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B2. Out-Of-School Times Program GrantCity of Kalispell 201 1" Ave E. P.O. Box 1997 Kalispell, Montana 59903-1997 (406) 758-7757 Fax (406) 758-7758 MEMORANDUM To: Doug Russell, City Manageq� -- From: Chad Fincher, Director, Parks and Recreation Re: Out -Of -School Times Program grant from the National Recreation and Park Association in partnership with the Walmart Foundation Meeting Date: April 20, 2015 BACKGROUND: The Kalispell Parks and Recreation department submitted a successful grant application to the National Recreation and Park Association (NRPA) in partnership with the Walmart Foundation and has been awarded $26,200. The funds received will be used to increase the number of healthy meals through the Summer Food Service Program (SFSP) and the Child and Adult Care Food Program (CACFP), through an existing partnership between Kalispell Parks and Recreation and School District 5. Grant funding will be utilized towards facility improvements, physical education equipment, kitchen equipment and improvements, marketing, advertising and staffing for nutritional and physical activity programming ($25,000) and a travel stipend to attend a one day training ($1,200). NRPA is also providing an in -kind match through training materials valued at $2,797, to implement the nutrition education program. FISCAL IMPACT: An additional $26,200 for youth camp funding. RECOMMENDATION: It is recommended the City Council move to authorize the City Manager to enter into the grant agreement with the National Recreation and Park Association. CITY O KALISPELL W. IWA 111l i l, Please complete the following information and submit this form to City Purchasing for review New ✓ Extension Amendment If checked, Contract #: Department: Parks and Recreation Contact : Chad Fincher, Parks and Recreation Director Phone: 758-7960 Email: clincher@kalispell.com Grantor: Out -of -School Time Programs Grant Period From: March 31, 2015-March 1, 2015 Grant Period To: Funding Type: Federal Pass ThruoBeneficiary: 771 State Other ✓ If checked, explain: National Recreation Park Association and the Walmart Foundation Total Amount: $ 26,200 NOV' Yes Multi -Department Grant If checked, explain: Outside Consultant El If checked, explain: City Match ❑ If checked, explain: City In -Kind Match ® If checked, explain: Staff time Indirect Costs If checked, explain: Appropriated in Budget El Fund # Council Approval Required El If checked, meeting date preferred: Page 54 of 63 — Revised 07/11/2011 Grant Description /Background Information: Increase the number of healthy meals- low income. Provide evidence -based, age appropriate nutrition literacy to children. Implement nutrition and physical activity standards and promote meal and program efficiencies that reduce costs, maximize existing resources, decrease food waste, and lead to more sustainable meal programs. Partnership with School District #5 Plan for Continuation of Personnel/Committed Assets after Expiration of Grant: Will continue to work with School District #5 and focus on providing what the grant is directed to be used to provide: summer feeding program, nutrition literacy, physical activity and reducing cost with food waste. Grant Revenue for Administration: NA Estimated hours: Amount: Assurances: **Please attach Purchasing Department Use Only Application Date -47 Yes Awarded If checked, date: Total Awarded: $ Date Council accepted: Denied If checked, date & reason: Withdrawn El If checked, date & reason: Purchasing Department Use Only Date Received/Initial: Purchasing #: Page 55 of 63 —Revised 07/11/2011 March 31, 2015 Chad Fincher City of Kalispell - Parks and Recreation 306 1 st Ave E Kalispell, MT 59903 Dear Chad Fincher, Thank you for applying for an Out -of -School Time Programs grant from the National Recreation and Park Association (NRPA) in partnership with the Walmart Foundation. I am pleased to inform you that your agency has been selected to receive grant funding in the amount of $25,000 to support your agency's out -of -school time programs. Your agency will also receive in -kind training materials valued at $2,796.64 to implement the nutrition education program, OrganWise Guys (OWG) and a $1,200 travel stipend to attend a one -day training. Congratulations — we look forward to working with you to ensure as many children as possible receive nutritious meals and healthy enrichment activity during out -of -school times. The grant agreement period is March 31, 2015 to March 1, 2016. During this period, your agency is required to: 1. Direct grant funds to: A. Increase the number of healthy meals children in low-income communities receive through the Summer Food Service Program (SFSP) and the Child and Adult Care Food Program (CACFP) during out -of -school times. B. Provide evidence -based, age -appropriate nutrition literacy to children that create behavior change by teaching the importance of healthy eating. C. Implement nutrition and physical activity standards that increase access to healthier foods and increase opportunities for physical activity. D. Promote meal and program efficiencies that will reduce costs, maximize existing resources, decrease food waste, and lead to more sustainable meal programs. 2. Provide a copy of your agency's W-9 along with this signed MOU by May 1, 2015. 