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B4. Acceptance of Stonegarden Grant312. 1,- Avf, Fo4�- - PO 60-x, 1997 - Kati,5,aeLL, MT 59903 Tettp4wv ,, (406) 758 -7780 - Fax. (406) 758 -779 9 e.-ww_,,L - k p"k4tt4pe .Lco- Striving to Exceed Expectations' REPORT: Doug Russell, City Manager �� FROM: Roger Nasset, Chief of Police SUBJECT: Acceptance of FY2015 (EMW-2015-SS-00005-S01) $120,000.00 MEETING DATE: November 16, 2015 BACKGROUND: Starting with the 2009/2010 budget cycle, the City of Kalispell has been participating in Operation Stonegarden Grant funding. This is a no match two year grant allocated to local units of government in states bordering Canada. The allocation is risk -based prioritization determined by threat, vulnerability, miles of border and other border -specific law enforcement needs. "The Operation Stonegarden Grant Program is to enhance the cooperation and coordination between Local, State and Federal law enforcement agencies in a joint mission to secure United States' land borders Highway 93 and Highway 2 have been identified as major arterials with significant impact on border safety and criminal related activity. The City of Kalispell would assume responsibility as sub -recipient of this grant. As sub -recipient we would assume responsibility for managing the overall grant funds which includes funds for the Whitefish Police Department, Montana Fish, Wildlife and Parks and the Kalispell Police Department. The FY2015 grant award for the agencies is $120,000 These grants fund can be utilized in two ways; 1) to work details related to information gathering, drug trafficking and human trafficking as it relates to our proximity to the border, and 2) purchase of equipment (10 radios) that assists with the border safety mission. RECOMMENDATION:_ Acceptance of FY2015 Stonegarden Grants. FISCAL EFFECTS: No local match required. Equipment purchases allowed through this grant will minimize the necessity to purchase this equipment through General Fund expenditures. ALTERNATIVES: Decline grant. ROGER NASSET, CHIEF OF POLICE Grant Award No. 1 CFDA No. 97.067 Montana Disaster and Emergency Services 1956 Mt. Majo Street, PO Box 4789 Grant Period Fort Harrison, MT 59636-4789 From: 09-01-2015 Through: 08-31-2018 NOTICE OF GRANT AWARD Title of Project/Program: DES Grant Code: FY 15 Operation Stonegarden Grant Program 1.MW-2015-SS-00005-S01 Subgrantee Name and Address: MT Disaster & Emergency Services Division: Kalispell Police Department Kent Atwood 312 1" Ave East 1956 Mt. Majo St., PO Box 4789 Kalispell, MT 59901 Fort Harrison, MT 59636-5511 Subgrantee Contact: Captain Wade Rademacher Grantee Contact Name: Eric Kiltz Telephone: 406-758-7790 Telephone: 406-324-4751 Financial Information FGrant Amount Subgrantee Share Required Total Project Cost Amount of Financial Assistance0,000.00 $0.00 $120,000.00 All Grant Award payments are processed upon receipt of expenditure reports unless otherwise specified in Special Conditions. Scope of Service: To enhance cooperation and coordination between Local, State, and Federal law enforcement agencies in a joint mission to secure the United States' land borders in accordance with an approved OPSG Operations Order. Reporting Requirements: City of Kalispell will report activities to MT DES on a quarterly basis beginning the quarter in which your Operations Order is formally approved and ending when all funds have been expended or 8-31-2018. Reports are due January 10, April 10, July 10 and October 10 for the life of the grant. Special Conditions: 1. Allocations and use of grant funding must support the approved law enforcement operations along our Nation's land border jurisdictions to achieve a greater capability to prevent, protect against, and respond to border security issues, encouraging local operational directives and capabilities to enhance Federal and State Homeland Security Strategies, and continuing the distinct capability enhancements required for border security and protection. 2. The recipient may only fund activities included in an approved OPSG Operations Order submitted to DHS, evaluated and approved through the Federal review process. 