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B3. Sidewalk Bid Award201 Pt Avenue East PO Box 1997 jj Kalispell, MT 59903 L ® Phone:406-758-7720 PUBLIC WOfZK D£PART1VIi NT' Fax: 406-758-7831 www.kalispell.com /public works MEMORANDUM DATE: April 28, 2015 TO: Doug Russell, City Manager—��— FROM: Aaron McConkey, PE, Project Manager CC: Susie Turner, PE, Director of Public Works, City Engineer�� SUBJECT: Sidewalk and Curbing Construction for the Year Ending December 31, 2015 MEETING: May 4, 2015 BACKGROUND: Each year the City of Kalispell solicits bids for an annual unit price contract to replace concrete sidewalks and concrete curbing and gutters throughout the City. The unit price bids provide for a contractual baseline for individual projects replacing sidewalks and curbing within the City's 50150 sidewalk replacement program. Bids were received and opened on April, 23, 2015. Two local contractors submitted formal bids, Sandon Construction Company, Inc. and Downing Construction, Inc. A comparison of unit prices was made between this year's bids and last year's awarded unit prices. Project costs are compared by computing typical project costs for the replacement of 330 feet of sidewalk and curbing, equivalent to one side of a city block and 25 feet of sidewalk and curbing, equivalent to 1/2 of a city lot. Based on this evaluation, Sandon Construction Company's bid prices are the lowest bid price and have increased by approximately 4.4% from last years contracted unit prices. Sandon Construction Company, Inc. has been awarded this unit price agreement in the past and has been found to be a responsive and responsible contractor. STAFF RECOMMENDATIONS: Award the unit price bid for the Sidewalk and Curbing Construction Project for the Year Ending December 31, 2015 to Sandon Construction Company, Inc. ACTION REQUESTED: Motion to award the Sidewalk and Curbing Construction Project for the Year Ending December 31, 2015 to Sandon Construction Company, Inc. FISCAL EFFECTS: The project will be funded by the Gas Tax, Sidewalk and Curb Construction (2420-421-430234-956). ALTERNATIVES: As suggested and approved by the City Council. ATTACHMENTS: Bid Analysis Sidewalk and Curbing Project for the Year Ending December 31, 2015 Bid Opening: April 23, 2015 2:30 PM Number of Addendums: 0 TT W = �� 0 • Bidder Identification Read Out Loud Prices 0 Unit Price Bid Schedule W Name of Bidder Address Phone Number Complete Sandon Construction PO Box 5557 406-752-4236 Yes X X X N/A Company Kalispell, MT 59903 Downing Constrction Inc, dba 32194 Outer Hwy 10 S. 909-797-7444 Yes X X X N/A Downing Underground Inc. Redlands, CA 92373 Sidewalk and Curbing Project for the Year Ending December 31, 2015 Bid Opening: April 23, 2:30 PM Number of Addendums: PUBLIC 1^I012ARTMl;NT Scenario #1 1/2 City Block (330 LF) Scenario #2 1/2 City Lot (25 LF) Bid Item Description Unit U--tity 2014 Awarded Bid Sandon Construction Downing Construction, Ouantity Sandon Construction Downing Construction, 2014 Award Quantit Sandon Construction Downing Construction, 2014 Award Price Company Inc. Company Inc. Cost Company Inc. Cost 1 Project Mobilization Lump Sum 1 $1,800.00 $2,400.00 $625.00 1 $2,400.00 $625.00 $1,800.00 $0.00 $0.00 $0.00 2.A 4" Concrete Pavement SF 100 SF or Less $8.50 $9.50 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2.13 4" Concrete Pavement SF 101 SF to 240 SF $5.50 $5.60 $14.50 $0.00 $0.00 $0.00 125 $700.00 $1,812.50 $687.50 2.0 4" Concrete Pavement SF 241 SF or More $5.20 $S.30 $14.00 1650 $8,745.00 $23,100.00 $8,580.00 $0.00 $0.00 $0.00 3 6" Concrete Pavement SF Any Quantity $6.35 $6.45 $20.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 8" Concrete Pavement SF Any Quantity $17.50 $17.75 $25.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5.A Concrete Curb & Gutter LF 50 LF or Less $20.50 $21.00 $50.00 $0.00 $0.00 $0.00 25 $525.00 $1,250.00 $512.50 5.13 Concrete Curb & Gutter LF 51 LF or Morc $19.50 $19.50 $45.00 330 $6,435.00 $14,850.00 $6,435.00 $0.00 $0.00 $0.00 6.A Concrete Standup Curb LF 50 LF or Less $20.00 $20.50 $42.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 6.B Concrete Standup Curb LF 51 LF or More $19.00 $19.00 $38.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 7 Concrete Valve Collar EA Any Quantity $500.00 $525.00 $650.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 Concrete Manhole Collar EA Any Quantity $500.00 $525.00 $800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 9.A Concrete Removal, 4Inches and Less SF Any Quantity $1.00 $1.2S $9.00 1650 $2,062.50 $14,850.00 $1,650.00 125 $156.25 $1,125.00 $125.00 9.B Concrete Removal, More Than 4 Inches SF Any Quantity $1.50 $1.75 $9.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10 Concrete Curb Removal LF Any Quantity $3.00 $3.00 $7.00 330 $990.00 $2,310.00 $990.00 25 $75.00 $175.00 $75.00 11 4" Irrigation Sidewalk Sleeve EA Any Quantity $9.00 $9.00 $40.00 6 $54,00 $240.00 $54.00 1 $9.00 $40.00 $9.00 12.A Landscape- Reseed SF Any Quantity $2.00 $2.00 $1.50 1000 $2,000.00 $1,500.00 $2,000.00 75 $150.00 $112.50 $150.00 12.B Landscape- Resod SF Any Quantity $3.00 $3.00 $8.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 TruncatedDome Panel EA Any Quantity $285.00 $285.00 $400.00 4 $1,140.00 $1,600.00 $1,140.00 0 $0.00 $0.00 $0.00 14 3/4" Crush Gravel CY Any Quantity $60.00 $60.00 $24.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 15 Laborer HOUR Any Quantity $55.00 $55.00 $55.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 Scenario Total $23,826.50 $SY,075.UU $2'L,b4Y.UU U,aaymu Wighted Total, Scenario #1(251330ths) $1,805.04 $4,475.38 $1,715.83 Total, Scenario #2 $1,615.25 $4,515.00 $1,559.00 Total Bid Price for Evaluation $3,420.29 $8,990.38 $3,274.831 4.44% 2014 to 2015 change