B5. Chip Seal Bid AwardPia hIC WORK D£PARTMENT
Date: April 28, 2015
201 I sa Avenue East
PO Box 1997
Kalispell, MT 59903
Phone: 406-758-7720
Fax: 406-758-7831
www.kalispell.com Ipublic_works
TO: Doug Russell, City Manager � t-k' -
FROM: Aaron McConkey, PE, Project Manager
CC: Susie Turner, PE, Director of Public Works, City Engineer=%
SUBJECT: Chip Seal Project, Year Ending December 31, 2015
MEETING: May 4, 2015
BACKGROUND: Each year the City of Kalispell performs pavement maintenance in the form
of chip sealing to extend the service life of existing paved streets. Chip seal pavement
maintenance for the year of 2015 will consist of chip sealing approximately 2 miles of City
streets. Bids were received, April 23, 2015, from one contractor: Pavement Maintenance
Solutions, Inc. from Columbia Falls, Montana. As a basis of evaluation, unit bid prices for 2015
were compared to historic unit award prices from 2013. Costs per square yard of chip seal have
increased from $2.36 in 2013 to $2.50 in 2015. The total bid price from Pavement Maintenance
Solutions, Inc. is $125,099.50. The bid analysis and project location map are attached for
reference.
STAFF RECOMMENDATIONS: Award the bid for the Chip Seal Project for the year ending
December 31, 2015, to Pavement Maintenance Solutions, Inc. in the amount equal to the sum of
Bid Schedule No. 1 and Bid Schedule No. 2 for a total of $125,099.50
ACTION REQUESTED: Motion to award the Chip Seal Project the Year Ending December
31, 2015, to Pavement Maintenance Solutions, Inc. with the execution of Bid Schedule No. 1 and
Bid Schedule No. 2.
FISCAL EFFECTS: Potential expenditure of $109,099.50 from the Gas Tax Fund (2420-421-
430240-368 Overlay/Chip Seal) and $16,000.00 from Gas Tax Fund (2420-421-430240-354
Contract Services Striping).
ALTERNATIVES: As suggested and approved by the City Council.
ATTACHMENTS: Bid Analysis and Project Location Map
Chip Seal Project for Year Ending December 31, 2015
Bid Opening: April 23, 2015, 3:30 PM
Number of Addendums: 0
KALI P1I
PU LIC WORKSD£PARTM£NT
Bidder Identification
Prices
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v
Bid Schedule No.
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d
Bid Schedule No.
2, Pavement
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Q
Name of Bidder
Address
Phone Number
1, Chip Seal
Markings
Total
Pavement Maintenance Solutions,
PO Box 3379
892-2755
$104,655.00
$20,444.50
$125,099.50
X
X
X
n/a
Inc.
Columbia Falls, MT 59912
Engineer's Estimate
$113,326.32
$29,344.00
$142,670.32
Bid Schedule No. 1, Chip Seal
Bid Item Description
Unit Ouantity
1 Asphalt Seal & Chip Coat
SY 38,062
Traffic, Parking and
2
Lump Sum 1
Pedestrian Control
3 Pavement Marking Tabs
Lump Sum 1
Pavement Maintenance Solution,
Engineer's Estimate LncL20151 Awarded Prices 2014
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
$2.36
$89,826.32
$2.50
$95,155.00
