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F2. Brew Fest Hockey Alcohol Permit RequestCity Clerk's Office (406) 758-7756 cityclerk@kalis elf l.com ` f P.O. Box 1997, 201 First Avenue East Kalispell, Montana, 59903 MONTANA www.kalispell.com REPORT TO: Doug Russell, City Manager JAL FROM: Aimee Brunckhorst, CMC, City Clerk & Communications Manager SUBJECT: Alcohol Special Event Permit Request — Craft Brewers Festival Hockey Tournament MEETING DATE: January 19, 2016 BACKGROUND: The Flathead Valley Hockey Association has submitted an application for the sale and consumption of alcohol at the fifth annual, Craft Brewers Festival and Hockey Tournament. The tournament will be held at the Woodland Ice Center Friday, January 22 through Sunday, January 24, 2016 with alcohol being served on Saturday, January 23, from noon to 8 p.m. The Special Event Permit and Alcohol Addendum have been reviewed by the appropriate city departments. The special permit liquor license from the Department of Revenue has been obtained and looks to be in order. The signed original is in route via mail from Helena. The proof of insurance appears to be in order. RECOMMENDATION: It is recommended the City Council approve the Special Event Permit for the Flathead Valley Hockey Association to allow for the sale and consumption of alcohol on Saturday, January 23, 2016 at the Craft Brewers Cup Hockey Tournament. ATTACHMENTS: Special Event Permit Application Insurance Department of Revenue Special Permit (unsigned) Date Issued: CITY OF KALISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION Application must be filled in completely. Requests for a Parade/Special Event Permit must be received at least 30 days prior to the rec�,ested activity. 1. Name of Event: 2. Event Date(s): V2,_aL -' j/2, J (d Start Time: 1V22 `hnal End Time: - Group Name Sponsoring nsoring Eve To n �GG1 �c1��V���9q 496&d 1,455- 4. Organization Off cer/Authorized Representative: 5. Daytime Phone #: ��c.�''L/-/ Email: R1 Description of Parade/Special Event. Please include whether the parade/event will occupy all or only a portion of the width of the streets, the location of any event areas, and the type of event including any activities planned (floats, animals, etc). Please attach any other documentation that may be helpful: 7. Proposed Route (including starting and termination points): 8. Describe any recording equipment,, sound amplification equipment, banners, signs, or other attention - getting devices to be used in connection with the parade/special event: 9. Street Closures/Parking Restrictions requested, if any: 10. Please specify what (if any) city equipment/assistance is requested (road barricades, trash containers, traffic assistance, crowd control, etc): CX Y Gt_Si�2- NYC_ l 'i'LQ VE 11. Please specify what arrangements have been made for clean-up after the parade/special event: FVI-1�4 VVI Xs ZAJ /l -9h-SU118- gg2v, Revised September 2014 INSURANCE A Certificate of Liability Insurance in the amount of at least $750,000 per occurrence and $1.5 million aggregate must be submitted to the Kalispell City Attorney's office prior to any permit being issued. The Certificate of Insurance must name The City of Kalispell as additionally named insured on the policy. For insurance questions please contact the city attorney's office at (406) 758-7977. PARADES NO CANDY OR OBJECTS MAY BE THROWN TO SPECTATORS. The applicant will ensure that participants do not ride on floats with their legs hanging over the side. The applicant will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in gaps in the parade procession. TERMS AND CONDITIONS As an agent and acting on behalf of the requesting agency or organization, I hereby certify that the information above is complete and correct. I further understand that it is my responsibility to ensure that participants for the parade/event as requested fully understand that the City of Kalispell and the State of Montana does not endorse, encourage, condone, or