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H1. Run through History and Block Party Alcohol RequestCITYOF mvilus. REPORT TO: Doug Russell, City Manager City Clerk's Office (406) 758-7756 city clerkg,kalispell.com P.O. Box 1997, 201 First Avenue East Kalispell, Montana, 59903 www.kalispell.com FROM: Aimee Brunckhorst, CMC, City Clerk & Communications Manager SUBJECT: Alcohol Addendum Request — Run Through History & Block Party MEETING DATE: April 4, 2016 BACKGROUND: The Kalispell Downtown Association has submitted an application for the sale and consumption of alcohol at a block party from 1 p.m. to 4 p.m. on 4th Street West between Main Street and 1st Avenue West at the conclusion of the annual Run through History Event. The Special Event Permit and Alcohol Addendum have been reviewed by the appropriate city departments. City staff has approved the race route and the street closures. 4th Street will be closed from 9 a.m. to 5 p.m., and Woodland Park will be closed from 9 a.m. to 2 p.m. The special permit liquor license from the Department of Revenue has been obtained and looks to be in order as does the proof of insurance. RECOMMENDATION: It is recommended that City Council approve the alcohol addendum that accompanied a Special Event Permit from the Kalispell Downtown Association that would allow for the sale and consumption of alcohol on April 17, 2016 at a Block Party on 4th Street West. ATTACHMENTS: Special Event Permit Application Insurance Department of Revenue Liquor License Date Issued: CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at least 3 weeks prior to the requested activity. YOU MUST ATTACH A DETAILED MAP OF THE EVENT. 1. Name of Event: Run Through History & Block Party 2. Eventvate(s): April 17, 2016 Start Time: 9' 00 End Time: 3:00 3. Group Name Sponsoring Event: Kalispell Downtown Association 4. Organization Officer/Authorized Representative: 5. Daytime Phone #: 253-6923 Pam Carbonari Email: pam@downtownkalispell.com 6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only a portion of the width of the streets, the location of any event areas, and the type of event including any activities planned (floats, animals, etc). Please attach any other documentation that may be helpful: Street closures: 1 st St. E., east from 2nd Ave. E. to Woodland Ave. & 2nd St. E. to Woodland Park & then back to Woodland Ave. and follow the attached map with closures on 6th Ave. E., 7th St_ E. & 3rd and 4th Ave. E. 3rd St. E. closure from 1st Ave. E. to 2nd Ave. E.(inflatable finish line next to the Hockaday.) Additionally, 4th St. West closure from Main Street to 1st Ave. W. 7. Proposed Route (including starting and termination points): See map - Race start at Museum at Central School and finish at the Hockaday Museum of Art. Then awards at block party on 4th St. W. between Main and 1st Ave. W. 8. Describe any recording equipment, sound amplification equipment, banners, signs, or other attention - getting devices to be used in connection with the parade/special event: 2nd Ave. E. between 2nd St. E. and 1st St. E. - banners, signs, tents on the Museum lawn, sound equipment for start and then all of the above move to the finish line on 3rd St. E. at the Hockaday. Additionally, banners, signs, tents, food vendors, beer & wine, climbing wall and sound equipment for a band on 4th St. W., between Main St. and 1 st Ave. W. 9. Street Closures/Parking Restrictions requested, if any: Please see map for the race route and necessary closures and the comments in item number 6 above. 10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers, traffic assistance, crowd control, etc): No traffic assistance, crowd control. No trash containers are needed as the BID has one in the alley behind Kalispell Brewing for trash can clean up which is not happening at this time. City road barricades for street closures needed at Main and 1 st Ave. W. on 4th Street W., 3rd St E at 1 st Ave. E. and 2nd Ave. E., 1st St. E. from 2nd Ave. E. to Woodland Ave.- see map additionally. 