2001-2002 Budget Review4PCity of Kalispell
Post Oftice Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax(406)758-7758
REPORT TO: Honorable Mayor and City Council
FROM: Chris A. Kukulski, City Manager
SUBJECT: Final Budget Workshop for Fiscal Year 2002
MEETING DATE: July 23, 2001
BACK GROUND: Attached is a Detail of Estimated Revenue/Cash Available for the General Fund. If
you look at the last two columns you can easily compare the PRELIMINARY BUDGET against the updated
BUDGET. The following changes are most notable:
PROPERTY TAXES - The most current Property Tax revenue figures are nearly $245,000, less than
the original estimate. There are two primary reasons: 1) as a result ofHB-124, we no longer receive
the 1.4% light vehicle tax ($134,695) which is now rolled into the HB-124 ENTITLEMENT; 2)
Even though the City is growing, when you compare the growth against the lowering property tax
rates assigned by the State, our mill value decreased by $702 per mill; and 3) we over estimated our
growth and personal property taxes by nearly $50,000. The attached formula sheet
(DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIONS UNDER HOUSE
BILL 124) is provided by the State and details how tax revenues are to be calculated under the new
law.
Included in HB-124, there is a growthmechanism allowed beyond new construction and annexation.
This growth factor is based on Yz of the last three years' annual Consumers Price Index. The State
has determined that this growth figure for fiscal year 2002 is 1.28%. Therefore, the City can increase
its revenue by 1.28%through the mill levy, which is estimated to increase revenue by approximately
$33,034. Therefore, including the 1.28% growth figure, we will need to levy 128.19 mills in order
to generate the appropriate revenue under the law. The City is not penalized for not levying the
additional 1.28%, but I believe that we need to, considering the need for a second fire station,
Bruckhauser pool, a 50150 sidewalk replacement program forresidenfial neighborhoods, equipment
replacement or the unfunded compensated absences.
There is also an issue still pending in the Attorney General's office. The decrease in the light motor
vehicle tax as a result of HB-540 (flat license fees approved by the voters) was not included in HB-
124 and therefore most cities are expecting to continue utilizing the "floating mill" in order to make
up this difference. At this point, we are unsure of the effect that this would have on the mill levy and
as a reult, this line has been left blank on the State mill levy form.
LICENSES AND PERMITS MV -Each line item has been rolled into the HB-124 ENTITLEMENT.
Page 1 of 4
INTERGOVERNMENTAL REVENUE - There are two major adjustments within this category: 1)
all of the zeroed outline items have been rolled into the HB-124 ENTITLEMENT. The entitlement
number is an estimate based on our fiscal year 2001 revenues. We have sent our numbers into the
State and can expect to receive a firm entitlement figure this fall. Therefore, this is still an estimate.
This entitlement share is also expected to be roughly 3% higher than the previous years' revenues
based on the formula included in HB-124 that ties our revenue to the State and local economic
growth. If we in fact have underestimated this entitlement, I would advise that we place the money
in the fund balance in order to assist in resolving our needs for a second fire station, setting up a
50/50 sidewalk replacement program for residential neighborhoods and/or continuing to fund
equipment replacement and the unfunded compensated absences; 2) the loss of $12,000 from the
DUI task force. This is not being rolled into HB-124 but was simply eliminated by the last
legislature. We have had to increase the overall budget by this amount in order to continue the
program. The program more than pays for itself through additional DUI fines received, but if we
discontinue the program we will be both reducing our public safety service levels to the community
and reducing our revenues by an estimated $40,000.
INVESTMENT REVENUE - Based on current investment trends we are increasing our investment
revenue estimate by $45,000. This is higher than originally budgeted, yet lower than last year's
actual amount due to lowering interest rates.
TOTAL GENERAL REVENUE - The net effect of the above changes results in $22,625 fewer
dollars in general fund revenue. This is offset by the CASH AVAILABLE JULY 1ST which is
approximately $147,000 higher than originally estimated. The primary reasons for the increase are
due to: 1) not all allocated funds were expended in the 2001 budget; 2) the Southfield Tower
payment resulted in a payback to the GF of $40,000; and 3) the administration fees for SID 343
added $40,000.
RECOMMENDED EXPENDITURES - Attached are spreadsheets that show each line item within
the expenditure pages that were adjusted as a result of the budget workshops. The net effect of all
of the changes within the General Fund is an increase in RECOMMENDED EXPENDITURES of
$3,252
CASH CARRY OVER - The year end cash carryover (June 30, 2002) has increased by $125,000
and we have added an additional $50,000 to the Capital Equipment cash fund. We also appropriated
the $32,000 that was in the pool cash reserve for the engineering services leading up to the GO
Bond. Not including the earmarked cash reserves(compensated absences, capital equipment, pool),
we have a projected cash carry over of 16.87%. The rule of thumb for healthy cash carry over is
often stated at 15% to 20% of revenue or two months of expenditures in order to meet cash flow.
It should also be noted that as a result of HB-124 we will receive quarterly payments from the State,
where as several of today's revenue sources are collected monthly. This will necessitate a higher
cash balance in order to have adequate cash flow.
BUDGET FY 2002 - CHANGES TO PRELIMINARY NUMBERS
GENERAL FUND
The following describes any changes on the attached EXPENDITURE DETAILED ADDITIONS,
CORRECTIONS, DELETIONS AND CARRY OVER ITEMS.
Page 2 of 4
The majority of the line items are self explanatory based on their line item description. Therefore, this
memo only covers those items which may be less obvious. All of the changes are a result of the feedback
during the budget workshops and/or new information available since the creation of the preliminary budget.
Each line item that is described as Salaries -non union, is being adjusted as a result of the non -union wage
adjustments effective July 1. The cost of these adjustments were deducted from the contingency line item
of the budget and, therefore, did not increase the overall budget.
GENERAL GOVERNMENT - Legal fees were reduced by $25,000 as a result of Council feedback during
the work sessions. The deduction in the contingency line item is spread throughout the remaining general
fund salaries line items in order to cover salary adjustments effective Julyl.
CITY MANAGER - The Personnel Specialist's salary has been added to the City Manager's budget and
removed from the Finance budget.
FINANCE - The Finance budget has been decreased $33,732 in order to show the Personnel Specialist
position under the City Manager's budget.
