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H1. Reso 5782 - ROI - Facility Plan UpdateCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903 Telephone: (406) 758-7701 Fax: (406) 758-7758 To: Doug Russell, City Manager From: Susie Turner, Public Work Director Re: Resolution of Intent and Call for Public Hearing for the Water and Wastewater Facility Plan Update -South Kalispell Development Meeting Date: September 19, 2016 BACKGROUND: With the increasing potential for new development in South Kalispell, Public Works procured an Engineering Firm to develop a comprehensive Water and Wastewater Facility Plan for the South Kalispell area. The South Kalispell Facility Plan Update is a supplement to the adopted 2008 Water and Wastewater Facility Plan, and provides increased planning details on the necessary water and sewer system requirements to service existing and new development within the City's annexation boundary. This supplemental facility plan will aid new development and the City in planning for utility extensions in the south corridors of Kalispell using smart growth principles. A work session was held on June 27, 2016, reviewing the supplemental facility plan for the water and wastewater collection systems. Additionally, the plan was circulated to the local engineering, construction and development community requesting input and comments on the proposed supplemental facility plan. The City received one comment from a local engineering firm. The comments received have been addressed, and are enclosed for Council's review. As part of the consideration for adoption of the Water and Wastewater Facility Plan Update -South Kalispell Development, notification and public hearing processes are applicable and will begin with the passage of the proposed resolution that establishes a date for the public hearing. RECOMMENDATION: It is recommended that Council adopt the resolution calling for a public hearing on October 17, 2016, for the proposed adoption of the Water and Wastewater Facility Plan Update -South Kalispell Development. ALTERNATIVES: As suggested by Council. ATTACHMENTS: Engineering firm review comments and City responses. Water and Wastewater Facility Plan Update -South Kalispell Development Public Comment and Response Public Comment — Black City Response - Blue Firm Comment By: APEC Engineering Inc. Engineer: Justin D. Ahmann, PE, PEng, CFM@ Date: 7/6/2016 1. Did the study go through the RFP process? The professional service performed by the consultant was under $20,000 and their service was procured through direct negotiations as allowed by the Montana Code Annotated. 2. How does the 2006 Morrison and Maierle Plans and design study play into this plan? Is that study/plan abandoned? If so, why? The report you are likely referring to is the 2006 Basis of Design Report for the U.S. Highway 93 South Utility Extension. This 2006 report provides engineering calculations and design specifications for the utility extensions constructed in 2007 from Cemetery Road to Old School Station Subdivision. The constructed utilities were designed to provide service for Old School Station Subdivision and surrounding properties which may develop in the future. Criteria used for the sizing of the main was obtained from the 2002 City of Kalispell Water, Sewer and Storm Drainage Facility Plan. Since 2002, the Kalispell Utility Facility Plans have been updated in 2006, 2008, and now with the proposed draft of the 2016 South Kalispell Water and Sewer Facility Plan (SKFPU). The objective of a facility plan is to identify and plan for water and sewer system needs to service existing and new development within the City's planning boundaries. This update will aid the development community and the City in planning for utility extensions in the south corridors of Kalispell using smart growth principles. The purpose of the SKFPU is to serve as a supplement to the 2008 City of Kalispell Water and Wastewater Facility Plan Update documents prepared by HDR Engineering, Inc. (which is an update of the 2002 and 2006 Utility Facility Plans). It is not intended to be an all-inclusive document for the entire City, but is only focused on South Kalispell. The planning area developed in the 2008 documents has been re-evaluated to incorporate the 2011 Growth Policy Update. As such, the SKFPU analyzed potential growth, estimated water and sewer demands, developed water distribution, sanitary conveyance, and facility systems using current design information, and provides utility planning in greater detail than the 2008 plan for the South Kalispell area. 3. It is mixed use between industrial/commercial, if so why is there so much? Many of the existing operations pertain to commercial. Is this the most appropriate use along Hwy 93? Why is the commercial area only near four corners? The City of Kalispell Planning Department was consulted and provided land use data per the i I I,,[ :7 Water and Wastewater Facility Plan Update -South Kalispell Development Public Comment and Response adopted Kalispell Growth Policy. Please refer to the City Growth Policy for land use designations. 