11. Please specify what arrangements have been made for clean-up after the parade/special event: Volunteers will clean up the race route but do not anticipate any trash. Volunteers will also clean up race start and finish and the block party. INSURANCE A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For insurance questions please contact the city attorney's office at (406) 758-7977. Revised December, 2015 PARADES NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that participants do not ride on floats with their legs hanging over the side. The applicant will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in gaps in the parade procession. TERMS AND CONDITIONS As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the information above is complete and correct. I further understand that it is my responsibility to ensure that participants for the parade/event as requested fully understand that the City of Kalispell and the State of Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell e State of Montana will be held harmless and will not be responsible for injuries, damages, or deaths sulting from or while participating_ in the parade/event. March 8, 2016 Siggnature of Applicant Date Print Name: Pamela CarbOrlarl DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY) Signature Circle One Date Fire: Approv / Deny Parks pprove Deny �C'� Police: pprov Deny �I Public Works: '� Approv Deny 3 LZA City Attorney: I Approv Deny 3 Date Permit Issued: Date Permit Denied: Reason for Denial: Signature: ** PLEASE CHECK APPLICABLE FEES Parade Fee [ ] Date Paid: Deposit [ ] Date Paid: Barricade Fee [ Estimated Amount: Date Paid: Solid Waste [ ] Estimated Amount: Date Paid: Revised December, 2015 ALCOHOL ADDENDUM CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special event held on City owned or maintained property the following information and documentation must be provided: Name and contact information of requesting Organization and Non -Profit group benefitting: Kalispell Downtown Association - Pam Carbonari 253-8941 pam @downtownkalispell.com Name and contact information of licensed Caterer if applicable: Provide estimate of the number and concentration of participants at the event: 500 people at the block party Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at the event, and the precautions proposed, such as fencing barriers to create separation, use of ID bracelets, and manned security to adequately secure and supervise the area and the participants during the event: All attendees will be carded and alcohol will be served only to those that are 21 or over. All participants of legal age will receive a wristband indicating they are of age. TIPS trained volunteers will be a point of sale and service. The entire area will be fenced off with limited exits that will be continually watched so that no alcohol leaves the area. Check that you have provided proof of liquor liability insurance coverage for the event:❑✓ Check that you have provided proof of compliance with Department of Revenue requirements for the event: Revised December, 2015 ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES ➢ The holder of this special event permit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. ➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training courses must be present at all points of sale and service. ➢ I understand that I must pay all fees and deposits as required. ➢ I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 61-8-401). have read and understand all of the policies and regulations contained in the permit. 3/8/16 Signature of Applic Date Pamela Carbonari Print Name Approved by the City Council this day of , 20 Revised December, 2015 Vwwi!)m2i v, LY IIV. 14 . ok- Lx K"Au-cil AX 1-5 Field Map data @imGcogle jPq 0-6 40 1-7 Z) 13 t) 0 o 5 u by 0!5 P Vo -fc " <3 519tzlv 1 ,r7 Mi <C)NkE I � Ave- we<,-r T J. X , oam PtNk STIRE-s-�7r' 9S - Client#: 146818 26KALDOWN ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDNYYY) 4/2012015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Hub Int'I. Mountain States Ltd NAME: Marsha Hattel PHONE 100 Financial Drive, #110 ac, No, Ext : 406-756�134 (A/C, No): 406-756-8897 Kalispell, MT 59901 ao REss: marsha.hattel(CD-hubinternational.com 406 752-8693 INSURERS} AFFORDING COVERAGE NAIC # INSURED INSURER A: Philadelphia Indemnity 118058 Kalispell Downtown Association and INSURER B Kalispell Business Improvement District INSURERC: P O Box 1997 INSURER D Kalispell, MT 59903 INSURER E COVERAGES THIS INDICATED. CERTIFICATE EXCLUSIONS INSR IS TO CERTIFY THAT THE POLICIES