled into
their base pay. The budget reflects salary study
adjustments for 6 months
The Sergeant II
is our 3rd detective.
City of Kalispell, Montancz
-61-
FA
IR-DMIJO $0 ♦ i
FUND: GENERAL 1000... DEPARTMENT 413, PARKING..FUNCTION 430266
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services
$41,375
$40,100
$36,886
Maintenance & Operations
.$31,795
$20,348
$32,495
Capital Outlay $0 $0 $11,000
$73,170 $60,448 $80,381
COMMENTARY:
The purpose of this activity is to provide regulated parking
facilities for the City.
(1) To provide street or curb side parking in Kalispell;
(2) To provide parking lots for the convenience of all;
(3) To regulate the above facilities;
(4) To provide for the installation and maintenance of
parking meters;
(5) To issue parking tickets to violators;
(6) To collect fines;
(7) To provide parking permits.
We currently provide the following:
METERED OFF STREET PARKING
City Hall Lot 9 spaces
KM Lot 33 spaces
First Federal Lot 45 spaces
O'Neil's Lot 4 spaces
PERMIT AND TOKEN MACHINE PARKING
Eagles Lot 66 spaces
Skyline Lot 52 spaces
Montana Hall Lot 34 spaces
Plaza West 52 spaces
Tour and Travel 30 spaces
Methodist 31 spaces
O'Neil's Lot 24 spaces
City of Kalispell, Montancz
-62-
PARKING PERMITS SOLD IN
1991
Montana Hall
356
at
$12.00
= $4,272
Tour and Travel
144
at
$12.00
= $1,728
Eagles
587
at
$15.00
= $8,805
Skyline Lot
150
at
$ 3.00
= $ 450
O'Neil Lot
97
at
$15.00
= $1,455
Methodist Lot
312
at
$ 3.00
= $ 936
Plaza West
502
at
$12.00
= $6,024
First Federal Lot
415
at
$15.00
= $6,225
Total Permits sold in 1991 2,563
Total Permit Revenue $29,895
We have approximately 605 curb side parking places in the old
"parking district" (5th Street south to Center Street and 2nd
Alley West to 2nd Alley East).
In 1991 the meter maid issued 10,181 regulatory parking tickets
including 1603 tickets for handicap violations, left door to
curb, yellow z6ne, blocking alleys, etc.
CAPITAL OUTLAY
Item 949 - Metermaid scooter
Our Cushman scooter is 8 years old and needs to be replaced
soon. We have been "just getting by" with this scooter for the
past year. The recurring mechanical problems and down time make
this an expensive vehicle to maintain and operate. Cost $11,000
City ♦ Kalispell,Montana
-63-
FUND:
GENERAL 1000..DEPARTMENT
413, PARKING...FUNCTION
430266
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$37,933
$40,100
$33,663
134
Clothing Allowance
$530
$530
110
FICA
$2,784
$2,575
110
Unemployment Comp
$128
$118
121
Overtime
$0
$0
W.C.
($1,170)
($1,039)
Medical Ins
($10,356)
($10,588)
PERD
($2,337)
($2,160)
210
229
231
312
320
341
362
367
369
370
510
532
546
Total Personal Sery
$41,375
$40,100
$36,886
Maint. & Oper.:
Office Supplies
$500
$422
$500
Other Supplies
$250
$243
$250
Gas & Oil
$0
$0
$0
Postage
$1,200
$791
$1,400
Printing
$4,500
$2,313
$5,000
Electricity
$550
$569
$550
Equipment Maint
$650
$0
$650
Maint by St. Dept
$5,000
$2,080
$5,000
Radio Maint
$100
$0
$100
Maint. Parks Dept
$6,675
$1,045
$6,675
Prop & Liab Ins
$1,000
$123
$1,000
Lease Payments
$10,770
$12,534
$10,770
Dec Lights Maint
$600
$228
$600
Subtotal
Capital Outlay:
940 Machinery & Equip
TOTAL
$31,795 $20,348 $32,495
HE
$73,170
City of Kalispell,a
BE
$60,448
$11,000
$80,381
•
FUND: GENERAL 1000..DEPARTMENT 413... PARKING..FUNCTION 430266
------BUDGET------ I BUDGET BUDGET
POSITION TITLE 1991 1992 1993 1 1992 1993
Meter Maid
2
1
2 2
Maint/Signs
0.25
0.25 0
$32,510 $33,663
$5,423 $0
Totals 2.25 2.25 2 $37,933 $33,663
**There is a reduction of approximately $5,500 in
salaries due to "Parking" no longer funding
.25 of Maint/Signs for P.W.
Cft of Kalispell, Montan
-65-
PROGRAMOF SERVICES
EXPENDITURE SUMMARY
FUND: GENERAL 1000... DEPARTMENT 416, FIRE..FUNCTION 420400
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $580,716 $567,640 $642,382
Maintenance & Operations $29,818 $42,075 $45,280
Capital Outlay $1,500 $1,472 $13,000
$612,034 $611,187 $700,662
COMMENTARY:
The Kalispell Fire Department has three missions to be met at all
times. We feel all three are of equal importance and we try to
regulate our time and training to reflect this attitude.
We strive through Fire Safety Education and Fire Code Enforcement
to cut down on the amount of fires in our city. We know that
anytime there is a fire someone is losing property and there is
potential for injury or even loss of life. With that in mind we
strive to educate the young, the middle aged and the elderly of
our community on the dangers of unsafe fire practices. During
the year of 1991, 3,672 individuals were given fire safety talks,
demonstrations and classes by our department. We also inspected
1,007 businesses and 77 institutions, schools,, churches and
daycare centers for fire safe practices and fire code
enforcement. We also conduct courtesy fire inspections of
private homes when requested. Our Fire Marshal spends many hours
answering questions about fire codes and fire safety matters. He
works very closely with the City Building Inspectors, the State
of Montana Health Department, the State Fire Marshal Bureau and
the State Underground Storage Tank People. We feel all these
things are very important parts of our job in the area of Fire
Prevention.
Another mission of the Kalispell Fire Department is to be
prepared at all times to suppress any and all fires and to
mitigate all hazardous conditions that occur in the city.
City of Kalispell, Montana
-66-
Because of the danger to personnel and citizens, this mission
required 4,920 man ours of training to keep ourselves certified
as Firefighters and Hazardous Materials Responders. The
Kalispell Fire Department answered 207 fire calls during 1991.
There were 6 General Alarm Fires, with an average of 14 men
returning from off -duty. This compares with 234 calls in 1990,
and 8 General Alarms. Estimated fire loss for 1991 was
$162,140.00, compared to $144,085.00 for 1990. We spend about 6
hours per week reading Firefighting Magazines and Publications
with new information on safety equipment and fire fighting
strategies. The State Fire Services Training School in Great
Falls provides us with videos and instructional guides for many
various courses in fire fighting, fire inspections and hazardous
materials response. This area is also where we spend much of our
time in equipment maintenance and testing. All pumps, hose and
SCBA'S must be checked and certified once a year. Also we flow
and lubricate 1/2 the city hydrants each year and are called upon
by architects and insurance companies to do fire flows on
hydrants at various locations.
The budget for FY 193 shows little increase over '92. The major
changes represent budgeting for a full year of hydrant rental
and capital budget provides for hose replacement. An inflatable
rescue boat and funds to replace the Chief's vehicle.
City qJ 'Kalispell, Montana
-67-
FUND: GENERAL 1000..DEPARTMENT 416, FIRE... FUNCTION 420400
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services:
110
Salaries
$552,015
$556,805
$583,421
110
FICAlMEDT
$14,654
$1,919
110
Unemployment Comp
$2,047
$2,042
112
Salaries Retirement
$0
$42,000
121
Overtime
$12,000
$10,835
$13,000
W•C•
($21,282)
($25,379)
Medical Ins
($87,662)
($97,306)
PERD
($76,090)
($73,370)
Total Personal Sery
$580,716
$567,640
$642,382
Maint. & Oper.:
210
Office Supplies
$300
$257
$300
213
Small Office Equip
$0
$0
$1,000
215
Computer Supplies
$300
$185
$200
219
CPR Supplies
$0
$0
$500
229
Other Supplies
$200
$299
$0
231
Gas & Oil
$1,600
$1,327
$1,700
232
Motor Vehicle Parts
$400
$395
400
241
Consumable Tools
$2,500
$2,378
$2,500
312
Postage
$300
$104
$250
320
Printing
$650
$561
$650
322
Books
$300
$341
$300
331
Publ & Filing Fees
$50
$0
$50
333
Subscriptions
$150
$88
$150
335
Membership & Dues
$300
$310
$300
345
Telephones
$300
$245
$300
361
Motor Veh Maint
$0
$0
$0
362
Equipment Maint
$2,200
$2,149
$2,600
365
Fire Hazard Control
$200
$0
$600
369
Radio Maint
$2,000
$1,986
$2,000
373
School & Travel
$2,600
$2,857
$2,600
380
Training Materials
$1,500
$1,428
$1,600
399
Laundry Services
$700
$630
$700
524
Fire Hydrant Rental
$13,268
$26,535
$26,580
Subtotal
$29,818
$42,075
$45,280
Capital Outlay:
Fire Hose
$1,500
$1,472
$0
Chief's Vehicle
$0
$9,000
City of Kalispell,Montant
-68-
IWAQ 09111d JC 1
FUND: GENERAL 1000..DEPARTMENT 416, FIRE... FUNCTION 420400
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Rescue Boat -
Inflatable Drift Boat $1,000
SCBA & Hose Repl $0 $3,000
Subtotal $1,500 $1,472 $13,000
TOTAL $612,034 $611,187 $700,662
City o lispell, Montana.
-69-
.; ,
FUND: GENERAL 1000..DEPARTMENT 416... FIRE —FUNCTION 420400
POSITION TITLE
Fire Chief
Asst. Fire Chief
Fire Marshal
Training Officer
Captain
Lieutenants
Firefighters
Clerk II
------ BUDGET ------
1991 11992 ( 1113
1 0.5 0.5
1 0.5 0.5
1 1 1
1 1 1
3 3 3
4 4 4
9 9 9
0.5 0 0
BUDGET
BUDGET
1992
1993
$18,506
$20,403
$17,006
$18,800
$33,017
$35,595
$31,914
$34,946
$93,402
$102,382
$119,090
$126,457
$236,140
$244,838
0
$0
Totals 20.5 19 19 $549,075 $583,421
Cit of t �ei
• ! i
FUND: GENERAL 1000... DEPARTMENT 420, BLDG DIV..FUNCTION 420530
BUDGET ACTUAL, PROPOSED
1992 1992 1993
Personal Services $96,736 $100,393
Maintenance & Operations $22,422 $24,195
Capital Outlay $10,023 $9,923
$129,181 $134,511
COMMENTARY:
$127,652
$26,475
$16,380
$170,507
The budget requests money to purchase a vehicle to replace the
1982 Citation.
The number of building permits has increased and so has the value
of construction. We must keep current equipment in order to
provide adequate service to the public. Building permit fees
will more than cover my proposed expenditures.
The major change is a request to fund a new position; that of
Zoning Officer. This individual would handle enforcement of the
new zoning code and flood plain ordinance. The budget also
includes $3,000 for plans review performed by ICBO.
BUILDING DIVISION
Building Division Goals
The purpose of the Building Division is threefold. The Division
has the responsibility to develop and maintain an effective
program of regulating building construction within the city
limits of Kalispell and extraterritorial county zone. Secondly,
the division administers the City of Kalispell Zoning Ordinance.
Lastly, the division administers the Floodplain Management
Program.
i
The Building Division has established several standard goals by
which the purposes of the division are accomplished.
pity o Kalispell, Montana
-71-
1. Develop and maintain a program of regulating construction
* Adopt applicable codes in coordination with State of
Montana Building Codes Division.
* Hire qualified personnel and maintain their proficiency
through supervision, education and training.
* Coordinate and cooperate with various county
government offices for construction outside of the city
limits but within the extraterritorial jurisdiction.
* Work with homeowners, contractors, architects and
engineers to insure code requirements are included in
the planning phase of construction projects.
* Review plans submitted for commercial and industrial
construction to insure code compliance.
* Conduct on -site inspections of buildings under
construction and perform follow-up inspections of
corrective action as required.
* Coordinate building permit applications with zoning and
floodplain requirements and with other city
departments.
2. Administer the City of Kalispell zoning Ordinance.
* Insure new and relocated land uses are in compliance
with the zoning ordinance (use, setback, parking,
etc.).
* Work with owners, contractors, developers and real
estate agents to guide development toward the adopted
master plan.
* Maintain current zoning maps and ordinance books for
public use.
* Process Board of Adjustment actions for variances.
* Review subdivision, annexation and zone change
requests.
0
Coordinate closely with Flathead Regional Development
Office on matters pertaining to planning and zoning.
City ®f C1 ® jK
e llt ate
-72-
* Register all signs and issue permits for new signs
* Conduct site review.
3. Administer the Floodplain Management Program.
* Insure proposed construction is in compliance with the
City of Kalispell floodplain ordinance.
* Issue floodplain permits if appropriate.
* Coordinate with State of Montana Department of Natural
Resources and Conservation.
4. General
* Carry out the directives of the city manager within
established guidelines.
* Prepare an annual budget, monthly activity reports,
etc.
* Maintain a filing system for functional and historical
purposes.
* Issue reports and permits. Collect and account for
permit fees.
Accomplishments & Activity
December 1989
December 1990
Total Permits Issued
918
Total Permits Issued
963
Plan Review
140
Plan Review
117
Building Permits
257
Building Permits
301
Other Permits
521
Other Permits
545
Value of Const
Value of Const
(Millions)
11.4
(Millions)
12.1
Fiscal Rec'd
88-89
Fiscal Rec'd
89-90
Yr Fees (Thousands)
70
Yr Fees (Thousands)
115
December 1991
thru April 1992
Total Permits Issued
1067
Total Permits Issued
358
Plan Review
135
Plan Review
40
Building Permits
405
Building Permits
118
Other Permits
527
Other Permits
200
Value of Const
Value of Const
(Millions)
28.7
(Millions)
7.3
Fiscal Rec'd
90-91
Fiscal Rec'd 91-4/92
Yr Fees (Thousands)
167
Yr Fees (Thousands)
172
MM.City of Kalispell,, Montana
-73-
PROGRAM
1:. ,. SERVICES
EXPENDITURE DETAIL
FUND:
GENERAL 1000..DEPARTMENT
420, BLDG
DIV... FUNCTION
420530
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$89,550
$100,145
$116,595
110
FICA/MEDT
$6,513
$8,657
110
Unemployment Comp
$298
$400
121
Overtime
$375
$248
$2,000
W.C.
($3,727)
($4,205)
Medical Ins
($15,730)
($20,838)
PERD
($5,460)
($5,880)
Total Personal Sery $96,736
$100,393
$127,652
Maint. & Oper.:
210
Office Supplies
$750
$795
$750
215
Computer Supplies
$400
$75
$400
229
Other Supplies
$600
$447
$850
312
Postage
$375
$248
$375
320
Printing
$650
$2,516
$1,000
322
Books
$1,825
$2,112
$350
331
Publ & Filing Fees
$600
$784
$600
335
Membership & Dues
$525
$445
$525
341
Electrical
$537
$658
$1,800
342
Water
$300
$173
$200
344
Natural Gas
$525
$538
$1,000
345
Telephones
$300
$311
$500
354
Contract Services
$600
$1,125
$3,000
356
Consultants
$1,000
$307
$1,000
360
Repair/Maint Svc
$100
$432
$100
366
Building Maint
$100
$9
$500
369
Radio Maint
$400
$290
$400
373
347
School & Travel
Garbage
$3,300
$110
$3,505
$0
$3,500
$125
532
Lease Payment
$9,425
$9,425
$9,500
Subtotal
$22,422
$24,195
$26,475
.Cityof
Kal- ell,
sp
Montana
-74-
IWAUDW0930to • •
FUND: GENERAL 1000..DEPARTMENT 420, BLDG DIV...FUNCTION 420530
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Capital Outlay:
944
Vehicles
947
Computer Hardware
947
Portable Radios
947
New Bldg Counter
(ADA)
Total Cap outlay
TOTAL
$8,173
$8,173
$15,000
$100
$0
$1,380
$1,750
$1,750
$0
$0
------------------------------------------
$0
$10,023
$9,923
$16,380
$129,181
$134,511
$170,507
City of Kalispello, Montana
-75-
PROGRAM OF SERVICES
FUND: GENERAL 1000..DEPARTMENT 420... BLDG DIV..FUNCTION 420530
------BUDGET------ BUDGET BUDGET
POSITION TITLE 1991 1992 1993 1 1992 1993
Building Official
Building Inspector
Building Inspector
Secretary
Zoning Officer
1
l
1
1
1
1
1
1
1
0
0
1 $28,410
$31,325
1 $22,152
$22,965
1 $21,632
$22,445
1 $14,996
$14,860
1 $0
$25,000
Totals 4 4 5 $87,190 $116,595
Citu of t •�
FUND: GENERAL 1000... DEPARTMENT 421, STREET DEPT..FUNCTION 430240
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $138,532 $139,592 $144,391
Maintenance & Operations $185,755 $178,589 $204,572
Capital Outlay $0 $0 $38,000
$324,287 $318,181 $386,963
COMMENTARY:
The function of the street department is to maintain Kalispell°s
90+ miles of platted streets, alleys and 2511 acres of public
right-of-ways.
The funds provided to the division will be used to finance the
majority of salaries for personnel engaged in maintenance
activities such as surface sealing, pothole patching, crack
sealing and utility cut repair. These employees also assist in
operational activities such as street sweeping, sanding,
flushing, leaf pick-up, snow plowing, snow removal and freeze
guard application.
Objectives:
1. Continue an aggressive Street Maintenance Program.
2. Implement an alley maintenance program.
3. Continue to recycle street materials for cost savings.
4. Use recycled asphalt for unpaved alleys to control dust and
reduce air pollution along with oil application.
356 Consultants - for Traffic Study $ 13,000
366 Building Maint. - repairs to Sand Shed $ 2,000
940 Machinery and Equipment $ 38,000
Requesting $38,000 to purchase a 42" vibratory roller to be used
in conjunction with alley paving, street preparation prior to
contractor overlay and minor street repairs and patching.
City of
Kalispell, s
E-
s
i
`
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND:
GENERAL 1000..DEPARTMENT 421, STREET
DEPT...FUNCTION
430240
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$124,270
$134,771
$129,695
110
FICA/MEDT
$9,813
$10,228
110
Unemployment Comp
$449
$468
121
Overtime
$4,000
$4,821
$4,000
W.C.
($7,465)
($8,806)
Medical Ins
($26,467)
($33,000)
PERD
($8,231)
($8,323)
Total Personal Sery
$138,532
$139,592
$144,391
Maint. & Oper.:
210
Office Supplies
$100
$47
$50
221
Safety Equip/Sapp
$890
$594
$1,000
224
Janitorial Supplies
$109
$109
$500
229
Other Supplies
$400
$554
$1,000
241
Consummable Tools
$400
$385
$800
320
Printing
$300
$296
$150
336
Licenses & Fees
$500
$500
$500
341
Electrical
$1,334
$2,030
$1,600
342
Water
$150
$0
$150
344
Natural Gas
$160
$0
$0
345
Telephones
$200
0
$100
354
Contract Services
$154,861
$152,829
$181,322
356
Consultants
$25,000
$20,123
$13,000
366
Building Maint
$441
$234
$2,600
369
Radio Maint
$610
$580
$800
373
School & Travel
$300
$308
$1,000
Subtotal
$185,755
$178,589
$204,572
Capital Outlay:
Machinery & Equip
$0
$0
$38,000
TOTAL
$324,287
$318,181
$386,963
pity
of Kal*Lell,
n
a
-78-
FUND: GENERAL 1000..DEPARTMENT 421
... STREET
DEPT..FUNCTION
430240
------BUDGET------
----BUDGET----
POSITION TITLE
1991 ( 1992
1993 I
1992
I 1993
Superintendent
0.25
0.25
$6,910
$8,254
Working Foreman
0.5
0.5
$11,640
$11,991
Equipment Operators
2
2
$43,386
$44,428
Truck Drivers
3
3
$62,334
$65,022
Totals 0 5.75 5.75
$124,270 $129,695
i
City of Kalispell, Montana..