4. Why was a watermain flow goal of 4,000 gpm brought up? I think it is an understatement to say this is unlikely goal is set up for failure. Wells, tanks, and existing watermains struggle with 1,500 gpm in part of the community. I think even 3,000 gpm is a stretch. Why would the whole community be required to provide fire flow for a very large controlling building size? The Kalispell Fire Department •-• input regarding fire demand flows and their recommendation for fire protection for residential areas was between •! gpm to 1,500 gallons per minute (gpm) and increased up to 4,000 gpm in the commercial, industrial and mixed -use areas. The fire flow model analysis simply set 4,000 gpm as the ceiling criteria. Ultimately as reviewed in the SKFPU, the analysis indicates the planning area can expect the available fire flows to be between 1,700-gpm and 1,900-gpm, with water main recommended sizes of 8 and 12-inch mains in the locations shown on the figures. Consequently, land use areas requiring 1,900 to 4,000-gpm fire flows will require an alternative solution to meet the demands. Those alternative solutions include installation of fire suppression systems, larger transmission mains from the north, new wells, and a new tank. It's important to state the projected fire flows from the report are an accurate evaluation for planning only and individual developments will be required to be analyzed independently in accordance with the International Fire Code. 5. Why are we planning on serving county subdivisions with existing water/sewer? Facility plans look at the potential to service the entire development area within the defined boundary. There are only a few areas with County developed residential subdivisions. Those areas are adjacent to the proposed extension as the mains are extended to other areas that are not developed. It would be imprudent planning to not consider the potential for connection in the future from all development in the area. 6. What controlled the water on only one side of Hwy 93? When water is on both sides of Hwy 93 north of four corners. You're referring to two separate water projects, one paid for by the City through rates and impact fee funds and the other paid for by a developer with reimbursement potential through latecomer fees. I speculate (with no sound proof) that funding had a lot to do with the installation of one waterline verses two. Water main proposed extensions in the SKFPU were located in local street routes, applicable areas for ease of access for maintenance, and in locations with potential direct connection to existing 2 1 P:) .1 C Water and Wastewater Facility Plan Update -South Kalispell Development Public Comment and Response water mains. Additionally, the locations were analyzed to loop existing and proposed mains to provide more reliable fire flow, domestic flows, and pressures, 7. Does the Rocky Cliff water tank have its own well or dedicated supply line? Specific well locations and supply water lines are outside of the professional scope of service for this report. Analysis of new wells and new tanks will be reviewed and addressed in future planning documents as demand and growth dictates. 8. Were current developers (individuals who are known to be in the development process) notified of this before the study was issued? If they were not notified, is this forum the only opportunity they get?There will be another opportunity to comment on the report during the public hearing process which is offered prior to bringing the report to Council for adoption consideration. The advertisement requesting public comment on this draft report was emailed to 94 stakeholder recipients including engineers, developers; banks, homebuilders, and contractors; faxed for advertisement to seven news/radio outlets, and seven newspaper/TV Stations; and distributed through the City's Social Media and Notify Me subscribers. 9. How much is this plan set in stone? Are these land owners going to be told, "This is the plan and this is how it's going to be". Some developers have already heard this. 'It -he SKFPU provides both the City and the development community an engineering basis for location and size of utility networks and facilities that will adequately service the demands of population growth in the area. The City will use the SKFPU as an adopted policy for location and size of utility networks and facilities in the South Kalispell area. The City understands that even the best laid plans may not meet the engineering requirement of every scenario. In those situations, the engineering staff will reference City/State Standards and the extension of services plan for utility design. Ultimately, City Staff will ensure sound engineering practices are applied to the development which meet City Standards, regulations and Policies. 