3. Complete the following items at the beginning of the grant period. No grant funds will be disbursed until both of these items are complete. 22377 Belmont Ridge Road I Ashburn, Virginia 120148 1 www.nrpa.orq 703.858.0784 1 Fax 703.858.0794 A and Park Association ion a. Complete the Commit to Health pledge form on (accessible via NRPA's website) for each of your out -of -school time sites where you plan to implement the Healthy Eating and Physical Activity (HEPA) standards. Note that while this grant period is less than a year, Commit to Health is a five year initiative. b. Complete the Alliance for a Healthier Generation's Healthy Out -of -School Time Assessment (accessible via NRPA's website) at the beginning of the grant period and again by January 15, 2016. 4. Send at least one representative from your agency to attend the Nutrition Literacy and Training Summit on May 12, 2015 in Reston, Virginia. NRPA will provide a travel stipend of $1,200 to be used for travel and lodging costs. 5. Implement the OWG program in at least 4 out -of -school time sites in the Summer and Fall of 2015. 6. If selected, administer surveys pre and post -program to staff to evaluate the effectiveness of the OWG curriculum on increasing knowledge of nutrition and healthy living. 7. If requested, host a half -day site visit by NRPA staff, including local stakeholders. 8. If selected, host focus groups conducted by NRPA staff at one or more of your sites to include program participants, parents/caregivers, and staff. 9. Participate in occasional conference calls with NRPA and other grantees, as requested. 10. If requested, participate in a phone interview with NRPA and a consultant to share information on your successes, challenges, and lessons learned. Your information will be compiled into a case study publication which NRPA will produce as part of this initiative. 11. Share success stories, photos, videos, quotes, local media and other outreach information highlighting the impact of the grant throughout the grant period. (Please forward to Allison Colman at acolman@nrpa.org) 12. Submit a final report by February 1, 2016 using an online survey tool provided by NRPA. This report will collect information, such as the number of healthy meals served and the number of children who participated in your out -of -school time programs. It will also collect information on how the grant funds were spent. Termination for Cause: Either party shall have the right to terminate this MOU for cause if the other party (i) materially breaches its obligations and agreements hereunder, or (ii) commits and/or demonstrates gross neglect in the conduct of its duties hereunder. In addition, NRPA retains the right to terminate this MOU, upon written notice, if it determines that continued affiliation with your agency is inconsistent with its mission and/or adversely affects its reputation. In order to terminate this MOU for cause, and as a condition to exercising such right to terminate for cause, a party shall give the other party thirty (30) days' prior written notice of such intention to terminate, specifying in 22377 Belmont Ridge Road I Ashburn, Virginia 120148 1 www.nri)a.org 703.858.0784 1 Fax 703.858.0794 National Recreation and Park Association detail the grounds or reasons for such termination for cause. Following any notice of termination for cause, the receiving party shall be permitted a reasonable opportunity to cure such claimed cause to the reasonable satisfaction of the other party. Please acknowledge your agreement to the terms above by signing below. Upon receipt of this signed form, your agency's W-9, and NRPA's verification that your Commit to Health pledges and Healthy Out -of -School Time Inventories have been completed, a check will be issued for your grant funds minus $5,000 that will be disbursed upon completion of all grant requirements. Additionally, your OWG materials will be mailed to the address above the week of April 13, 2015. Please contact us immediately if an alternate address is preferred for shipping. Name of Agency Primary Point of Contact Signature Printed Name EIN Number Email for Primary Contact Telephone for Primary Contact Once signed, please scan and e-mail to Allison Colman, Program Manager, at acolman(a-)nrpa.org. Please do not hesitate to contact Allison directly at (703) 858-2156 should you have any questions. Sincerely, Rebecca Wickline Vice President, Business Development 22377 Belmont Ridge Road I Ashburn, Virginia 120148 1 www.nrl)a.org 703.858.0784 1 Fax 703.858.0794 "3 f I e P r 0 m s own ho% j d Ti,,T a it App1,,,,ca"`Jon 1. Are you a local, municipal, regional, or state government agency (e.g.. park and recreation department) or federally recognized tribal community? Yes 2. Applicant Information Agency Name City of Kalispell - Parks and Recreation Federal Identification Number 81-6001281 Director Chad Fincher Street Address 306 1 st Ave E Apt/Suite/Office City Kalispell State MT Zip 59901 Director's Email Address ofin on e r@,Ikalispe I Lco rn Phone Number 406 758-7960 3. NRPA Premier Member Number 78842 5 4. Grant Application Contact First Name Jennifer Last Name Young Title Recreation Superintendent Organization Name City o` Kalispell - Parks and Recreation Street