3. The recipient is prohibited from obligating or expending Operation Stonegarden (OPSG) funds provided through this award until each unique, specific or modified county level or equivalent Operation Order/Frag Operations Order with embedded estimated operational budget has been reviewed and approved through an official notice issued by FEMA removing thes special programmatic condition, The Operations Order approval process/structure is as follows: Operations Orders are submitted to (1) the appropriate Customs and Border Protection (CBP) Border patrol (BP) Sector Headquarters (HQ); upon approval by the Sector HQ, forwarded through the Border Patrol Enforcement Transfer System (BPETS) system to (@) the OPSG Coordinator, CBP/BP Washington, DC and upon approval forwarded to (3) Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD), Grant Development and Administration Division (GD&A). Notification of release of programmatic hold will be sent by FEMA via email to the State Administrative Agency (SAA) with a copy to OPSG Coordinator at CBPBP HQ, Washington DC. Remarks: M&A costs are not allowable under this grant award. This award is subject to the terms and conditions incorporated either directly or by reference in the following: 1) Requirements for Grant Awards issued by MT Disaster and Emergency Services 2) Applicable Federal and State regulations 3) General Terms and Conditions This contract is not effective until fully executed by both parties. Evidence of Subgrantee's Acceptance Evidence of DES Approval Signature: Date: Signature: Date: l 1/05/2015 Typed Name and Title of Authorized Representative Typed Name and Title of Authorized Representative (AJ A & E 0 , � � ��� K� Kent Atwood/Grants Bureau Chief Montana Disaster and Emergency Services qT DES Form August 2014 DEPARTMENT OF MILITARY AFFAIRS DISASTER. & EMERGENCY SERVICES DIVISION www.dma.int.gov/des Steve Bullock, Governor STATE OF MONTANA (406) 324-4777 1956 Mt. Majo Street, P.O. Box 4789 Fort Harrison. Montana 59636-4789 11 /05/2015 Chief Roger Nasset 312 1"Ave East Kalispell, MT 59901 Dear Chief Nasset, Enclosed you will find the FY 2015 Operation Stonegarden Award. The performance period of this grant is September 1, 2015 through August 31, 2018. The Operation Stonegarden Grant Program is to enhance the cooperation and coordination between Local, State, and Federal law enforcement agencies in a joint mission to secure the United States' land borders in accordance with an approved OPSG Operations Order. Your allocation is $120,000.00. We remind you that no grant funding or activities may be started, and that you may not spend or be reimbursed by this sub -grant until your budget and scope of work for this project is approved by Operations Order by Customs and Border Patrol and forwarded back to you from Montana Disaster and Emergency Services. Once your Operations Order is approved we will present to you the Performance Report format, the Reimbursement Request Forms and requirements and Point of Contact information. If you wish to accept this grant award, please sign and return the Notice of Grant Award within 15 days of the date of this letter. By signing and returning the award notice you are accepting the terms and conditions of the grant. Sincerely, -� Kent Atwood Grants Bureau Chief/ SHMO Grants Bureau County Points of Contact - Casey y - Eric Lincoln L ib ,It q Glacier Flathead Hill L:Inme anJbr:+ laniels 5hcn Sanders Like Teton '' ran chaure.au Valley fiooseve I wis Phillips vlissouli and clafk MAscade Fergus Mc irhhrid Judit cone tsiinNral ' Basin echo Garfield t7oW ran ov Icum ire ell +1c:+g so t�ta fill+ ce WON roo 11 Natcr Ihea !> land �:� lussel Rosebud lu 'son shell ralrr Rciver i alla tin allsy -woo �fn` re e owur Custer farad h1Mli Still stone tan ,rater Oitg Horn Owdar Ptflt Sourcc: diyrAVr,, M (c) Casey Fuller Eric Kiltz cfuller2@mt.gov, 406-324-4758 (ext 127) ekiltz@mt.gov, 406-324-4751 (ext 135) Districts 3, 2, 4 & tribal nations contained within Districts 1, 5, 6 & tribal nations contained within Beaverhead Garfield Park Big Horn Lincoln Rosebud Blaine Glacier Pondera Carbon Mineral Sanders Broadwater Hill Powder River Daniels Missoula Sheridan Carter Jefferson Prairie Deer Lodge Musselshell Silver Bow Cascade Lewis & Clark Richland Fergus Petroleum Stillwater Chouteau