-79-
PROGRAMOF
� t-
FUND: GENERAL 1000... DEPARTMENT 436, PARKS.... FUNCTION 460430
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $142,039 $139,269 $149,490
Maintenance & Operations $48,251 $43,927 $44,351
Capital Outlay $17,059 $17,059 $83,300
$207,349 $200,255 $277,141
COMMENTARY:
PARKS:
The purpose of the Parks program is to promote, develop,
operate, maintain and preserve the natural beauty of the
community's park land. The goal of this activity is to provide
for safe, well -maintained and aesthetically functional parks,
park facilities, public grounds and walkways, while seeking to
encourage and enhance the practice of park and recreation
administration, to promote broader public understanding of the
importance of parks and leisure opportunities for the good of the
public. To preserve leisure opportunities and to protect park
investments of the citizens and visitors of Kalispell.
Objectives:
To highlight the Park objectives it is imperative that one
understands the complexity of the Park Department's programs.
The following are program areas that the Department is
responsible for: Forestry and Nursery, Airport, Public Lands,
Landscaping, Irrigations, Playgrounds, Athletic fields and green
spaces, bird aviary, formal gardens, tennis courts and an outdoor
ice skating facility. This demonstrates the diversity of
maintenance and operations exhibited by the Parks Department.
The following are departmental goals and strategies we are
looking to complete in fiscal year 1992-93, with emphasis on the
short term objectives established by council early this year:
City of Kalispell, Montana
i -80-
This year we look at replacing over half of our picnic table
inventory due to the depreciated condition of our present tables.
We intend to replace and extend a number of irrigation
systems, digging up worn out valves and replacing out -dated
sprinkler heads. Washington Street Park is currently a weed
patch and with 4 lines of irrigation and a little grass seed, we
can improve the area and make it suitable for neighborhood park
usage and organized play. Washington Street Park is the only
public park in the west north area of Kalispell.
Layout and publish an informative Parks brochure,
identifying Parks, facilities, and locations within the
community.
Protect, preserve and enhance the urban Forestry Program by
continual maintenance and planting activities. Cooperating with
the Division of Forestry, on participating with a tree planting
program, enabling the city to plant 251 trees funded with"a 60/40
Grant.
Complete Lawrence Park Master Plan in early fall of 1992.
Utilize plan to secure Land and Water Conservation fund grant for
capital improvement and developments in Lawrence Park.
Protect and preserve tennis court facilities through
resurfacing of existing courts at Northridge, Hawthorne and
Thompson Parks. Develop a plan to cooperatively participate
with the School District and the Kalispell Tennis Association in
developing a new tennis complex.
Continue with the present level of service to the community
in maintenance and operational procedures for park and
recreational facility standards for existing sites. With
incorporating new turf techniques and acquiring state of the art
maintenance equipment, productive staffing, and consistant
service levels will result in public needs being met.
Personnel Service Request:
No change in current staffing levels.
r
City- Kalispell, Montana
r s
PROGRAM OF SERVICES
r
Maintenance and Operations:
Line Item Increase:
1992 1993 Item
-0- $400 213 Small Office Equipment: New line item
for chair and computer desk
$750 $1,000 224 Janitorial Supplies: Additional cleaning
supplies for Park Restrooms and Litter
control.
$300 $500 312 Postage: Increase in mailings and
postage fees.
$300 $1,300 320 Printing: Print Park informational
brochure for the coming season.
$700 $800 345 Telephone: Expanded Department needs.
$250 $1,600 354 Contracted Services: Contracted for
specialty projects, design, personnel
(labor contractors, high school and job
service programs). Large tree pruning.
$1,100 $2,000 366 Building Maintenance: Repair existing
park shop - roof doors, etc.
$350 $500 369 Radio Maintenance: Older style radio in
vehicles need repair.
$600 $1,600 420 Metal Products: Replace chain link
fence, benches and tables.
$800 $1,800 430 Wood Product: Fence repair and replace
at Woodland, Buffalo Head.
$1,100 $3,000 440 Plastic Products: Woodland irrigation,
Washington Park repair and replace
valves, sprinklers, and lines.
Line Item Reduction:
$700 $500 337 Advertising: Completed Brochure from
Fiscal Year 1992.
$2,600 $1,900 341 Electricity: Energy Conservation
Savings.
$10,000 $3,000 356 Consultants: Lawrence Park Master Plan
identifies the need for donated
inholdings. These funds will be used
to cover the appraisal and surveying
costs of these potentially donated
parcels.
$6,050 $3,800 393 Forestry Grant: Completed Recycling
Study, Fund SBA Grant for planting
trees.
$3,500 $1,500 395 Equipment Rental
Ity oj Kalispell, Montana.
-82-
Capital Requests:
Cost Equipment:
$3,500 16' Trailer - to haul mowers and equipment to and from
work sites. Provide for an economical
means of hauling trees, shrubs, brush,
grass clippings, materials, pipe, etc.
We presently have one trailer which is
light weight and under rated for our new
mowing equipment.
$800 Push mower - replace bobcat push mower commercial
grade - present unit worn out.
Buildings:
$25,000 Parks Maintenance
Shop - A shared building with sanitation/solid
waste, located at the Central Shop
compound. Allowing all city maintenance
functions to be centrally located in one
common area. Currently the Park Shop is
located at Woodland Park, which presents
a number of costly logistical and
inconvenient problems, (fuel, repairs,
shuttling vehicles, equipment storage,
and equipment sharing).
$20,000 Restroom Improvements -Woodland Park & Heritage Park
Money is allocated to upgrade the Woodland
Park facilities as a first priority.
Remaining money will be used as City
Contribution toward restroom facilities
for Heritage Park.
Vehicles:
$9,500 Pickup Truck - Replace Parks maintenance vehicle (Ford
Currier), with light economical unit.
Present Ford Currier is rusting out and
is in poor condition, in need of
constant repairs.
City— OJ'Kalispell, Montand-,
Projects:
$9,000 Northridge Park - Improve tennis courts, resurface,
replace posts, extend irrigation
system, and plant remainder of park
to grass. Playground equipment
repair and updating. Plant trees
in newly irrigated area. Presently
only half of the Park has been
developed, the tennis courts are in
dire need of major repair.
$12,000 Tennis Courts - Hawthorne (2), Thompson (2):
Tennis courts and (1) basketball
court all in very poor condition.
Thompson tennis courts are
virtually unplayable. Resurface
and paint lines.
$3,500 Playground Equipment
Meridian Park - cost sharing with
School District 50/50. Present
climbing and play structure needs
to be removed and replaced. Older
style wooden structure get heavy
use and has worn out.
FUND: GENERAL 1000..DEPARTMENT 436, PARKS/REC ... FUNCTION 460430
ACC.
NO. ACCOUNT
Personal Services:
110 Salaries
110 FICA/MEDT
110 Unemployment Comp
121 Overtime
W.C.
Medical Ins
PERD
BUDGET ACTUAL PROPOSED
1992 1992 1993
$129,420 $136,744
$135,917
$9,674
$10,589
$445
$484
$2,500 $2,525
$2,500
($8,273)
($7,475)
($23,015)
($20,285)
($8,019)
($7,875)
Total Personal Sery $142,039 $139,269 $149,490
Maint. & Oper.:
210
Office Supplies
$950
$943
$950
213
Sm Office Equipment
$0
$0
$400
224
Janitorial Supplies
$750
$757
$1,000-
229
Other Supplies
$6,411
$6,410
$6,411
241
Consummable Tools
$1,000
$957
$1,000
312
Postage
$300
$225
$500
320
Printing
$300
$203
$1,300
333
Subscriptions
$200
$198
$200
335
Membership & Dues
$190
$190
$190
337
Advertising
$700
$573
$500
341
Electricity
$2,600
$1,927
$1,900
344
Natural Gas
$1,300
$999
$1,300
345
Telephones
$700
$691
$800
354
Contract Services
$250
$238
$1,600
356
Consultants
$10,000
$7,350
$3,000
362
Equipment Maint
$2,000
$2,210
$2,000
364
Landscape & Trees
$5,000
$4,573
$5,000
366
Building Maint
$1,100
$1,100
$2,000
369
Radio Maint
$350
$682
$500
373
School & Travel
$1,100
$968
$1,100
380
Training Material
$150
$177
$150
393
Forestry Grant
$6,050
$6,288
$3,800
395
Equipment Rental
$3,500
$2,905
$1,500
420
Metal Products
$600
$602
$1,600
430
Wood Products
$800
$811
$1,800
440
Plastic Products
$1,100
$1,100
$3,000
452
Gravel
$850
$850
$850
Subtotal $48,251 $43,927 $44,351
City oKalispell, to
-85-
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: GENERAL 1000..DEPARTMENT 436, PARKS/REC ... FUNCTION 460430
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Capital Outlay:
940 Machinery & Equip
944 Vehicles
920 Buildings
937 Projects
Total Cap Outlay
$1,630
$1,630
$4,300
$15,429
$15,429
$9,500
$0
$0
$45,000
$0
------------------------------------------
$0
$24,500
$17,059
$17,059
$83,300
$207,349
$200,255
$277,141
City of • • •
PERSONNELPROGR" OF SERVICES
FUND: GENERAL 1000..DEPARTMENT 436... PARKS ..... FUNCTION 460430
POSITION TITLE
Director
Working Foreman
Maintenance & Rep
Seasonal Laborer
Clerk I
------ BUDGET ------
1991 11992 1993
0.49 0.5 0.5
0.61 1 1
0.66 3 3
1.69 (8) 8
0.5 0.5
Totals 3.45
Seasonal Rate:
( 8 ) $5.06/hr
----BUDGET----
1992 ( 1993
$13,728
$16,974
$23,586
$24,919
$63,522
$66,478
$19,954
$19,954
$6,500
$7,592
5 13 $127,290 $135,917
3,943 hrs $19,954
City of Kalispell, Montan
-87-
■PROGRAM OF SERVICES
r . r
FUND: GENERAL 1000... DEPARTMENT 436, RECREATION.... FUNCTION 460431
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $37,368 $37,639 $43,622
Maintenance & Operations $6,530 $6,534 $20,223
Capital Outlay $0 $0 $0
$43,898 $44,173 $63,845
COMMENTARY:
The purpose of the recreation division is to provide
community recreation opportunities for all ages. The programs we
have presently developed have received recognition and exposure
through the media and by word of mouth. We are at the level
where we are turning away participants due to reaching maximum
enrollment of our developed programs. Our community is growing
rapidly and with that growth the need for organized recreational
opportunities is increasing. To meet these demands and needs,
the recreation department has developed innovative recreation
programing. Increasing the class selection and sizes to
accommodate the additional requests. When class registration
fails to meet our minimum enrollment standards, the class will be
canceled or postponed in an effort to strive for self-supporting
revenues.
All recreation programs will continue to develop fee
structures and generate revenue that in turn will support the
organized activity. Costs and revenues of programs are
estimated, based on past popularity and community interest.
We anticipate program growth to meet demands, however, we
feel it is essential that growth is based on deliberate, well
organized strategies. The following objectives will address the
coming year in just this manner.
City ofKalispellf
Objective:
To continue to facilitate a recreation free policy to recoup
the major cost of administering a year-round recreation
program.
Provide for consistent recreation opportunities for all
ages.
Introduction of recommended classes and activities for the
coming year.
Work in cooperation with other agencies.
Work with community service organizations, the business
community to actively sponsor programs.
Developed Programs
-Camp Discovery
-Leap and Learn Camp
-5 on 5 Men's Basketball
-Bike Rodeo
-Crafts Week
*Indian Beads
*Playtime w/crafts
-Kid's Night Out
-Tennis Lessons & Tourn.
-Ice Skating lessons
-Swim lessons & classes
-Dollar Dip Day & Ice
Cream Social
-Water Carnival
-Roller Blading lessons
-Ice skating & Cross Country
Skiing for elementary
schools
-Bicycle Parade
-Christmas crafts
-Pick-nic in the Park
-Cheerleading
New Programs
-Camping with Nature
-4 on 4 Mens Basketball
-Volleyball League
-Biathlon
-Gymnastics
-Line Dance
-Aikido
-Family Olympics
-Kids Spring Break Camp
-Bicycle Repair Class
-Student/Senior Picnic
-Swing & Jitterbug classes
-Halloween Hunt
-Senior Walk on the
Neighborhood Trail
-Adult & Children Arts & Crafts
Classes
NOTE: Each class has a minimum enrollment of participants or the
class will be cancelled or postponed.
i`
r
City of Kalispell,, Montana
.. e
Personnel Services:
The only change in personnel services is overtime.
1992 1993 Item
0 $500 121 Overtime: A $500 increase in overtime
is requested to cover the recreation
coordinator's busy summer schedule,
programs that are in the evenings and
the weekends (approximately 40 hours for
the entire year).
Maintenance and Operations:
1992 1993 Item
$100
$200
210 Office Supplies: Expanded Department
needs.
$1,650
$4,905
229 Other Supplies: Additional recreation
equipment, arts and crafts, music tapes,
t-shirts, meals, prizes, and rental
equipment.
$400
$800
312 Postage: To cover the cost of mailing
public service announcements, flyers,
brochures, thank you letters, letters to
the media, and receipts.
$400
$1,950
320 Printing: Adding a full winter
brochure, flyers and posters for
classes.
$500
$1,000
337 Advertising: Need to promote and market
activities.
$100
$250
345 Telephone: Expanded Department needs.
$7,430
$10,618
354 Contracted Services: Expansion in
programs; musicians & production costs,
counselors, instructors, t-shirts
design for the following programs.
Pick-nic in the Park
Gymnastics
Dance classes/adult
Dance classes/youth
Bicycle Repair
Roller blading
Arts 'n Crafts/youth
Arts 'n Crafts/Adult
Kid's Night Out
Cross Country Skiing
Spring Break Kid's Camps
CONTRACTED SERVICES COST
$ 2,925
1,350
720
903
300
150
475
625
1,050
120
2,000
Total Contracted Service $10,618
City of KallisiDell,•
.0
Programs - Projected Revenue vs. Expenses:
The table below shows projected program expenses vs.
revenues. Most programs pay for themselves, a few have larger
revenues than expenses, and some are free with a small expense.
Revenue
Expenses
Fick-nic in the Park
$3,200
$3,125
Gymnastics
$1,620
$1,475
Dance & Cheerleading/Youth
$2,025
$1,448
Aikido
$1,200
$ 275
Bicycle repair, Bike Rodeo
& Parade
$ 425
$ 555
Roller Blading lesson
$ 300
$ 225
Biathlon
$ 720
660
Family Olympics
0
$ 100
Kid's Night Out
$2,960
$2,272
Arts 'n Crafts (Youth)
$1,069
$1,000
Adult Arts n Crafts
$1,125
$1,125
Student/Senior picnic
0
$ 75
Halloween Hunt
$ 200
$ 150
Cross Country Skiing &
Ice skating/Elementary
Schools
$ 240
$ 220
Dance classes/Adult
$1,440
$1,220
Spring Break Kid's Camp
$2,775
$2,775
Volley ball League
$ 200
$ 175
Senior Walk
0
$ 50
Totals
$ 19,499
$ 16,925
All values are based on estimates from participation and
registration levels. When levels do not meet minimum enrollment
numbers, the class will be canceled or postponed with no cost to
the city.
City oj'Kalispell, Montana
-91-
113 0 t 11 - ,
FUND: GENERAL 1000..DEPARTMENT 436, RECREATION... FUNCTION 460431
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$34,601
$37,639
$39,854
110
FICA/MEDT
$2,646
$3,125
110
Unemployment Comp
$121
$143
121
Overtime
$0
$500
W.C.
($2,249)
($2,206)
Medical Ins
($9,206)
($8,566)
PERD
($2,180)
($2,620)
Total Personal Sery
$37,368
$37,639
$43,622
Maint. & Oper.:
210
Office Supplies
$100
$112
$200
229
Other Supplies
$1,400
$1,384
$4,905
312
Postage
$400
$403
$800
320
Printing
$350
$504
$2,000
333
Subscriptions
$50
$39
$50
335
Membership & Dues
$50
$35
$50
337
Advertising
$500
$484
$1,000
345
Telephones
$100
$0
$250
354
Contract Services
$3,230
$3,216
$10,618
373
School & Travel
$350
$357
$350
Subtotal
$6,530
$6,534
$20,223
Capital Outlay:
Total Cap Outlay
$0
$0
$0
TOTAL
$43,898
$44,173
$63,845
City of Kalispellq
PROGR" OF SERVICES
PERSONNEL SCHEDULE
FUND: GENERAL 1000..DEPARTMENT 436... RECREATION ..... FUNCTION 460431
POSITION TITLE
Director
Recreation Coord
Clerk I
Overtime
------ BUDGET ------
1991 ( 1992 1993
0.01 0.5 0.5
0.05 1 1
0 0.5 0.5
0.05
----BUDGET----
1992 1 1993
$13,728 $16,974
$14,373 $15,288
$6,500 $7,592
$500
Totals 0.06 2 2.05 $34,601 $40,354 1
City of Kalispell, Montana
-93-
j
FUND: GENERAL 1000... DEPARTMENT 436, DAY CAMP..FUNCTION 460448
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $17,613 $15,013 $21,310
Maintenance & Operations
$2,880
$3,164
$2,780
Capital Outlay
$0
$0
$0
$20,493 $18,177 $24,090
The purpose of our youth Day Camps is to provide supervised,
educational, and recreational opportunities for ages 3 to 15
years of age. This year we added a new camp called Camping with
Nature, to provide a camp for the older youth in our community.
Objectives:
Organize 8 weeks of Camp Discovery, 6 weeks of Leap n'
Learn, and an overnight camp.
Develop advertising, brochures, P.S.A.s for radio;
television and newspaper.
Create camp agendas that are safe, fun and educational.
To create theme's that will be intertwined into the program.
To have trained counselors to act as camp staff personnel.
Develop registration form and streamline the process for
efficiently serve the community.
Personnel Services Request:
Camp employees will be paid an hourly salary. The
counselors are working 8-9 hours a day with an average of 68
children per session. The staff needs to be formally trained, in
CPR and first aid. Counselors will have the educational
background and experience working with children. The increase in
salaries is reflected by the number of experienced counselors
needed to staff these very popular camp programs.
City of Kalispell, Montana
=94=
1992 1993 Item
$17,513 $18,792 110 Salaries: Additional staff and one
more month for Camp Director. The
camp director will be paid a salary
for four (4) months. An
additional month of salary will be
paid for work needed to prepare and
coordinate these very popular
programs.
0 $940 121 Overtime: Eight (8) counselors will
work 3 hours of overtime a week.
Maintenance and Operations:
These figures are based on last years average enrollment of
68 participants per week, at Camp Discovery and Leap and Learn
Camp. The camps are set up to pay for maintenance and
operations, and the staff. Due to the increased enrollment the
last three years, the program needs a qualified staff to manage
the camps. Therefore, we need to staff 10 full time counselors,
the volunteer staff and C.I.T. was eliminated. The reputation of
our camps need to be supported by qualified personnel. Revenue
is estimated over $21,000.00, with over 580 participants
expected.
1992 1993
Item
$1,200 $1,280 354 Contracted Services: The bus for
field trips is $160.00 a week. The
camp goes on eight (8) field trips
total.
Capital Expense Requests:
At this time there is no requests
City aI ° el ,
-95-
FUND: GENERAL 1000..DEPARTMENT 436, DAY CAMP... FUNCTION 460448
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1995
Personal Services:
110
Salaries
$15,855
$15,013
$18,792
110
FICA/MEDT
$784
$1,509
110
Unemployment Comp
$359
$69
121
Overtime
$0
$940
W.C.
$615
$1,066
Medical Ins
$0
PERD
$0
Total Personal Sery
$17,613
$15,013
$21,310
Maint. & Oper.:
229
Other Supplies
$1,160
$1,416
$1,000
320
Printing
$200
$200
$200
337
Advertising
$300
$328
$300
354
Contracted Sery
$1,220
$1,220
$1,280
Subtotal
$2,880
$3,164
$2,780
Capital Outlay:
Total Cap Outlay
$0
$0
$0
TOTAL
$20,493
$18,177
$24,090
City • Kalispellp•
-96-
FUND: GENERAL
1000..DEPARTMENT 436... DAY CAMP.....FUNCTION
460448
------BUDGET------
----BUDGET----
POSITION TITLE
11991
11992
11993
1992
I 1993
Camp Director
0 1 1
$3,600
$4,800
Counselors**
0 4 10
$5,722
$13,992
C.I.T.
