E3. Engineering Consultant - Kidsports Infrastructurefi #47-" .
Kalispell Public Works Department
201 l st Ave E, Kalispell, MT
Public Works Department MONTANA Kalispell.com
TO: Doug Russell, City Manager
FROM: Susie Turner, P.E., Public Works Director
SUBJECT: Recommendation for Engineering Consultant — Kidsports Infrastructure
Improvement Project
MEETING DATE: May 2, 2016
BACKGROUND: The City of Kalispell in coordination with Kidsports Association applied for
and received a youth recreational grant from the Montana Department of Commerce for
infrastructure improvements at the Kidsports Recreational Complex. The grant allows for funds
to be spent on design and construction of infrastructure improvements for water, sewer,
irrigation, roads, and parking facilities.
The proposed project at Kidsports involves the construction of infrastructure necessary to
support the development of eight new playing fields (seven muti-purpose and one Babe Ruth
Baseball field). The project infrastructure includes, but may not be limited to:
• Irrigation system mains, valves, services, and heads to water the new fields from both an
existing well and the public water supply;
• Water main extension for service to new facilities, drinking fountains, and fire flows (as
dictated by the fire code and Kalispell Fire Department);
• Sewer system and main extensions for service to facilities;
• Stormwater Management System;
• Access roads, parking lot areas, and approach connections to local and state roads.
The City advertised a request for Statements of Qualifications for Professional Service in March
of 2016. On March 22, 2016, the City received five (5) Statements of Qualifications from the
following local and regional engineering firms: RPA, Morrison-Maierle Engineering (MMI),
Carver Engineering, Jackola Engineering and WGM Group.
REQUIRED SERVICES: The services to be provided for this project include, but are not
necessarily limited to:
1. Prepare infrastructure engineering reports, designs, drawings, specifications, DEQ
submittals, permit submittal, construction documents, and oversite as required for the
infrastructure improvements to meet city, state, and federal design and construction
standards, and the Montana Department of Commerce Grant requirements.
2. Coordination and implementation of all permitting and public/private agency
requirements.
Administer bids for construction, as required, including such items as preparations of bid
documents, pre -bid meetings, review of bids and submittals, and recommendation for
award.
4. Provide construction management as deemed necessary by the City.
RECOMMENDATION: A selection committee of five, composed of a Board Member from
Kidsports, and City staff from Public Works, Planning, Parks and Recreation, and Community
and Economic Development, reviewed and scored the submittals. WGM Group was selected and
is recommended as the most qualified firm based on technical, grant administration, relevant
project experience, contract approach /management, and performance criteria.
ACTION REQUESTED: Motion to select WGM Group as the Professional Consultant for the
Kidsports Infrastructure Improvement Project.
FISCAL EFFECTS: This sports complex infrastructure project will be fully funded through the
State Youth Recreational Grant from the Montana Department of Commerce.
ALTERNATIVES: As suggested by the City Council.