Liberty Sweetgrass Flathead Phillips Treasure Custer Madison Teton Golden Valley Powell Valley Dawson McCune Toole Granite Ravalli Wheatland Fallon Meagher Wibaux Judith Basin Roosevelt Yellowstone Gallatin Lake All state agencies U.S. Department of Homeland Security Bureau of Customs and Border Protection Operations Order Report Op Order Name: FY 2015 OPSG MT Flathead County Op Order Number: 14-SPWSPW-09-003 Version 0 Op Dates: From: 9/0112015 To: 08/31/2017 Report Date: 10-30-15 Executive Summary Operation Stonegarden is a Category 2 Operation which will be conducted in Spokane Sector from September 1, 2015, through August 31, 2017. Kalispell Police Department will be acting as the primary recipient on the FYI grant as Flathead County has declined further participation in Operation Stonegarden. Flathead County was awarded $118,383.59 for the FYI cycle. Approximately 38.8% of the FYI grant will be spent on operations, with 59.6% allocated to new equipment purchases. This operation will be conducted in Flathead County within Northwest Montana. The Kalispell Police Department, Whitefish Police Department, Montana Highway Patrol, Montana Fish Wildlife and Parks Enforcement and Columbia Falls Police Department will participate in the operation. All four agencies are located in Flathead County within the Whitefish Border Patrol Station's area of responsibility (AOR). In coordination with the U.S. Border Patrol, participating agencies will perform additional routine patrols and special operations in order to supplement the Department of Homeland Security in the prevention, detection, and deterrence of any illegal cross -border activity and the detection and disruption of criminal or terrorist organizations attempting to smuggle narcotics, people or weapons of mass destruction into the United States. Equipment purchased under Operation Stonegarden will be used to conduct operations in coordination with the U.S. Border Patrol that enhance border security. In order to increase coordination and intelligence sharing between state, local and federal participants, an Integrated Planning Team (IPT), consisting of members of the U.S. Border Patrol and each participating State and Local law enforcement agency will meet regularly to share intelligence and plan operations. OPSG Funds would only be disbursed as outlined in the detailed budget, and as approved by the Federal Emergency Management Administration (FEMA) and the Office of Border Patrol (OBP). 1. SITUATION A. General Situation: Spokane Sector is subject to a continuing threat of cross -border criminal activity including terrorist and criminal organizations involved in weapons, narcotics and human trafficking. B. Terrain/Weather: Flathead County is located in Northwest Montana, with approximately thirty-five (35) miles of international border. During the summer months, the days are mild and the evenings can get quite cold. During the winter there are several feet of snowfall with sub -zero temperatures for extended periods of time. The terrain is mountainous and rugged with few maintained routes of egress. Most routes are only accessible by way of cross-country routes and need all -terrain vehicles or aircraft to gain access. C. Criminal Element: In addition to cross -border ground traffic, Flathead County has been targeted by several smugglers using privately owned aircraft. Intelligence indicates that the smugglers may be making illegal entries with contraband through the use of these aircraft. Following their illegal entry, smugglers use remote border areas as drop zones within the United States. Smuggling organizations may also be using watercraft on border lakes and rivers to smuggle weapons, narcotics and/or people into the United States. Current intelligence also indicates that terrorist organizations have made contact with some DTOs working the U.S./Mexico border. While that level of complicity is not indicated at this time on the U.S./Canada border, the possibility cannot be ignored. D. Friendly Forces: Kalispell Police Department Whitefish Police Department Columbia Falls Police Department Montana Highway Patrol Montana Fish Wildlife and Parks Enforcement II. MISSION The mission intent is to provide increased border