I2. Alcohol Application - Arts in the ParkClerk's Office
(406) 758-7756 cityclerk@kalispell.com
201 First Avenue East, P.O. Box 1997,
Kalispell, Montana 59903
www.kalispell.com
REPORT TO: Doug Russell, City Manager
FROM: Aimee Brunckhorst, City Clerk & Communications Manager
SUBJECT: Alcohol Addendum to a Special Event Permit Request for Arts in the Park,
a fundraiser for the Hockaday Museum of Art
MEETING DATE: July 5, 2016
BACKGROUND: The Hockaday Museum of Art has submitted an alcohol addendum for the
sale and consumption of alcohol at the annual Arts in the Park Fundraiser July 15-17, 2016, to be
held at Depot Park. The related special event permit has been reviewed and approved by the
appropriate city departments. The alcohol addendum has also been reviewed by staff and appears
to be in order, but is missing a copy of a State of Montana special liquor license, and a certificate
of liability insurance for liquor naming the city as an additional insured. Staff at the Hockaday
will provide copies of these items prior to the event.
RECOMMENDATION: City Council move to approve an Alcohol Addendum from the
Hockaday Museum of Art to allow for the sale and consumption of alcohol at the Arts in the Park
festival to be held in Depot Park, July 15-17, 2016. If a copy of the special permit from the state,
and the certificate of liability insurance for alcohol for this event has not been acquired prior to
the July 5 meeting, staff would recommend that approval be contingent upon receipt of these
items.
FISCAL IMPACTS: The city will assist with barricades and trash containers. A $200 fee for
these services will be paid by the Hockaday Museum of Art, resulting in no fiscal impacts to the
city.
ATTACHMENTS: Special Event Permit Application
Alcohol Addendum with event map
General Certificate of Liability Insurance
Date Issued:
CITY OF KALISPELL
PARADE/SPECIAL EVENT PERMIT APPLICATION
Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at
least 3 weeks prior to the requested activity. YOU MUST ATTACH A DETAILED MAP OF THE EVENT.
1. Name of Event: Arts in the Park
2. Event Date(s): July 15-17 Start Time: 9:00 am End Time: 6:00pm
3. Group Name Sponsoring Event: Hockaday Museum of Art
4. Organization Officer/Authorized Representative:
Sharon Staso
5. Daytime Phone #: 406-755-5268 Email: membership@hockadaymuseum.org
6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only
a portion of the width of the streets, the location of any event areas, and the type of event including
any activities planned (floats, animals, etc). Please attach any other documentation that may be
helpful:
Art Festival - Depot Park fully occupied and 1/2 of Center Street (north half)
7. Proposed Route (including starting and termination points):
All of Depot Park and north half Center Street between Main and 1 st Ave East
8. Describe any recording equipment, sound amplification equipment, banners, signs, or other attention -
getting devices to be used in connection with the parade/special event:
Music at bandstand, fencing
9. Street Closures/Parking Restrictions requested, if any:
Center Street between Main and 1 st Ave East
10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers,
traffic assistance, crowd control, etc):
Barricades, trash containers, snow fencing
11. Please specify what arrangements have been made for clean-up after the parade/special event:
Ongoing trash patrol. Cleanup crew at conclusion of festival on Sunday.
INSURANCE
A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million
aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The
Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For
insurance questions please contact the city attorney's office at (406) 758-7977.
Revised December, 2015
PARADES
NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that
participants do not ride on floats with their legs hanging over the side. The applicant will brief
participants to maintain a safe and constant interval during the parade. This will help prevent the
"accordion effect" which results in gaps in the parade procession.
TERMS AND CONDITIONS
As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the
information above is complete and correct. I further understand that it is my responsibility to ensure that
participants for the parade/event as requested fully understand that the City of Kalispell and the State of
Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my
understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell
and the State of Montana will be held harmless and will not be responsible for injuries, damages, or
deaths resulting from or while participating in the parade/event.