0 2 0
$936
Totals 0 7 11 $10,258 $18,792
**Counselors
Rate
Hours
Total
(3)
6.00/hr
760
$4,560
(3)
5.00/hr
960
$4,800
(4)
4.25/hr
1090
$4,632
$13,992
t
City of Kalispell, Montan
-97-
FUND: GENERAL 1000...DEPARTMENT 436..... FUNCTION 460447
TENNIS/ICE SKATING
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $5,360 $4,059 $6,912
Maintenance & Operations $800 $800 $1,000
Capital Outlay $0 $0 $0
$6,160 $4,859 $7,912
COMMENTARY:
The purpose of the "Learn for a Lifetime" tennis program is
to provide a safe, enjoyable and recreational skill you can
participate in for a lifetime. Our program will teach beginners,
advanced beginners, intermediates, advanced and competitive
tennis for ages 5 through adult. The format is based on the
United States Tennis Association (USIA) guidelines. A unique
opportunity has presented itself to combine the efforts of the
Kalispell Tennis Association and the City Recreation Department
to joint sponsor this year's program. The upper levels of
instruction will be incorporated and subsidized by the K.T.A.
The year end City tournament will also be co -sponsored by the two
groups. Exhibiting a rather unique partnership and investment in
the tennis community, we are looking for exceptional results
from this newly organized format.
We also include our ice skating program within this budget
program, providing lessons for the pre-schooler through adult.
They were very popular this last year, however, Mother Nature was
not very cooperative, and a number of classes were canceled due
to warm weather and poor ice conditions. The ice skating program
is popularly requested, and we will again look forward to its
funding this coming winter.
City li et t, Montana
-98-
Objectives:
Provide marketing for tennis and ice skating.
Design schedules for all levels.
Help qualified instructors to handle the public
To have a ratio from 1 to 8 to manage the class
best opportunity for our students.
Provide handicap tennis lessons when requested.
Personnel Service Request:
needs.
and have the
The head tennis director will be paid $6.00 an hour for
administrative and instructional work. The (2) instructors will
be paid $5.00 an hour. The program will be self supporting.
The ice skating instructor will be paid $5.00 an hour. With
the weather and ice being unpredictable, the instructor will be
utilized when the conditions are feasible. Revenues will' be
unpredictable -(due to the weather), but are estimated at $500.00
to $1,000.00.
The recreation coordinator will oversee scheduling,
marketing, and registration.
The revenue for the beginners, advanced beginners for
children and adults, is near $7,000.00. The intermediates,
advanced, and competitive tennis lessons will be handled by the
Kalispell Tennis Association.
1992 1993 Item
$5,360 $6,400 110 Salaries: Reflected by paying tennis
director $6 per hour for administration
and instruction work.
Maintenance and Operations:
Necessary equipment will be purchased with participation
fees and accounted for in registration fees.
1992 1993 Item
$550 $650 229 Other Supplies: Cost of balls, baskets
and rackets.
$50 $150 320 Printing: Flyers for tournament and the
summer brochure.
Capital Expenditures: No requests'at this time.
City 0-J'Kall—Ispell, Montana.,
9 1
FUND: GENERAL 1000..DEPARTMENT 436, FUNCTION 460447
TENNIS/ICE SKATING
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$4,576
$4,059
$6,400
110
FICA/MEDT
$350
$490
110
Unemployment Comp
$160
$22
121
Overtime
$0
$0
W.C.
$274
$346
Medical Ins
$0
$0
PERD
$0
$0
Total Personal Sery
$5,360
$4,059
$6,912
Maint. & Oper.:
229
Other Supplies
$550
$550
$650
320
Printing
$50
$50
$150
337
Advertising
$200
$200
$200
Subtotal
$800
$800
$1,000
Capital Outlay:
Total Cap Outlay
$0
$0
$0
TOTAL
$6,160
$4,859
$7,912
City of Kalispell,, •
00
PROGRAM
•
ERSONNEL SCHEDULE
FUND: GENERAL 1000..DEPARTMENT 436... FUNCTION 460447
TENNIS/ICE SKATING
POSITION TITLE
Head Instructor
Instructor
Instructor
Ice Skating Instr
Totals
------
BUDGET ------
1991 11992 1993
0 0.2 0.2
0 0.1 0.1
0 0.1 0.1
0.1
Head Instructor (1)
Instructor (2)
Ice Skating (1)
0 0.4 0.5
Hours
6.00/hr 480 $2,880
5.00/hr 526 $2,880
5.00/hr 128 $ 640
$6,400
----BUDGET----
1992 (
1993
$2,496
$2,880
$1,040
$1,440
$1,040
$1,440
$640
$4,576 $6,400
City o, f Kalispell, Montana
-101-
FUND: GENERAL 1000 ... DEPARTMENT 436, BASKETBALL. -FUNCTION 460449
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services
$0
$0
$0
Maintenance & Operations
$4,500
$4,500
$6,509
Capital Outlay
$0
$0
$0
$4,500 $4,500 $6,509
COMMENTARY:
The basketball league has catered to adult players from 18
to 50 years of age, being organized to provide a recreational
opportunity for the novice and experienced player to compete in
a structured league. They play on Wednesday nights at the local
school gyms, with time keepers, scorekeepers and officials being
provided. This year it is requested to add a 4 on 4 non-
competitive league, estimated at 8 to 10 teams. The 5 on 5
league is a competitive league, with 12 to 14 teams. This
league involves 200 to 250 players, and shows signs of increasing
in popularity.
Historically, league fees do cover expenses generated
for the program.
Maintenance and Operations: Line Item Increases
1992 1993 Item
$250 $720 299 Other Supplies: Cover expenses for
balls, trophies, score books and t-
shirts.
$4,200 $5,739 354 Contracted Services: To cover additional
referees and scorekeepers for 4 on 4
league.
Capital Expenditures: No requests at this time.
City • Kalispell,•
FUND: GENERAL 1000..DEPARTMENT 436, BASKETBALL... FUNCTION 460449
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110 Salaries
Total Personal Sery
Maint. & Oper.:
229 Other Supplies
320 Printing_
354 Contracted Sery
Subtotal
Capital Outlay:
Total Cap Outlay
TOTAL
m
m
$250
$250
$720
$50
$50
$50
$4,200
$4,200
$5,739
$4,500
$4,500
$6,509
$0
$0
$0
$4,500
$4,500
$6,509
City o liset I, of tt
-103-
FUND: GENERAL 1000... DEPARTMENT 437, POOL.... FUNCTION 460445
Personal Services
Maintenance & Operations
Capital Outlay
COMMENTARY:
BRUCKHAUSER POOL:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$53,836
$51,111
$53,545
$17,500
$18,900
$19,000
$2,000
$1,415
$4,000
$73,336 $71,426 $76,545
It is the objective of this aquatic facility to provide for
quality instruction and guidance in water safety, swimming
lessons and safe recreational aquatic opportunities for youth and
adults of the community. In doing so, generating revenue to
defray the operational costs of maintaining and staffing this
aquatic facility in an efficient, prudent and risk free manner.
Bruckhauser Pool will be open to general recreational
swimming beginning the 9th day of June, 1992. We again
anticipate very high usage with 1,500 plus lessons and in excess
of 50,000 visitor -use days at this aquatic facility.
In June, July and August of "1991" the pool generated just
under $65,000.00 in revenue. This is approximately 88% of the
1992 allocation. I sincerely feel that a facility of this
nature can come very close to 100% payback. However, policy may
suggest that is not necessary as long as we are in the 10% to 15%
range. A raise in entrance and lesson fees may be considered for
Fiscal Year "1994" to keep consistent with the inflation rate for
supplies, materials, and operations. We are again predicting
revenue in the mid 60's for the summer season.
City of Kal* ell, Montana SP
-104-
. . ,
The potential addition of a small tube slide will definitely
add to the diversity and use of the pool. Slides of this nature
are small, risk free, and very entertaining. Slides in many
cases have a revenue payback schedule of 2 years. I feel this
slide will give us many years of use along with additional
revenue for our initial investment.
The City has an exceptional aquatic facility in Bruckhauser
Pool. In the near future we will be examining the need for
additional parking and a user drop off area. The present wading
pool will be assessed this summer with plans for renovation and
remodeling to allow a more practical use in increased numbers
and lowering maintenance costs.
Personnel Services:
No changes in staffing levels anticipated.
Maintenance and Operations:
1992
$2,500
$2,300
$350
1993
$3,000
$2,400
$1,250
Capital Outlay:
1992
$2,000
1993
$4,000
Item
226 Chlorine & Chemicals: Chemical prices
increasing, chlorine gas price hike.
341 Electricity: Raise in usage.
366 Building Maintenance: Sand blast floors,
repainted with no -slip.
Item
940 Equipment: Pool Slide unit, increase
user diversity and revenue for pool
complex. Maintenance free,
polyethylene plastic. Potential to
recoup 40% cost first year.
city of Kalispell, Montana
-105-
PROGRAMOF
FUND:
GENERAL 1000..DEPARTMENT 437, POOL... FUNCTION 460445
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries
$49,578
$51,111
$49,578
110
FICA/MEDT
$4,058
$3,793
110
Unemployment Comp
$200
$174
121
Overtime
$0
W.C.
($1,723)
($2,667)
Medical Ins
$0
$0
PERD
$0
$0
Total Personal Sery
$53,836
$51,111
$53,545
Maint. & Oper.:
210
Office Supplies
$150
$129
$150
221
Safety Equip & Supp
$150
$150
$150
222
Laboratory Supplies
$100
$0
$100
224
Janitorial Supplies
$500
$562
$500
226
Chlorine & Chemical
$2,500
$2,324
$3,000
229
Other Supplies
$1,250
$1,538
$1,250
241
Consumable Tools
$250
$250
$250
242
Street Signs
$100
$100
$100
320
Printing
$500
$500
$500
337
Advertising
$1,500
$1,495
$1,500
341
Electricity
$2,300
$2,573
$2,400
342
Water
$0
$0
$0
344
Natural Gas
$5,500
$6,554
$5,500
345
Telephones
$200
$283
$200
362
Equipment Maint
$1,400
$1,581
$1,400
366
Building Maint
$350
$229
$1,250
373
School & Travel
$650
$616
$650
380
Training Materials
$100
$16
$100
Subtotal
$17,500
$18,900
$19,000
Capital Outlay:
Total Cap Outlay
$2,000
$1,415
$4,000
TOTAL
$73,336
$71,426
$76,545
City
o al' ell,
Montana..
-106-
PROGRAMOF
W - f on
FUND: GENERAL
1000..DEPARTMENT
437...POOL
.....
FUNCTION 460445
------BUDGET------
----BUDGET----
POSITION TITLE
11991 11992
11993 I
I 1992
I 1993
ALL SEASONAL:
Manager
1
1
1
$6,552
$6,552
Shift Manager
2
3
3
$3,744
$3,744
Desk Personnel
4
5
5
$6,737
$8,270
Guards/Instr.
28
30
30
$36,012
$31,012
Totals
35 39
39
RATE
HOURS
Manager
(1)
7.21/hr
909
Shift Manager
(3)
4.75/hr
788
Desk Personnel
(5)
4.25/hr
1945
Guards/Instr
(30)
5.00/hr
6202.4
$S.i, U45 :$49, 5 l d
$6,552
$3,744
$8,270
$31,012
City o, f Kalispell, Montana
-107-
tPROGRAM OF SERVICES
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
CASH CARRY OVER
$88
($293)
$355
Annual User Fee
$900
$1,200
$1,125
Monthly Commercial
$1,200
$1,500
$1,650
Tie down fees
$1,600
$460
$800
Hangar Leases
$1,258
$661
$661
Fuel Tax
$3,087
$3,410
$3,481
Total Available
$8,133
$6,938
$8,072
EXPENDITURE PROJECTION
Airport
$8,000
$6,583
$8,072
Cash Carry over
$133
$355
$0
City of ' pelf, Mont
-108-
t
FUND: AIRPORT 2170........ FUNCTION 430310
Personal Services
Maintenance & Operations
Capital Outlay
COMMENTARY:
BUDGET ACTUAL
1992 1992
EE
m
M
PROPOSED
1993
$0 $0
$6,583
M
Haim
M
$8,000 1 $6,583 $8,072
The Parks Department has the prime objective of
administrating, maintaining and operating the Kalispell City
Airport, airport functions, demand the highest level of
operations (due to facility safety requirements), maintenance
operations, and administering general operations.
The airport objectives for the coming year are based on the
completion of the neighborhood plan. This will enable us to make
intelligent decisions on the future of the airport management and
planning functions. Issues pending for the coming year are
revenue assessment, fee collection, control access, and safety
guidelines. The 92-93 Budget will address the following
maintenance activities: runway stripping, perimeter fencing, seal
coating and lighting repairs.
Operations and Maintenance:
1992 1993 Line Item
$500 $1,200 360 Repair & Maintenance Services:
Stripping for runway and perimeter
fence.
$2,450 $2,650 510 Property & Liability Insurance:
Raise in property and liability
insurance premiums.
City - - alis ell, nt n
-109-
PROGRAM OF SERVICES
•' i
FUND: AIRPORT 2170........ FUNCTION 430310
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993'
Personal Services:
110 Salaries
Maintenance & Oper:
210 Office Supplies
229 Other Supplies
241 Consumable Tools
312 Postage
341 Electricity
360 Repair & Maint Sery
362 Equipment Maint
367 Maint by St. Dept.
370 Maint by Parks Dept
510 Prop & Liab Ins
822 Admin Transfer
828 Data Processing
$0
$0
$0
$0
$0
$150
$154
$50
$100
$100
$100
$0
$0
$100
$150
$32
$100
$400
$438
$400
$500
$227
$1,200
$800
$572
$800
$1,000
$0
$900
$1,622
$1,582
$1,000
$2,450
$2,650
$2,650
$528
$528
$472
$300
$300
$300
$8,000
$6,583
$8,072
City of • ♦e•
.9 on
CASH: Unrestricted
Interest Rec.
Due fom SID 328
Due from EDA Fund
Commercial Rehab
Residential Rehab
Asbestos Abatement
Due from County
Real Estate Tax
Personal Property Tax
Penalty and Interest
State Pers Prop Reimb
Second Ave W Loan
OPI Reimbursement
Investment Earning
Sale of Property
Total Available
TIF Programs
Cash Carry over
2180
TAX INCREMENT FUND
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$1,269,502
$1,284,059
$1,064,677
$0
$14,548
$0
$0
$79,595
$0
$0
$0
$177,913
$55,324
$55,324
$87,072
$3,604
$3,604
$0
$228,000
$228,000
$0
$234,613
$234,613
$224,075
$1,200,000
$1,090,243
$1,117,464
$95,000
$80,397
$82,277
$8,000
$7,411
$8,000
$134,700
$145,748
$134,700
$7,300
$6,800
$6,100
$49,888
$7,194
$49,888
$77,000
$60,543
$55,000
$140,000
$3,362,931
$3,298,079
$3,147,166
EXPENDITURE PROJECTION
$2,931,692
$431,239
$1,744,342
$1,553,737
$2,675,803
$471,363
City o Kalispell,, Montana
-111-
FUND: TAX INCREMENT 2180
Classification:
Improvements to Buildings
Administration
Redevelopment Projects
Rehabilitation
Debt Service
FVCC Property Mgmt Costs
Public Works Projects
Parks Maintenance
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$49,642
$15,391
$69,250
$131,086
$128,586
$175,314
$1,795,500
$850,809
$1,184,289
$212,500
$107,901
$211,500
$305,750
$253,445
$305,750
$3,500
$2,216
$2,200
$399,739
$358,753
$655,000
$33,975
$27,241
$72,500
$2,931,692 $1,744,342 $2,675,803
This budget represents the city's downtown redevelopment program
and includes a variety of activities proposed for fiscal year
1992-1993. Activities to be funded through the sale of urban
renewal bonds are not included in the proposed budget. Projects
that could be funded through the sale of bonds include items like
the High School parking lot development, Equity Supply
relocation, the redevelopment of the Kalispell Downtown Center
(former FVCC property), phase II Market Place development, etc.
This budget for 1992-1993 anticipates a total available revenue
of $3•,147,166 which includes $1,553,737 in cash carry-over, plus
$ 1,159,429 in new revenue to be generated during the next year.
A full slate of activities is being recommended for council
consideration. They include:
1. City Hall ADA Compliance - $25,000.
2. Central School - $20,000. This budget item is requested to
initiate an Architectural and Engineering Analysis of
Montana Hall. This is a first step required to stimulate
any adaptive reuse of the building. The Architectural and
Engineers Study will take into consideration structural
analysis, major systems analysis, i.e. heating, ventilating,
electrical, plumbing, etc., general access and egress
-112-
.:. o O
requirements to include handicapped access.
3. Carpet replacement for the public works building, the police
department and the fire department is requested at $15,000.
4. Administrative - $172,814 and $2,500 for TIF's share of the
audit cost which represents this budgets share of the
general administrative costs as determined by a formula
developed by the finance department. The purpose of the
administrative transfer is to recognize the expenses related
to general support of the tax increment budget provided to
it by the general fund.
5. Contract Services - $26,500 Larry Gallagher for 6
months/re evaluate January 1993.
6. Area -Wide Traffic Study $13,000. This project was funded
last fiscal year and was not implemented therefore was
carried forward to be implemented this fiscal year. This
project will fund the TIF share of the general fund.
7. Parking study - $15,000. This budget item provides for the
feasibility of implementing a parking special improvement
district in the downtown area.
8. Historical Survey - $10,000.
provided to serve as a local
Preservation Grant which was
It is anticipated the survey
1993 with the publication of
historic places in the City
This $10,000 budget item is
match for the State Historic
recently provided to the city.
will be completed in early
a walking tour guide of
of Kalispell.
9. Kalispell Downtown Center (FVCC site land assemblage) -
$700,000. There is a possibility that adjoining property
owners on Main Street can be assembled as part of the
overall KDC development project. For this purpose we are
recommending that a set -aside if $700,000 be made available.
10. Antique Street Lights - $10,000. Funds are allocated to place
two decoractive street lights by the Hockaday.
11. Street Maintenance and Construction $655,000. Recommended
below are the following street projects for funding within
the TIF district.
Citytan
-113-
(Replace Water Main
lst Avenue East
IMill 2"
lst Avenue East
lst Avenue West
Overlay .2'
1st Avenue East
1st Avenue West
lst Avenue West North
Montana
1st Street West
3rd Avenue West
4th Street West
3rd Street East
4th Street West
4th Street East
5th Street West
5th Street East
7th Street East
8th Street West
8th Street East
1st Avenue East
Reconstruct
Center to 5th St E
Center to 5th St E
Center to 4th St W
14,000
11,200
Center
to 5th St E
20,000
Center
to 5th St W
20,000
Idaho to
R.R. Track
8,000
1st Ave
WN to 2nd Ave WN
4,000
Alley 2nd
Av W to 5th Av W
15,000
Center
to 2nd St W
8,000
7th Ave.
W to 5th W
8,000
lst Ave
E to 3rd Ave E
8,000
lst Ave
E to Main St
4,000
Main to
2nd Ave E
8,000
1st Ave
W to Main St
4,000
Main to
lst Ave E
4,000
lst Ave
E to 2nd Ave E
4,000
6th Ave
W to lst Ave W
20,000
lst Ave
E to 2nd Ave E
4,000
9th St
E to loth St E
4,000
3rd Street (Whipp's Vault) Main St to lst Ave E 50,000
6th Avenue West North Idaho to Valcon (R.R.) 30,000
$323,200
with 10%cont. 355,000
6th Street West lst Ave W to Alley 6th Ave W 300,000
12. Parks Department - $72,500.
* Landscaping & Trees - Eagles Parking Lot.
* Replace trees & Grates, Shrubs, Flowers
i ' ell, Mon
-114-
* Depot Park Corner Landscaping
* Install approximately 10 Bike Racks
Depot Park Improvements:
* Restroom facilities $50,000
* Gazebo Improvements & Maintenance
* Sign Planter Removal
* Park Benches
13. Banners for Downtown/City Contribution
City f Kalispell,Montana
-115-
93 to t 0 IZA DR 1 ,
FUND: TAX INCREMENT ........ 2
ACC.