DPW - The director's automobile has been taken out of the budget and replaced with an auto allowance.
The allowance is split based on the salary split between several public works funds.
POLICE DEPARTMENT - The new three-year contract with the Police Association was approved after the
preliminary budget was printed.
FIRE DEPARTMENT - The director's automobile has been taken out of the budget and replaced with an
auto allowance. This is split between the Fire and Ambulance budgets. We also moved the air bottle fill
station to the downtown tax increment fund. (The car allowance has a net effect of lowering the GF
expenditures by $7,866)
POOL - The additional $26,000 is moved from the Pool Cash Reserve to this line item per the Council's
approval of not more than $58,000 in engineering services prior to the bond vote.
NET GENERAL FUND AMENDMENTS - $3,252
SPECIAL REVENUE FUNDS
DOWNTOWN TIF - Due to an increase in cash carry over, we have increased the Redevelopment activity
by almost $300,000.
AIRPORT TIF - Due to an increase in estimated revenue based on property values within the District and
the payment for Southfield Towers, we have increased the Redevelopment activity and the Airport fencing
in order to eliminate our liability from cars driving across the runway in order to access Rosauer's.
COMP INS. - The increased insurance premium is based on a recent analysis of all of the City's assets that
are insured through this fund.
UDAG - These changes are aresult of retaining a contracted services employee vs. a permanent replacement
for the Assistant Community Development Director.
Page 3 of 4
NET SPECIAL REVENUE ADJUSTMENTS - $469,610 (additional TIF revenues make up the majority
of these changes).
ENTERPRISE & INTERNAL SERVICE FUNDS
WATER, SEWER, WWTP & AMBULANCE - All changes are attributable to a shift from automobile
replacements to the car allowance. (This has a net effect of lowering expenditures by $22,884 within the
enterprise funds.
HEALTH INSURANCE - This $100,000 adjustment is based on the increased claims paid through our self
insurance fund in this past year. If the claims are not made, the money remains in the cash reserve, however,
if we do not have budget authority to cover all of the claims we will receive a negative audit comment.
NET ENTERPRISE FUNDS AMENDMENTS - $78,776
GRAND TOTAL NET CHANGES - $551,638 (The additional TIF revenues and the health insurance
adjustment are greater than the net changes)
RECOMMENDATION: The City Council direct the City Manager regarding changes for the final budget
adoption on August 6, 2001.
FISCAL EFFECTS: The General fund has a net increase of $3,252; The Special Revenue Funds have
a net increase of $469,610; The Enterprise Funds have a net increase of $78,776. Total net increase for all
funds between the preliminary and current proposed budget of $551,638. Grand total budget is $28,539,315.
ALTERNATIVES: As suggested by the Council.
Respectfully submitted,
C_"A.9
Chris A. Kukulski
City Manager
Report compiled July 18, 2001
Page 4 of 4
DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE
GENERAL FUND
mill value =
$21,154
S20,452
newly taxable (without TIF)=
$605
69.54 mills
76.25 mills
76.25 mills
86.53 mills
86.53 mills
FY99/00
FY00/01
FY00101
FY01/02
FY01/02
Fund 1000 - General Fund
ACTUAL
BUDGET
ACTUAL
PRELIMINARY
BUDGET
BUDGET
PROPERTY TAXES:
Real Property Taxes
$L401,138
$1;463,390
$1,463,423
$1,780,152
$1,720,216
Propertv taxes -growth estimate
$91,054
$100,074
$75,000
$52350
Personal Properiv
$90,853
$68,300
$49,496
$77,507
$49,496
Penalty & Interest
$8,221
$7,500
$7,115
$8,511
$8,511
Light Vehicle Tax-1.4%
$128,227
$118,695
$111,102
$134,695
$0
SUBTOTAL
$1,628,439
$1,73&939
$1,731,210
$2,075,865
$L830,573
LICENSES AND PERMITS MV:
Flat fees
$12,491
$11491
$13,240
$12,491
$0
Plate fees
$58,808
$58,808
$61,780
$83,729
$0
Title fees
$3,212
$3,212
$17,325
$3,212
$0
SUBTOTAL
$74,511
$74,5Il
$92,345
$99,432
BUSINESS LICENSES:
Alcohol Beverage
$20,865
$20,865
$20,156
$20,865
$20,865
General and occupational
$1,915
$2,000
$2,172
$500
$500
Amusement
$550
$550
$500
$550
$550
Signs permits
$1,970
$2,000
$3,216
$3,000
$1000
Excavation Permits
$395
$250
$355
$250
$250
Zoning fees
$32,482
$30,000
$31,280
$32,000
$32.000
Animal licenses
$1,234
$1,000
$1,374
$1,000
$1,000
SUBTOTAL
$59,411
$56,665
$59,053
$58,165
$58,165
INTERGOVERNMENTAL REVENUE:
MDOT/Special Holiday Enforcement
$16,913
$11000
$9,793
$25,000
$25,000
DUI task force reimbursement
$10,400
$12,000
$1%075
$12,000
SO
Justice/Law Enf. Grant
$4,210
$3,000
$3,000
$0
$0
School District Reimb.KPD OT
$9,107
$25,000
$25,000
Sign & Signals reimbursements
$10,969
$20,000
$15,560
$20,000
$20,000
Pilt-Flathead Elec. Coop.
$12.009
$0
$0
$0
$0
Independent Living Grant- Seniors
$4,000
$4,000
$4,000
$5,000
$5,000
STATE SHARED REVENUE
HB124 ENTITLEMENT
$1,785,293
Personal PropertyReimb.H.B.20
$21,596
$19,953
$19,953
$22,643
$22,643
Personal Property Reimb. S.B.417
$21,289
$19,558
$19,559
$22,194
$22,194
Personal Property Reimb. S.B.184
$29,822
$49,676
$49,676
$56,372
$0
Corporation Tax
$26,432
$27432
$88,039
$90,512
$0
Video Machine apport.
