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E1. Pond Hockey Classic Alcohol RequestCity Clerk's Office (406) 758-7756 cityclerk@kalislell.com P.O. Box 1997, 201 First Avenue East Kalispell, Montana, 59903 11�I01VTwww.kalispell.com REPORT TO: Doug Russell, City Manager T, , c FROM: Aimee Brunckhorst, CMC, City Clerk & Communications Manager SUBJECT: Alcohol Special Event Permit Request — Montana Pond Hockey Classic Alternative Location at Woodland Park MEETING DATE: February 1, 2016 BACKGROUND: The Kalispell Chamber of Commerce Convention & Visitor Bureau has submitted an application for the sale and consumption of alcohol at Woodland Park adjacent to the pond, as a back-up location for the Montana Pond Hockey Classic. The Montana Pond Hockey Classic is planned for Foys Lake, February 19-21, 2016. If the weather is not cold enough for the ice to be safe at Foys Lake, the event will move to the Woodland Park ponds. The Tamarack Alehouse & Grill plan to sell alcohol at the event from 9 a.m. to 6 p.m. Friday and Saturday, and 10 a.m. to 4 p.m. on Sunday. Sale and consumption of alcohol will be limited to the area outlined in red in the attached map. The Special Event Permit and Alcohol Addendum have been reviewed by the appropriate city departments. The proof of insurance and Montana liquor license appears to be in order. RECOMMENDATION: It is recommended that City Council approve the alcohol addendum for a Special Event Permit for the Kalispell Chamber of Commerce to allow for the sale and consumption of alcohol February 19, and 20, 2016 from 9 a.m. to 6 p.m. and February 21, 2016 from 10 a.m. to 4 p.m. at the Montana Pond Hockey Classic if it is held at Woodland Park. ATTACHMENTS: Special Event Permit Application Event Map Insurance Binder Department of Revenue Liquor License & Authorization to Cater CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION (Please read and follow the instructions to insure the best service) A Parade/Special Event Permit is required for applicants seeking to make use of city property and public right-of-ways. Parades/Special Events may include but are not limited to such activities as arts festivals, fairs, tours, concerts, holiday celebrations, business promotional events, car washes, bicycle races, runs, parades, marches and processions, motorcades, assemblies, etc. that occur in whole or in part on City owned or maintained property, such as streets, sidewalks, boulevards and parks. 1. Complete and return the application to the City Attorney's Office and with a certificate of insurance. The liability insurance must be in the amount of a minimum of $750,000 for each claim and $1.5 million for each occurrence. Certificate must name the City of Kalispell as an additional insured. 2. The City Attorney's Office will distribute the application to the Parks Department, Public Works Department, Fire Department, and Police Department. 3. Following review by the City Attorney's Office, Parks Department, Public Works Department, Fire Department, and Police Department, the applicant will be contacted with either an approval or for a meeting to determine if the plan submitted may be changed to meet any liability or use concerns of the City. The following fees may be charged depending on the services required by the event. The applicant must provide the appropriate fee(s) to the City Attorney's Office before the final, signed permit is issued. • Parade Fee $100.00 (includes barricade fee) • Barricade Fee $ 50.00 per staging • Solid Waste Fee $100.00 per hour • Refundable Damage Deposit $100.00 4. Barricades, signs, and delineation equipment must be installed and removed as directed by the Public Works Department. 5. Volunteers must be provided to monitor barricades in all areas not requiring traffic control personnel. 6. If the proposed event includes the sale or consumption of alcohol, the Alcohol Addendum must be completed and submitted with this permit application. The City Council must approve all requests for alcohol at proposed events. Please complete the attached form and return it to: Kalispell City Attorney Kalispell City Hall 201 First Avenue East Kalispell, MT 59901 (406) 758-7977 Fax: (406) 758-7758 Revised December, 2015 Date Issued: CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at least 3 weeks prior to the requested activity. YOU MUST ATTACH A DETAILED MAP OF THE EVENT. 1. Name of Event: Montana Pond Hockey Classic 2. Event Date(s): Feb 19-21, 2016 Start Time: lam End Time: 8pm 3. Group Name Sponsoring Event: Kalispell Chamber/Convention & Visitor Bureau 4. Organization Officer/Authorized Representative: Diane Medler 5. Daytime Phone #: 758-2808 Email: diane@discoverkalispell.com 6. Description of Parade/Special Event. Please include whether the parade/event will occupy all or only a portion of the width of the streets, the location of any event areas, and the type of event including any activities planned (floats, animals, etc). Please attach any other documentation that may be helpful: Woodland Park ice center, skating pond and surrounding paths and roadway 7. Proposed Route (including starting and termination points): Woodland Park grounds for event and parking. Additional off -site parking at Conrad Complex with shuttle running between at peak times. 