NO. ACCOUNT
Improvements to Bldgs:
920 ADA Compliance
925 Library
396 Montana Hall-Cen Sch
354 Carpet -City Hall
354 Hockaday
Total
Administration:
353 Auditing
822 Admin. Transfer
Total
BUDGET ACTUAL PROPOSED
1992 1992 1993
$25,000
$0
$25,000
$13,892
$13,891
$0
$0
$0
$20,000
$0
$0
$15,000
$10,750
$1,500
$9,250
$49,642
$15,391
$69,250
$2,500 $0 $2,500
$128,586 $128,586 $172,814
$131,086 $128,586 $175,314
Redevelopment Projects:
354
Contract Services
$75,000
$61,653
$26,500
950
Market Place Proj
$206,756
$38,485
$0
820
Transfer-EDA Fund
$293,244
$293,244
$0
354
Banners
$0
$0
$2,500
396
Eagle Transit
$150,000
$0
$0
396
Traffic Study
$25,000
$6,922
$13,000
396
Parking Study
$7,000
$15,000
396
Historical Survey
$1,500
$10,000
950
Remax Parking Lot
$10,507
$10,679
$0
840
Redev Proj-Unalloc
$68,493
$407,289
910
FVCC Land Assemb
$400,000
$62,492
$700,000
932
Parking Lot Dev.
$200,000
$226
$0
354
Demo Cost FVCC
$328,000
$377,108
$0
933
Antique St. Lights
$30,000
$0
$10,000
Total $1,795,500 $850,809 $1,184,289
Rehabilitation:
711 Residential Loans $100,000 $35,598 $100,000
814 Commercial Loans $100,000 $72,303 $100,000
732 Comm. Design Grant $12,500 $0 $11,500
Total
$212,500 $107,901 $211,500
City • Kalispellq
FUND: TAX INCREMENT ........ 2180
ACC.
NO. ACCOUNT
Debt U.R. Bonds:
610 Principal
620 Interest
630 Fiscal Agent Fees
640 Issue Costs
Total
BUDGET
1992
$95,000
$160,000
$750
$50,000
ACTUAL
1992
$95,000
$157,695
$750
$0
PROPOSED
1993
$95,000
$160,000
$750
$50,000
$305,750 $253,445 $305,750
FVCC Property Management Cost:
354 Gas, Water, Elec $1,000 $20
546 Special Assessments $2,500 $2,196 $2,200
Total $3,500 $2,216 $2,200
Public Works Projects:
843 Sykes Constr $235,000
400 Material Maint $30,000
354 lst Ave W-Water $0
354 Street Overlay/Recon. $134,739
354 6th St. West $0
Total
Parks Department:
364 Landscaping & Trees
934 Parking Lot Improv.
935 Downtn:Park Benches
937 Sykes: Mini Park
937 Depot Park Beaut.
920 Depot Restrooms
940 Downtwn Bike Racks
Total
Grand Total
$235,000
$7,689
$116,064
$0
$0
$82,500
$272,500
$300,000
$399,739 $358,753 $655,000
$2,500
$1,756
$8,400
$8,572
$8,620
$0
$11,651
$11,710
$0
$7,752
$5,155
$0
$3,500
$10,900
$50,000
$0
$3,200
$33,975 $27,241 $72,500
$2,931,692 $1,744,342 $2,675,803
City of Kali s ell, orate
-117-
. � i
Cash on Hand
Cash Due from County
Real Estate Taxes
Personal Property Taxes
Penalty & Interest
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers Prop Reimb
MV Taxes - Heavy Truck
Total Available
Insurance
Uninsured Loss
Total Expenditures
Cash Carry over
2360
COMPREHENSIVE INSURANCE
REVENUE PROJECTION
-10.92 mills-
-10 mills-
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
$46,200
$62,901
$87,317
$16,815
$16,815
$18,493
$166,237
$164,848
$160,000
$12,266
$13,162
$12,500
$3,400
$2,230
$2,050
$13,200
$12,790
$10,000
$1,200
$969
$800
$7,200
$18,067
$12,000
$3,595
$3,880
$3,000
$202
$270,113
$295,864
$306,160
EXPENDITURE PROJECTION
$219,932
$186,333
$224,132
$15,000
$3,721
$12,000
$234,932
$190,054
$236,132
$35,181
$105,810
$70,028
City of • ♦- • •
FUND: COMPREHENSIVE INSURANCE 2360...... FUNCTION 510330
BUDGET ACTUAL PROPOSED
1992 1992 1993
Insurance $219,932 $186,333 $224,132
Uninsured Loss $15,000 $3,721 $12,000
$234,932 $190,054 . $236,132
COMMENTARY:
The comprehensive insurance fund is a tax supported fund which pays
for general liability insurance, worker's compensation insurance,
fire, auto, boiler insurance and fidelity bonds. (The Enterprise
funds pay for their own insurance). The liability insurance is
based on dollar amounts of payroll. We are members of the Montana
Municipal Insurance plan for liability and workers compensation
insurance. We have our property insurance with the Flathead
Independent agents for the St. Paul Property Insurance Company. Our
boiler policy is with the Hartford Steamfoiler Inspection and
Insurance Company, through Flathead Independent agents also.
f
City of Kalispell, Montana
-119-
PROG OF SERVICES
EXPENDITURE
FUND: COMPREHENSIVE INSURANCE 2360.... FUNCTION 510330
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
513 Liability Insurance
514 Workers Comp
516 Fire & Auto
517 Fidelity Bonds
518 Boiler Insurance
620 Interest Expense
815 Uninsured Loss
354 Contract Services
$62,500
$62,213
$70,000
$123,732
$101,324
$126,232
$29,500
$20,002
$25,000
$1,200
$350
$1,200
$1,400
$974
$1,200
$500
$0
$0
$15,000
$3,721
$12,000
$1,100
$1,470
$500
$234,932
$190,054
$236,132
CIOLLy of Kalispello Mo
-120-
! * !
CASH:
Due from County
Real Estate Taxes
Personal Property Taxes
Penalty & Interest
Light Vehicle Tax
MV Flat Fees
Heavy Truck
Corporation Tax
State Pers Prop Reimb
Total Available
Retirement
Total Expenditures
Cash Carry over
2370
RETIREMENT FUND
REVENUE PROJECTION
-11.87 mills- -11.87 mills-
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$47,155
$64,012
$44,644
$18,298
$18,298
$20,000
$181,032
$160,777
$179,200
$13,000
$14,278
$14,230
$3,000
$2,240
$2,200
$13,000
$13,913
$13,500
$1,200
$1,054
$1,000
$0
$220
$185
$8,000
$19,654
$13,466
$4,022
$2,183
$4,000
$288,707 $296,629 $292,425
EXPENDITURE PROJECTION
$235,566
$227,282
$243,129
$235,566
$227,282
$243,129
$53,141
$69,347
$49,296
ity 0-j'Kalispell,
-121-
FUND: RETIREMENT 2370
Retirement
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$235,566 $227,282 $243,129
$235,566 $227,282 $243,129
The city pays retirement benefits for employees at various rates.
Non -union and AFSCME union personnel at 6.417%, Firefighters
retirement at 13.02%. The City Manager is a member of IMCA
retirement at 10%. The Police retirement rate has increased from
13.02% to 13.92%. The retirement contributions are paid into and
managed by the State Fund.
City of Kalispell,•
FUND: RETIREMENT 2370
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Manager
$6,325
$6,223
$6,050
Mayor/Council
$1,470
$1,346
$1,308
Finance
$6,497
$6,187
$6,377
City Attorney
$4,023
$3,668
$4,776
Court
$3,131
$3,311
$3,581
Dir of Pub Works/TSS
$8,153
$8,452
$10,507
Central Garage
$4,269
$3,865
$4,133
City Hall
$1,030
$1,147
$948
Police
$102,352
$96,430
$102,573
Fire
$72,090
$70,814
$73,370
Building Dept
$5,860
$5,586
$5,880
Street
$7,830
$8,356
$9,971
Parks
$10,199
$9,324
$10,495
Parking Enforcement
$2,337
$2,573
$2,160
COLA Reserve
$0
$0
$1,000
$235,566
$227,282
$243,129
i
City of Kalispell, Montana
-123-
�1910
.'. ! • . AIV
Cash on Hand
Cash due from County
Real Estate Taxes
Personal Property Taxes
Penalty & Interest
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers Prop Reimb
MV Taxes Heavy Truck
Total Available
Health Insurance
Total Expenditures
Cash Carry over
2380
HEALTH INSURANCE
REVENUE PROJECTION
-22.37 mills-
-20 mills-
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
$49,493
$49,493
$120,672
$34,463
$34,463
$35,000
$349,934
$299,030
$312,860
$15,735
$26,774
$23,856
$3,774
$2,657
$2,500
$16,402
$26,219
$20,000
$1,692
$1,987
$1,000
$13,681
$37,034
$22,000
$6,385
$4,112
$6,000
$414
$491,559
$482,183
$543,888
EXPENDITURE PROJECTION
$398,381
$361,511
$453,036
$398,381
$361,511
$453,036
$93,178
$120,672
$90,852
-124-
FUND: HEALTH INSURANCE 2380
BUDGET ACTUAL PROPOSED
1992 1992 1993
Retirement $398,381 $361,511 $453,036
$398,381 $361,511 $453,036
COMMENTARY:
The city offers all full time permanent employees health coverage
for themselves and their family members. Programs available are
Blue Cross/Blue Shield Preferred Plan or HMO Montana. The costs are
identical for either plan. The city is the largest member of the
MMIA pool. Our rates will increase 8% for health insurance for
fiscal '93. Additional increases are due to reclassifying employees
such as parking enforcement personnel and street personnel.
Increased costs for additional positions for the Court and Parks
Deparment.
City of Kal*tspell, Montana
-125-
PROGRAM OF SERVICES
I 0, SO 53 0 ,
FUND: HEALTH INSURANCE
2380
ACC.
BUDGET
ACTUAL
PROPOSED
NO. ACCOUNT
1992
1992
1993
Cobra Surcharge
$650
$608
$850
Manager
$8,556
$8,555
$9,412
Mayor/Council
$4,497
$4,496
$5,040
Finance
$17,112
$16,479
$18,894
City Attorney
$6,408
$6,475
$9,615
Court
$11,991
$11,262
$13,768
Dir of Public Works
$18,411
$16,178
$21,161
Central Garage
$13,809
$10,014
$15,000
Traffic Signals
$8,055
$7,822
$9,412
City Hall
$3,962
$3,962
$5,040
Police Department
$132,494
$126,029
$152,000
Fire
$87,662
$77,854
$97,306
Building Dept
$15,730
$13,078
$20,838
Street
$26,467
$21,217
$33,000
Parks
$32,221
$27,533
$31,600
Parking Enforcement
$10,356
$9,949
$10,100
$398,381
$361,511
$453,036
t City
of Kalispell,
of nn
-126-
CASH:
Maintenance Assessments
Penalty & Interest
Total Available
Street Department
Cash Carry Over
2400
LIGHT MAINTENANCE FUND
REVENUE PROJECTION
ESTIMATED
1992 BUDGET
1992 ACTUAL 1993
PROPOSED
$17,576
$17,578
$22,276
$66,562
$63,429
$64,500
$700
$693
$700
$84,838
$81,700
$87,476
EXPENDITURE PROJECTION
$68,956
$60,842
$72,865
$15,882
$20,858
$14,611
it - ' 1' pelt, o
-127-
FUND: LIGHT MAINT 2400..PUBLIC WORKS 410..FUNCTION 430263
Personal Services
Materials and Services
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$0
$68,956
M
$60,842
$0
$72,865
$68,956 $60,842 $72,865
The Street Lighting District is provided to improve visibility
during darkness and to promote safe and efficient use of street
facilities. This is accomplished by reducing pedestrian
accidents at night by reducing vandalism and other crimes and by
creating a more attractive City of Kalispell.
This activity has the responsibility of providing over-all
administrative and operating functions for the Light Maintenance
District outside of the Tax Increment District.
Objectives:
1. To work within the fundamental principals involved in modern
street lighting design and application as set forth by the
manual on Street and Highway Lighting of the Illuminating
Engineering Society and American Standards Association.
2. To replace all low pressure sodium lights with high sodium
lights.
3. To maintain or cause to maintain the presently owned 18
metal halide lights and the 122 high and low pressure sodium
lights along with the poles and electrical wiring.
4. To ensure that all burned out lights are replaced within 24
hours.
5. To ensure that all properties are properly assessed for the
Light Maintenance District.
6. To identify and notify all properties that should be
assessed when a new street light is requested to be
installed.
City of Kalispell, Mon
-128-
PROGRAM OF
FUND: LIGHT MAINT.2400..DIR PUBLIC WORKS 410..FUNCTION 430263
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries & Wages
$0
$0
$0
Total Pers Services
$0
$0
$0
Materials and Services
341
Electricity
$57,245
$50,769
$53,000
355
Billing_Costs
$1,200
$800
$800
360
Repair & Maint Sery
$4,000
$4,912
$15,000
513
Liability Insurance
$150
$0
$0
533
Equipment Rental
$2,000
$0
$0
822
Admin Transfer
$4,361
$4,361
$4,065
Total M & S $68,956 $60,842 $72,865 `,
1
City ofKalispell, Montana,
-129- ,'
CASH:
Maintenance Assessments
Penalty & Interest
Total Available
Street Department
Cash Carry Over
2401
DECORATIVE LIGHT MAINTENANCE
REVENUE PROJECTION
ESTIMATED
1992 BUDGET 1992
ACTUAL
1993 PROPOSED
$7,384
$7,385
$9,624
$7,842
$8,475
$8,475
$35
$269
$35
$15,261
$16,129
$18,134
EXPENDITURE PROJECTION
$12,148
$6,184
$16,300
$3,113
$9,945
$1,834
*Note: District has 4,285'
frontage rate of 1.83 ft - $8,475
Citu of Kalispell,
-130-
FUND: DECORATIVE LIGHTS 2401..PUBLIC WORKS 410..FUNCTION 430263
Personal Services
Materials and Services
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
M
$12,148
M
ELI
$16,300
$12,148 $6,184 $16,300
The Decorative Street Light Maintenance District is provided as
an aesthetic feature in the Business District as well as to
promote beautification by landscaping and other appurtenances.
This activity has the responsibility of providing over-all
administrative and operating functions for the Decorative Light
Maintenance District within the tax Increment District.
Objectives:
1. To work within the fundamental principals involved in modern
street lighting design and application.
2. To maintain decorative street lights, poles and electrical
wiring.
3. To ensure that all burned out lights and replaced within 24
hours.
4. To ensure that all properties are properly assessed for the
Decorative Light Maintenance District.
{
ti
City of KatiISPell, Montana
-131-
FUND: DECORATIVE LIGHTS.2401..DIR PUBLIC WORKS 410..FUNCTION 430263
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries & Wages
$0
$0
$0
Total Pers Services
$0
$0
$0
Materials and Services
244
Street Light Supp
$4,000
$623
$4,000
341
Electricity
$3,500
$1,711
$3,000
355
Billing Costs
$880
$200
$800
360
Repair & Maint Sery
$3,000
$2,982
$7,500
513
Liability Insurance
$100
$0
$0
822
Admin Transfer
$668
$668
$1,000
Total M & S
$12,148
$6,184
$16,300
City i •e•
CASH:
Gas Tax Apportionment
Total Available
Street Department
Cash Carry Over
2420
GAS TAX
REVENUE PROJECTION
ESTIMATED
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$28,147 $28,147 $20,389
$202,242 $202,242 $202,640
$230,389 $230,389 $223,029
EXPENDITURE PROJECTION
$230,389 $180,031 $222,242
$0 $50,358 $787
City of Ka H pelf, Montana.
-133-
z
PROGRAM OF SERVICES
FUND: GAS TAX 2420..STREET 421..FUNCTION 430240
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $0 $0 $0
Materials and Services $230,389 $180,031 $222,242
$230,389 $180,031 $222,242
COMMENTARY:
The monies from Gas Tax will be used to support the street and
alley maintenance/construction program. This program will be
accomplished by prioritizing construction and maintenance
projects through the use of the pavement management information
system. Maintenance on all newly constructed streetswill begin
on or before the fifth year after construction in the form of a
surface seal. All streets are projected to be on a three to five
year cycle requiring either surface seal of overlay, whichever is
determined to be the most cost effective.
City o, f Kalispell,
-134-
�' -0.14FOAh , 01
FUND: GAS TAX 2420..STREET DEPT 421..FUNCTION 430240
ACC.
NO. ACCOUNT
Personal Services:
110 Salaries & wages
Total Pers Services
Materials and Services
215 Computer Supplies
229 Other Supplies
231 Gas & Oil
344 Natural Gas
354 Contract Services
369 Radio Maintenance
452 Gravel
471 Road Dust Abatement
472 Asphalt
533 Equipment Rental
Total M & S
BUDGET ACTUAL PROPOSED
1992 1992 1993
$0 $0 $0
$0 $0 $0
$200
$198
$200
$0
$5
$0
$15,000
$15,000
$15,000
$1,400
$2,125
$2,406
$144,339
$104,094
$124,392
$250
$30
$250
$19,000
$17,017
$22,000
$0
$0
$5,000
$45,200
$38,954
$50,000
$5,000
$2,608
$3,000
$230,389 $180,031 $222,242
City o, f lispell, Montana
-135-
PROGRAM OF SERVICES
2500
SPECIAL STREET MAINTENANCE
REVENUE PROJECTION
ESTIMATED
1992 BUDGET
1992 ACTUAL
1993 PROPOSED
CASH:
$20,263
$12,289
$50,000
Maintenance Assessments
$232,467
$234,151
$237,500
Penalty & Interest
$2,200
$3,255
$3,000
Inception of Lease
$90,000
$79,000
$0
Total Available
$344,930
$328,695
$290,500
EXPENDITURE PROJECTION
Street Department
$231,189
$216,760
$251,745
Capital Outlay
$90,500
$79,747
$0
Cash Carry Over
$23,241
$32,188
$38,755
*Note: Rate .0033 squarefoot
69,699,684.84 = $230,009
.0010 = $70,000
City 1, Mo
-136-
FUND: SPEC STREET MAINT 2500..STREET DEPT 421..FUNCTION 430240
Personal Services
Materials and Services
Capital Outlay
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$126,540 $127,146 $124,200
$104,649 $89,614 $127,545
$90,500 $79,747 $0
$321,689 $296,507 $251,745
Special Street Maintenance funds will be primarily used for
street sweeping, flushing, leaf pick-up, and sanding, deicing,
snow plowing and snow removal. The overall goal is to maintain
all city streets in a clean, safe and driveable condition during
all seasons. Street sweeping will start in the late winter
months, as soon as weather permits, with emphasis on the streets
that received sanding and deicing during the winter. Sweeping
will be performed during the spring, summer and fall months on
regularly scheduled basis in order to fulfill the city's goal of
clean streets and to comply with the clean air quality
regulations. Leaf pick-up will be initiated when leaves begin to
fall and will continue for the duration of the season.
Sanding and deicing begins as soon as outside temperatures and
weather conditions dictate. Sanding routes vary depending on
weather conditions and high volume traffic areas.
Snow removal begins as soon as sufficient snow has fallen to make
driving unsafe. Crews are scheduled on 24 hour shifts, if
necessary and augmented in the situation dictates. Snow removal
routes are determined by safety requirements with first priority
given to fire, ambulance and police needs and then school bus
routes and city arterial streets.
Objectives:
1. Improve sweeping and flushing program to reduce air pollution.
2. Continue to improve scheduling of all operations.
3. Use washed gravel and deicing material for ice control and
reduce air pollution.