4-15-16
Signature of Applicant Date
Print Name: Sharon StaSO
DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY)
Signature
Fire:
Parks:
Police:
Public Works:
City Attorney:
Date Permit Issued:
Reason for Denial:
Circle One
Date
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Date Permit Denied:
Signature:
** PLEASE CHECK
APPLICABLE FEES
Parade Fee
[ ]
Date Paid:
Deposit
[ ]
Date Paid:
Barricade Fee
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Estimated Amount: 5Z)
Solid Waste
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Estimated Amount: 1 50
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Date Paid:
Date Paid:
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Revised December, 2015
ALCOHOL ADDENDUM
CITY OF KALISPELL
PARADE/SPECIAL EVENT PERMIT APPLICATION
If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special
event held on City owned or maintained property the following information and documentation
must be provided:
Name and contact information of requesting Organization and Non -Profit group benefitting:
Ho c a ay Museum of Art
Name and contact information of licensed Caterer if applicable:
TBD
Provide estimate of the number and concentration of participants at the event:
8,000-9,000 over three days. Typically no more than 500 in park at any one time.
Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at
the event, and the precautions proposed, such as fencing barriers to create separation, use of ID
bracelets, and manned security to adequately secure and supervise the area and the participants
during the event:
Entire event is fenced and controlled. Wine & beer in defined area and staffed by
trained servers.
Check that you have provided proof of liquor liability insurance coverage for the event: L`J"`
Check that you have provided proof of compliance with Department of Revenue requirements
for the event: 0, a tc-�<
l
Revised December, 2015
ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES
➢ The holder of this special event permit is solely responsible for all actions of his/her group,
and for the welfare of the public at the event, for all property belonging to the group and to
the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of
Montana.
➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training
courses must be present at all points of sale and service.
➢ I understand that I must pay all fees and deposits as required.
➢ I understand that my permit can be revoked at anytime for just cause, that my deposit may
not be returned, and I may not be able to obtain a new permit in the future for violations of
the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an
intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624),
or driving while intoxicated (MCA 61-8-401).
➢ I have read and understand all of the policies and regulations contained in the permit.
Signature of Applicant
Sharon Staso
Print Name
4-15-16
Date
Approved by the City Council this day of , 20
Revised December, 2015
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CERTIFICATE OF LIABILITY INSURANCE
DATE (MM DD/YYYY )
4/30/2016
THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(jes) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsements .
PRODUCER
HUB INTL MOUNTAIN STATES LTD/PHS
451260 P: (866) 467-8730 F: (888) 443-6112
PO BOX 33015
SAN ANTONIO TX 78265
CONTACT
NAME:
(A//CC,,NNo, Ext): (866) 467-8730
(A/C,No): (gg$) 443-6112
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC4
INSURERA: Hartford Casualty Ins Co
INSURED
HOCKADAY MUSEUM OF ART
302 2ND AVE E
KAL I SPELL MT 59901
INSURERS: Sentinel Ins Cc LTD
INSURER C :
INSURERD:
INSURER. E.:
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERAAS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE 0FflVSUk4NCE
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CLAIMS -MADE � OCCUR
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05/09/2017
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GEN'L AGGREGATE LIMIT APPLIES PER:
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GENERAL AGGREGATE
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PRODUCTS -COMP/OP AGG
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OTHER
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AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
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BODILY INJURY (Per person)
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AUTOS ONLY AUTOS
41. UEC N05239
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05/09/2017
BODILY INJURY (Per accident)
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PROPERTY DAMAGE
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OFFICER/MEMBER EXCLUDED?
(Mandatary in NH ) ❑
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E.L. DISEASE- EA EMPLOYEE
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
DESCRIP77ON OFOPERA T70NS/LOCA77ONS / VEHICJAMORD 101, Additional Remarks Schedule, may be attached if more space is required)
Those usual to the Insured's Operations. Certificate Holder is an Additional
Insured per the Business Liability Coverage Form SS0008 attached to this
policy.
CERTIFICATE HOLDER CANCELLATION
City of Kalispell
Kalispell Parks &
PO BOX 1997
Recreation Dept.
KALISPELL, MT 59903
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS,
ACORD 25 (2016103)
O 1988-2015 ACORD
The ACORD name and logo are registered marks of ACORD
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