8. Describe any recording equipment, sound amplification equipment, banners, signs, or other attention - getting devices to be used in connection with the parade/special event: Banner, event directional signage, announcements and music using PA system 9. Street Closures/Parking Restrictions requested, if any: Within Woodland Park - road area between ice rink and skating pond 10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers, traffic assistance, crowd control, etc): KCVB will work with City of Kalispell police and fire for traffic control and safety. Hire private security firm to monitor event area at night. KCVB will arrange for garbage collection and pickup 11. Please specify what arrangements have been made for clean-up after the parade/special event: KCVB staff and approximately 75 volunteers assure complete cleanup and removal of all equipment, tents, signage and trash by end of day Feb 22. INSURANCE A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For insurance questions please contact the city attorney's office at (406) 758-7977. Revised December; 2015 PARADES NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that participants do not ride on floats with their legs hanging over the side. The applicant will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in gaps in the parade procession. TERMS AND CONDITIONS As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the information above is complete and correct. I further understand that it is my responsibility to ensure that participants for the parade/event as requested fully understand that the City of Kalispell and the State of Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell and the State of Montana will be held harmless and will not be responsible for injuries, damages, or deaths resulting from or while participating in the parade/event. signedMedler Diane Medler Datle:tally 201601.12y1D3:5739 0700' 01-12-2016 Signature of Applicant print Name: Diane Medler Fire: Parks Polic Publi City, Date Permit Issued: Reason for Denial: Signature: Date DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY) Signature ** PLEASE CHECK APPLICABLE FEES Parade Fee [ ] Date Paid: Deposit [ ] Date Paid: Barricade Fee [ ] Solid Waste j�[J Estimated Amount: Circle One ppr eny rA`ppr-0V—e:Y Deny rove Deny Approve / Deny I Approv eny Date Permit Denied: Date Paid: Date ! 2 Estimated Amount: % Date Paid: _ Z~%— Revised December, 2015 ALCOHOL ADDENDUM CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special event held on City owned or maintained property the following information and documentation must be provided: Name and contact information of requesting Organization and Non -Profit group benefitting: Kalispell Chamber/Convention & Visitor Bureau and Flathead Valley Hockey Association Name and contact information of licensed Caterer if applicable: Tamarack Alehouse & Grill Inc. Provide estimate of the number and concentration of participants at the event: 750+/- per day Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at the event, and the precautions proposed, such as fencing barriers to create separation, use of ID bracelets, and manned security to adequately secure and supervise the area and the participants during the event: ID checkpoint to enter service area Wristband checks at time of service All event participants over the age of 21 Check that you have provided proof of liquor liability insurance coverage for the event: ❑✓ Check that you have provided proof of compliance with Department of Revenue requirements for the event: 9J Revised December, 2015 ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES ➢ The holder of this special event permit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. ➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training courses must be present at all points of sale and service. ➢ I understand that I must pay all fees and deposits as required. ➢ I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 61-8-401). ➢ I have read and understand all of the policies and regulations contained in the permit. Signature of Applicant see attachment Print Name Date Approved by the City Council this day of , 20 Revised December, 2015 Commercial'` Insurance Group. LLC N Commercial Insurance Group, LLC PO Box 60190 COLORADO SPRINGS, CO 80960 Phone: (855) 900 2960 Fax: (719) 476 0104 BINDER Please note that coverages and/or terms being offered may not be the same as requested. Please read carefully. Primary Named Insured Kalispell Chamber of Commerce DBA Mailing Address 45 Woodland Park Dr KALISPELL, MT 59901 Company SENECA SPECIALTY INSURANCE COMPANY Rated A (Excellent) XIII by A.M. Best Commission Effective Date (from -to) 02/19/2016 to 02/22/2016 Policy Number BAG-1043553 COMMERCIAL GENERAL LIABILITY Coverage Limit General Aggregate (other than Products/Completed Operations) $ 2,000,000 Each Occurrence $ 1,000,000 Product / Completed Operations Aggregate $ 2,000,000 Personal and Advertising Injury $ 1,000,000 Damage to Premises Rented to you (any one Premises) $ 100,000 Medical Expense Limit (any one person) $ 5,000 Deductible per Claim including