4. Provide maximum affordable snow removal.
City o Kalispell, Montana
-137-
• w ,
FUND: SPEC ST. MAINT..2500..STREET DEPT. 421..FUNCTION 430240
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries & Wages
$86,886
$97,149
$85,931
121
Overtime
$4,000
$5,299
$4,000
110
FICA/MEDT
$6,647
$6,880
153
Health Insurance
$17,583
$15,522
$15,468
155
Retirement - PERD
$5,473
$6,617
$5,771
110
Workers Comp Ins
$5,647
$2,559
$5,835
110
Unemployment
$304
$315
Total Pers Services $126,540 $127,146 $124,206
Materials and Services
229
Other Supplies
$500
($69)
$2,000
231
Gas & Oil
$6,000
$6,000
$8,000
341
Electricity
$100
$0
$50
354
Contract Services
$26,000
$33,530
$28,000
355
Billing Costs
$600
$600
$600
369
Radio Maintenance
$500
$198
$500
452
Gravel
$500
$500
$0
471
Road Oil
$1,000
$715
$0
472
Asphalt
$1,525
$1,525
$0
533
Equipment Rental
$2,475
$48
$7,000
610°Debt
Retirement
$18,000
$0
$18,432
620
Interest Expense
$1,134
$252
$0
821
Central Garage Trf
$30,000
$30,000
$42,000
822
Admin Transfer
$14,875
$14,875
$18,963
838
Data Proc Trans
$1,440
$1,440
$2,000
Total M & S
$104,649
$89,614
$127,545
Capital Outlay:
940
Machinery & Equip
$90,500
$79,747
$0
Total
$321,689
$296,507
$251,745
-138-
I' f
FUND: SPEC STREET MAINT 2500..STREET DEPT 421..FUNCTION 430240
---------
POSITION TITLE 1991
BUDGET
1992
---------
1993
------ BUDGET ------
1992 1993
Superintendent
0.25
0.25
$6,910
$7,734
Working Foremen
0.5
0.5
$11,640
$11,991
Equipment Operators
2
2
$45,815
$44,428
Truck Driver/Laborer
1
1
$21,485
$21,778
COLA and P & C Cost
$1,036
------------------
TOTAL 3.75 3.75 $86,886 $85,931
CiL o, f Kalispell, n
-139-
2886
UDAG LOAN REPAYMENT
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
CASH: operating
$79,720
$79,720
$116,125
rehab grant
$41,961
$41,960
$79,891
cd, loan/grant
$24,987
$24,987
$38,209
community emergency
$10,524
$10,524
$0
SW Kal Int Subidy
$100,689
$100,689
$104,998
Loan Receivable
$333,680
$361,487
$305,875
Interest Revenue
$15,000
$14,111
$12,000
equity transfer-CDBG $
$41,671
Total Available
$606,561
$675,149
$657,098
EXPENDITURE PROJECTION
Community Development
$430,598
$335,927
$446,942
Cash Carry Over
$175,963
$339,222
$210,156
City of a ♦e•
I AJD101) I I1kyj I ►J
FUND: UDAG 2886.... DEPT 480.... FUNCTION 470210
Personal Services
Materials and Services
Capital Outlay
Grants
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$152,165
$87,786
$16,745
$173,902
$140,251
$74,597
$17,943
$103,136
$159,365
$111,077
$3,500
$173,000
$430,598 $335,927 $446,942
All administrative costs, with the exception of the Building
Division, for the Planning, Economic & Community Development
Department are funded through the UDAG Program income. This
includes all TIF work performed within the redevelopment area as
well as any federally funded grants that have been awarded and
administered.
Overall the UDAG Budget proposes a five percent increase over
last years approved budget. Under personnel services there is a
proposed three percent increase above last years budget amount
which includes salary adjustments due to the Long study and the
continuation of a part-time clerk to assist in the rehabilitation
program.
We have made some small proportional increases in the areas of
office supplies, small office equipment, other supplies, postage
and printing, to reflect actual costs that we have incurred. We
have increased our Department activity to include administrative
costs for the historic survey, administrative costs for the site
review committee process, administration of EDA, CDBG and UDAG
grants, as well as the submission of new grant applications.
We project rehab expenses will be heavier this next budget year
in conjunction with our CDBG program funded in the southwest
area. We are also participating with First Federal in a general
westside rehabilitation program which includes opportunities for
City of • ♦ i
I..
home ownership/rehabilitation. Rehabilitation costs related to
this category will include costs for title insurance, recording
fees, inspections and miscellaneous rehab costs.
Computer Supplies are for two 4 MB memory boards.
Contract Services include the following:
Sewer and Water Engineering $14,500.00
Contributions to Flathead Regional
Development Council 5,000.00
OEDP Report Update 3,000.00
Computer Training for staff 10,000.00
CDBG Application Engineering 3,200.00
Historic Preservation Survey Costs 5,200.00
Computer Service Contract 1,750.00
TOTAL: $33,650.00
School and Travel expenditures are anticipated to increase.
Future training of staff will only enhance the existing assets
and talents. We anticipate applying for future economic
development and housing grant application that will require trips
to the various regional headquarter offices. A minimum of four
trips to Helena are anticipated as well as attendance at the
various professional organization conferences.
An amount of $73,000 of last years budget committed to the
Southwest Kalispell Rehab Area is carried over for fiscal year
92-93. This commitment is part of our overall CDBG program
leveraging participation of city, federal and First Federal loan
participation. In addition $100,000 is contributed annually to
support our on -going rehabilitation program on the west side of
Kalispell.
Capital Improvements: We're proposing the replacement of an
existing obsolete apple computer and one for the Director.
One major proposal is the purchase of video camera equipment.
We have found through the use of video equipment
that the money saved on photography actually pays
for itself through the purchase of equipment. With the various
advisory boards and committees that we have it is more efficient
and beneficial to film a proposed project with surrounding
information and then present it to the advisory board, etc. We
have found that providing a video tape of existing signs was an
excellent method for providing the basic data as well as
later retrieval of information. This equipment will
be used by our redevelopment, housing, planning and building
activities.
1 Montana
-142-
.: . .,
kkelll
Capital Outlay:
Computer Equipment/Service Contract $ 2,500
Video Equipment 1,000
$ 3,500
Small Office Equipments
Telephone Replacement 220
Secretarial Chair Replacement 400
Four Drawer Filing Cabinet 275
Bookcase Replacement 325
Four Drawer Lateral File 500
Table 100
Two Reception Chairs Replacement 240
Unallocated Expense 500
$ 2,560
City of KaUspellvMontana-,
-143-
PROGRAM OF SERVICES
I t .fs to 2SA1
FUND:
UDAG 2886.... DEPT 480....
FUNCTION
470210
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries & Wages
$121,150
$119,642
$125,290
110
FICA/MEDT
$7,660
$9,590
153
Health Insurance
$15,450
$13,546
$15,380
155
Retirement - PERD
$7,000
$7,063
$8,045
110
Workers Comp Ins
$555
$615
110
Unemployment
$350
$445
Total Pers Services
$152,165
$140,251
$159,365
Materials and Services
135
Car Allowance
$1,500
$1,500
$1,500
210
Office Supplies
$1,900
$2,300
$2,400
212
Rehab Expenses
$4,950
$4,917
$5,500
213
Small Office Equip
$0
$0
$2,560
215
Computer Supplies
$0
$0
$860
229
Other Supplies
$600
$752
$1,000
231
Gas & Oil
$500
$500
$600
312
Postage
$1,400
$621
$1,400
320
Printing
$875
$479
$900
335
Membership & Dues
$1,800
$1,784
$2,000
341
Electricity
$1,605
$717
$1,800
342
Sewer & Water
$160
$173
$200
347
Garbage
$110
$0
$125
224
Janitorial
$500
$0
$600
339
Other Publicity
$600
$64
$600
344
Gas (Heat)
$1,000
$538
$1,000
345
Telephone
$3,000
$2,981
$3,200
353
Auditing
$3,000
$0
$3,000
354
Contract Services
$24,070
$17,885
$33,650
363
Office Equip Maint
$1,200
$1,390
$1,500
373
School and Travel
$3,000
$2,930
$3,500
380
Training Materials
$1,300
$1,400
$2,000
510
Prop Liab Ins
$3,358
$3,358
$3,500
531
Office Rent
$10,225
$9,425
$10,500
821
Central Garage Trf
$1,000
$750
$1,000
822
Admin Transfer
$19,533
$19,533
$25,382
838
Data Proc Trans
$600
$600
$800
Subtotal $87,786 $74,597 $111,077
City of Kalispell, Montan
-144-
FUND: UDAG 2886.... DEPT 480.... FUNCTION 470210
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
790 Rehab Const/Grants
$99,000
$36,928
$100,000
712 Residential Rehab
$74,902
$66,208
$73,000
Subtotal Grants
$173,902
$103,136
$173,000
937 Capital Improv
Subtotal Cap Imp
GRAND TOTALS
$16,745 $17,943 $3,500
$16,745
$430,598
$17,943
$335,927
$3,500
$446,942
City of ell, �t
-145-
F"ERSONNEL SCHEDULE
t
d
FUND: UDAG 2886.... DEPT 480
.... FUNCTION
470210
---------
BUDGET ---------
------ BUDGET ------
POSITION TITLE 1991
1992
1993
1992
1993
Director
1 1
1
$34,390
$37,945
Housing Div Mgr
1 1
1
$25,557
$30,260
Ping & Redevelopment
Division Manager
1 1
1
$25,179
$29,815
Secretary
1 1
1
$15,005
$19,770
Clerk -Part Time
0.5
$7,500
COLA & Pay Classif.
$15,019
$0
Changes
4 4
4.5
$115,150
$125,290
City of Kalispellq, Montan
CASH:
Grant
Donation
City Share
School Partic.
Drug Fund
Total Available
Crime Control
Cash Carry Over
2915
D.A.R.E FUND
REVENUE PROJECTION
1992 BUDGET 1992
ACTUAL
1993 PROPOSED
$4,708
$3,918
$4,219
$43,000
$43,157
$21,500
$3,384
$887
$2,272
$0
$0
$0
$0
$0
$5,500
$0
$0
$16,500
$51,092
$47,962
$49,991
EXPENDITURE PROJECTION
$51,092
$43,743
$45,772
$0
$4,219
$4,219
City of Kalispell, Montana,
-147-
FUND: D.A.R.E. 2915.... POLICE 413.... FUNCTION 420140
1992 1992 1993
Personal Services
$38,544
$37,372
$37,772
Materials and Services
$12,548
$6,371
$8,000
Capital Outlay
$0
$0
$0
$51,092 $43,743 $45,772
**50% FUNDED BY STATE
COMMENTARY:
The DARE program is being funded by an extended grant from the
Board of Crime Control. The level of funding this year is at 50%
of last years grant which will amount to $21,500. The remainder
of this years budget will be funded by school participation of
$5,500, a drug forfeiture fund contribution of $16,500, and
estimated $2,300 in donations.
The D.A.R.E. program is a comprehensive drug education program
aimed at fifth (5th) and sixth (6th) grade level students. The
goal.of the program is to reduce drug and alcohol use in our
community. A seventeen (17) lesson curriculum is delivered to
students once a week. The curriculum is designed to teach
students resistance and decision making skills.
During the 1991-1992 school year the program was conducted in
twenty two (22) schools valley wide. Twenty-four (24) classes
and almost 600 students received the program.
The DARE program is a result of a State Board of Crime Control
grant. The grant is for one year at a time with a maximum of
three years. We have been given all three yearly grants and have
applied for the fourth extension year which will run from July 1,
1992 to June 30, 1993. It is our plan to invite the school
districts to participate in the funding of this program when the
grant money is no longer available.
During the 1991-1992 year students in the
City o alis ell,
-148-
6th grade of Helena
Montana.,
Flats, Fairmont Egan, Creston, Cayuse Prairie, Smith Valley,
Somers, Kila, St. Matthews, Trinity Lutheran, West Valley,
Bigfork, Swan River, Deer Park, Edgerton, Hedges, Peterson,
Elrod, Russell and Mountain Brook schools have received training
in the DARE program. Almost 600 students have been taught the
semester long program. Approximately sixteen classes in the
first semester and thirteen classes in the second semester have
been taught in one hour lessons. The officer then interacts with
the students at the school as much as possible and works with the
teachers to develop a coordinated response to the lesson material
presented each week to the class. The officer whenever possible
has lunch with the students and interacts at recess and other
free times with them. He makes every effort to portray a
positive police image to not only the 5th and 6th grade DARE
students but provides a non -threatening interaction with a police
officer to all the younger children at the schools as well.
There have been classes in 22 school and 29 classes this school
year, with almost 600 student taught.
This coming year approximately 30 classes will be taught and
approximately 575 students given the DARE core curriculum. It is
our desire to add three classes in the Evergreen school district
to the program the coming year.
It is noteworthy that our DARE officer carries the teaching load
of two typical DARE officers.
Item 373 - Funding for the training of a new DARE officer is
included in this item as well as general operating expenses. The
training for this officer is needed so he can relieve the current
DARE officer during time off or schools or sickness and to be
available to take over the DARE program eventually.
IF
City of KaUspells,
-149-
0 R .
FUND: D.A.R.E. 2915.... POLICE 413.... FUNCTION 420140
ACC.
NO. ACCOUNT
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services:
110
Salaries & Wages
$28,602
$28,978
$27,235
153
Health Insurance
$4,603
$4,603
$5,294
155
Retirement - PERD
$3,724
$3,791
$3,546
110
Workers Comp Ins
$1,514
$1,601
110
Unemployment
$101
$96
Total Pers Services
$37,772
$38,544
$37,372
Materials and Services
210
Office Supplies
$1,000
$19
$1,000
229
other Supplies
$7,667
$6,314
$4,000
373
School and Travel
$3,881
$38
$3,000
Subtotal
$8,000
$12,548
$6,371
GRAND TOTALS
$51,092 $43,743 $45,772
Kalispell,City of Montan
PROGRAM
• ZROWN1 Dim
'
FUND: D.A.R.E. 2915.... POLICE 413.... FUNCTION 420140
--------- BUDGET --------- ------ BUDGET ------
POSITION TITLE 1991 1992 1993 1992 1993
D.A.R.E. Officer 1 1
TOTAL 1 1
1 $28,602 $27,235
1 $28,602 $27,235
City of Kall ell, Montana
-151-
CASH:
Due from County
Grant
General Fund Trans
Drug Fund
Total Available
Crime Control
Cash Carry Over
2916
DRUG'ENFORCEMENT GRANT
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$0
$222
$457
$0
$0
$0
$25,993
$25,281
$26,653
$11,572
$11,572
$5,667
$0
$0
$7,500
$37,565
$37,075
$40,277
EXPENDITURE PROJECTION
$37,565 $36,618 $39,820
$0 $457 $457
City of Kalispell, l
FUND: DRUG ENF. GRANT 2916.... POLICE 413.... FUNCTION 420140
1992 1992 1993
Personal Services $35,365
Materials and Services $2,200
Capital Outlay $0
$37,565
**City°s Matching Funds $11,572
$36,139 $37,912
$479 $1,908
$0 $0
$36,618 $39,820
$5,667
COMMENTARY:
The goal of this project is to enforce the State and Federal
statutes relating to the possession and/or sale of dangerous
drugs and the criminal activity associated with dangerous drug
use in Flathead County and its incorporated cities. The multi -
agency task force concept is intended to insure a well -
coordinated, county -wide drug enforcement program whose purpose
is to attack the drug market place at all levels by placing equal
importance on the casual user, the addict and the traffickers.
Using officers from various departments expands the investigative
ability beyond the capabilities of any single department and
fosters communication among the participating agencies.
For the calendar year 1991 SI/DET was responsible for Ill
arrests, worked (7,703) man hours and removed, by controlled
purchase or seizure, $757,056 worth of drugs from Flathead
County. These seizures included 2115 grams of marijuana, 1075.6
grams of cocaine, 291 dosages (hits) of LSD, and 2 grams of
hashish. The team also executed 43 search warrants and 46 agency
assists not involving drug cases.
It should be noted that the City pays only 29.7% of all line
items except item 354, contracted services. The amount show,
$1,908 is 29.7% of the total amount contracted. Therefore the
City pays the full amount, $1,908 on this (1) line item only.
This budget funds one City police officer who is assigned to work
100% of the time on the City -County Drug Team. His efforts on
this Drug Team task force are dedicated to undercover drug
enforcement and the suppression of all related criminal activity.
He may occasionally participate in special investigations, other
tIF
OWNt� t
-153-
than drugs, on special request. A State of Montana grant pays
70.3% of his salary and the city pays 29.7%.
M & 0
Item 354 - Contracted Services
This item is for our 25% share of a county secretary for the
Drug Team.
City of Kalispell, Mon
-154-
R, 0 to ZA A 1
FUND: DRUG ENF. GRANT 2916.... POLICE 413.... FUNCTION 420140.
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries & Wages
$25,971
$26,569
$25,668
121
Overtime
$0
$2,009
153
Health insurance
$4,603
$4,603
$5,294
155
Retirement - PERD
$3,342
$3,573
$3,342
110
Workers Comp Ins
$1,359
$1,394
$1,509
110
Unemployment
$90
$90
Total Pers Services
$37,912
$35,365
$36,139
Materials and Services
210
Office Supplies
$0
$0
$0
354
Contract Services
$2,200
$479
$1,908
513
Liability Ins
$0
$0
$0
Subtotal
$2,200
$479
$1,908
GRAND TOTALS
$37,565
$36,618
$39,820
i
City of Kalispell, Montana
-155-
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: DRUG ENF. GRANT 2916.... POLICE 413.... FUNCTION 420140
------ BUDGET --------- ------ BUDGET -----
POSITION TITLE 1991 1992 1993 1992 1993
Drug Enf. Officer 1 1 1 $25,971 $25,688
TOTAL 1 1 1 $25,971 $25,688
City of Kalispell, Montan
-156-
1: 2 -T•Z0�4116 4r•j� 4 � •
2940
COMMUNITY DEVELOPMENT BLOCK GRANT
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
Cash $0 $0 $612
CDBG Grant $375,000 $93,323 $281,677
EXPENDITURE PROJECTION
Housing Rehab $375,000 $92,711 $282,289
Cash Carry Over $0 $612 $0
City- Qj-" Kalispell,, Montana,
-157-
i
FUND: COMM BLOCK GRANT 2940.... 480.... FUNCTION 470210
BUDGET BUDGET BUDGET
1992 1992 1993
CLASSIFICATION:
Housing Rehab $375,000 $92,711 $282,289
$375,000 $92,711 $282,289
COMMENTARY:
Through a state wide competition these CDBG (Community
Development Block Grant) funds have been awarded to the City
of Kalispell for the sole purpose of housing rehabilitation. It
is projected that 41 structures will be rehabilitated within the
two years of the grant. This budget is a carryover of unexpended
monies.
City • Kalispell,♦ •
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND: COMM BLOCK GRANT 2940.... 480.... FUNCTION 470210
ACC. BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
712 CDBG Residential
Rehab Loans & Grants $375,000 $92,711 $282,289
i
City of KaliIspell, Montana
-159-
CASH:
331040 E.D.A. GRANT
343016 Sale of Plans
383020 Transfer from TIF
Total Available
Construction in Progress
Public Works
Moir
2965
E.D.A. GRANT - MARKETPLACE PROJECTION
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$0 $0 ($56,876)
$293,000 $125,900 $167,100
$250 $560
$293,000 $293,000
$586,250 $419,460 $110,2-24
EXPENDITURE PROJECTION
430550-950
Water
$62,600
$24,590
$38,010
430630-950
Sanitary Sewer
$5,310
$0
$5,310
430246-950
Storm Sewer
$151,400
$173,826
$0
430240-950
Street,Curb,Walk
$161,690
$143,987
$18,053
430247-950
Landscp & Irrig
$8,500
$14,894
$4,018
430264-950
Signals & Cross
$105,000
$105,000
$0
430130-950
Admin./Coasting
$48,000
$218
$25,916
430231-950
Engineering
$43,500
$13,821
$18,917
Total
Budget
$586,000
$476,336
$110,224
Carry Over
$250-
($56,876)
$0
Citzi / I •
.1
PROGRAM OF SERVICES
1 1
FUND: E.D.A. GRANT 2965.... 410..FUNCTION 43000
1992 1992 1993
CODE BUDGET ACTUAL PROPOSED
950 Construction in
Progress $586,488 $476,336 $110,224
TOTAL $586,488 $476,336 $110,224
r
City o, f Kalhell, Montana
-161-
luzkolo-Z14,10
, r
DEBT SERVICE FUNDS
------------------
REVENUE
EXPENDITURE
CASH
FUND
--------------------------------------------------------------------
CASH 7/1/92
ANTICIPATED
PROJECTION
CARRY OVER
G.O. BOND
$22,823
$61,515
$70,068
$14,270
REVOLVING *
$8,754
$339
$100
$8,993
1983 S&C
$0
$0
$0
$0
1984 S&C
($4,929)
$13,889
$8,960
$0
1985 S&C
($6,377)
$11,237
$4,860
$0
1986 S&C
($948)
$4,099
$3,151
$0
1987 S&C
($3,697)
$9,530
$5,833
$0
1988 S&C
($887)
$8,618
$7,731
$0
1989 S&C
($286)
$3,441
$3,155
$0
1990 S&C
($1,704)
$4,774
$3,070
$0
1991 S&C
$0
$496
$496
$0
MERIDIAN S&C
$442
$1,108
$1,550
$0
SID 334
$0
$0
$0
$0
SID 328
$0
$0
$0
$0
SID 334
$0
$0
$0
$0
SID 335
$621
$1,059
$1,680
$0
SID 336
($1,141)
$2,291
$1,150
$0
SID 337
($2,656)
$14,106
$11,450
$0
SPEC. LT #1
$0
$0
$0
$0
SPEC. LT #2
$0
$0
$0
$0
$10,015
$136,502
$123,254
$23,263
* No mills will be levied for the SID Revolving Fund for FY93.