NOTWITHSTANDING ANY REQUIREMENT, MAY BE ISSUED OR MAY AND CONDITIONS OF SUCH OF PERTAIN, POLICIES. INSURANCE LISTED BELOW HAVE BEEN TERM OR CONDITION OF ANY THE INSURANCE AFFORDED BY THE LIMITS SHOWN MAY HAVE BEEN ISSUED TO CONTRACTOR POLICIES REDUCED THE INSURED OTHER DOCUMENT DESCRIBED BY PAID CLAIMS. REVISION N MED ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMBS LTR A TYPE OF INSURANCE GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE x OCCUR ADDLSUBR INSR X NIVD POLICY NUMBER PHPK1309665 nPOL1DpY EFF 0412212015 MMlDDY EXP 04122/2016 EACH OCCURRENCE $1 000 000 DAMAGE TO RENTED PREMISES Ea occurrence $100,000 MED EXP (Any one person) $5 000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY PRO- JECT LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT Ea accident $ $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ EACH OCCURRENCE $ UMBRELLA LIAR OCCUR EXCESS LIAB Ld CLAIMS -MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N / A Ty !STPIT T ERH E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below EL DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate holder is listed as additional Insured With respect to general liability per attached form CIS 2026 (07 04) attached r r_0_n CIr'ATc Uni non City of Kalispell SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE P O Box 1997 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Kalispell, MT 59903-1997 AUTHORIZED REPRESENTATIVE ,, ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) 1 of 1 The ACORD name and logo are registered marks of ACORD #S761611/M756798 MRH Client#: 146818 26KALDOWN ACORD., CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDNYYY) 4/20/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ICOONTACT Marsha Hattel Hub Int'I. Mountain States Ltd AC /, N Ext : 406-756-4134 AI , No): 406-756-8897 100 Financial Drive, 9110 E-MAIL ADDRES M. marsha.hattel@hubinternational.com Kalispell, 59901 406 752-8693 INSURER(S) AFFORDING COVERAGE I NAIC # I INSURERA: Philadelphia Indemnity insuranc 118058 INSURED Kalispell Downtown Association and INSURER B INSURER C : Kalispell Business Improvement District P O Box 1997 INSURER D : INSURER E : Kalispell, MT 59903 INSURER F : COVERAGES CERTIFICATE NUMBER: RFxnclnu MI IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD f'SR SUB WVD I POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD LIMITS A GENERAL LIABILITY PHPK1309665 D412212015 0412212016 EACH OCCURRENCE S1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ® OCCUR DAMAGES ( Ea RENTccurrenED PREMISES oce $100,000 MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE 52,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG s2,000,000 POLICY JE O- LOG 5 AUTOMOBILE LIABILITY LIMIT Ea aBINEtSINGLE S BODILY INJURY (Per person) 5 ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY Per accident ( ) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAR HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DED I I RETENTION $ g WORKERS COMPENSATION WC STATU- OTH- I I AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? NIA TQBY LIMITS ER E.L.EACH ACCIDENT S E.L.DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Montana Department of Revenue SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Registration and Licensing ACCORDANCE WITH THE POLICY PROVISIONS. P0Box 1712 Helena, MT 59604-1712 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S761617IM756798 MRH Special Permit: 1790 STATE OF MONTANA LIQUOR CONTROL DIVISION SPECIAL PERMIT FOR THE PERIOD BELOW Fee: $10.00 THIS IS TO CERTIFY that KALISPELL DOWNTOWN ASSOCIATION of KALISPELL, MONTANA is hereby granted a special permit to sell Beer and Table Wine to the patrons of the Run Through History at 4th Street West, Kalispell Montana, the location described on the application. This permit starts on April 17, 2016 and ends April 18, 2016. All permit holders are required to follow the laws and rules of the Montana Alcoholic Beverage Code (MABC) regarding the sale of Beer and Table Wine, DATED at Helena, Montana this 15th day of March, 2016. DEPARTMENT OF REVENUE LIQUOR CONTROL DIVISION Jessica Barnes, Author d Signature (406) 444-4015 Please Note: Legal hours for sale of Beer and Table Wine are between 8:00 a.m. and 2:00 a.m. except when further restricted by city ordinance.