10.1 strongly recommend a phasing plan to be a part of this study. Section 3.3.3.1 attempts to describe this. Lift stations especially need land owner coordination. think this needs to be taken a little more seriously. The city of Kalispell has a repetitive and damaging history of installing assets that have 20 plus year break even points. Said history is riding on the hope the development market continues in Kalispell and not the county or adjacent community. Ultimately the plan is phased -in as development occurs. Coordination between property owners is prudent and sometimes initiated and coordinated with the City's assistance. The SKFPU is a valuable tool that provides the engineering basis for the facility planning coordination between developers and property owners. 3 I' , RESOLUTION NO.5782 A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE PROPOSED ADOPTION OF THE "WATER AND WASTEWATER FACILITY PLAN UPDATE -SOUTH KALISPELL DEVELOPMENT" TO SUPPLEMENT THE KALISPELL 2008 WATER AND WASTEWATER FACILITY PLAN UPDATE. WHEREAS, the City of Kalispell owns and operates water and wastewater utilities under the authority given it as a local government under state law; and WHEREAS, it is necessary and prudent for the City to adequately plan for future development of its water and wastewater utilities; and WHEREAS, the City last approved the city wide Kalispell Water and Wastewater Facility Plan Update in March 2008; and WHEREAS, since 2008 a significant amount of real estate was annexed into the city south of Cemetery Road, major water and wastewater extensions were constructed to meet the needs of future development in that area, and it is now being developed; and WHEREAS, the City contracted with a private engineering firm to provide increased planning details on the necessary water and sewer system requirements to service existing and new development within the South Kalispell area which will aid new development and the City in planning for utility extensions; and WHEREAS, the City received and reviewed the resulting study, referred to as the "Water and Wastewater Facility Plan Update -South Kalispell Development," and has circulated the plan to the local engineering, construction and development community requesting input and comments on the proposed supplemental facility plan; and WHEREAS, Pursuant to state requirements and internal procedures the City must make the proposed plan amendment available to the public for its review and hold a public hearing to receive and consider comment on the plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION 1. Public Hearing. On October 17, 2016, at 7:00 p.m., in the Council Chambers in the Kalispell City Hall, the City Council will conduct a public hearing on the proposed Water and Wastewater Facility Plan Update -South Kalispell Development to supplement the Kalispell 2008 Water and Wastewater Facility Plan Update. SECTION 2. Notice of Public Hearing, The City Clerk is hereby authorized and directed to publish a copy of the Notice of the Public Hearing in substantially the form attached hereto as Exhibit A (which is hereby incorporated herein and made a part hereof) twice in The Daily Interlake, the official newspaper of the City and published in Flathead County, Montana, with not less than six days separating each publication date. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 19TH DAY OF SEPTEMBER, 2016. Mark Johnson Mayor ATTEST: Aimee Brunckhorst, CMC City Clerk CITY OF KALISPELL, MONTANA NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Kalispell, Montana (the "City") will hold a public hearing on the proposed Water and Wastewater Facility Plan Update -South Kalispell Development to supplement the Kalispell 2008 Water and Wastewater Facility Plan Update on October 17, 2016, at 7:00 p.m., at the Council Chambers in the Kalispell City Hall, 201 Pt Avenue East, Kalispell, Montana. The Plan relates to increased planning details on the necessary water and sewer system requirements to service existing and new development within the South Kalispell area which will aid new development and the City in planning for utility extensions The proposed Water and Wastewater Facility Plan Update -South Kalispell Development is available for download on the City of Kalispell website and accessed at: http://www.kalispeil.com or may be purchased as a hard copy at cost from the Kalispell Public Works Department. Further information may be obtained from Aimee Brunckhorst, the City Clerk of the City, whose address is Kalispell City Hall, 201 1 t Avenue East, Kalispell, Montana, and whose telephone number is (406) 758-7756. Any interested persons may appear and will be heard or may file written comments with the City Clerk prior to such hearing. Dated this 19th day of September, 2016. BY ORDER OF THE CITY COUNCIL t Publication Dates: September 25, 2016 October 2, 2016 Aimee Brunckhorst, CMC City Clerk