protest the said parade/event. It is further my understanding that each participant will be advised by the parade/event sponsor that the City of Kalispell and the State of Montana will be held harmless and will not be responsible for injuries, damages, or dea s r lting from or while participating in the parade/event. j Sign re of plicant Date/ r f YJ Print Name: /rl� r/�� DO NOT WRITE BELOW THIS SPACE (FOR CITY USE ONLY) Signature Fire: Parks: Police: A fRov� C�oN" c. Public `Yorks: City Attorney: Date Permit Issued: Reason for Denial: Signature: ** PLEASE CHECK AP LICABLE FEES Parade Fee [ Date Paid: Circle One Date Approve leny 1 III Approve Deny pprove Deny Approve eny Approve / Deny Date Permit Denied: Deposit [ ] Date Paid: Barricade Fee [ ] Estimated Amount: /1 Date Paid: Solid Waste K Estimated Amount: V Date Paid: Revised September 2014 ALCOHOL ADDENDUM CITY OF I AL,ISPELL PARADE/SPECIAL EVENT PERMIT APPLICATION If it is the request of the applicant to sell, serve, consume or possess beer and/or wine at a special event held on City owned or maintained property the following information and documentation must be provided: Name and contact information of requesting Organization and Non -Profit group benefitting from event: lr-I/IX4'A O ba-t l'e Klm cp-(, M:�a / Name and contact information of licensed Caterer if applicable: Provide estimate of the number and concentration of participants at the event: 'IJ- r / IZ Provide a plan that ensures that underage persons will not obtain alcoholic beverages served at the event, and the precautions proposed, such as fencing barriers to create separation, use of ID bracelets, and manned security to adequately secure and supervise the area and the participants during the event: -7�t C1'1, C,Oe:�4 %�caGrol 601,11 Ski-ye� �� l�- rhave �- Check that rovided roof of li uor liabili insurance coverage for the event:p p q liability b Check that you ha e provided proof of compliance with Department of Revenue requirernent� for the event: [ ` Revised September 2014 ACKNOWLEDGMENT OF LEGAL RESPONSIBILITIES ➢ The holder of this special event permit is solely responsible for all actions of his/her group, and for the welfare of the public at the event, for all property belonging to the group and to the City, and for adhering to the Kalispell Municipal Code and the Laws of the State of Montana. ➢ I understand that a trained volunteer or employee in one of the preapproved MDOR training courses must be present at all points of sale and service. 9 I understand that I must pay all fees and deposits as required. ➢ I understand that my permit can be revoked at any time for just cause, that my deposit may not be returned, and I may not be able to obtain a new permit in the future for violations of the law such as providing alcohol to a minor (MCA 16-6-305), providing alcohol to an intoxicated person (MCA 16-36-304), drinking if not of legal drinking age (MCA 45-5-624), or driving while intoxicated (MCA 61-8-401). I have read and understand all of the policies and regulations contained in the permit. Sign re of A plicant , Dad Print Name Approved by the City Council this day of 320 Revised September 2014 _ FLATVAL-08 WMCGILL DATErMrVDUr✓{ YI CERTIFICATE OF LIABILITY INSURANCE 1/13/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. _ __. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). --_--- - --- �..._. _ ----- --.-- - _--I CONTACT Wend McGill PRI:)OUCL°.it NAME: y Bigfork Office PHONE (406) 837-7600 (AC,Ne) (406) 837 7616 PaXneWest Insurance, Inc. 1 E-MAIL Extj: . P.V Box 160 MDR - I ADDRESS: Bigfork. MT 59911 INSURER(S) AFFORDING COVERAGE NAIC d INSURERA. K&K Insurance Agency Inc. INSURERB USL.I Flathead Valley Hockey Association INsuRERc PO Box 2205 INSURER D Kalispell, MT 59903 INSURER E' INSURER F COVERAGES CERTIFICATE_ NUMBER: J REVISION NUMBER: _ _ THIS IS TO CEP IIF'Y THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD. TLC) NOI'11 I HSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VOTH RESPECT TO'Al- lCH THIS .NDICA CERTIFICATL MAY bE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSIt ;ADDL SUER LTR TYPE OF INSURANCE INSD WY POLICY NUMBER POLICY EFF POLICY EXP MMIDDIYI'YY� �M MIDDfYYYYj LIMITS _� _ _ A X COMMERCIAL GENERAL LIABILITY ~ DE_CURRLNr:C _.. 