$1,064,777
$1,064,777
$1,116,390
$1,150,000
$0
Gaming Machine Permits
$47300
$46,000
$49,825
$48,000
$0
Liquor Tax Apportionment
$86306
$85.000
$89,138
$89,000
$0
Wine Tat Apportionment
$1782
S2,576
$3,111
$2,800
$0
Beer Apportionment
$72,471
$70,000
$82,273
$75,000
$0
M.V. Ad Valorem Tax
$3,131
$3.000
$3,111
$3,000
$0
Live Card Game, keno & bingo
$3,548
$3,500
$6,492
$4,200
$0
SUBTOTAL
$L437,755
$1,442,472
$1579,101
$1,650,721
$1,905,130
CITY OF KALISPELL
GENERAL FUND
DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE
FY99/00
FY00/01
FY00/01
FY01/02
FY01/02
ACTUAL
BUDGET
ACTUAL PRELIMINARY
BUDGET
CHARGES FOR SERVICES:
BUDGET
Sale of Maps, etc.
$3,340
$3,000
$523
$1,500
$500
Administrative chg.
$513,932
$536,209
$531,233
$520,000
$520,000
Board of Adjustment
$525
$500
$700
$700
$700
Public safety fees
$7,915
$7,500
$11,345
$12,000
$12,000
KPD regional training reimb.
$15,000
$15,000
Central Garage
$116,157
$129,550
$129,550
$130,000
$130,000
Public workscharges-,gange
$3A48
$3,050
$2,881
$3,500
$3,500
Pool
$71:886
$70,000
$64,825
$72,000
$70,000
Parks usage fee
$7,475
$6,500
$8,769
$7,000
$7,000
Pick-nicin the Park
$13,026
$13,000
$11,000
$15,000
$15,000
Recreation fees + scholarship
$28,539
$32,000
$23,881
$28,000
$28,000
Basketball
$9,862
$14,800
$10,206
$12,000
$12,000
Day Camp/Outdoor/Seniors
$44,421
$64,500
$52,245
$52,900
$52,900
Outdoor donations/scholarships
$0
$3,300
$806
$1,000
$1 000
SUBTOTAL
$820,526
$883,909
$847,964
$870,600
$867,600
FINES AND FORFEITURES:
City Court fees
$3T230
$35,000
$35,727
$40,000
$40,000
City Court Fines
$342,297
$385,000
$352,441
$365,000
$365,000
SUBTOTAL
$379,517
$420,000
$398,169
$405,000
$405,000
MISC.REVENUE
Joint Venture Mall income
$17,275
$o
$0
$0
$0
Golf Course
$16,137
$16.136
$16,100
$16,136
$16,136
Auction& trusc. collections.
$14,166
$6,500
$4,940
$7,000
$7,000
Fire Equipment Fund raiser
$0
$19,000
$17,611
$0
$0
Rent on City Property
$11775
$11,700
$10,695
$0
$0
Donations-Kidsport
$11,838
$37,955
$37,955
$38,520
$38,520
Sale of Land -Lions Park right of way
$0
$90,000
$55,100
$0
$0
Admin fees -SIT) 343
$40,000
$0
$0
Intercap leases
$87,603
$34,500
$31,250
$0
$0
SUBTOTAL
$158,194
$215,791
$213,651
$61,656
$61,656
INVESTMENT REVENUE:
$74,329
$75,000
$209,489
$130,000
$175,000
TOTAL GENERAL REVENUE
$4,632,682
S4,907,287
S5,120,981
S5,351,439
S5,303,124
CASH AVAILABLE JULY 1ST
$890,935
$871,776
$871,776
$1,020,063
$1,189,807
Designated ( Fire Truck'00)
$137,397
$0
$0
$0
$0
Loan to Airport TIF
($40,000)
$40,000
$40,000
$0
$0
Equity in (out) (G.O. Bond'01)
$0
$9,000
$13,137
$0
$0
TOTAL AVAIL. FOR BUDGET
$5,621,014
$5,828,063
S6,045,894
S6,371,502
S6,492,931
RECOMMENDED EXPENDITURES
$4,749,238
$4,906,087
S4,856,087
S5,424,201
S5,427,453
CASH CARRY OVER (year end)
$871,776
$789,976
S1,057,807
S815,301
$915,478
Designated for Compensated Absences
S50,000
$50,000
$50,000
S50,000
Designated for Capital Equipment
S50,000
$50,000
$50,000
S100,000
Designated for Pool (1.5 mills)
S32,000
$32,000
$32,000
$o
% carryover of expenditures
18.36%
16.10%
21.78%
15.03%
16.87%
CITY OF KALISPELL
BUDGET FY2002 - CHANGES TO PRELIMINARY NUMBERS
General Fund FY2002
Additions Preliminary Budget
$
5,424,201
Corrections/deletions
Changes and questions:
carryover items
General Government
1000-400-410830-351
legal fees
$
(25,000)
1000-400-510300-000
contingency -City Manager Salary
$
(2,110)
1000-400-510300-000
contingency -non union salaries-17 people
$
(21,192) includes benefits
subtotal Gen Gov't.
$
(48,302)
City Manager
1000-401-410210-110
Salary -City Manager
$
2,110
1000-401-410210-110
salary -Personnel Specialist
$
33,732
1000-401-410210-110
Salaries -Non union-pers spec.
$
1,146
1000-401-410210-121
O.T. -Personnel Specialist
$
1,000
1000-401-410210-381
Training (admin staff)
$
2,500
subtotal manager
$
40,488
Mavor/Council
1000-402-410100-110
Salary -city clerk
$
1,150
1000-402-410100-335
membership -League of Cities
$
700
1000-402-410100-373
school & travel
$
(2,500)
1000-402-410100-379
meetings
$
(1,500)
1000-402-410100-381
training
$
1,500
subtotal Mayor/Council
$
(650)
FINANCE
1000-403-410550-110
Salaries -Non union
$
3,825
1000-403-410550-110
salary -Personnel Specialist
$
(33,732)
subtotal Finance
$
(29,907)
ATTORNEY
1000-404-411110-110
Salaries -Non union
$
500
subtotal Attorneys
$
500
COURT
1000-406-410360-353
Computer Maint. Contract
$
1,280
subtotal Court
S
1,280
DPW
1000-410-430100-110
Salaries -Non union
$
1,442
Vehicle allowance
$
972
subtotal DPW
$
2,414
POLICE DEPT.