Excess revenue over 5% of the outstanding long term bond balance wil
be transferred to the General Fund.
City of • p-Mont
I� .
CASH:
Due from County
Real Estate Taxes
Personal Property Taxes
Penalty & Int
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers. Prop Reimb
Interest Earnings
Total Available
Debt Service
Cash Carry Over
G.O.3010
• •!!
REVENUE
PROJECTION
2.33 mills 2.83
mills
1992 BUDGET
1992 ACTUAL 1993
PROPOSED
$28,863
$28,960
$18,876
$5,768
$5,768
$3,947
$38,087
$42,500
$45,500
$2,914
$4,500
$4,500
$1,200
$800
$800
$5,500
$4,000
$4,000
$500
$250
$250
$2,800
$4,165
$4,165
$1,600
$1,300
$1,300
$1,500
$1,200
$1,000
$88,732
$93,443
$84,338
EXPENDITURE PROJECTION
$68,343
$67,807
$70,068
$20,389
$25,636
$14,270
City l * ell, Montana.,
-163-
W • • .
CASH:
Real Estate Taxes
Personal Property Taxes
Penalty & Int
Light Vehicle Tax
MV Flat Fees
Corporation Tax
State Pers. Prop Reimb
Misc. old tax rev.
Interest Earnings
Due from other funds
Total Available
Debt Service
Transfer to General/
Debt Funds
Cash Carry Over
**Long Term Debt
$179,855
5%
$8,993
3500
S.I.D. REVOLVING FUND
REVENUE
PROJECTION
1.05 mills -0-
mills
1992 BUDGET
1992 ACTUAL 1993
PROPOSED
$0
($7,527)
$8,754
$14,024
$16,415
$7,000
$1,570
$2,665
$2,650
$20
$110
$100
$280
$1,906
$800
$65
$104
$50
$816
$2,474
$1,200
$225
$393
$200
$0
$242
$100
$100
$280
$0
$35,750
$17,100
$52,812
$20,854
EXPENDITURE PROJECTION
$17,100
$58
$100
$44,000
$11,761
$0
$8,754
$8,993
City of Kalf
IS
elf, Mon
FUND: SIDEWALK & CURBS ......
DEBT SERVICE
BUDGET
ACTUAL
PROPOSED
1992
1992
1993
3010-Gen Oblig Bond '85
Principal
$30,000
$30,000
$35,000
Interest
$37,143
$37,143
$34,368
Misc. Interest
$500
$0
Fiscal Agent Fees
$700
$665
$700
3500 SID Revolving
$17,100
58
$100
3583-3591 Sidewalk & Curbs
Principal
$28,200
$28,200
$28,428
Interest
$12,916
$12,156
$10,379
Misc. Interest
$3,100
$0
$0
3628-3702 SID's
Principal
$143,500
$140,500
$7,500
Interest
$19,320
$15,522
$6,780
Misc. Interest
$23,300
$1,730
$0
$315,779 $265,974 $123,255
The G.O. Bond Fund is voted levy for debt service for the city
Bruckhauser Pool construction. The original debt was $550,000
sold in 1985 for 15 years.
The SID Revolving fund is used to make loans to individual special
Improvement District debt service funds to pay for shortfalls of
revenue needed to pay principal and interest.
We have numerous SID's and Sidewalk & Curb funds which are assessed
against the property and billed on the County tax notice.
i
Resolution 4033 amended the 1992 budget for SID 328 to authorize pay'
off of the remaining bonds.
-165-
PROGRAM OF SERVICES
k
FUND:
SIDEWALK AND CURBS
& SID'S ...... DEBT SERVICE
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
3583
1983 S & C
Principal
$1,000
$1,000
$0
Interest
$100
$100
$0
Misc Interest
$100
$0
$0
3584
1984 S & C
Principal
$4,000
$4,000
$8,000
Interest
$1,440
$960
$960
i
Misc Interest
$400
$0
3585
1985 S & C
Principal
$8,000
$8,000
$4,000
Interest
$1,260
$1,260
$860
Misc Interest
$700
$0
3586
1986 S & C
Principal
$2,500
$2,500
$2,500
Interest
$876
$876
$651
Misc Interest
$500
$0
3587
1987 S & C
Principal
$4,000
$4,000
$4,000
Interest
$1,833
$1,833
$1,833
Misc Interest
$500
$0
3588
1988 S & C
Principal
$4,000
$4,000
$5,000
Interest
$2,971
$2,971
$2,731
Misc Interest
$200
$0
3589
1989 S & C
Principal
$2,000
$2,000
$2,000
Interest
$1,470
$1,365
$1,155
Misc Interest
$100
$0
3590
1990 S & C
Principal
$1,800
$1,800
$1,800
Interest
$2,160
$2,085
$1,270
Misc Interest
$500
$0
Ct
Kalispell,Montana..
i
-166-
',m,,,XrPENDITURE DETAIL
FUND: SIDEWALK AND CURBS & SID'S ...... DEBT SERVICE
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
3591
1991 S & C
Principal
$0
$0
$228
Interest
$0
$0
$269
Misc Interest
$0
$0
3570
Meridian S & C
Principal
$900
$900
$900
Interest
$806
$706
$650
Misc Interest
$100
$0
3628
SID 328
Principal -amended $120,000
$120,000
$0
Interest
$10,440
$7,830
$0
Misc Interest
$13,000
$1,730
$0
3633
SID 333
Principal
$0
$0
$0
Interest
$0
$0
$0
Misc Interest
$7,500
$0
$0
3634
SID 334
Principal
$1,000
$1,000
$0
Interest
$145
$145
$0
Misc Interest
$1,000
$0
$0
3635
SID 335
Principal
$1,500
$1,500
$1,500
Interest
$360
$360
$180
Misc Interest
$0
$0
3636
SID 336
Principal
$1,000
$1,000
$1,000
Interest
$150
$150
$150
Misc Interest
$0
$0
3637
SID 337
Principal
$5,000
$5,000
$5,000
Interest
$6,425
$6,137
$6,450
Misc Interest
$300
$0
City
of Kalispell,
Montana
-167-
PROGRAM OF SERVICES
1
FUND:
SIDEWALK AND CURBS
& SID'S ......
DEBT SERVICE
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
3701
Spec. Lt. #1
Principal
$9,000
$9,000
$0
Interest
$1,080
$540
$0
Misc Interest
$1,000
$0
$0
3702
Spec. Lt. #2
Principal
$6,000
$3,000
$0
Interest
$720
$360
$0
Misc interest
$500
$0
$0
City of •' • •
FUND: 4055..CAPITAL EQUIPMENT FUND
413
420140 948
BUDGET ACTUAL PROPOSED
1992 1992 1993
$14,185 $14,185
Carry-over of grant money allocated
for software for the Police Department.
M
City of KaliISPell, Montana
-169-
FUND: 429X....... SIDEWALK AND CURB CONSTRUCTION
BUDGET ACTUAL PROPOSED
1992 1992 1993
410
430234 937 CONSTR. $48,000 $16,376 $48,000
410
430631 822 ADMIN $2,000 $510
$50,000 $16,886
COMMENTARY:
The sidewalk and curb construction fund is used to record
expenditures for replacing sidewalks and curbs which residents
request or which the city orders in. The costs are paid for by the
property owner. They are billed for the cost of construction plus
5% for administration. The property owner can have the cost put on
the tax notice for a period of 8 years. The City sells Sidewalk and
Curb Warrants for the amount of the assessment.
City o, f' Kalispell, Montan
-170-
CASH: operating
replacement acct.
Metered water sales
Hookup Fees
Hydrant Rental
Installation Charges
Sale at Auction
water tower rental
Interest Earnings
Total Available
Water Operating
Capital Outlay
Deprection-funded '93
Total Expenditure
Cash Carry Over
Operating
Replacement acct.
5210
WATER FUND
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$334,698
$318,071
$304,962
$0
$90,000
$745,000
$762,247
$762,247
$6,000
$12,350
$7,500
$13,268
$26,536
$26,536
$3,500
$11,682
$10,000
$0
$4,385
$0
$0
$800
$2,400
$20,000
$16,730
$12,000
$1,122,466
$1,152,801
$1,215,645
EXPENDITURE PROJECTION
$613,484
$571,257
$670,514
$222,103
$200,249
$159,000
$90,000
$90,000
$114,000
$925,587
$861,506
$943,514
$223,517
$304,962
$182,131
$90,000
$90,000
$204,000
City of Kalispell, Montana
-171-
t
FUND: WATER 5210..... WATER OPER...447... WATER FACILITIES 430550
Personal Services
Materials and Services
Capital Outlay
Depreciation
C • ululal►ill—i��'7
BUDGET
ACTUAL
PROPOSED
1992
1992
1993
$262,594
$231,914
$277,276
$350,890
$339,343
$393,238
$222,103
$200,249
$159,000
$90,000
$90,000
$114,000
$925,587 $861,506 $943,514
The mission of the Water Department is to provide safe, potable
and palatable water for the needs of the domestic, institutional,
industrial and commercial consumers and to provide adequate
pressure and flow to meet fire fighting and irrigation needs.
Maintenance of the three wells and Noffsinger Spring as water
sources along with maintenance of the distribution system,
storable facilities, fire hydrants, valves and related controls
is and integral part of the function of this department.
The Water Department maintains over 54 miles of distribution
mains, three wells with pumps, one spring with pump, one booster
pumping station and three storage reservoirs. Continual
maintenance and operation of the system, including valve and
hydrant exercising, repair and replacement of underground mains
and maintenance of more that 5,000 meters are the responsibility
of this department.
Objectives:
1. To initiate an upgraded meter program for better
accountability of water sales and to concentrate on
eliminating unmetered uses of water.
2. To continue operator training efficiency and productivity.
3. To recommend policies concerning water usage at city -owned
properties.
City of Kalispell, Montane
-172-
4. To respond to customer service calls with in 24 hours.
5. To develop meter, valve and hydrant maintenance, exercising
and replacement programs.
6. To implement recommendation resulting form Upper Service
Zone study analysis.
7. An ongoing program of replacement of old and/or leaking
water mains throughout the city as an effort to increase the
efficiency of the water system.
8. To provide an accurate mapping of the existing water system
to a new digital formatted base map.
9. To respond to all water emergencies within 15 minutes on a
24 hour-7 day per week basis.
216 Computer Equipment
$2,000
Request to purchase equipment maintenance management software.
This software will give public works a means to efficiently record,
track and schedule preventive and corrective maintenance on wells,
pumps and reservoirs in the Water Department; pumps and lift
stations in the Sewer Department and all equipment in the new
wastewater treatment plant. The cost is to be shared between water,
sewer, and wastewater operating budgets.
336 Licenses and Fees
$10,703
State of Montana Water Quality imposed a fee assessment to public 1'
water suppliers at the rate of $2.25/year/service. 1990-91 cost as
$10,618. $10,703 allows for 38 additional services.
349 Lab Services
$26,000
Increase in Lab Services will result from the new lead and copper
testing rules imposed on the city by state and federal agencies and
extended Safe Drinking Water Act Requirements.
354 Contract Services
$7,500
$2,500 is requested as a portion of the cost for re -programming
the computer for changes in water rates expected by FY 92-93.
$5,000 is requested for emergency contract purposes.
356 Consultants
$5,000
$5,000 is the estimated cost to hire a consultant to evaluate
potential for cathodic corrosion protection of major cast iron
water mains.
City of Kalispell, Montana
the
-173-
931 Contract Main Installation
$65,000
The estimated cost for contract labor and equipment to complete
two blocks of water main extension at 14th St E and 5th Ave E
(Stokes Project). An additional $25,000 is requested for
emergency water main replacement.
940 Machinery and Equipment
$70,000
Requested for the following:
1. Safety Equipment: tripod, winch, harness for manhole and
valve pit access ($3,000).
2. Forms Burster: replacement of presently owned 1981 Burrows
machine (parts are obsolete) ($3,000) used in water billing
office.
3. Valve Box Flushing Equipment: to be used in conjunction
with valve exercising and maintenance program. The equipment
consists of a trailer mounted water tank and a vacuum assembly.
($12,000)
4. Backhoe: request to purchase a 1992 or 1993 model with
extended boom capability ($52,000)
944 Vehicles
$24,000
Requested for the following:
1. Replace 1/2 ton van used for meter repair/replacement
($15,000)
2. Replace Chevy Chevette used for meter
reading -small truck ($9,000)
Non Funded Requests for Bonding:
$400,000
To implement the engineer's recommendation in regard to the upper
service zone study is to construct a 2000 GPM well in the vicinity
of Flathead Valley Community College (Hwy 93N). Need determined
in-house for related modifications at Buffalo Hill compound to
allow isolation of reservoir #2 and/or elevated tank for maintenance
and repair.
$315,000
To implement the engineer's recommendation for improvements to
alleviate water supply/pressure deficiencies within the upper
service zone are estimated to cost $315,000. The areas to be
modified are:
Garland/Northern Lights to Parkway
8"
Main
3,000 LF
$115,000
Sunnyview to Meridian
8"
Main
600 LF
$120,000
Elevated Tank to Burns Way
12"
Main
1,200 LF
$ 80,000
t r0 - A 18104
-174-
FUND:
WATER 5210.... WATER
OPER. 447..WATER
FACILITIES
430550
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries & Wages
$179,456
$188,948
$187,489
112
Salaries/Retirement
$0
$0
$4,400
121
Overtime
$10,000
$6,071
$10,000
110
FICA/MEDT
$13,638
$0
$15,445
153
Health Insurance
$35,903
$26,812
$36,158
155
Retirement - PERD
$11,305
$10,083
$12,698
110
Workers Comp Ins
$11,664
$10,379
110
Unemployment
$628
$707
Total Pers Services
$262,594
$231,914
$277,276
Materials and Services
210
Office Supplies
$2,000
$1,670
$2,000
213
Small Office Equip
$0
$0
$500
215
Computer Supplies
$600
$609
$1,000
216
Computer Equipment
$5,132
$7,622
$2,000
221
Safety Equip & Supp
$1,000
$950
$1,500
222
Lab Supplies
$200
$117
$1,000
224
Janitorial Supplies
$150
$99
$200
226
Chlorine & Chemical
$500
$1,469
$1,500
229
Other Supplies
$1,500
$1,487
$1,500
231
Gas & Oil
$11,200
$7,700
$11,200
241
Consumable Tools
$4,000
$3,605
$4,500
312
Postage
$1,000
$206
$1,300
320
Printing
$3,000
$1,507
$2,000
335
Membership & Dues
$600
$414
$600
336
Licenses & Fees
$500
$11,138
$10,943
341
Electricity
$69,000
$69,776
$70,000
343
Sewer
$100
$302
$100
344
Natural Gas
$4,000
$5,504
$4,700
345
Telephone
$300
$169
$300
349
Lab Services
$2,500
$2,670
$26,000
353
Auditing
$2,000
$0
$2,500
354
Contract Services
$12,000
$7,582
$7,500
355
Billing Costs
$4,500
$4,910
$5,000
356
Consultant Fees
$5,000
$2,451
$5,000
357
Consumer Couns Tax
$1,000
$907
$1,2.00
360
Repair & Maint
$4,000
$3,303
$4,000
361
Motor Vehicle Maint
$400
$0
$0
362
Equipment Maint.
$4,000
$2,827
$4,000
City
of Kalispell,
Montana
�
-175-
i
EXPENDITURE DETAIL
FUND:
WATER 5210.... WATER
OPER. 447..WATER
FACILITIES
430550
ACC.
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
363
Office Equip Maint
$200
$274
$500
366
Building Maint
$4,000
$1,479
$6,000
368
Roadway Improv's
$4,000
$4,686
$4,000
369
Radio Maintenance
$500
$485
$500
373
School & Travel
$1,000
$826
$2,500
380
Training Materials
$200
$0
$300
395
Equipment Rental
$3,000
$4,884
$2,000
410
Constr. Materials
$30,078
$32,211
$25,000
421
Meters
$15,077
$20,609
$20,000
422
Hydrants
$23,077
$8,307
$25,000
423
Materials - Mains
$25,000
$21,164
$25,000
424
Materials - Service
$15,000
$11,361
$15,000
425
Materials - Pumps
$2,000
$3,010
$8,500
510
Property & Liab Ins
$6,000
$9,477
$10,500
821
Cent. Garage Trans
$12,500
$12,500
$12,500
822
Admin Trans
$63,236
$63,236
$54,560
828
Data Proc Trans
$5,840
$5,840
$9,335
Total M & 0
$350,890
$339,343
$393,238
Capital Outlay:
920
Buildings
$127,335
$127,947
0
931
Contr Main Install
$61,250
$60,924
$65,000
934
Capital Improv
$30,000
$7,861
$0
940
Machinery & Equip
$3,518
$3,517
$70,000
944
Vehicles
$0
$24,000
Total Capital Outlay
$222,103
$200,249
$159,000
Depreciation
$90,000
$90,000
$114,000
Total
$925,587
$861,506
$943,514
City
, f al' Pell,
nt fl
-176-
PROGRAM OF SERVICES
FUND: WATER 5210.... WATER OPER. 447..WATER FACILITIES 430550
--------- BUDGET --------- ------ BUDGET ------
POSITION TITLE 1991 1992 1993 1992 1993
Public Works Director
Superintendent
Assistant City Engineer
Administrative Coordinator
Clerk II
Billing Clerk
Meter Reader
Working Foreman
Maintenance & Repair
COLA & P & C Ad j
Engineer Aide
Q+
0.25
0.25
0.35
0.25
0.25
1
0.5
1
4
0
7.85
0.25
0.25
0.35
0.25
0.25
1
0.5
1
4
r
$9,750
$9,407
$6,910
$7,734
$8,580
$9,827
$5,460
$5,238
$3,671
$3,619
$16,246
$17,057
$10,856
$11,315
$23,586
$23,982
$89,792
$90,396
$4,605
$644
$0
$8,270
8.25 $179,456 $187,489
{
City of alisell, Montan
-177-
. o f
CASH: operating
** storm
* capital improv.
Sub total cash
REVENUE: Sewer Sery
** storm
* hookup
misc. rev
interest
Sub total revenue
Total Available
SEWER
WWTP
STORM
CAPITAL IMPROV FUND
SUB TOTAL
5310/5349
SEWER/WWTP/STORM FUND
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$462,741
$445,187
$764,441
$80,067
$80,076
$174,594
$75,968
$75,968
$137,593
$618,776
$601,231
$1,076,628
$1,328,400
$1,485,969
$1,454,400
$210,970
$206,528
$206,500
$32,075
$61,625
$30,000
$500
$272
$500
$75,000
$74,927
$60,000
$1,646,945
$1,829,321
$1,751,400
$2,265,721
$2,430,552
$2,828,028
EXPENDITURE PROJECTION
$429,642
$354,767
$590,501
$938,306
$953,413
$1,104,965
$173,779
$132,010
$174,276
$0
$65,000
$1,541,727
$1,440,190
$1,934,742
Cash needed
for WWTP reserve
required by
EPA use
of Funds***
$78,734
$78,734
$78,734
Depreciation
(unfunded)
add back to
cash Sewer
$60,000
$60,000
$160,000
WWTP
$85,000
$85,000
$50,000
Storm
$20,000
$20,000
$20,000
CASH CARRY OVER:
Sewer Fund
$564,959
$764,441
$715,141
** Storm
$137,258
$174,594
$226,818
*Capital Improv $108,043
$137,593
$102,593
Total
$810,260
$1,076,628
$1,044,552
***WWTP replacement
account has been reimbursed
from
Bond
proceeds $600,000.
The annual contribution
of $78,734
was
established by City
Ordinance. These
funds are not
budgeted.