Address 306 1 st Ave E A pt"Sulte"!Of f ice City Kalipell State Montana Zip 5990-1 Email Address iyoung(c-Dkalispell-com Phone Number 406 758-7717 5. What is the age of participants you serve in your out -of -school time programs? (Please provide a percentage for each to total 100.) Infants (birth -2) : 10% Children (3-12):60% Teens 3-18) :30% Total : 100% 6n What race/ethnicity are the participants you serve in your out -of -school time programs? (Please provide a percentage for each to total 100.) American Indian or Alaskan Native :2% Asian and Pacific American Islander :2% African American or Black: 4% Hispanic or Latino :3% White or Caucasian: 89% Total : 100% 7. What special populations do you serve in your out -of -school time programs? (Please check all that apply.) SNAP (food stamp) recipients Head Start Low-income areas or neighborhoods WIC recipients Persons with disabilities 9. Does your agency currently provide meats and/or snacks to children through a USDA food service program? Please check all that apply Simmer Food Service Program (SFSP) Child and Adult Care Food Program (CAICFP) . Is your agency the USDA sponsor of SFSP? No 10. If not, who is the SFSP sponsor? School District #5 11. is your agency the USDA sponsor of CACFP? Yes 1. If not, who is the CACFP sponsor? School District #15 13. What are the start and end dates of your summer program in 2 15? June 15-August 21, 2015 14. What are the start and end dates of your before/after school program in fall 2015? August 25,2015- June 15, 2015 15. Please describe the frequency of participation in your programs. Are they drop -in programs or do they require registration? How consistent is attendance in your out -of -school time programs? Drop in and our program is very consistent because marks and Recreation Department and School Dist. #5 work together or, the lou~ations of the out -of -school program. m °.I 0i 15. Briefly describe your agency's food service program and the benefits it provides your community. What challenges exist in meeting the needs of your community? Kalispell School District 5's food service program strives to provide healthy breakfasts, lunches, and snacks that meet and/or exceed currem USDA nutrition guidelines. additionally, we work to source local produce, meat, and pulse cr ps from area °arrrners to support Montana's agricultural economy and to connect kids with their food source. We also develop scratch -made recipes incorporating local and seasonal produce, such as winter -squash, lentil hr.€m€ us, beef and lentil patties, Montana -grown whole reheat flour, and salad bar options featuring fresh produce when available. We have also developed a partnership with Mission Mountain Food Enterprise Center (MMFEC), on the Flathead Reservation, and the Western Montana Growers Co-op (Arlee, Montana) to develop products and recipes including a lacel beef and local lentil crr, r;ble, carrots coins, roasted beet cubes, fresh local fruit and vegetable prepared snacks. Our food service program also increases community outreach through a partnership with FoodCorps, a national non- profit service organization with the mission of connecting kids with real food so they can crow up healthy. Kalispell Food Service has employed a FoodCorps service rnernber for the past four years, who teaches health, nutrition, cooking classes, brands school gardens, and helps improve food offerings to students kindergarten through 12 grade. These programs reach out to approximately 5,005 students in the Kalispell Public School District, many of whom are at risk of hunger,obesity, and diet -related illness. We also operate a backpack prograrn, which sends children at risk with sacks of food on the weekends. Through the summer months, we attract kids to our summer feeding sites to participate in the programs and activities offered. We work with the Kalispell Parks and Recreation Department at one of our sites and we average 123 meals a day. We would like to focus on n ways to increase promotion to our other feeding sites, improve infrastructure and staff support to better engage students in nutrition literacy, garden education, athletics, increase meals served, get more community members involved. We need staff support beyond food service to better achieve this coal. 17. flog many total meals and snacks (including seconds) did your agency serve through ALL out -of -school time (before/afterschool and summer) programs in 2 1 ? 12104 18. How many total meals and snacks (including seconds) did your agency serve through ALL out -of -school time (before;%afterschool and summer) programs in 2014? 10971 1 .stow many children did your agency serve through ALL out -of -school time (before/after school and summer) programs in 2 14"? Please provide your enrollment number, counting each child only once. 1g973 20. At how many meal sites did your agency operate meal programs during out -of -school times (before/after school and summer) in 2 14? 