1000-413-420140-110
Salaries -police union
$
32,187
1000-413-420140-110
Salaries -non union
$
9,936
1000-413-420140-125
DUI overtime (grant lost -city fund ?)
$
(2,000)
1000-413-420140-224
donated safety equipment
$
450
1000-413-420140-824
Transfer to cops grant for contract
$
229
subtotal Police
$
39,802
FIRE DEPT.
1000-416-420400-110
Salaries -non union
$
933
1000-416-420400-110
Car Allowance
$
2,134
1000-416-420400-224
donated safety equipment
$
300
1000-416-420400-940
Air bottle fill station
$
(30,000)
1000-416-420400-944
vehicles
$
(10,000)
subtotal Fire
$
(36,633)
ZONING
1000-420-420540-110
Salaries -non union
$
1,280
subtotal Zoning
$
1,280
7/19/01 expcap2002.xls
STREET DEPT.
1000-421-430240-110
Salaries -non union
subtotal Streets
PARKS DEPT.
1000-436-460430-110
Salaries -non union
1000-436-460430-356
Woodland Park Master Plan (carryover)
subtotal Parks
RECREATION
1000-436-460431-I10
Salaries -nonunion
subtotal Rec.
POOL
1000-437-460445-950
New pool expansion
subtotal Pool
Total General Fund changes:
Final Budget -General Fund
SPECIAL REVENUE FUNDS:
Changes and questions:
2180 Downtown TIF
2180-000-470240-714
2180-000-470230-840
2185 AIRPORT TIF
2185-000-490530-620
2185-000-430300-840
2185-000-430300-934
2250 TRI CITY PLANNING
2250-422-411020-110
2250-422-411020-355
2250-422-411020-360
2250-422-411020-362
2360 COMP INS.
2360-000-510330-516
2360-000-510330-517
2360-000-510330-518
2370 RETIREMENT
2370-412-411230-155
2380 HEALTH
2380-412-411230-153
2420 GAS TAX
2420-421-430240-368
2420-421-430240-386
2600 FORESTRY DISTICT
2600-436-460433-I10
2600-436-460433-355
7/19/01 expcap2002.xls
Additions
Corrections/(deletionsl
Commercial loans - carryover
Redevelopment activity
Total Downtown TIF
Debt Service not needed
Redevelopment unallocated
Airport fencing
S 352
$ 352
$ 1,437
$ 5,000
$
6,437
$
191
$
191
$
26,000
$ 26,000
$ 3,252
$ 5,427,453
$ 20,000
$ 297,610
$
317,610
$
(5,573)
$
100,000
$
50,000
Total Airport TIF $ 144,427
(changes adopted by board)
Salaries
$
(11,562)
Copier Maint.
$
2,500
Motor Vehicle repair
$
1,000
Data Processing equip
maint.
$
500
Total Tri-City Planning
$
(7,562)
Fire & Auto Ins.
$
5,420
Fidelity Bonds
$
69
Boiler Ins.
$
365
Total Insurance
$
5,854
City Hall Maint.
$
1,500
Total Retirement
$
1,500
City Hall Maint.
$
4,788
Total Health
$
4,788
chipseals
$
(1,433)
Sidewalks carryover
$
1,433
Total Gas Tax
$
-
Salaries -nonunion
$
289
County billing costs
$
400
Total Forestry
$
689
2886 UDAG
2886-480-470210-110
2886-480-470210-110
2886-480-470210-110
2886-480-470210-153
2886-480-470210-155
2886-480-470210-354
2914 RESOURCE GRANT
2914-413-420140-110
2915 RESOURCE GRANT (2)
2915-413-420140-110
2916 DRUG ENFORCE. GRANT
2916-413-420140-110
Change Clk 11 to Secretary
$
595
Salaries merit
$
(595)
Salaries -move to contract services
$
(36,030)
Health Ins
$
(3,800)
Retirement
$
(2,170)
contract services
$
42,000
Total UDAG
$
-
Salaries -Police contract
$
1,743
Total Resource Grant
$
1,743
Salaries -Police contract
$1,743
Total Resource Grant 2
$1,743
Salaries - lowered for different individual
$
(1,182)
Total Drug Grant
$
(1,182)
TOTAL SPECIAL REVENUE
$
469,610
ENTERPRISE & INTERNAL SERVICE FUNDS
5210 WATER
5210-447-430550-110
Car allowance
5210-447-430550-944
vehicle
Total Water
5310 SEWER
5310-454-430630-110
Car allowance
5310-454-430630-944
vehicle
5310 WWTP
5310-455-430640-110
Car allowance
5310-455-430645-944
vehicle
5310-455-430640-933
Facility Plan carryover
5410 AMBULANCE
5410-440-420730-I10
5410-440-420730-110
5410-440-420730-944
HEALTHINSURANCE
6050-403-500620-354
CHANGES ALL FUNDS
PRELIMINARY GRAND TOTAL
CHANGES PER RECAP SHEETS
FINAL BUDGET
Total Sewer
Car Allowance
lower work comp estimate
vehicle
Total Ambulance
$ 1,007
$ (9,350)
$ (8,343)
$ 583
$ (4,590)
$ 389
$ (3,060)
$ 1,500
$ 2,137
$ 160
$ (10,000)
$ (7,703)
Contract Health Claims $ 100,000
Total Health claims $ 100,000
Total Enterprise Funds $ 78,776
$ 27,987,677
$ 551,638
$ 28,539,315
Grand Total CHANGES $ 551,638
7/19/O1 expcap2002.xls
DETERMINATION OF TAX REVENUE AND MILL LEVY LIMITATIONS UNDER HOUSE BILL 124
AGGREGATE OF ALL FUNDS
ITEMS M1 GREENARE ADD[TIONs
MAXIMUM PROPERTY TAXES AUTHORIZED: (Note that HB 124 Sections are referenced)
Ad valorem tax revenue assessed 2,580,788
Rdd,:FIBCAt,YEAR;�F?INF4RTIDNARJUSMENT�1,�g^/,Sectlon9A(1)(a} 33,034 33,034
Adjusted Property Tax Revenue Assessed
CURRENT YEAR LEVY COMPUTATION:
Adjusted Taxable value per mill
Authorized mill levy under KB 124 (includes floating mills)
Adjusted taxable value per mill
0
Taxable value per mill (Including newly taxable property)
Authorized mill levy under HS 124 (includes floating mills)
Current property tax revenue limitation
RECAPITULATION:
Previous year adjusted property tax revenue assessed (6)
Amount attributable to newly taxable property and nettgross proceeds
Current property tax revenue
EXPLANATION
REFERENCE
(1)
(2)
0 (3)
(4)
7,827 (4)
(6)
2,621,649 (6)
21,354
(7)
(7a)
(902)
(7b)
20,452
(8)
128.19
(9)
20,452
(a)
902
(7a and b)
21,354 (7)
126.19 (9)
2,737,272 (10)
2,621,649 (6)
115,623 (11)
2,737,272
CITY OF KALISPELL
CAPITAL VEHICLE REQUESTS
FY 02
PRELIMINARY BUDGET
CAPITAL VEHICLE REQUESTS
FY02
(sorted by Department)
PUBLIC WORKS
Vehicles - $0
$0
G S & I NALS
Vehicles - $0
$0
C N ►I G
Vehicles - $0
$0
E
Vehicles - $31,000
Used Single -?ale Dual Wheel 30,000 GVW Truck $31,000
(will mount dust control/icemelt spray unit onto truck) $31,000
SPEC S ETS
V enlclec XII
$o
WATER.,
Vehicles - $59,000
3/4 Ton 4x4 Service Truck w/Plow & Service Boxes $26,000
1 Ton 4x4 Service Truck w/Utility Box $33,000
$59,000
G1C JG
ants m..