1.+00©,�OQ X -_ X KKOOOOOOO5994000 _EACH 12119/2015 1211912016 OaMtGETI RENTLG PRE10ISFS,Ea orcu; r-m ui $ 300,004I ,,.klrfg t:✓�uL ..:CUit _ I 0 MED EXP (An) no Person; S . PERSONAL 6 ADV INJURY S 1,000,000• L %diGrtli!_;A7E LIMIT APPLIE5 PER GENERAL AGGREGAT r_ 15 2,000,00h JE PRODUCTS - COMP:OP AGG S 2,000,0100 JCT I LOC ____. .. 17,iER- —`r +----- --' MBINEDSINGLELiLl+11'I' S AUTOMOBILE LIABILITY tEa Bi:Crdarri •__ _ _ ( BODILY INJURY (Per p0r501) 5 I . I300ILY INJURY (Paraceddel�:i - I AUTOSULED NON•OWNEO I PI�OPCVTYIJAMAGE $ H I+r I / Auro:; I A;J'rOS (Per accldarst)_ a.ticHelLn 1hij ...._. _ EACH OCCURRENCE 5 CLAIriTS•MADE - I AGGREGATE - -. - c." . Nt rIJTIlTil UN 5 . .WOR H.FS Ha4ti1PEN .—_�. �_-- S '. Pe R. I-._ �r'TH- GT lL rC CR AIR) I ti l IYER� I IAWLITY YIN :II• r I IC t: i4"vH: NCRrL•XHCU NbE )=F CI It 1*M8FR EACLUDEU`r (Nf A I E.L r.-J,C.H . CILNT __ _ r' _ IMandalory in NH) - i E.L. DISEASE • EA EMPLOYEE S h I, . J,t;.- T 6cnbe - ;mder - "tE C! PIPTIr'tJ pF Of'E RATIONS twlow _ CL1734465 -,-_.----_ __--_- - EL DISFJ•SE irOLICY LlkAll $ - - --- 01122120161 01123/2016 Occurrence ------ _ 1,000,000 B Special Events X I B ,.Liquor Liability X CL1734465 01/22/2016 01/23/2016 (Aggregate 2,000,0001II ir'St.Hii'Tlr)IJ Or OPFRA1IONS (LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) -. I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kalispell ACCORDANCE WITH THE POLICY PROVISIONS. P O Box 1997 Kalispell, MT 59903 AUTHORIZED REPRESENTATIVE — ©1988-2014 ACORD CORPORATION. All rights reserved. A--,,ORD 25 12014101) The ACORD name and logo are registered marks of ACORD Montana Department of Revenue Mike Kadas Director FLATHEAD VALLEY HOCKEY ASSOCIATION PO BOX 2205 KALISPELL MT 59903-2205 Steve Bullock Governor Letter Date: January 13, 2016 Letter ID: L0346191488 Account ID: 5224661-002-SPP Account Type: Liquor Special Permit License License Type: Special Permit License Number: 1724 Subiect: Special Permit for Flathead Valley Hockey Association Dear Flathead Valley Hockey Association: We have approved your request for a special permit to sell Beer and Table Wine for the Craft Brewers Cup Hockey Tournament and Beer Fest, at Woodland Ice Center, 2nd St. East and Woodland Park Drive, Kalispell Montana. Your permit will begin on January 23, 2016 and end on January 24, 2016. Please display the enclosed permit and an age placard at the event. I will be happy to assist you if you have any questions. Please contact me at the address or phone number below. Sincerely, Jessica Barnes Administrative Support Liquor Licensing PO Box 1712 Helena, MT 59624-1712 Phone: (406) 444-4015 Encl: Special Permit revenue.mt.gov ♦ Toll free 1-866-859-2254 (in Helena, 444-6900) TDD (406) 444-2830 o- Special Permit: 1724 STATE OF MONTANA LIQUOR CONTROL DIVISION SPECIAL PERMIT FOR THE PERIOD BELOW Fee: $10.00 THIS IS TO CERTIFY that FLATHEAD VALLEY HOCKEY ASSOCIATION of KALISPELL, MONTANA is hereby granted a special permit to sell Beer and Table Wine to the patrons of the Craft Brewers Cup Hockey Tournament and Beer Fest at Woodland Ice Center, 2nd St. East and Woodland Park Drive, Kalispell Montana, the location described on the application. This permit starts on January 23, 2016 and ends January 24, 2016. All permit holders are required to follow the laws and rules of the Montana Alcoholic Beverage Code (MABC) regarding the sale of Beer and Table Wine. DATED at Helena, Montana this 13th day of January, 2016. DEPARTMENT OF REVENUE LIQUOR CONTROL DIVISION Jessica Barnes, Authorized Signature (406) 444-4015 Please Note: Legal hours for sale of Beer and Table Wine are between 8:00 a.m. and 2.00 a.m. except when further restricted by city ordinance.