21. How will these grant funds help you increase the number of meals/snacks served through your out -of -school time programs in 2 1 ? If you do not currently have one, how will these grant funds help you start a meal program during your out -of -school time programming? We plan to increase publicity for the summer feeding program to attract cornmus ity members in need that may not by aware that our program exists. We will partner with Flathead `alley Community Colleges new integrated Ad program to increase publicity and outreach through their vasi network of donors and community members, We also plan to pursue additional publicity through printed signs, posters and advertising, We would like to also purchase new equipment for the Parks and recreation community kitchen that we use for our summer feeding program, This includes a holding oven, single door refrigerator, soup warmer, microwave, blender, knifes and cutting boards. We would like to upgrade the electricity, storage cabinets and upgrade the floor in the kitchen. We would also like to purchase picnic tables to increase seating for attendees and supplies to build raise beds at Woodland Park where attendees could participate in garden education along with nutrition education. Increasing our physical education and nutrition/garden education staff would greatly increase the number of local children drawn to the feeding sites and the quality and quantity of education experiences and activities 'they are able to participate in at each site. 22. Does your agency currently have policies and procedures in place that address food waste reduction in your meal programs? Yes 2. If yes, are they written policies that have been officially adopted by your agency? o 24. If your agency has adopted offical written policies and procedures on fond waste, please describe there. At this time we have not adopted an official written policy. 2. If your agency has not adopted official policies and procedures on food waste, please describe any informal policies or procedures that you currently follow. Have you explored or are you considering adopting official agency policies that reduce food waste? We currently follow the procedure of the of our hot food served is under 4 hours and still in the correct temperature gauge. At this tune we do not serve any left over fruit or vegetables it is tossed because we are concerned about our participants touching the product. We are considering adopting an official policy or exploring to reduce food waste. 2 . please describe your agency's past experience; if any, with implementing a nutritional literacy program. At this time we do not have any experience implementing a nutritional literacy program. 27. Tease describe year agency's capacity and willingness to implement the OWG curriculum in at least 10 out - of -school time sites in Summer 2015 AND Fall 2015. After reviewing the OWG curriculum on ine„ we would be excited to implement the curriculum, coordinated activities, and reading events at our summer feeding sites. (3 sites) our Food orps service member and trained staff, parents and community volunteers will be available through the summer to lead education in the OGr G curriculum. Our Food ores service member will take the lead in training volunteers in implementation of this curriculum. During the school year we have 4 sites we can implement the OWG curriculum 29. If your agency does not have 10 out -of -school time sites, you may still apply for a grant. please remember that kits used in the summer can also be used again in afterschool programs. If you have fewer than 10 sites, at how many sites could you implement the OWG curriculum? 4 29. How many children do you anticipate reaching through implementation of the OWG curriculum? 1100 30. Flow do you engage the parents/caregivers of the children in your out -of -school time programs (host regular family nights; for example)? Last summer we had a open house scheduled at the summer feeding program at Woodland park. We had many activities planned such as; games, a bounce house, face painting, and guest speakers. The media helped promote the event and we had over 300 people participate. 31. NRPA will be conducting focus groups with some of the grantee agencies including staff, parents/caregivers and children in the 4th and 5th grades. The focus groups will measure the level of Increase In knowledge of nutrition and healthy living as a result of nutrition literacy training being implemented through the OWG Curriculum. If selected for grant funding, is your agency willing to host focus groups at one or more of your sites to include program participants; parents/caregivers, and staff" vas 2. NRPA will be asking some of the grantee agencies to administer pre- and post -program surveys to staff of their out -of -school time programs. The surveys will measure the level of increase in knowledge of nutrition and healthy luring as a result of nutrition literacy training being implemented through the OING curriculum. If selected for grant funding, is your agency grilling to administer surreys to your out -of -school time programs staff? Yes r.� ....._ °;:... j 33. Please describe your agency's experience, if any, with the adoption of healthy eating and/or physical activity standards for out -of -school time programming. In the past we had partnered with a proactive and enthusiastic middle school health and physical education teacher to create a more engaging physical activity curriculum for the surnmer program and a strategy for increased participation and efficacy of the program. In compliance with the USDA's School breakfast and lunch requirement,we serve exclusively whole grain products and require students to take a half a cup of resh fruits and/or vegetables with their meals. The Parks and Recreation sunirrier day camp program dedicates more than the recommended 60 minutes a day (outside) to physical activity. The camp walks to every activity (organized games) in Kalispell and goes svlrimming everyday in the afternoons. During the afterschool program, participants gel, over 45 minutes of physical activity daily. 