rr
Vehicles - $15,000 (50% of cost, Storm will fund 50%)
3/4 Ton 4x4 Service Truck w/Utility Box & Snow Plow $15,000
$15,000
Veh�rl Cn __
Vehicles - $15,000
See description in Sewer
$15,000
$15,000
$0
1
CAPITAL VEHICLE REQUESTS
FY02
(sorted by Department)
POLICE
v CHICIM - aJ /
Patrol Car
Used Staff Car
$22,500
$15,000
$37,500
r-drKs
Vehicles-117,000
Maintenance Flatbed w/Tommy Lift $10,000
Staff Car - Parks Director $,000
$17,000
- au
$0
Ambulance
Vehicles - $83,000
Ambulance $83,000
M,000
Building Code Enforcement
Vehicles -
Staff Car
GRAND TOTAL
$17,000
$17,000
$0
4
CITY OF KALISPELL
OBSOLETE
VEHICLES & EQUIPMENT
LIST
The following pages show a detailed list of equipment and machinery that have past their
useful life. They are sorted by department and include information about the purchase
date and original cost of the equipment. The highlighted items are pieces of equipment
that we are proposing to retire and or relocate to a different department within the City.
PUBLIC WORKS DEPARTMENT
OBSOLETE EQUIPMENT LIST
17,000.00
xEquipment To Be Retired In FY02
PUBLIC WORKS DEPARTMENT
OBSOLETE EQUIPMENT LIST
[ 31.WMA
Deprec: Est
Life_ Purchase a Replacement
E ui #. Make Model - ' Year ec r Da{e ` O final Cost Cost
250
JGMC
1/2 TN Pickup
1976
7
711/76
4.380.00
17,000.00
261
IHC
S1700 Ice Melt Trk
1980
10
7/1/80
17,584.00
80,000.00
301
Chevy
Kodiak Tandem
1985
10
6/28185
45,849.00
80,000.00
329
IHC
Sani-vac Water Trk
1971
10
1/31/71
15,692.00
120,000.00
331
Chevy
C50 Dump Trk
1972
10
711/72
6,786.00
50.000.00
332
Chevy
C50 Dump Trk
1972
10
7/11172
6,786.00
50,000.00
357
Chevy
1/2 TN Pickup
1969
7
111/74
800.00
17,000.00
397
Ford
Leaf Machine
1989
5
11/30/89
25,382.82
60.000.00
124
CheW
1Tn Flatbed w/hoist
1969
7
711/69
4,864.00
30,000.00
333
Chevy
C50 Sand Truck
1972
10
711/72
6,786.00
58,000.00
335
Chwy
C50 Sand Truck
1972
10
711/72
6,786.00
58.000.00
256
GMC
1-Ton Tool Carrier
1976
7
711/76
5.961.00
34,000.00
368
Gallion
Grader
1969
10
1/1/69
25,000.00
125,000.00
383
Mobile
Sweeper
1977
5
1/1177
35,081.00
108,000.00
252
GMC
Sierra 1500 PickUD
1981
7
17,000.00
300
1HC-DT46
S1900Tandem
1982
10
8/31/82
45,316.00
80,000.00
306
IHC
T mco Sweeper
1991
5
11/30/91
79,747.00
108,000.0
309
IChevv1/2
TN Pickup
1984
7
12/30/83
7,893.00
17,000.00
336
1 Ford
F-900 Tandem
1988
10
3131188
43,033.00
80,000.00
343
JGMC
6000 Snowplow
1980
10
7/17180
15,286.50
56,000.00
344
JGMC
6000 Snowplow
1980
10
7/17/80
15,286.50
56,000.00
369
Cat
Loader
1969
10
111/69
24,000.00
103,000.00
302
Ford
Elgin Sweeper
1994
5
4/27194
93,529.00
110,000.00
303
Ford
Elgin Sweeper
1994
5
4129/94
93.529.00
110,000.00
371
John Deere
Loader
1985
10
829/86
78,564.00
103,000.00
203
Ford
F-250 Pickup
1991
7
6114/91
14,131.00
21,000.00
325A
Crafco
Crack Sealer tar of
19"a
10
24,000.00
379
Ingram
Roller
1971
10
5/31185
8,882.00
30.000.00
307
Sunvac
De-icer
1985
10
3/29/91
24,00D.00
80,000.00
372
Cat
Grader
1985
10
5131185
82,788.001
125.000.00
Equipment To Be Retired In FY02
2,007,000.00
144,000.00
X
X
x
2
PUBLIC WORKS DEPARTMENT
OBSOLETE EQUIPMENT LIST
WATER
Deprec Est
Life Purchase Replacement
Equip # , Make ' Model Year Ex ect . Date • Original Cost Cost
202;TFdtd.'';[;':F
50_Cruck",
1991`"
7PZ, t,?