City of r •-
FUND: SEWER 5310.... SEWER OPER. 454..SEWER FACILITIES 430630
Personal Services
Materials and Services
Capital Outlay
Debt Service (Sanitary
Sewer Only)
Depreciation
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$103,547 $102,179 $113,150
$140,135 $106,628 $116,791
$40,000 $0 $106,000
$85,960 $85,960 $94,560
$60,000 $60,000 $160,000
$429,642 $354,767 $590,501
It is the purpose of this department to operate and maintain the
sewer collection and transmission of the City of Kalispell. This
system contains more than 52 miles of sanitary sewer lines and 10
sewage pumping stations.
The primary function of this department is to maintain the
continual operation of sewer lines and pumping stations.
Maintenance procedured include jet rodding, gravity flushing,
television inspection and other mechanical and chemical cleaning
methods as required.
Objectives:
1. Perform television inspections of sewer mains and create
information data base of the location and condition of all
mains and appurtenance.
2. Repair critically defective sewer line segments revealed by
television inspection.
3. Maintain all lift stations and rebuild lift #1 located
across from the city shops at 1400 1st Ave.W.
4. Modifications to prevent storm drainage infiltration.
5. Continue cleaning sewer with jet rodder.
6. To control root growth in sewer lines where needed.
7. To respond to all customer service calls within 24 hours.
8. Design reconstruction/replacement of lift station #2 wet well.
City of Kalispell, tan
-179-
I
4
PROGRAM OF SERVICES
Capital Outlay:
934 Capital Improvements $35,000
Request $35,000 in fund 5346 for new housing, controls and pumps
for lift station #1.
940 Machinery & Equipment $71,000
Request $3,000 to purchase a winch, tripod and harness,
$3,000 represents 1/2 of the cost to purchase a new Forms Burster
for the water/sewer bills. Also requesting $25,000 to purchase
a foaming machine to be used for killing roots in sewer pipes.
$40,000 carried over from prior budget for stand-by power units of
lift stations #2 and #3.
City of Kalispell,
-180-
FUND: SEWER 5310.... SEWER OPER. 454..SEWER FACILITIES 430630
BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Personal Services:
110
Salaries & Wages
$71,014
$80,498
$78,240
121
Overtime
$4,100
$2,054
$4,100
110
FICA/MEDT
$5,746
$6,299
153
Health Insurance
$13,790
$14,906
$13,915
155
Retirement - PERD
$4,820
$4,721
$5,284
110
Workers Comp Ins
$3,814
$5,024
110
Unemployment
$263
$288
Total Pers Services
$103,547
$102,179
$113,150
Materials and Services:
210
Office Supplies
$200
$65
$800
213
Small Office Equip
$0
$600
215
Computer Supplies
$50
$37
$600
216
Computer Equipment
$2,639
$2,677
$1,100
221
Safety Equip & Supp
$1,800
$1,627
$1,500
222
Lab Supplies
$50
$0
$0
224
Janitorial Supplies
$0
$23
$250
229
Other Supplies
$750
$760
$1,000
231
Gas & Oil
$2,100
$2,100
$2,100
241
Consumable Tools
$1,000
$2,637
$1,000
312
Postage
$500
$156
$500
320
Printing
$3,000
$767
$1,800
336
Licenses & Fees
$500
$580
$180
341
Electricity
$2,700
$4,591
$4,000
342
Water
$500
$0
$200
344
Natural Gas
$1,500
$1,241
$1,500
345
Telephone
$150
$45
$150
353
Auditing
$4,000
$1,900
$2,500
354
Contract Services
$9,200
$2,606
$1,300
355
Billing Costs
$3,500
$4,238
$5,000
356
Consultant Fees
$12,500
$2,495
$0
357
Consumer Couns Tax
$1,300
$1,266
$1,500
362
Equipment Maint.
$2,400
$2,402
$3,000
366
Building Maint
$100
$84
$1,500
368
Roadway Improv's
$1,500
$0
$1,500
369
Radio Maintenance
$300
$213
$300
373
School & Travel
$300
$284
$2,500
City of r •eMontana
1,; • 09114
FUND: SEWER 5310.... SEWER OPER. 454..SEWER FACILITIES 430630
NO. ACCOUNT
395 Equipment Rental
410 Constr. Materials
425 Materials - Pumps
510 Property & Liab Ins
810 Bad Debt Expense
821 Cent. Garage Trans
822 Admin Trans
828 Data Proc Trans
Total M & -0
Capital Outlay:
934 Capital Improv
940 Machinery & Equip
620 Debt Service
831 Depreciation
Total Sanitary Sewer
BUDGET
1992
ACTUAL
1992
PROPOSED
1993
$250
$18
$250
$22,002
$7,493
$25,000
$3,200
$1,936
$5,000
$4,726
$5,321
$5,500
$0
$1,647
$0
$9,000
$9,000
$10,000
$43,018
$43,018
$25,326
$5,400
$5,401
$9,335
$140,135
$106,628
$116,791
$0
$0
$35,000
$40,000
$0
$71,000
$40,000
$0
$106,000
$85,960
$85,960
$94,560
$60,000
$60,000
$160,000
$429,642
$354,767
$590,501
FUND: SEWER 5310.... SEWER OPER. 454..SEWER FACILITIES 430636
---------
BUDGET ---------
------ BUDGET ------
POSITION TITLE 1991
1992 1993
1992
1993
Working Foreman
1 1
$23,046
$25,022
Maintenance & Repair
2 2
$43,180
$44,948
COLA & P & C Adj
0 0
$4,788
$0
Eng Aide
0.4
$0
$8,270
TOTAL 3 3.4 $71,014 $78,240
t
t
City o lis ell, Montan
-183-
FUND: SEWER 5310..WASTEWATER TRT 455..WASTEWATER TRT 430640
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $230,130 $221,255 $235,872
Materials and Services $206,152 $192,028 $254,145
Capital Outlay $5,000 $3,968 $83,233
Debt Service $409,557 $451,162 $481,715
Depreciation $85,000 $85,000 $50,000
935,839 $953,413 $1,104,965
COMMENTARY:
The purpose of the wastewater treatment plant division is to
operate and maintain the city°s 2.6 million gallon per day
wastewater treatment facility. Effluent from this plant must
comply with discharge limitations set by the Montana Pollutant
Discharge Elimination System Water Quality Standards.
The major activities of the plant personnel are the continual
operation and maintenance of the treatment facilities. At
present the facilities are divided into two distinct treatment
systems; namely the liquid stream and the sludge handling
facilities. The plant contains a variety of pumps, motors and
other mechanical equipment that require regular attention. To
achieve proper treatment, operating parameters are calculated and
set daily. The construction of the new plant facilities is
anticipated to be completed in July 1992. At that time a new
treatment system will be initiated and start up testing with
progress until full service is attained.
Objectives:
1. Review current rates, rules and regulations and upgrade as
needed.
2. Complete the pretreatment study for effects on the system
pertaining to industrial activities.
_City o.,f Kalispell, Montana
-184-
3. Monitor Ashley Creek water quality to attain more information
of the effect the effluent has on the creek quality.
4. Continue research as to disposal of sludge in the most
advantageous way for the citizens of Kalispell.
5. To transition sewage treatment from old facility to new plant
as systems are approved.
910 - $80,000 budgeted to buy out EPA's interest in 40 acres
owned by the City.
City of Kalispello Montana,
-185-
■PROGRAM OF SERVICES
FUND:
SEWER 5310..WASTEWATER
TRT 455..WASTEWATER TRT 430640
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries & Wages
$154,197
$170,698
$160,143
121
Overtime
$12,000
$10,465
$12,000
110
FICA/MEDT
$12,714
$13,169
153
Health Insurance
$30,000
$29,171
$30,156
155
Retirement - PERD
$10,665
$10,921
$11,046
110
Workers Comp Ins
$9,972
$8,755
110
Unemployment
$582
$603
Total Pers Services
$230,130
$221,255
$235,872
Materials and Services:
210
Office Supplies
$200
$152
$800
213
Small Office Equip
$0
$600
215
Computer Supplies
$50
$2,587
$600
221
Safety Equip & Supp
$300
$330
$1,000
222
Lab Supplies
$3,000
$3,140
$5,000
224
Janitorial Supplies
$250
$172
$400
225
Alum
$20,000
$24,652
$20,000
226
Chlorine & Chemicals
$3,000
$3,054
$5,000
229
Other Supplies
$1,200
$693
$1,500
231
Gas & Oil
$1,000
$1,263
$1,000
241
Consumable Tools
$750
$481
$750
312
Postage
$500
$190
$300
320
Printing
$3,000
$79
$1,000
334
Public Educ Matls
$200
$88
$300
335
Membership and Dues
$250
$332
$250
341
Electricity
$67,000
$56,936
$70,000
342
Water
$10,000
$6,623
$15,000
344
Natural Gas
$4,000
$4,208
$5,000
345
Telephone
$400
$468
$400
349
Lab Services
$6,300
$3,883
$6,300
353
Auditing
$2,000
$0
$6,000
354
Contract Services
$200
$257
$1,500
355
Billing Costs
$3,500
$3,892
$3,000
356
Consultant Fees
$208
$290
$0
357
Consumer Couns Tax
$2,000
$406
$3,000
361
Motor Vehicle Maint
$200
$121
$0
362
Equipment Maint.
$10,000
$11,666
$8,000
City of Kalispell,
Montane
-186-
PROGRAM OF SERVICE,�-J
1
FUND: SEWER 5310..WASTEWATER TRT 455..WASTEWATER TRT 430640
BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
.366
Building Maint
$500
$452
$500
369
Radio Maintenance
$200
$143
$200
373
School & Travel
$2,500
$2,432
$2,500
395
Equipment Rental
$0
$300
380
Training Supplies
$292
$154
$0
395
Equipment Rental
$0
$300
421
Meters
$500
$1,000
510
Property & Liab Ins
$12,300
$12,533
$14,000
821
Cent. Garage Trans
$12,000
$12,000
$14,000
822
Admin Trans
$32,950
$32,950
$55,310
828
Data Proc-Trans
$5,402
$5,401
$9,335
Total M & 0
$206,152
$192,028
$254,145
Capital Outlay:
940 Machinery & Equip
$5,000
$3,968
$3,233
910 Land
$0
$0
$80,000
$83,233
$5,000
$3,968
620 Debt Service
$409,557
$451,162
$481,715
831 Depreciation
$85,000
$85,000
$50,000
Total WWTP $935,839 $953,413 $1,104,965
City of Kalispell, Montana
-187-
•
FUND: SEWER 5310..WASTEWATER
TRT
455..WASTEWATER
TRT 430640
-------BUDGET
--------- ------ BUDGET ------
POSITION TITLE 1991
1992
1993
1992
1993
Chief Operator
1
1
$24,752
$25,667
Operator/Maintenance
1
2
$45,364
$46,405
Lab Tech
1
1
$21,382
$21,798
Public Works Director
0.25
0.25
$9,750
$9,407
Superintendent
0.25
0.25
$6,910
$7,734
Utility Engineer
0.4
0.4
$9,806
$11,231
Office Engineer
0.25
0.25
$5,460
$5,238
Billing Clerk
1
1
$16,246
$17,057
Meter Reader
0.5
0.5
$10,856
$11,315
Clerk II
0.25
0.25
$3,671
$3,619
COLA
$672
Total 5.9 6.9 $154,197 $160,143
City of Kalispell, Mont
-188-
FUND: 5346... SEWER CAPITAL IMPROVEMENT....454.... 430630
BUDGET ACTUAL PROPOSED
1992 1992 1993
Capital Outlay $0 $0 $65,000
COMMENTARY:
The Capital Improvement Fund 5346 was created by Bond Ordinance
and is the fund where all of the sewer hookup fees are deposited.
These funds can be used for improvement or extension of the
sanitary sewer system. This year the budget includes a line item
for construction in progress of $65,000 for the sewer trunk line.
Request $65,000 for capsizing pipe and valves for the final
10,500 LF of the Evergreen Sewer trunk line.
CI*iy o, f Kalispell, Montana
-189-
PROGRAM OF SERVICES
FUND:STORM SEWER 5349..STORM SEWER 453..STORM SEWER FAC. 430246
BUDGET ACTUAL PROPOSED
1992 1992 1993
Personal Services $0 $0 $5,387
Materials and Services $70,889 $29,120 $59,394
Depreciation $20,000 $20,000 $20,000
Debt Services $82,890 $82,890 $89,495
$173,779 $132,010 $174,276
COMMENTARY:
The Storm Sewer Maintenance Division is responsible for the
maintenance and operation of the storm water collection,
transmission, detention, treatment and disposal facilities of the
City of Kalispell. The purpose of this system is to collect and
properly dispose of storm water from snow melt, rainfall or other
sources, without going through the wastewater treatment plant.
The Storm Sewer Division is very active in the wet months of late
winter and early spring when storm water volumes are at their
peak. The division maintains over nine miles of storm water
facilities throughout the city, including catch basins, inlets,
culverts, storm sewers and outfalls.
Objectives:
1. Minimize detrimental impacts of sudden storm events or rapid
snow melts by maintaining gutters, culverts, and inlets in a
flowing condition.
2. Where possible, eliminate the entry of storm water into the
sanitary sewer collection system by installing storm sewer
collection systems at the necessary locations.
3. Initiate a storm drainage study of Kalispell's Southeast
portion of the City.
City of Kalispell, Montana
-190-
S • t a. 9
4. Educate citizenry to not dispose of leaves, grass clippings
or used motor oil in storm sewer system.
5. Investigation of roof drains illegally connected to the
sanitary sewer system and determine how they an be properly
directed to the sotrm water collection system.
Materials and Services:
356 Consultants $10,000
This budget line item is requested to authorize the department to
request proposals from consulting engineers to conduct a storm
drainage study of Kalispell's Southeast portion of the City.
City of Kalispell, Montana.,
-191-
p 0 OF0.4 52 v
FUND:STORM SEWER 5349..ST0RM SEWER 453..STORM SEWER FAC.
NO. ACCOUNT
Personal Services:
110 Salaries & Wages
121 Overtime
110 FICA/MEDT
153 Health Insurance
155 Retirement - PERD
110 Workers Comp Ins
110 Unemployment
Total Pers Services
24
BUDGET ACTUAL PROPOSED
1992 1992 1993
$0
$0
$4,135
$0
$0
$0
$0
$0
$317
$0
$0
$374
$0
$0
$265
$0
$0
$281
$0
$0
$15
$0 $0 $5,387
Materials and Services:
221
Safety Equip & Supp
$200
$200
231
Gas & Oil
$2,100
$2,100
$2,100
241
Consumable Tools
$200
$76
$400
320
Printing
$3,000
$1,000
353
Auditing
$600
$1,000
355
Billing Costs
$1,100
$800
$1,100
356
Consultant Fees
$0
$1,308
$10,000
360
Repair & Maint Svcs
$500
$500
371
Curb & Gutter
$3,525
$2,795
$10,000
410
Constr Mat'ls
$43,450
$6,919
$20,000
510
Property & Liab Ins
$800
$800
532
Lease Payments
$800
$600
$600
533
Equipment Rental
$500
$408
$250
822
Admin Trans
$13,530
$13,530
$10,244
828
Data Proc Trans
$584
$584
$1,200
Total M & 0
$70,889
$29,120
$59,394
Depreciation:
831 Depreciation $20,000 $20,000 $20,000
Debt Service $82,890 $82,890 $89,495
$173,779 $132,010 $174,276
City • Kalispell,•
PROGRAMOF
.0,4:i6l � I � I D) 0; 1 D) f
FUND: STORM SEWER 5349..STORM SEWER 453..STORM SEWER FAC. 430246
---------BUDGET--------- ----BUDGET----
Position Title 1991 1992 1993 1992 1993
Engineer's Aide 0 0 0.2 $0 $4,135
City o` f alis et , Montan
-193-
RECAP OF DEBT
SEWER AND STORM
WWTP
1972 Sewer Bond
Principal
Interest
Sanitary
1986 Sewer Bond
Principal
Interest
WWTP
1991 Sewer Bond
Principal
Interest
WWTP
SRF
Principal
Interest
Storm
Sewer 1976 Bond
Principal
Interest
1986 Revenue Bond
Principal
Interest
1993
$0
$0
$30,000
$64,560
$125,000
$184,375
$94,000
$78,340
Subtotal $576,275
$45,000
$14,153
$15,000
$15,343
Subtotal $89,496
Total Debt Service $665,771
City of Kalispelft
• ♦ A
FUND: WASTEWATER TR PLANT 5355.. 455..CONST. IN PROGRESS 950
Construction in Progress
WWTP
Composting/Sludge Disp
[Gromia3tfl", zw
BUDGET
1992
$9,456,071
$557,000
ACTUAL
1992
EE
PROPOSED
1993
$1,346,181
$557,000
$10,013,071 $8,109,890 $1,903,181
Construction of a new wastewater treatment plant has been mandated
by the requirements of Kalispell°s current discharge permit, as
issued by the Montana Department of Health and Environmental
Science.
The new facility has been designed by Carver Engineering of
Kalsspell in conjunction with Stanley Environmental Services, Inc.
of Vancouver B.C., Canada to comply with these and anticipated
future discharge requirements.
Funding for this project has been obtained through the combination
of an EPA Grant, a State Revolving Fund Loan and a Sewer Improvement
Bond issued by the City of Kalispell.
The Contractor, J.T. Jones Construction of Fargo, North Dakota,
commenced construction on April 8, 1991. The scheduled
completion date is November 1992.
The budget is a carryover.
City of Kalispell, Montana
-195-
MM013001-0.4*01
FUND: WASTEWATER TR PLANT 5355.. 455..CONST. IN PROGRESS 950
BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Const in Progress:
957 J.T. Jones Contract
Const. Engineering:
955 Carver-Const Phase
955 Stanley-Const Phase
Start-up & Oper
Training:
956 Carver
956 Stanley
940 Composting/Sludge
Administration:
822 Transfer
620 interest exp.
950 Misc Const in
Progress, permits,
etc. Contingency
$8,122,136 $7,671,391
$450,745
$242,008 $235,188
$6,820
$72,875
$72,875
$29,839
$17,236
$12,603
$90,129
$0
$90,129
$557,000
$0
$557,000
$47,191
$47,191
$43,228
$64,998
$65,000
$851,893
$73,886
$604,781
$1,903,181
$10,013,071
$8,109,890
I - • - on
CASH:
Fee for Services
Interest Earnings
Inception of Lease
Total Available
Ambulance Service
Capital Outlay
Debt Service
Depreciation funded '92
Bad Debt Expense
Total Expense
Cash Carry Over:
operating
fy92 R & D acct
5410
AMBULANCE
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$15,543
$15,555
$28,006
$'l1,160
$271,132
$336,910
$341,250
$1,000
$871
$500
$42,000
$38,975
$0
$329,675
$392,311
$380,916
EXPENDITURE PROJECTION
$229,254
$225,984
$268,478
$42,000
$41,920
$17,500
$10,000
$359
$15,500
$11,160
$11,160
$15,395
$22,000
$22,000
$30,000
$314,414
$301,423
$349,373
$15,261
$28,006
$31,543
$11,160
$11,160
$26,555
Note: Fees for services reported are the total billed. The balance
of Accounts Receivable has increased by $63,000 which affects the
actual cash carry over available June 30th.
City o ' ell, Montana SP
-197-
FUND: AMBULANCE 5410....440.......420730
Personal Services
Materials and Services
Capital Outlay
Debt Service
Bad Debt
Depreciation
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$185,431 $175,972 $211,094
$43,823 $50,012 $57,384
$42,000 $41,920 $20,000
$10,000 $359 $15,500
$22,000 $22,000 $30,000
$11,160 $11,160 $15,395
$314,414 $301,423 $349,373
The Ambulance Service is owned by the City of Kalispell and
operated by the Kalispell Fire Department. We respond 14 miles
north, 14 miles east, 50 miles west and 25 miles south of
Kalispell for emergencies and further if requested. Transfer
calls take us as far as Seattle, Billings, Missoula and Calgary,
Canada.
The ambulance service made 1,528 responses during 1991, traveling
27,581 miles. 1,329 patients were transported. This compares to
1,402 ambulance runs in 1990.There were 209 ambulance runs that
were no haul: patient refused treatment, non -injury accidents,
etc..
We now operate four state licensed ambulances from one station at
City Hall. All personnel but one are State EMT-D Certified and
he is finishing up the EMT Class the month of May.All EMT'S are
required to recertify every 2 years which requires 48 hours of
continuing education and 24 hours EMT refresher course during the
2 year period. As EMT-D'S we must do 2 hours of recertification
Kalispell,
PROGRAM OF SERVICES
every other month. We work under the direction of a medical
control Dr. from Kalispell Regional Hospital Emergency Room.
