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E2. Award Bid for Chip Seal Project201 1 sr Avenue East PO Box 1997 Kalispell, MT 59903 Phone: 406-758-7720 Fax: 406-758-7831 www.kalispell.com Ipublic_works Date: April 25, 2016 TO: Doug Russell, City Manager )IL FROM: Rebekah Wargo, PE, Engineer II SUBJECT: Chip Seal Project, Year Ending December 31, 2016 MEETING DATE: May 2, 2016 BACKGROUND: Each year the City of Kalispell performs pavement maintenance in the form of chip sealing to extend the service life of existing paved streets. Chip seal pavement maintenance for the year of 2016 will consist of chip sealing approximately 1.25 miles of City streets. Bids were received, April 21, 2016, from two contractors: Pavement Maintenance Solutions, Inc. from Columbia Falls, Montana, and Knife River of Kalispell, Montana. The Bid results are as follows: Contractor Total Bid Price Pavement Maintenance Solutions $98,508.42 Knife River $107,417.85 Engineer's Estimate $88,800.18 STAFF RECOMMENDATIONS: Award the bid for the Chip Seal Project for the year ending December 31, 2016, to Pavement Maintenance Solutions, Inc. in the amount equal to the sum of Bid Schedule No. 1 and Bid Schedule No. 2 for a total of $98,508.42. ACTION REQUESTED: Motion to award the Chip Seal Project for the Year Ending December 31, 2016, to Pavement Maintenance Solutions, Inc. with the execution of Bid Schedule No. 1 and Bid Schedule No. 2. FISCAL EFFECTS: Potential expenditure of $105,562.00 from the Gas Tax Fund (2420-421- 430240-368 Overlay/Chip Seal). ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Analysis and Project Location Map 0 0 0 0 O O O O +j Lo Ln O r-t O Z rri . i rn L Ln N r- V} V? V} V} Y U N O O a Ln o +- M ri V? V} V} O cn O O c» O c ri O O ni 3 m O Ln Lr) 0 ® O o d {„7 C f0 V} V} V} VT s 00 O O C ul O 0 f6 N 0 0 u O 0 Ln Ln c L a d E c f0 � m ++ N c 00 co � 3 cr N +, Lnn Ln N E E J J c-I O N c-I M p L L v a"' O E U v e a c w ` O 2 rvW=7 oA C O a-+ M v - t5 = U a m W L a, ly V Y L vW v Z Q Ln o �, s= .� m 4� fo Y u Y v ci v O f1 Sa > O Q% Q L IF -I fo f1 V N — U (6 i Lp N i O v E Gl Ln (L -t \ ' .� N M 3 U N •� 'a s V 0 Ln � m 00 O Ln O O 0 0 0 0 Ln o N o O O O O O cn1 06 4 f» N 0 0 0 0 t\ zi�.D Ln M o Ln o 0 M C* M Ln O m oo cm O LO N ZFc-I r-I r-I 00 L. ci N w O Ln O O O O O O V- Y U ci N M 0 0 Ln 0 i N ` Lu) N 0 a r-i N N lzt C V} V} V} V? V} V} VT V? O O w O O O O O 00 O O> - 0 0 0 0 0 0 O W r- IT N h O 0 LD Ln }+ — - N Ln Ln Ln -zt 00 O LD m M 0) M Ln o M 00 � _3 O O Lo cV 00 (L U C f0 V} V} V} V} V} V? V? V? V} c Ln M 00 0 0 0 0 0 O M m O O M N r- (.o m O c-i N N � a E C f0 N M M d' M d' lD N }r m l0 N ro 3 cr W W LL LL Q Q Q Q J J J J W W W W `-a (L C v J C Y J 3 L cu N 0- a OL i CL V �O N O a- O O L O (6 C .i-+ � Y W = CA C p •� N C6 v L + s L v f1J � v O � � O = Q O E Z O c c = Ln v a 1- H o _0 � >v (0 4- s L (IJ �P 00 lzt N to E M� ci N m -;t Ln �.o n oo (b N LM 1� 00 00 n O .1 m Ln rt O 00 n f- 0) O -tn i/) N 00 Ln C O N Z Ln n Ol � ffi O 3 00 00 N N s L) t� d' O m Lo G M o Z O O r-r 75 O rn 0) s Li C O O Ln dJ v C to C v 2 v > E (1) � � 5= t1 Y