r MIid50i00i1:'19Q0F100
249
John Deerel
510B Backhoe
1 883
10
7/1/84
1 45,352.00
60,000.00
257
GMC
S-15 ic up
1987
7
11117/89
9,201.00
14,000.00
251
Fotd ' _'
Fr150. Picku -
1989-
7 _°
10/1-T/89
" "95998400
I T'QOQi00
254
Ford
Aerostar
1993
7
11/23/92
1 15,307.00
19,000.00
285
Ford
Ranger Pickup
1993
7
11/16/92
1 10,146.00
14,000.00
143,000.00
SEWER
Deprec Est
Life Purchase; Replacement
Equip # Make Model Year ect Date "S Ori inal_Cost Cost '
266
Case
680 CKE Backhoe
1 1974
1 10
1/1174
1 17,525.00
60,000.00
241
GMC
1 Ton Flatbed
1989
7
12/16/89
18,154.64
30,000.00
215
IHC
S-1900 Vector
1 1903
15
1 7/1/83
1 85,000.00
185,000.00
; , : , .r}3
834DO , Q
256
Ford
E-350 Camera Trk
1 1991
10
1 9/20191
1 99,998.00
125.000.00
428,000.00
Equip #
Make
Model
Year
Deprec
Life
ect;:
Purchase:
Date .
Est
Repiacement
Ori inal Cost Cost
218
jBig A
19500 Sludge Injector
1 1981
5
7/1/82
107,985.00
175,000.00
259
Case
530 Loader
1950
15
7/1/64
7,200.00
82,000.00
263
IHC
S2200Slud eTrk
1983
10
7/l/85
1 84,059.001
95,000.00
352,000.00
SOLID WASTE
Equip #
Make
Model
Year
Deprec
Life
Expect
Purchase
Date `
On inal Cost
Est
Replacement
Cost
321
JIHC
19508 Side Arm
1985
5
7/1/85
83,207.00
165,000.00
322
IHC
18508 Rear Loader
1981
5
7/1/80
42,451.00
125,000.00
323
JGMC
lVolvo Side Arm
1 1990
1 5
9/5/901
106,358.00
165,000.00
324
IGMC
jSideAmn
1 1994
1 5
1 6/22/941
117,358.00
165,000.00
i( Equipment To Be Retired In FY02
1 Equipment To Be Relocated In FY02
620,000.00
165,000.00
U
N
E-A
3
POLICE DEPARTMENT
OBSOLETE EQUIPMENT LIST
Deprec
Est
'
'Life =
Purchage
Ongmal
E ui 4
Make
Model
Y�r-
eet`
—Date»�
Cgst?
,Replacement
ost
11
Chevy
Ca rice
1992
3
2/20192
18,452.00
26,000.00
3
Chevy
Caprice
1996
3
Mum
27,373.00
26,000.00
20
ChevyCa
rice
1996
3
9/24/96
26,800.00
26,000.00
21
Buick
LeSabre
1991
6
Donated
26,000.00
2
Chevy
Ca rice
1995
3
6/30/95
24,452.00
26,000.00
13
ChevyVan
1989
5
7/30189
500.00
26,000.00
14
GMC
Safari Van
1993
8
1/29/93
16,107.00
19,000.60
16
Olds
Cutlass Ciera
1992
6
12/31/91
13,297.00
25,000.00
1
Chevy
Caprice
1994
3
4/6/93
18,322.15
26,000.00
23
Ford
E-350 Swat Van
1982
5
1/l/82
18,816.80
19.000.00
5
Olds
Cierra
1993
6
1/29/93
13,265.00
25,000.00
10
Pontiac
Bonneville
1994
6
11/16/93
19,847.00
25,000.00
22
Pontiac
Grand Prix
1994
6
3/22/94
15,681.00
26,000.00
321,000.00
26,000.00
PARKS DEPARTMENT
OBSOLETE EQUIPMENT LIST
Deprec
i
a Est
Llfe
s purchase%
Ongtna
nRepl77,
ecementi
E ui #:.Make
"Model
'- ,
Year
Date. _ ttps_`l' .
CAst
101
Toro 3220
Gndsmaster Mower
1987
6
6/30/88
11,500.00
22,000 00
102
Toro
220 Groundsmaster
1984
6
b/1/86
6.495.00
22,000.00
103
John Deere F935 Front Mower
1991
8
12/31/91
15.429.40
22.000.00
105
Ford
Courier Picku
1981
10
1/l/81
5,000.00
14,000.00
119
Che
Boom Truck
1976
15
12/21/76
14.000.00
70,000.00
141
GMC
1 Tn Flatbed
1984
12
9/1/83N1274
2
30,000.00
104
Ch
3/4 Tn Utilit Trk 2wd
1987
10
9992 ?,
28,000.00
121
ChevyCelebrit
1984
8
7/1/8400
15.000.00
127
ChevyCelebrit
1985
8
6/30/870
15,000.00
106
Ford
Ran er Picku
1984
10
3/2/990
14,000.00
112
Ch
S-10 Picku
1988
10
3/8/990
14,000.00
196
Kubota
L-3250 Tractor
1989
10
12/19/890150
Che
Celebrit
1989
10
11/8/900
15,000.00
165
Ford
Tem o
1989
8
12/19/90
6.700.00
15,000.00
165
GMC
6000 Chipper Truck
1987
12
6/30/97
9,617.00
56,000.00
192
Che
Van
1979
10
9124196
1.855.010
22,000.00
108
GMC
1/2 TN Picku
1984
10 1
7/1/84
9,100.00
17,000.00
126
Dod a
Ram 150 Picku
1987 1
10 1
6/30/97
1,364.00
17,000.00
x Equipment To Be Retired In FY02
4
434,000.00
102, 000.00
I`'
FIRE / AMBULANCE DEPARTMENT
OBSOLETE EQUIPMENT LIST
AMBULANCE
Deprec Est
"
' 'Re la enf
Lfi#es alGostt`'��s
1,gst,t
E ui #
Make
Madel
�>
Year t''dDate Qrii
603
Ford
E-350 Ambulance
1987
3
5131/88 32,240.41 65,000.00
602
Ford
E-350 Ambulance
1996
3
12/14/95 1 59,544.001 65,000.00
130,000.00
65,000.00
BUILDING DEPARTMENT
OBSOLETE EQUIPMENT LIST
.".Pe. Nov
i �x��
tin kE e�nt
E ui # Make '
Model
Year r ect".`t pate .Qost 'a t..,,�:_ st ",
5081
Ford
Ran er Picku
1 1991 1 7 1 3/29191
1 9,740.00 14,000.00
i
11
1( Equipment To Be Retired In FY02
" �1 Equipment To Be Relocated In FY02
SUMMARY OF OBSOLETE
VEHICLE AND EQUIPMENT
REPLACEMENT COSTS
(sorted by Dept)
' Replacemegt Cpst of,
Obsaletef E44ipment
Public Works