loss adjustment expense and defense costs N/A SCHEDULE OF HAZARDS Location # Classification Class Code Premium Exposure Rate Premium* Basis 1 Rate per Attendee - Social Gatherings 48557A Per 3,000 $ 0.2200 $ 660 and Meetings - on premises not owned or Attendee operated by the insured - Other than not for profit Class Premium $ 660 Total Premium* $ 660 * Subject to minimum premium (MP). Date Prepared 01/25/2016 Agency Commercial Insurance Group, LLC Underwriter Heather Gilginas ADDITIONAL INSURED No. Name and Address of the Additional Insured Form Applicable Premium I Blanket Additional Insured CG 2011 $150 Total Additional Insured Premium $ 150 All charges for Additional Insured coverages are considered fully earned. Total General Liability Premium* $ 810 * Subject to minimum premium (MP). TOTAL PREMIUM Commercial General Liability Premium $ 810.00 Commercial Property Premium Not Covered Inland Marine Premium Not Covered Total Base Premium $ 810.00 State Taxes $ 24.30 Total Premium $ 834.30 BINDER REMARKS Liability will extend to Backup location - PREMIUM IS 100% MINIMUM EARNED AT INCEPTION. PREMIUM IS MINIMUM AND DEPOSIT POLICY IS SUBJECT TO AUDIT Date Prepared 01/25/2016 Agency Commercial Insurance Group, LLC Underwriter Heather Gilginas Commercial Insurance Group, LLC �- BINDING REQUIREMENTS Please note that this is an indication based on the information provided, and is subject to change upon receipt and review of the completed signed application requested below. If the information provided in the signed application is different than what was provided at the time of the indication, we reserve the right to rescind the indication and re-evaluate the risk based on the signed application. All binders are contingent upon our receiving the following information within 7 days. • Signed ACORD application(s) • Signed supplemental applications (when applicable) • TRIA notice Date Prepared 01/25/2016 Agency Commercial Insurance Group, LLC Underwriter Heather Gilginas SCHEDULE OF FORMS Form Number Edition Date Form Name COMMON POLICY DECLARATIONS SB050 0609 Common Policy Declarations 42-024 0612 Signature Page SB001 0609 Forms List IL0017 1198 Common Policy Conditions SB558 0609 Minimum Premium SB560 0609 Service of Suit GENERAL LIABILITY COVERAGE SB049 CG0001 SB024 SB022 IL0021 CG2167 CG2147 CG2141 CG2011 CG2101 CG2139 SB003 SB004 SB007 0609 1207 0414 0609 0908 1204 1207 1185 0196 1185 1093 0609 0609 0609 SBOI 1 0609 SB073 0115 STATE SPECIFIC FORMS IL0243 0907 Commercial General Liability Coverage Part Declarations Commercial General Liability Coverage Form Miscellaneous Exclusions Endorsement Hazardous Materials Exclusion Nuclear Energy Liability Exclusion Fungi or Bacteria Exclusion Employment Related Practices Exclusion Exclusion Intercompany Products Suits Additional Insured Managers or Lessors of Premises Exclusion Athletic or Sports Participants Contractual Liability Limitation Total Liquor Liability Exclusion Assault, Battery or Assault And Battery Exclusion Weapons Exclusion Communicable Disease Exclusion Certified Acts Of Terrorism And Other Acts Of Terrorism Exclusion Montana Changes Date Prepared 01/25/2016 Agency Commercial Insurance Group, LLC Underwriter Heather Gilginas ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES The holder of this special event permit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all. property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. r I understand that a trained volunteer or employee in one of the preapproved I IDOR training courses must be present at all points of We and service. 3- I understand that I must pay all fees and deposits as required. I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future; for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 1'-84DI ). I hav d d understand all of the policies and regulations contained in the permit. of Print Namc Date Approved by the City Council this day of 2t1 State of Montana Department of Revenue Liquor Control Division 2015-2016 License License No. 07-999-2483-002 TAMARACK ALEHOUSE AND GRILL, LLC 105 BLACKTAIL RD STE 1 LAKESIDE MT 59922-9628 $ 650.00 OWNED BY: TAMARACK ALEHOUSE & GRILL, LLC 10% OR MORE MEMBERS: JOSHUA P. TOWNSLEY,ANDRA E. TOWNSLEY LEGAL DESCRIPTION OF LICENSED PREMISES: 105 BLACKTAIL RD Ste 1 - LAKESIDE The licensee is granted permission to sell alcoholic beverages for consumption on the licensed premises and to sell alcoholic beverages in original packaging, individual servings, or refillable beer growlers for off -premises consumption. The licensee is also granted a catering endorsement to cater the alcoholic beverages for special events within 100 miles of the licensed premises. All activity must be conducted in accordance with the laws of Montana and the rules of the Department of Revenue. Failure to do so subjects the licensee to administrative action. This license is a privilege personal to the licensee and specific to the licensed premises; no transfer as to ownership or location is valid until approved by the Department of Revenue. Montana Department of Revenue Helena, Montana License Must be prominently displayed in licensed premises. 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