34. NRPA is asking agencies as part of this grant to pledge to implement a set of nutrition standards in your out - of -school time programs. Specifically, NRPA would like your agency to work towards implementation of at least five of the nutrition standards linked here that you are not currently implementing. Is your agency willing to work towards implementation of at least five of the nutrition standards referenced in the above linked document at a minimum of 10 (or the number of sites you indicated in Question 26) of your out -of - school time sites? Yes 35. List the five nutrition standards your agency would adopt at your out -of -school time sites 1) All grains are vrhole grains 2) Fresh fruit available with every meal 3) Awide variety of fresh vegetables available with every lunch, including offering leafy greens, legumes, and dark orange vegetable at least weekly 4) 75% of entrees will be made from scratch with USDA standardized recipes 5) Offer a daily meat alternative 36. NRPA is asking agencies as part of this grant to pledge to implement a set of physical activity standards in your out -of -school time programs. Specifically, NRPA would like your agency to work towards implementation of at least two of the physical activity standards Linked here that your agency has not currently implemented. Is your agency willing to work towards implementation of at least two of the physical activity standards referenced in the above linked document at a minimum of 10 (or the number of sites you indicated in Question 26) of your out -of -school time sites? Yes 37. List the two physical activity standards your agency would adopt at your out -of -school time sites. 1) We plan to dedicate at least 20% of the time to physical activity. 2) All activities will take place outdoors unless weather is prohibitive. The Parks and Recreation Department will plan and organize daily activities for each site; such a aerobic, bone - strengthening, and muscle -strengthening activities incorporated into games and activities available at our feeding programs. These activities will be coordinated and led by the Kalispell Parks and Recreation staff and through a partnership with a local gymnasium, SBGi. 38. Please upload a letter from the head of your agency as evidence of their support of this grant application and the adoption of the H EPA standards at your out -of -school time sites. Letter of support chad.docx 39. What do you anticipate will be the greatest challenges to implementing these nutrition and physical activity standards in your out -of -school time programming? Our biggest challenges in implementing these standards in our summer feeding prograrn will be providing adequate staffing and promotion of summer events. We would like to create a schedule ofweekly events so that we can pr sent classes or activities to larger groups. We would like to bring "local celebrities" (firefighters, librarians, ppoliceman, etc.) to present OW G lessons or physical activities each week. M NRPA will require your agency to pledge to adopt these standards at 10 of your out -of -school time sites (or the number of sites you answered in question 26). As part of this commitment you will be asked to fill out the Alliance for a Healthier Generation's Out -of -School Time Inventory (a series of yes/no questions) once at the beginning of the grant cycle before grant funds are released and once at the end of the grant by (February 1, 2016). For more information about the inventory, please visit https://host.healthieraenerat!gD.org. Are you willing to complete the inventory for the out -of -school time sites where the HEPA standards are adopted twice during the grant period? Yes 41. Are you able and willing to send a representative to the Nutrition Literacy and Training Summit that will be hosted by NRPA on May 12,2015 in Reston, Virginia? NRPA will provide a travel stipend of $1,200 in addition to awarded grant funding. Yes p�111 111��i 211 Im 1111111110 muip: $2T500.00 43. List itemized anticipated expenses to reflect how the amount of funding requested above would be implemented foryour out -of -school time programs. please be sure that the total of expenses equals the amount requested above. Arnount : escrip Lion Expense 4,000 Epp -grade electrical wiring,flooring, storage cabinets Expense 2,603 Physical Education Equipment Expense 4,000 Picnic tables at each of the four locations Expense 6,000 Staffing (Phys. Ed and Nutrition Expense 7,36€ Kitchen supplies -Folding oven; veggie slicer, refrigerator, Vitamix blender, ,microwave, soup cockerAvarmer, utensils Expense 3,000 lvtarketing - posters, newspaper announcements, radio, television, website, Facebook and social media Expense 1,000 Gardening supplies Expense Expense 5. i ,,. , needed.:. ready to submit your application? Yes