security and situational awareness through intelligence sharing and operational coordination with state and local law enforcement agencies. III. EXECUTION A. Management/Supervisor Intent: It is the intent of the Chief Patrol Agent, United States Border Patrol, Spokane Sector, to increase border security in direct coordination with state, and local law enforcement agencies under the provisions of Operation Stonegarden. The primary objective of Operation Stonegarden is to increase border security through increased information sharing and coordinated operations to deter, detect and disrupt cross -border criminal activity within the Spokane Sector AOR. B. General Concept. Through coordinated operations and intelligence sharing among participating agencies, border security and situational awareness will be increased. New trends to include new methods, entry points, known contraband drop zones and high activity hours/days of the week will be documented by all agencies participating in Operation Stonegarden. Intelligence will be shared through the IPT meetings and on an ad hoc basis. C. Specific Responsibilities: The Kalispell Police Department, Whitefish Police Department, Montana Highway Patrol, and Montana Fish Wildlife and Parks Enforcement will perform law enforcement activities commensurate with their agency specific mission and jurisdiction. No additional enforcement authority is granted or implied by participation in Operation Stonegarden. Only operations coordinated with Whitefish Station management and consistent with a FEMA and OBP approved operations order will be subject to reimbursement with OPSG funds. Such coordination will be evidenced by a duly executed Daily Activity Report (DAR). All participating stakeholders will participate in IPT meetings on a semi- annual basis, or as frequently as deemed necessary by Whitefish Station management. D. Coordinating Instructions: All operations will be coordinated through the Patrol Agent in Charge of the Whitefish Station. IV. ADMINISTRATION/LOGISTICS A. Cost Estimates/Funding Issues: The following represents the general intent of the Whitefish Station and Kalispell Police Department for utilization of the FY15 Operation Stonegarden grant. See the detailed budget below for approved, line - item expenditures. BUDGET OVERVIEW FY15 Award Amount: $118,383.59 Cost Estimates: General Cost: $72,500.00 OT Cost: $45,883.59 Total Cost: $118,383.59 unart A.1 uost Estimates / Funding Issues / Budget Chart Kalispell Police Department Total FY 2015 OPSG Total Grant Award: $118,383.59 A.nistration/Logistics/Budget Narrative Justification Federal Overtime and Fringe (ComputationRequest Overtime and Fringe Total $45,883.59 Law Enforcement Operational Overtime Kalispell PD., Whitefish PD, *Over 50% in OT funding needs a P-Cap Waiver Request Montana Fish Wildlife and Parks Letter. Enforcement, $39,153.51 Fringe Benefits for Law Enforcement Flathead County $6,730.08 Equipment (Provide AEL #) Equipment Total $70,500.00 * Justification Letter needed General Equipment Kalispell PD: Item 1- AEL 06CP-01- for $100K or more PORT - 10@$5,000 = $50,000 purchases `" If more space is needed Whitefish PD: Item 1- AEL 04MD- show total equipment cost 01-VCAM—1@$5,500 = $5,500 and list all equipment in Whitefish PD: Item 2 — AEL 06CP-01- $70,500.00 justification section of PORT— 3@$2,500 = $7,500 budget. Whitefish PD: Item 3 —AEL 06CP-01- MOBL — 1@$7,500 = $7,500 * Needs Justification Letter Special Equipment $0.00 Vehicles, Watercraft, * Needs Justification Letter other type of $0.00 vehicles * Needs Justification Letter Regional Capability N/A $0.00 Building equipment Fuel Cost Montana Fish Parks and Wildlife Enforcement, Columbia Falls PD $2,000.00 Vehicles Fuel Totals Maintenance Cost Maintenance Totals $0.00 Mileage Cost Mileage Totals $0.00 For Deployed LE and/or Travel, Lodging, and Per Federally sponsored Travel Totals diem (DHS/FEMA) border $0.00 security task force, meetings or training County M&A Sub -Recipient County Only $0.00 Total Funding Cost $118,383.59 Kalispell Police Department (KPD) — FY 15 OPSG Total Grant Award $81,758.85/Friendly Forces $86,663.74 Itemized Cost and Justifications Overtime 1) Uniformed mobile patrols in close proximity to the border or ride along with Border Patrol Agents utilizing marked patrol vehicles. 