Used Motor Grader Invitation for BidSection 00100
INVITATION FOR BIDS
The City of Kalispell, Montana will receive sealed bids for a Used Motor Grader to meet or
exceed the minimum specifications on file in the office of the Department of Public Works, City
Hall, Kalispell, Montana.
Bidding documents may be examined or obtained from the City of Kalispell Public Works
Department, 201 First Avenue East, Kalispell, Montana 59901. Any bidder wishing further
information may obtain the same from the City of Kalispell Public Works Department, 201 First
Avenue East, Kalispell, Montana 59901, or by calling the City of Kalispell Public Works
Department at 406-758-7720.
Sealed bids shall be addressed to the City Clerk, P.O. Box 1997, Kalispell, Montana 59903-1997,
and entitled: Used Motor Grader. Bids will be received by the City Clerk, 201 First Avenue East,
Kalispell, MT 59901 until 2:30 P.M. on August 31, 2015. All bids will be publicly opened and
read aloud at 2:30 P.M. on August 31, 2015 in the Conference Room of City Hall, 201 First
Avenue East, Kalispell, Montana.
All bidders shall, as bid security, accompany the bid with lawful money of the United States, a
cashier's check, certified check, bank money order, or bank draft, drawn and issued by a national
bank located in Montana or by a banking corporation incorporated in Montana or a bid bond, or
bonds, executed by a surety corporation authorized to do business in Montana, in the amount of ten
per cent (10%) of the amount bid. Any such bank instrument shall be payable to the City of
Kalispell. If a contract is awarded, the bidder whose bond is accepted and who shall thereafter
refuse to enter into and execute the proposed contract, or as stated in the covenant, shall absolutely
forfeit such moneys or bank instruments to the City, and become immediately liable on said bid
bond in said sum. The money, bank instrument or bid bond shall be returned to the unsuccessful
bidders.
All bids must expressly covenant that if the bidder shall be awarded the contract, the bidder shall
within fifteen (15) calendar days of the acceptance of said bid by the City council, enter into a
contract and give good and sufficient bond to secure the performance of the terms and conditions of
the contract. In the event the successful bidder does not enter into a formal contract within fifteen
(15) calendar days or give sufficient bond to secure performance, the bidder shall be obligated to
pay to the City the difference between the amount of the bid of said bidder and the amount for
which the City legally contracts with another party to perform said work if the latter amount is more
than the former. The Performance Bond shall remain in effect until the date the City of Kalispell
accepts the Used Motor Grader. The Payment Bond shall remain in effect for 90 days, beginning
when City accepts the New Wheel Loader.
No bid shall be withdrawn for a period of sixty (60) days after the scheduled time of receiving bids
without the consent of the City Council.
Used Motor Grader 00100-1 Invitation For Bids
The Council reserves the right to reject any and all bids or to waive any technicality or informality
and accept any bid which may be deemed in the best interest of the City.
Evaluation of the bid(s) will include review of overall pricing for the wheel loader, review of
provided specified components, as well as trade-in value(s), and will not be based on price alone.
The City will accept the lowest responsible bid which most closely meets the required
specifications.
The City reserves the right to have a third party analysis/inspection completed on the equipment
prior to award of any bid. Inspection shall be paid for by the City, but coordination and delivery to
and from chosen third party certified mechanic shall be completed by the bidder. Analysis may
include, but not be limited to: crank case compression test, diagnostic code report, engine
inspection, transmission inspection, test drive, and analysis of service records.
The successful bidder shall be required to abide by Federal and State laws.
Authorized by order of the City Council of the City of Kalispell, Montana, in a regular meeting held
on August 17, 2015.
City of Kalispell
LM
Publish: August 19, 2015
August 26, 2015
Judi Funk
Deputy City Clerk
Used Motor Grader 00100-2 Invitation For Bids