$
82,000.00
Traffic Sign & Signal
$
45,000.00
Central Garage
$
14,000.00
Street
$
2,007,000.00
Water
$
143,000.00
Sewer
$
428,000.00
WWT
$
352,000.00
Solid Waste
$
620,000.00
Public Works Totals
$
3,691,000.00
Replacement Value of Items In FY02 To Be Retired
$
326,000.00
$
3,365,000.00
Police
$
321,000.00
Police Totals
$ '
321,000.00
Replacement Value of Items In FY02 To Be Retired
$
26,000.00
$
295,000.00
Parks
$
434.000.00
Parks Totals
$
434,000.00
Replacement Value of Items In FY02 To Be Retired
$
102,000.00
$
332,000.00
Fire
$
1,029,000.00
Ambulance
$
130,000.00
Fire & Ambulance Totals
$
1,159,000.00
Replacement Value of Items In FY02 To Be Retired
$
65,000.00
$
1,094,000.00
Building
$ 43,000.00
Building Totals $ 43,000.00
GRAND TOTAL OF OBSOLETE EQUIP $ 5,648,000.00
TOTAL REPLACEMENT VALUE OF EQUIP TO BE RETIRED $ 519,000.00
$ 5,129,000.00
$519,000 is 9.2% of the Total
9
PROPOSED
VEHICLE & EQUIPMENT
REPLACEMENT & RETIREMENT
SCHEDULE FOR FY02
Below is the list of vehicles proposed to be purchased, relocated or retired in the preliminary budget
FY02. The list has been arranged by department.
Public Works
Retire - #206 a 1983 Jeep Renegade - The Public Works Director will be utilizing the car allowance which
allows us to pass the 1993 Chevy Corsica (#411) he currently drives to the Assistant Engineer and retire the
1983 Jeep Renegade that the Assistant Engineer currently drives.
Street
Purchase - Used single -Axle Dual Wheel 30,000 GVW Truck - $31,000
This will enable us to retire unit #261, a 1980 International Ice Melt Truck.
Water
Purchase - 3/4 Ton 4x4 Service Truck w/Plow & Service Boxes - $26,000
This will replace unit #251, a 1989 Ford 1/2 Ton Truck, which will then be relocated to
the Street Division so that we can retire unit #357, a 1969 1/2 Ton Chevy.
Purchase - 1 Ton 4x4 Service Truck w/Utility Box - $33,000
This will replace unit #202, a 1991 F350 Ford Truck, which will then be relocated to
the Street Division so that we can retire unit #124, a 1969 1 Ton Flatbed w/Hoist.
Sewer & Storm (Sewer will fund 50% & Storm will fund 50%)
Purchase - 3/4 Ton 4x4 Service Truck w/Utility Box & Snow Plow - $30,000
This will replace unit #242, a 1991 Ford 3/4 Ton Truck, which will then be relocated to
the Street Division so that we can retire unit #250, a 1976 112 Ton GMC Truck.
Solid Waste
Retire - #323 a 1990 GMC Volvo Side Arm - In FY01 we purchased a new sidearm. After discussing the
equipment needs of the department and checking maintenance records it was determined that #323
will be retired.
Police
Purchase - Patrol Car - $22,500
Purchase - Used Staff Car - $15,000
This will replace the detective's car #5, a 1993 Olds Cierra, which will then be become the new
school car so that we can retire car #11, a 1992 Chevy Caprice (the old school car).
Parks
Purchase - Maintenance Flatbed w/Tommy Lift - $10,000
Retiring unit #141, a 1984 GMC 1 Ton Flatbed.
Purchase - Staff Car for Parks Director - $7,000
Retiring unit #153, a 1989 Ford Tempo
Fire
The Fire Chief will be utilizing the car allowance, which enables us to pass the 1999 Dodge Dakota
4x4 (unit #607) that he currently drives to the Assistant Fire Chief. Unit #600, a 1987 S-10 Pickup
that the Assistant Fire Chief now drives will be relocated to the Parks Department and the Parks
Department will retire unit #104, a 1987 3/4 Ton Chevy Utility Truck 2 WD.
Ambulance
Purchase - Ambulance - $83,000
We will retire unit #603, a 1987 Ford E-350 Ambulance.
Building
Purchase - Staff Car - $17,000
This will replace unit #509, a 1991 Ford Ranger Pickup, which will then be relocated to
the Parks Department and the Parks Department will retire unit #105, a 1981 Ford Courier Pickup.
In FY01 we purchased a 2001 Buick Century, which replaced unit #510, a 1993 Olds Cutlass Cierra.
Unit #510 will be relocated to the Parks Department which will allow them to retire unit #127, a 1985
Chevy Celebrity.
Below is the list of all vehicles we propose to retire in FY02. The average age of these vehicles
is 18.5 years. During the last 10,000 miles we have spent a total of $55,887.26 for
maintenance of these vehicles. The following pages list the particulars of each item along
with a picture.