The Ambulance Budget reflects the direct cost of operations as
well as supports fire operations in the form of wages paid for
administration. The Ambulance Budget is supported by revenue
from user fees only. When the ambulance goes out two replacement
firefighters are called in to cover until the return of the
ambulance. These people are paid form the ambulance fund on a
per call basis. As I stated in the Fire Budget, emergency
medical responses normally responded to by Fire Departments are
being covered by the Ambulance Service.
Our #1 Ambulance is a 1992 Chevrolet National with 4,000 miles,
#2 is a 1987 Ford Collins with 36,100 miles, #3 is a 1983 Ford
Collins with 80,823 miles and #4 is a 1981 Ford Amliner with
110,870 miles. We are requesting $8,000 in Capital Outlay to
replace a defibrillator if needed and $1,500 for a small copy
machine for our office and $6,000 for the ambulance share of
the Chief's Vehicle.
1991 Ambulance Responses By Type
1.
Motor Vehicle Accidents
201
13%
2.
Cardiac Problems
166
11%
3.
Falls
230
15%
4.
`Transfers
236
15%
5.
Poisonings
4
00%
6.
Obstetrics
3
00%
7.
Medical Emergencies(Seizures,GI
Bleed,breathing difficulties,
metabolic difficulties)
189
12%
8.
Sick Calls(flu, Prior injuries,etc)
23.0
15%
9.
Other Trauma(sports injuries,Ind.)
43
02%
10.
Strokes
36
02%
11.
Directly related to drugs,alcohol
53
03%,
12.
Mental Problems
8
00%
13.
E.M.T. Defibrillator used
15
00%
14.
No haul, Patient refused treatment
209
12%
City �'; KaUspellq Montana
PROGRAM OF SERVICES
EXPENDITURE DETAIL
FUND:
AMBULANCE 5410....440.......420730
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries & Wages
$141,553
$160,633
$185,065
121
Overtime
$1,000
$595
$1,000
110
FICA/MEDT
$1,240
$1,263
153
Health Insurance
$13,924
$9,020
$9,207
155
Retirement - PERD
$8,994
$5,724
$3,572
110
Workers Comp Ins
$9,280
$1,852
110
Unemployment
$500
$195
110
EMT Certification
$5,700
$5,700
110
Uniforms
$3,240
$3,240
Total Pers Services
$185,431
$175,972
$211,094
Materials and Services:
210
Office Supplies
$100
$71
$150
215
Computer Supplies
$100
$183
$500
241
Consumable Tools
$1,300
$1,674
$1,300
231
Gas and Oil
$5,000
$4,232
$5,000
232
Motor Vehicle Parts
$100
200
312
Postage
$1,900
$1,628
$2,500
320
Printing
$2,000
$3,197
$1,600
345
Telephone
$100
$52
$150
353
Auditing
$0
$500
359.Collection
Services
$2,000
$6,364
$4,000
361
Motor Vehicle Maint
$100
$1,000
362
Equipment Maint.
$1,000
$822
$1,000
369
Radio Maintenance
$500
$500
$1,000
373
School & Travel
$1,600
$1,538
$1,700
380
Training Material
$100
$500
391
Treatment
$5,400
$6,135
$5,500
399
Laundry Services
$200
$199
$250
510
Property & Liab Ins
$4,000
$5,094
$5,000
821
Cent. Garage Trans
$3,000
$3,000
$3,000
822
Admin Trans
$11,769
$11,769
$18,534
828
Data Proc Trans
$3,554
$3,554
$4,000
Total M & 0
$43,823
$50,012
$57,384
Capital Outlay:
949
Replace Defib
$7,000
$8,000
-City
of KalispeL19,
Montana
-200-
! :!
'FUND: AMBULANCE 5410....440.......420730
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
949
Replace Ambulance
$35,000
$41,920
$0
949
Chief's
Vehicle
$0
$9,000
949
Purch
Copy Machine
$0
$1,500
949
Cot
$0
$0
$1,500
Total
Capital Outlay
$42,000
$41,920
$20,000
Debt Services:
610 Debt Retirement
620 Interest Expense
Total Debt Service
810 Bad Debt Expense
831 Depreciation
Total
$8,500
$13,500
$1,500
$359
$2,000
$10,000
$359
$15,500
$22,000
$22,000
$30,000
$11,160
$11,160
$15,395
$314,414
$301,423
$349,373
City o Kalispellp Montana
-201-
PROGRAM OF SERVICES
PERSONNEL SCHEDULE
FUND: AMBULANCE
5410....440.......420730
--------- BUDGET ---------
------ BUDGET ------
POSITION TITLE
1991 1992 1993
1992
1993
Clerk II
0.5 1
$14,997
$16,512
*Salary $73 per
run
(1,400 runs est)
$91,000
$127,750
Fire Chief
0.5
$18,505
$21,203
Assistant Chief
0.5
$17,051
$19,600
TOTAL 0.5 2 0 $141,553 $185,065
City of Kalispell, Montan
-202-
CASH: operating
*R & D Account
Assessments
Penalty & Interest
Interest Earnings
Total Available
Garbage Service
Capital Outlay
Depreciation
Transfer to R & D
Total Expense
Cash Carry Over:
Operating
R & D account
Total
5510
SOLID WASTE FUND
REVENUE PROJECTION
1992 BUDGET
1992 ACTUAL 1993
PROPOSED
$243,324
$243,324
$267,374
$17,597
$17,597
$52,597
$243,324
$250,500
$250,500
$4,000
$3,947
$3,500
$12,000
$10,211
$10,000
$520,245
$525,579
$583,971
EXPENDITURE PROJECTION
$218,041
$198,269
$203,807
$6,500
$7,339
$165,500
$35,000
$35,000
$35,000
deer funded
$259,541
$240,608
$404,307
$249,607
$267,374
$127,067
$46,097
$52,597
$87,597
$295,704
$319,971
$214,664
City t,Montana
- 3-
FUND: SOLID WASTE OPER 5510... GARBAGE 460...430840
Personal Services
Materials and Services
Capital Outlay
Depreciation
BUDGET ACTUAL PROPOSED
1992 1992 1993
$140,479
$76,662
$7,400
$123,549
$74,720
$7,339
$132,108
$71,699
$165,500
$35,000 $35,000 $35,000
$259,541 $240,608 $404,307
The mission of the Solid Waste Operating Division is to
collect, convey, and dispose of all refuse accumulated within the
city in an efficient and sanitary manner.
This activity is responsible for collecting garbage at least
once per week per household and commercial business.
Objectives:
1. Provide trash and garbage pick up in a timely manner.
2. Provide "Alley Clean -Up Program".
3. Research the implementation of recycling programs.
4. Respond to all garbage complaints within twenty-four hours.
5. Report all trash and garbage violations and unsanitary
conditions to the proper enforcement agency.
6. Improve efficiency of operations to provide maximum service
to residents at a minimum cost to the taxpayers.
Capital Outlay:
920 Buildings
$125,000
Requested for construction of warehouse structure - 84' length,
80' width, four doors, six truck capacity, storage and work area.
The solid waste division is requiring additional space as the
division is expanding. 25% of the total cost for this structure
will be paid by the Parks Division who will also utilize this
space.
City of Kalispellp
luzk-0' . . .
940 Machinery & Equipment
$ 40,500
Requested for container purchases $17,100 for Southwest
Kalispell and needed container inventory $3,400.
$3,000 is requested to remotely access data in the Flathead
County Data Processing Office. This will enable our office to
directly access properties as related to billing and billing
adjustments. A request for $17,000 to replace the chipper used
for alley clean up.
r
f
t
i t,Montana
-205-
1
FUND:
SOLID WASTE OPER 5510...GARBAGE
460...430840
BUDGET
ACTUAL
PROPOSED
NO.
ACCOUNT
1992
1992
1993
Personal Services:
110
Salaries & Wages
$99,084
$106,302
$97,004
121
Overtime
$2,000
$518
$2,000
110
FICA/MEDT
$7,732
$7,574
153
Health Insurance
$18,411
$11,153
$12,950
155
Retirement - PERD
$6,485
$5,576
$6,353
110
Workers Comp Ins
$6,437
$5,881
110
Unemployment
$330
$346
Total Pers Services
$140,479
$123,549
$132,108
Materials'and Services:
210
Office Supplies
$50
$12
$50
215
Computer Supplies
$500
$490
$500
221
Safety Equip & Supp
$250
$42
$500
224
Janitorial Supplies
$0
$0
$200
229
Other Supplies
$500
$432
$1,000
231
Gas and Oil
$8,000
$8,000
$8,000
331
Publications
$0
$0
$200
345
Telephone
$0
$0
$750
355
Billing Costs
$1,000
$917
$1,200
356
Consultant Services
$5,000
$3,735
$0
360
Repair & Maint
$2,000
$2,130
$3,000
366
Building Maint
$500
$0
$200
369
Radio Maintenance
$100
$0
$300
510
Prop & Liab Ins
$7,500
$7,700
$8,000
821
Cent. Garage Trans
$30,000
$30,000
$30,000
822
Admin Trans
$20,782
$20,782
$15,299
828
Data Proc Trans
$480
$480
$2,500
Total M & 0
$76,662
$74,720
$71,699
Capital Outlay:
940
Machinery & Equip
$7,400
$7,339
$40,500
920
Buildings
$0
$0
$125,000
Total Capital Outlay
$7,400
$7,339
$165,500
831
Depreciation Exp
$35,000
$35,000
$35,000
Total
$259,541
$240,608
$404,307
-206-
PROGRAM OF
PERSONNEL
FUND: SOLID WASTE OPER 5510
... GARBAGE
460...430840
---------
BUDGET
---------
------ BUDGET ------
POSITION TITLE 1991
1992
1993
1992
1993
Superintendent
0.25
0.25
$7,257
$7,734
Equipment Oper I
3
3
$61,087
$67,017
Enforcement Officer
0.25
0
$5,112
$0
Public Works Dir
0.25
0.25
$9,750
$9,407
Assistant City Engineer
0.25
0.25
$6,128
$7,020
Administrative Coordinator
0.25
0.25
$5,460
$5,238
COLA
$4,290
$588
TOTAL
0 4.25
4
$99,084
$97,004
City of Kalielt, Montana w
-207-
Ir rIV, I
.
CASH:
Operating Transfers
Interest
Interfund Loan
Total Available
to Processing
pital Outlay -system
pital Outlay-dept.
bt Service
preciation
Total Expense
Cash Carry Over:
6030
DATA PROCESSING FUND
REVENUE PROJECTION
1992 BUDGET 1992 ACTUAL 1993 PROPOSED
$8,669 $8,546 $4,926
$48,015 $41,848 $67,328
$45 $100
$0 $0 $45,000
$56,684 $50,439 $117,354
EXPENDITURE PROJECTION
$21,400
$17,609
$23,106
$14,735
$11,010
$43,500
$13,780
$16,894
$16,894
$22,894
$12,900
$10,900
$11,000
$65,929
$56,413
$114,280
$3,655
$4,926
$14,074
City of t tell,, Montan
0:
•
DATA PROCESSING 6030... FINANCE 403..410580,
Operating Expenses
Capital Outlay
Debt Service
Depreciation (unfunded)
COMMENTARY:
BUDGET ACTUAL PROPOSED
1992 1992 1993
$21,400 $17,609 $23,106
$14,735 $11,010 $57,280
$16,894 $16,894 $22,894
$12,900 $10,900 $11,000
$65,929 $56,413 $114,280
The Data Processing Fund was established to serve as an Internal
Service Fund for the City's computer system and all related
costs. We've expanded the budget to include operating costs for
other central services including the Copier, Fax and postage
machine.
We continue to purchase computer paper through the school
district bid and copy paper through the County bid. Contract
services include maintenance contracts with Big Sky Data Systems
for software and Texas Instruments for printers. We have
prepaid maintenance with IBM for our computer hardware. There is
a line item for contract services for copier maintenance with
Xerox and postage meter rental fees with Pitney Bowes. We have
not purchased maintenance contracts on the postage machine or the
Fax' and so have budgeted funds in the equipment maintenance line
item should we need on site maintenance.
Computer training will allow us to schedule in house training for
Wordperfect and Spreadsheet training. We have found on site
training much more effective than taking outside classes which do
not relate to our equipment or computer projects.
Debt service payments are for year three of a five year contract
with the board of investments for the computer system including
mainframe, terminals, printers, tape drive, wiring, software
licensing and prepaid maintenance.
Capital Outlay is listed as a computer upgrade. At the time we
purchased the IBM RT it was our intention to purchase additional
hard disk memory during the third year of the system with an
upgrade in year five. IBM has decided not to support the IBM RT
-209-
any longer and additional memory is not available through IBM.
Also at the time we purchased the IBM RT we were aware that IMB
was introducing their new RS/6000 technology that fall.
However, we were unable to wait due to our memory situation . We
needed a system immediately. I do not feel we made the wrong
decision as our other options at the time were much more costly.
What we are looking at is upgrading the main file server to a
RS/6000, model 340. We would not be replacing terminals,
printers or wiring. The software would be a simple conversion by
Big Sky Data Systems. Our present system has 26 ports -they are
all full. We have grown faster than we anticipated and cannot
add any terminals or printers. The new system would have 36
ports initially and could be expanded. The disk storage capacity
on the RS/6000 is 1 GB ( we have 340 MB now) with the growth
capacity up to 28.8 GB. IBM intends for the RS technology to be
available for 20 years. Software packages such as Wordperfect
have never been upgraded to the current version of 5.1 for the RT
nor will they be. The RS/6000 would allow us to run 5.1 WP and
the Lotus 3.0 Spreadsheet programs.
Preliminary cost estimates to upgrade the computer are as
follows: (based on current state bid prices)
RS/6000 -model 340, 33Mhr, 16MG, 1GB $ 15,330.00
Additional 16MG memory board
3,000.00
64 Port ASYNC Controller
1,404.00
16 Port ASYNC Concentrator
2,403.00
525 MB Streaming Tape Drive
2,126.00
600 MB CD-ROM
1,268.00
RJ-45 to DB-25 Connectors (4)
620.00
HARDWARE TOTAL
$ 26,151.00
IBM Value Calc
(1,000.00)
Wordperfect/Lotus licenses $ 3,000.00
IBM AIX 3.2 operating system 3,981.12
Cobol Compiler 623.00
MULTIUSER SYSTEM SOFTWARE TOTAL $ 7,604.12
Cabling changes (Atty & parks printers)$ 1,000.00
Full conversion of all data $ 3,000.00
5 year Prepaid Maintenance $ 6,689.96
Adjustment would be made for remaining
credit on RT.
$ 43,445.08
We would bid this purchase. We would finance this through the
Board of Investments over five years at approximately 5%. The
City of Kalispell,, Montana
-210-
debt service costs would increase about $10,000 per year. The
budget which we have prepared does not require substantial
increases for transfers from other funds for the original
request.
original
Dept.
Total
requests
Water
$8,500
835
9,335
Sewer
8,500
835
9,335
WWTP
8,500
835
9,335
Storm
1,200
1,200
Ambulance
4,000
4,000
Airport
300
300
St. Maint.
2,000
2,000
Garbage
1,000
1,500
2,500
Udag
800
800
General Fund
18,748
9,775
28,523
$ 53,548
$ 13,780
$ 65,328
The following department requests for computer equipment can be
purchased through the Data Processing fund by increasing the fund
transfers and recording the capital purchase in the Data
processing fund. All purchases will be for hardware which is
Compatible to the IBM mainframe in the event that it may be
interfaced at some future date.
Computer purchases requested by other departments are as follows:
(2) 11486" computer stations for Public Works $5,500.
The Auto Cadd program will be loaded onto one of these PC's
so that more than one person can work on the system at a time,
replacing an IBM PS/50. The other "486" will replace Susan's
"286" so that she can add the water distribution software for
inventory purposes. She has run out of memory on the 11286". The
"286" and the PS/50 will be put into use by the surveyor and the
director. The Surveyor hopes to link one PC to the County system
to update our City assessments directly. Long range
possibilities of a GIS system for the City would include "486"
work stations networked with the IBM REUSE/6000 mainframe.
(1) "386" computer station for City Court $2,075
The PC would be networked with the other PC's in the City
court and the police department which would enable the clerk to
record the disposition of citations and process the issuance of
summons, etc.
(1) "386"DX computer station/printer Building $3,000
City of KalispelL Montana
-211-
The PC would be used for the building permit program and for
word perfect. The cost includes conversion of the permit program
from the AT & T PC which they have outgrown. The 386 PC could be
linked to the City IBM mainframe in the future should we become
involved with GIS or other programs which the Building
department could use. This would be achieved through a modem and
the phone lines. It is not cost effective to do this now.
(1) IBM 3151 terminal for Parks Department $1,200
This is the same terminal used by the City and would enable
Mike or Jennifer to access all functions on the Mainframe. The
cost includes wiring, prepaying maintenance, and configuration
costs. It will be connected to the Laser in their office.
(1) HP Laser Jet Printer -Police Dispatch $2,000
City l pelt, Mon
-212-
FUND: DATA PROCESSING 6030...FINANCE 403..410580, 410585
BUDGET ACTUAL PROPOSED
NO. ACCOUNT 1992 1992 1993
Operating expense:
410580 Computer
215 Computer Supplies
354 Contract Services
362 Equipment Maint
373 School & Travel
381 Computer Training
410585 Copier, Fax, Post
229 Other Supplies
354 Contr Svcs -Copier
354 Contr Svcs -Postage
362 Equip Maint
532 Copier Rental
Total M & 0
$3,000
$7,000
$1,000
$500
$1,200
$2,000
$7,500
$1,500
$750
$1,500
$1,500
$1,788
$2,000
$2,600
$2,901
$2,600
$600
$732
$500
$500
$3,500
$2,935
$4,024
$21,400
$17,609
$23,106
Capital Outlay:
940 Computer upgrade
$14,735
$11,010
$43,500
940 Computer-dept.
$0
$13,780
Total Capital Outlay
$14,735
$11,010
$57,280
Debt Service:
610 Principal
$12,614
$12,614
$16,614
620 Interest
$4,280
$4,280
$6,280
$16,894
$16,894
$22,894
510400 Depreciation
Total
$12,900
$65,929
$10,900
$56,413
$11,000
$114,280
City of Kalispell, Montana
-213-
HISTORYPROGRAM OF SERVICES
10 YEAR
VALUATIONOF TAXABLE
1992/1993
1991/1992
1990/1991
1989/1990
1988-1989
1987-1988
1986-1987
1985-1986
1984-1985
1983-1984
*CI 105 FREEZE
$16,346,409
$15,703,078
$15,655,702
$15,504,294
$15,555,491
$16,405,664
$15,760,850
$15,001,360
$14,502,270
GENERAL STATISTICAL,
INFORMATION
Class of City
First
County Located In
Flathead
Year Organized
1892
Registered Voters
5,408
Population of City
11,917
Form of Government
Mgr/Council
No. of Employees (Elected)
10
No of Emp.(Non-Elected)
127
Miles of Streets & Alleys
53
Municipal Water
Number of Consumers 5,000
Water Rate per 1,000 Gallons 1.15
Sewer Rates 2.54
City l 'LSP
ell, Mon
-214-
PROGRAM OF SERVICES '
I
NAMES OF CITY OFFICIALS AND OFFICERS
Mayor Douglas Rauthe
Council Gary W. Nystul
Ward
I
Cliff Collins
Barbara Moses
Ward
II
Fred Buck
Jim Atkinson
Ward
III
Lauren Granmo
Pamela B. Kennedy
Ward
IV
M. Duane Larson
City Manager
City Attorney
City Judge
Police Chief
Fire Chief
Finance Director
Public Work Director
Parks Director
Community Development
Director
Bruce Williams
Glen Neier
Frances Willis
Addison Clark
Ted Waggener
Amy Robertson
Robert Babb
Mike Baker
Vacant
i ' ell, to
-215-
r e rj F;1
. r
1992
1993
GENERAL FUND
66.23
69.52
COMPREHENSIVE INSURANCE
10.92
10.00
RETIREMENT
11.87
11.87
HEALTH INSURANCE
22.37
20.00
GENERAL OBLIGATION BOND
2.33
2.83
SID REVOLVING
1.05
0
TOTAL
114.77
114.22 MILLS
City of Kalispell,