2) Specialized patrols, when Intel identifies specific targets or areas of activity. KPD = $16,464.00 Subtotal OT Fringe KPD = $1,094.85 Subtotal Fringe Equipment Item 1 - AEL number: 06CP-01-PORT 10 @ $5,000 = $50,000 - Equipment Description: Ten (10) Motorola APX6000 VHF MHZ Model 2.5 portable digital radios. Radios include encryption, Astro digital CAI operation, Smartzone operation, P25 9600 Baud trunking, GPS tracking, Radio package data, CHR IMP DUC US/NA/CA/LA, three extra batteries, and APX6000 carrier. Justification: Digital radio will assist KPD officers by allowing communications with US Border Patrol agents while working joint Stonegarden operations. KPD = $60,000 subtotal - Equipment Fuel None claimed = $0.00 subtotal - Fuel Maintenance None claimed = $0.00 subtotal - Maintenance Service Mileage None claimed = $0.00 subtotal - Mileage Travel None claimed = $0.00 subtotal - Travel M&A KPD = None requested Table A.1 this table is for each individual participant for their proposed expenditures only DepartmentKalispell Police •D Cost Categories Overtime Fringe Equipment Fuel Maint. Mileage Travel M&A Total KPD $16,464.00 $1,094.85 $5o,000 $0.00 $O.OD $0.00 $0.00 $0.00 $67,558.85 Kalispell PD utilized 57.1 percent of the FY 2015 OPSG Grant Award. KPD UT Cost $17,558,85 KPD General Cost $50 000.00 Total Cost $67,558.85 FRIENDLY FORCES Whitefish Police Department (WPD) $48,420.56 Itemized Cost and Justifications Overtime 1) Uniformed mobile patrols in close proximity to the border or ride along with Border Patrol Agents utilizing marked patrol vehicles. 2) Specialized patrols, when Intel identifies specific targets or areas of activity. WPD = $11,608.00 subtotal - OT Fringe WPD = $812.56 subtotal - Fringe Equipment Item 1: AEL number 04MD-01-VCAM 1 @$5,500.00 ea. = $5,500 — Equipment Description: One (1) Watch Guard Digital n Car Video, 4RE In -car Camera Systems. Includes GPS, High Definition Zoom (720P)forward facing camera, Infrared color cabin camera, DVR, integrated 20020OGB automotive grade hard drive, 16 GB USB removable thumb drive, cabin microphone, 900MHz Hi Fidelity wireless microphone, hardware & cabling, 1 yr. warranty. Includes Library Express software. Justification: Watch Guard Video will be utilized during Stonegarden shifts to memorialize Officers contact during traffic stops, arrests, searches, etc. Video will be stored and maintained as evidence until judicial process is completed. Item 2 — AEL number: 06CP-01-PORT 3 @ $2,500 = $7,500 - Equipment Description: Three (3) Motorola APX 6000 digital radios. Justification: Portable digital radio will assist WPD officers by allowing communications with US Border Patrol agents while working joint Stonegarden operations. Item 3 — AEL number: 06CP-01-MOBL 1 @ $7,500 = $7,500 Description: One (1) Motorola APX 6500 digital mobile radios. Justification: Mobile digital radio will assist WPD officers by allowing communications with US Border Patrol agents while working joint Stonegarden operations. WPD = $20,500 subtotal — Equipment FUEL None claimed = $0.00 subtotal - Fuel Maintenance None claimed = $0.00 subtotal - Maintenance service Mileage None claimed = $0.00 subtotal - Mileage Travel None claimed = $0.00 subtotal - Travel M&A Partner recipients — not applicable Table A.2 Individual participant's proposed expenditure Whitefish Police Department (WPD) - Partner Recipient Cost Summary - Allocation Amount $32,920.5 Cost Overtime Fringe Equipment Fuel Maint. Mileage Travel M&A Total Categories WPD $11,608.00 $812.56 $20,500 $0.00 $0.00 $0.00 $0.00 $0.00 $32,920.56 WPD OT Cost $12,420.56 WPD General Cost $20,500.00 Total Cost $32,920.56 WPD received a total of 27.8 percent of Kalispell PD's FY 2015 OPSG Grant Award. Montana Fish Parks and Wildlife Enforcement tMFWPEI$17,904.18 Itemized Cost and Justifications Overtime 1) Uniformed mobile patrols in close proximity to the border or ride along with Border Patrol Agents utilizing marked patrol vehicles. 