I11. Special Event Alcohol Permit Craft Brewer's FestivalCITY OF
MONTANA
REPORT TO: Doug Russell, City Manager.
FROM: Judi Funk, Deputy City Clerk
City Clerk's Office
(406) 758-7756 cityclerk@kalispell.com
P.O. Box 1997, 201 First Avenue East
Kalispell, Montana, 59903
www.kalispell.com
SUBJECT: Alcohol Special Event Permit Request — Craft Brewers Festival Hockey
Tournament
MEETING DATE: November 7, 2016
BACKGROUND: The Flathead Valley Hockey Association recently submitted an application
for the sale and consumption of alcohol at the sixth annual Craft Brewers Festival and Hockey
Tournament. They previously held an event on January 22-24 of this year. This year they
scheduled the tournament to be held at the Woodland Ice Center Friday, November 11 through
Saturday, November 12, 2016 with alcohol being served on Saturday, November 12, from 2:00 to
8:00 p.m.
The Special Event Permit and Alcohol Addendum were reviewed by the appropriate city
departments. The special permit liquor license from the Department of Revenue was obtained and
looks to be in order. The proof of insurance is pending and will be available prior to the council
meeting.
However, it must be noted that the dates of this event fall outside of the dates permitted by
ordinance [KMC 3-18(B)(7)) for alcohol use at the Ice Center and the surrounding grounds,
which are limited to the dates between December 21 st and March 21 st.
RECOMMENDATION: It is recommended the City Council deny this application for a
Special Event Permit for the sale and consumption of alcohol at the Woodland Park hockey
facility for the reason that the date of use requested is outside of the dates permitted by city
ordinance.
ATTACHMENTS: Special Event/Alcohol Permit Application
Department of Revenue Special Permit
Date Issued:
CITY OF KALISPELL
PARADE/SPECIAL EVENT PERMIT APPLICATION
Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at
least 3 weeks prior to the requested activity. YOU MUST ATTACH A DETAILED MAP OF THE EVENT.
1. Name of Event: Craft Brewers Festival and Hockey Tournament
2. Event Date(s):
November 11-12, 2016 Start Time: 12PM End Time: 9PM
3. Group Name Sponsoring Event: Flathead valley Hockey Association
4. Organization Officer/Authorized Representative: NICI Zuffelato
5. Daytime Phone #:
406-471-1250 Email: nicizuff@gmail.com
Description of Parade/Special Event. Please include whether the parade/event will occupy all or only
a portion of the width of the streets, the location of any event areas, and the type of event including
any activities planned (floats, animals, etc). Please attach any other documentation that may be
helpful:
The Hockey Tournament will host 10 teams from USA and Canada. The tournament is Friday and Saturday. The Association will charge
$100 per player. The Brewfest will be on Saturday 11/12 from 2PM to 8PM. Brewers from around the State will donate beer and the
association will charge $25 admission. The event will take place within the fenced area of the Woodland Ice Center within Woodland Park.
7. Proposed Route (including starting and termination points):
N/A
8. Describe any recording equipment, sound amplification equipment, banners, signs, or other attention -
getting devices to be used in connection with the parade/special event:
A Banner/Sign will be displayed at the entrance to Woodland Ice Center depicting the event
schedule. Live music will be played from 4-8PM. A standard microphone system will be used
for the hockey games, which is the same for every hockey game played at the facility.
9. Street Closures/Parking Restrictions requested, if any:
We intend to employ volunteers to direct participants to park in the overflow parking
near the water park and procure a shuttle service to the rink.
10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers,
traffic assistance, crowd control, etc):
Additional Trash Containers (2)
11. Please specify what arrangements have been made for clean-up after the parade/special event:
FVHA will conduct all cleaning of the woodland ice center and parking areas.
INSURANCE
A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million
aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The
Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For
insurance questions please contact the city attorney's office at (406) 758-7977.
Revised December, 2015
PARADES
NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that
participants do not ride on floats with their legs hanging over the side. The applicant will brief
participants to maintain a safe and constant interval during the parade. This will help prevent the
"accordion effect" which results in gaps in the parade procession.