$2.36
$89,826.32
$20,000.00
$20,000.00
$8,500.00
$8,500.00
$24,000.00
$24,000.00
$3,500.00
$3,500.00
$1,000.00
$1,000.00
$1,500.00
$1,500.00
Total $213,326.32
Bid Schedule No. 2, Epoxy Pavement Markings
Bid Item Description Unit Ouantity
1 4" Wide Double Yellow LF 9,380
Line
2 4" White Traffic Line LF 6,914
3 8" Wide Traffic Lane Line
LF
40
24" Wide White Crosswalk
4
LF
298
or Stop Bar Line
5 White Turn Arrow
Each
1
White Turn/Straight
6
Each
1
Combination Arrow
7 The Word "ONLY"
Each
1
Total
Total Amount Bid
$104,655.00
$115,326.32
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
$2.00
$18,760.00
$1.25
$11,725.00
$1.60
$15,008.00
$1.00
$6,914.00
$0.75
$5,185.50
$0.80
$5,531.20
$3.00
$120.00
$1.25
$50.00
$1.60
$64.00
$10.00
$2,980.00
$10.00
$2,980.00
$8.25
$2,458.50
$150.00
$150.00
$151.00
$151.00
$124.00
$124.00
$200.00
$200.00
$202.00
$202.00
$164.00
$164.00
$220.00
$220.00
$151.00
$151.00
$164.00
$164.00
529,344.00
$142,670.32
$20,444.50
$125,099.50
$Z3,513.70
$138,840.02
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EXHIBIT - A
VARIES
26'
CHIP SEAL
PAY LIMITS
"'', 13' 13'
BfGG PARK DRIVE
0 400 800
Feet
EXHIBIT - B. I DATE: SCALE:
CHIP SEAL PROJECT FOR THE YEAR Aril 2015 HORIZ:
ENDING DECEMBER 31, 215 DESIGNED BY.- VERT.-
AIRPORT ROAD SITE PLAN DRAWNBK
AJild cwowlDltiRTAll M6N
STREET
d
5TH STREE
26' WHITE
z 24" STOP BAR
I �
C I
11-' 7TH STREET EA
o,
C i
co G
4" DOUBLE YELLOW
STH STREET EAST LANE LINE 3,
t
0 60 120
Feet
rn
gTH STREET EAST 4" DOUBLE YELLOW
LANE LINE
�. r
w
T
STREET EAS.
1 I T SST
20' WHIT BAR STREE
24" STOP
A 1
2( STOP BAR
111H. STRE - 24
CONTINENTAL ?�
CROSSWALK
4" DOUBLE YELLOW
�! REED EAST LANE LINE
12TH ST 0 60 120
0 300 600 Feet
Feet
EXHIBIT - C.1 DATE: 4F�c-w6m6WA*"mm
CHIP SEAL PROJECT FOR THE YEAR Aril 2015
ENDING DECEMBER 31,215 DESIGNED 1ST AVE EAST SITE PLAN DRATVNBY.-
Ajlvf ' NTd A
ET EAST
CAD `n
7TH STREET
I1 I gTH STREET EAST
c
NO
� 10T STREET EAST
ca
EAST
11TH STREE
rn
�r1
N
12T0
STREET EAST
0 300 600
Feet
EXHIBIT - C. I
CHIP SEAL PROJECT FOR THE YEAR
ENDING DECEMBER 31, 215
1ST AVE EAST SITE PLAN
0 60 120
Feet
4" DOUBLE YELLOW
LANE LINE
� 1
0, HTEW
SP BAR S
22TREET SST
STpP
BAR
80 LF 24—
CONTINENTAL "ly
CROSSWALK
4" DOUBLE YELLOW
LANE LINE
0 60 120
Feet
DATE:
SCALE:
A ril20]5
HORIZ.
DESIGNED BY.
ti ERT.-
DRAWN BY.-
AjT11
Q DID
2HD�TE _
i
m
410 o
5TH ST
Apo 104 LF WHITE 24" Epp
CONTINENTAL O
6TH ST E tip o � CROSSWALK w�
O.
.y
JzO'
71H ST E p acP ' �' 0 60 120
�y sus
Feet
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gTH ST E _ 1 = ✓. _ 1 < rq r�
rTl
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rn a
9TH ST E
z
10TH Sl E 1 w
1 n Q
11TH' ST
a�
y
12TH ST E 1 3
1
S�
13"iH
0 00 1000
Feet
EXHIBIT - D.1 DATE: LHORIZ.-
LE:
CHIP SEAL PROJECT FOR THE YEAR Aril 2015 ENDING DECEMBER 31, 215 DESIGNED BY.-RT.-
F a
WOODLAND AVE SITE PLAN DRA WN BY.-
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