2) Specialized patrols, when Intel identifies specific targets or areas of activity. MFWPE = $11,081.51 subtotal - OT Fringe MFWPE = $4,822.67 subtotal - Fringe Equipment None claimed = $0.00 subtotal - Equipment FUEL MFWPE = $2,000.00 subtotal - Fuel Maintenance None claimed = $0.00 subtotal - Maintenance service Mileage None claimed = $0.00 subtotal - Mileage Travel None claimed = $0.00 subtotal - Travel M&A Partner recipients — not applicable Table A.2 Individual participant's proposed expenditure MFWPt- OT Cost $15,904.18 MF\A/.PF General Cost $ 2,000.00 Total Cr '�17,904.18 MFWPE received a total of 15.1 percent of Kalispell P®'s FY 2015 OPSG Grant Award. Table A.3 TOTALS — Total proposed expenditures for all participating partners OPSG 00 Cost Categories MT Kalispell Overtime Pl) FY 2015 Fringe Operation Order Total Equipment Fuel Budget Summary Overview Maint. Mileage Travel M&A Total KPD $16,464.00 $1,094.85 $50,000 $0.00 $0.00 $0.00 $0.00 $0.00 $67,558.85 WPD $11,608.00 $812.56 $20,500 $0.00 $0.00 $0.00 $0.00 $0.00 $32,920.56 MFWPE $11,081.51 $4,822.67 $0.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $17,904.18 Total Cost $39,153.51 $6,730.08 $70,500 $2,000.00 $0.00 $0.00 $0.00 $0.00 $11.8,383.59 Total OT Cost: $ 45,883.59 Total General Cost: $ 72,500.00 Total Cost of OPORD: $118,383.59 Grant Award Amount: $118,383.59 Total Overtime Cost: $ 46,883.59 Percentage OT to Grant Award: 38.8 percent projected overtime usage B. Travel: No overnight travel is anticipated, subject to change. C. Lodging: No lodging is anticipated, subject to change. D. Reception of Detailed Personnel: All participating state and local personnel will be briefed by the Whitefish Station Patrol Agent in Charge. E. Uniform and Equipment: Agent and Officer uniforms and equipment will be in conformity with each agencies' standards and dictated by operational requirements. F. Special Equipment: The use of special equipment will be dictated by operational requirements. G. Alien Processing: Any alien processing will be completed by Border Patrol Agents at the Whitefish Station. H. Medical: Medical emergencies will be handled by the Kalispell Regional Medical Center or North Valley Hospital. Kalispell Regional Medical Center (406) 752-5111 310 Sunnyview Ln, Kalispell, MT 59901 North Valley Hospital (406) 863-3500 1600 Hospital Way, Whitefish, NIT 59937 I. DetentionfTransportation: Detention will be arranged through the Spokane Sector Prosecutions (:office. J. Vehicles: Agencies will use their own assigned vehicles. V. COMMAND/CONTROUCOMMUNICATION A. Chain of Command: Gloria I. Chavez Chief Patrol Agent 509-353-2747 office 509-435-6908 cell Timothy P. Sullivan Deputy Chief Patrol Agent 509-353-2747 office 509-570-3993 cell Brian Martin Assistant Chief Patrol Agent 509-353-2747 office 509-481-8879 cell Richard Stratton Patrol Agent in Charge 406-862-2561 office 406-617-3624 cell B. Unit Command: Integrated Planning Team: Eric Johnson Supervisory Border Patrol Agent Spokane Sector Headquarters 509-468-3828 office 509-435-8842 cell Brian Debrita Supervisory Border Patrol Agent Whitefish Station 406-862-2561 office Wade Rademacher Captain Kalispell Police Department (406) 758-7790 Bridger Kelch Lieutenant Whitefish Police Department (406) 863-2420 Lee Anderson Captain Montana Fish Wildlife and Parks Enforcement (406) 752-5501 Kent Atwood Montana Disaster and Emergency Services (SAA) (406) 324-4768 C. Communication Details: Routine communication will be through the Spokane Sector Communications Center. Backup communication will be via satellite phone and cell phone. D. Map Coordinates: (Votes: Longitude Latitude Degrees: Minutes: Seconds 114 : 28 : 28 49 : 0 : 0 Decimal 114.474444 49 Location Zone: Zone 50-55 ANNEX A. Administration Annex: E. Execution Annex: C. Communication Annex: Media Action Plan: Any media requests for information will be routed through the Spokane Sector PIO at 509-353-2747. Legal Review: Each participating State and local law enforcement agency will be briefed by the Patrol Agent in Charge of the Whitefish Station. The PAIL will ensure that all participants are aware that no additional authority is granted by participation in Operation Stonegarden and that no Operation Stonegarden funds are to be expended until approved by FEMA and OBP. Risks: No risks have been associated with this Op Order. Photos: No photos have been associated with this Op Order.