TERMS AND CONDITIONS
As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the
information above is complete and correct. I further understand that it is my responsibility to ensure that
participants for the parade/event as requested fully understand that the City of Kalispell and the State of
Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my
understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell
and the State of Montana will be held harmless and will not be responsible for injuries, damages, or
deathsresulting from or while participating in the parade/event.
1r
Signature of Applicant Date t
Print Name: NICI ZUf 2Iat0
DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY)
Signature Circle One
Date
Fire:
pprov Deny
11
Parks*
<' A nzil / Deny
f!`
Police:
rove r D e n y
Public Works:
Approve /beny
City Attorney:
Approve / Deny
Date Permit Issued:
Date Permit Denied:
Reason for Denial:
Signature:
** PLEASE CHECK APPLICABLE FEES
Parade Fee [ ] Date Paid:
Deposit [ ] Date Paid:
Barricade Fee [ ] Estimated Amount: Date Paid:
Solid Waste _ Estimated Amount: t - - �CZ) Date Paid:
Revised December, 2015
ALCOHOL ADDENDUM
CITY OF KALISPELL
PARADE/SPECIAL EVENT PERMIT APPLICATION
If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special
event held on City owned or maintained property the following information and documentation
must be provided:
Name and contact information of requesting Organization and Non -Profit group benefitting:
Flathead Valley Hockey Association. PO Box 2205. Kalispell MT 59903. Nici Zuffelato 406-471-1250
Name and contact information of licensed Caterer if applicable:
The Tamarack Brewery. Andra Townsley. 406-844-0244
Provide estimate of the number and concentration of participants at the event:
150 hockey players and 100 brewfest attendees.
Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at
the event, and the precautions proposed, such as fencing barriers to create separation, use of ID
bracelets, and manned security to adequately secure and supervise the area and the participants
during the event:
The facility is enclosed with fencing and the only entry point will be manned with
volunteers charging admission and checking IDs. The volunteer beer pourers will
complete Safe Serve Training administered by Tamarack Brewing at Noon on Saturday
prior to the start of the brewfest. The Association has talked to local taxi service to have
extra drivers available on call.
Check that you have provided proof of liquor liability insurance coverage for the event: W1
Check that you have provided proof of compliance with Department of Revenue requirements
for the event:
Revised December, 2015
ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES
➢ The holder of this special event permit is solely responsible for all actions of his/her group,
and for the welfare of the public at the event, for all property belonging to the group and to
the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of
Montana.
➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training
courses must be present at all points of sale and service.
➢ I understand that I must pay all fees and deposits as required.
➢ I understand that my permit can be revoked at anytime for just cause, that my deposit may
not be returned, and I may not be able to obtain a new permit in the future for violations of
the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an
intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624),
or driving while intoxicated (MCA 61-8-401).
➢ I have read and understand all of the policies and regulations contained in the permit.
V � - -q -
6
Signature of Ap lica
N ici Zuffelato
Print Name
Approved by the City Council this day of
Date
20
Revised December, 2015
A&
v�rwwwv
Mike as
Director
Montana Department of Revenue
FLATHEAD VALLEY HOCKEY ASSOCIATION
PO BOX 2205
KALISPELL MT 59903-2205
W
Steve Bullock
Governor
Letter Date: October 31, 2016
Letter ID: L1391894912
Account ID: 5224661-002-SPP
Account Type: Liquor Special Permit
License
License Tvpe: Special Permit
License Number: 2235
Subject: Special Permit for Flathead Valley Hockey Association
Dear Flathead Valley Hockey Association:
We have approved your request for a special permit to sell Beer and Table Wine for the
Craft Brewers Cup Hockey Tournament & Beer Fest, at Woodland Ice Center, Kalispell
Montana. Your permit will begin on November 11, 2016 and end on November 12, 2016.
Please display the enclosed permit and an age placard at the event.
I will be happy to assist you if you have any questions. Please contact me at the
address or phone number below.
Sincerely,
Jessica Barnes
Administrative Support
Liquor Licensing
PO Box 1712
Helena, MT 59624-1712
Phone: (406) 444-4015
Encl: Special Permit
revenue.mt.gov ♦ Toll free 1-866-859-2254 (in Helena, 444-6900) ♦ TDD (406) 444-2830
o-
Special Permit: 2235
STATE OF MONTANA
LIQUOR CONTROL DIVISION
SPECIAL PERMIT
FOR THE PERIOD BELOW
Fee: $10.00
THIS IS TO CERTIFY that FLATHEAD VALLEY HOCKEY ASSOCIATION of
KALISPELL, MONTANA is hereby granted a special permit to sell Beer and Table Wine
to the patrons of the Craft Brewers Cup Hockey Tournament & Beer Fest at Woodland
Ice Center, Kalispell Montana, the location described on the application.