Estimated -In Kind
Equip # Make Model Year °: Re lacement Cost"
206
Jeep
Renegade
1983
$ 17,000.00
261
IHC
S1700 Ice Melt Trk
1980
$ 80,000.00
357
Chevy
1/2 TN Pickup
1969
$ 17,000.00
124
Chevy
1Tn Flatbed wlhoist
1969
$ 30,000.00
250
GMC
112 TN Pickup
1976
$ 17,000.00
323
GMC
Volvo Side Arm
1990
$ 165,000.00
11
Chevy
Caprice
1992
$ 26,000.00
141
GMC
1 Ton Flatbed
1984
$ 30,000.00
153
Ford
Tempo
1989
$ 15,000.00
104
Chevy
3/4 Ton Utility Trk
1987
$ 28,000.00
603
Ford
E-350 Ambulance
1987
$ 65,000.00
105
Ford
Courier Pickup
1981
1 $ 14,000.00
127
Chevy
Celebrity
1985
1 $ 15,000.00
519,000.00
We are proposing to purchase $274,500 of equipment and vehicles for FY02,
which will allow us to retire $519,000 of equipment and vehicles, a reduction
of $244,500 in anticipated replacement cost.
Public Works
#206 — 1983 Jeep Renegade
Mileage — 63,262
There is very little practical application for this vehicle. It has limited use in
the winter due to the poor heating and defrosting system. It was being used
as a staff vehicle for the Assistant Engineer because it was the only vehicle
available at the time. Since the Public Works Director will be utilizing the
car allowance, the 1993 Chevy Corsica (9411) he was driving will be passed
to the Assistant Engineer allowing us to retire the Jeep Renegade. In the last
10,000 miles our maintenance costs were $5,152.44.
3
Street
#261 — 1980 International S1700 Ice -Melt Truck w/Underbody Snow Plow
Mileage — 104,622
The transmission is out and the engine has a dead cylinder, burns oil and
knocks. The bed of this vehicle is so badly rusted that we will need to spend
additional funds to take off the truck bed and mount the tank directly onto
the frame. In the last 10,000 miles we have had $10,027.16 in repairs. That
does not include $1,200 that we spent on repairing the transmission 11,500.
miles ago.
The shop foreman's estimate to repair this truck is $6,500 - $7,000. That
would include a rebuilt transmission, rebuilt engine and mounting of the
tank on the frame. Most of our larger trucks have air brakes on them. This
unit has hydraulic brakes, which makes it very difficult to stop with the
heavy load that it carries.
2
Street
#357 — 1969 %2 Ton Chevy
Mileage — 92,809
The front suspension is very loose, the engine burns oil and the floorboard is
rusting out. In the last 10,000 miles we have spent $1,416.05 repairing this
vehicle.
Our shop foreman estimates that this vehicle needs another $1,650 in repairs
at this time. That would include a rebuilt engine with all new parts
(carburetor, distributor, etc.) and rebuilding the front suspension. He also
mentioned that the body of this vehicle is very badly rusted.
5
Street
#124 — 1969 1 Ton Flatbed w/Hoist
Mileage — 108,764
In 1996 we replaced the differential assembly. Another major repair was
done on the front suspension and brakes in order to keep the truck in one
lane of traffic while driving it. We have spent $3,775.04 on repairs over the
last 10,000 miles.
The shop foreman could not give an estimate to repair this truck. He said it
continuously breaks down and is just worn out.
2
Street
#250 — 1976 % Ton GMC
Mileage — 97,042
The engine is shot (dead cylinder) and the front end is bad.
In the last 10,000 miles we have put $2,499.78 worth of repairs into this
vehicle. This included a used transmission.
The shop foreman estimates another $1,500 would be needed to replace the
engine and repair the front end on this vehicle.
7
Solid Waste
#323 — 1990 GMC Volvo Side Arm
Mileage — 117,274
In FY01 we purchased a new sidearm enabling us to retire one of the trucks
in our fleet. Although this is not our oldest sidearm it has a troublesome
history and has needed major repair work. Over the last 10,000 miles we
have spent $19,804.35 trying to keep this truck in working condition.
1.3
Police
#11 — 1992 Chevy Caprice
Mileage — 141,728
Car # 11 began its career with the Kalispell Police Department as a patrol
vehicle. It was retired from patrol approximately three years ago and
became a school car used by police officers and other city employees to
attend out of town schools. The vehicle now has 141,728 miles and is
quickly reaching the point of no return.
The preliminary budget for FY02 allows the Kalispell Police Department to
purchase two vehicles. One new vehicle will be purchased to be used as a
patrol vehicle and the second vehicle purchased will be a newer used vehicle
to replace Car #5, the 1993 Olds Cierra with 66,540 miles that is currently
being used by Detective Jacobs. Car #5 will then become the new "school
car" and the old "school car", car #11 will then either be sold at auction or,
as we have done in the past, traded to a local body shop for credit to be used
for any future body damage to KPD vehicles.
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Parks
#141 — 1984 GMC 1 Ton Flatbed
Mileage — 77,739
The body is completely shot. The electronic system for the bed has failed
and the ball joints, springs, tie rods and center link need to be replaced.
In the last 10,000 miles we have spent $2,140.31 on repairs.
The shop foreman estimates that if the City were to keep this truck it would
need approximately $1,500 in repair work. That estimate does not include
any bodywork.
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Parks
#153 — 1989 Ford Tempo
Mileage — 88,154
The front end and transmission need work and the engine uses a quart of oil
every 1,000 miles. In the last 10,000 miles we have spent $2,318.30 on
repairs for this vehicle.
11
Parks
#104 — 1987 3/a Ton Chevy Utility Truck 2 WD
Mileage — 87,020
The transmission needs work and the fuel pump and fuel tank need to be
replaced. In the last 10,000 miles we have spent $1,682.68 on repairs.
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Ambulance
#603 — 1987 Ford E-350 Ambulance
Mileage — 89,000
This is our oldest ambulance. It has been wrecked and rebuilt, but still hits
us pretty hard with repairs and down time. We are replacing the ambulance
with the new type III ambulance. That will allow us to carry the same
equipment on each ambulance. In the last 10,000 miles we have spent
$2,048.96 on repairs.
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Parks
#105 — 1981 Ford Courier Pickup
Mileage — 92,372
We have used this vehicle only as a last option in the last several years. The
front end is about ready to fall out from under it and the engine is
questionable. This is not a safe vehicle to have on the road. In the last
10,000 miles we have spent $1,555.82 on repairs.
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Parks
#127 — 1985 Chevy Celebrity
Mileage — 100,628
The engine uses oil and the upholstery is deteriorated beyond repair. The
front end is weak; it needs new CV joints, axles and a steering rack. In the
last 10,000 miles we have spent $2,308.00 on repairs.
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