This permit starts on November 11, 2016 and ends November 12, 2016. All permit
holders are required to follow the laws and rules of the Montana Alcoholic Beverage
Code (MABC) regarding the sale of Beer and Table Wine.
DATED at Helena, Montana this 31 st day of October, 2016.
DEPARTMENT OF REVENUE
LIQUOR CONTROL DIVISION
Jessica Barnes, Authorized Signature
(406) 444-4015
Please Note: Legal hours for sale of Beer and Table Wine are between 8:00 a.m. and
2:00 a.m. except when further restricted by city ordinance.
c CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
10/24/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT
AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES
NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms
and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu
of such endorsement(s).
PRODUCER
PAYNEWEST INSURANCE (BIGFORK)
255 Bridge Street, PO Box 160
Bigfork, MT 59911
CONTACT NAME Wendy McGill
PHONE (A/C No, Ext): (406) 837-7610 FAX (A/C No):
EMAIL ADDRESS: wmcgill@paynewest.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURED
FLATHEAD VALLEY HOCKEY ASSOCIATION
PO BOX 2205
KALISPELL, MT 59903
INSURER A: United States Liability Insurance Company
25895
INSUREB B:
INSURER C:
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: RFVISI0N NilMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF
SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSR
SUBR
WVD
POLICY NUMBER
POLICY EFF
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
LIMITS
GENERAL LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
$
pEAAq(Cy��HgqG�OEECCUR��ENCE
PREMISES?Ea RENTED
$
MED EXP (Any one person)
$
PERSONAL &ADV INJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
PRO -
POLICY D JECTLOC
PRODUCTS-COMP/OP AGG
$
$
AUTOMOBILIE
LIABILITY
ANY AUTO
Aby&/NED SBpoHNNEDULED
HIREDAUTOSAAUTOSWNED
OMBIINEDt)SINGLE LIMIT
$
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
pReOa�RdentpAMAGE
$
UMBRELLA LIAB
EXCESS LIAR
I
OCCUR
CLAIMS -MADE
EACH OCCURRENCE
$
AGGREGATE
$
DED I I RETENTION $
$
WORKERS COMPENSASION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE�
OFFICER/MEM�R EXCLUDED?
1({{�mandddatory''bbm 1
D��sCR�P ft OF dPERATIONS below
N / A
TOY LIMI79
E.L. EACH ACCIDENT
$
E.L. DISEASE -EA EMPLOYEE
$
E.L. DISEASE -POLICY LIMIT
$
A
Liquor Liability
X
CL 1779717
11l11/2016
1/14l2016
LIQ EA COMMON CAUSE
$1,000,000
LIQUOR AGGREGATE
$2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (See attached Acord 101 for additional liability limits)
City of Kalispell is an additional insured per L 559 (11-10)
VCR 1 Ir11-4A I C ! !VLUCrc %, t\IVI,CLLti I IUN
City of Kalispell
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
PO Box 1997
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
Kalispell, MT 59901
POLICY PROVISIONS_
AUTHORIZED REPRESENTATIVE
ACORD 25 (201 U/05) Copyright 1988-2010 ACORD CORPORATION Il rights reserved.
The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 3162
LOC #: All
pro
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY
INSURED
PAYNEWEST INSURANCE (BIGFORK)
FLATHEAD VALLEY HOCKEY ASSOCIATION
PO BOX 2205
POLICY NUMBER
KALISPELL, MT 59903
CL1779717
CARRIER
NAIC CODE
EFFECTIVE DATE: 11/11/2016
United States Liability Insurance Company
25895
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE:
CERTIFICATE OF LIABILITY INSURANCE
COVERAGE PART
LIMITS
Liquor Liability
Each Common Cause Limit
Aggregate Limit
$1,000,000
$2,000,000
ACORD 101 (2008/01) Copyright 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD