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02-10-15KALISPELL CITY PLANNING BOARD & ZONING COMMISSION MINUTES OF REGULAR MEETING FEBRUARY 10, 2015, CALL TO ORDER AND The regular meeting of the Kalispell City Planning Board and ROLL CALL Zoning Commission was called to order at 7:00 p.m. Board members present were: Chad Graham, Charles Pesola, Rory Young, Matt Regier, Steve Lorch, Doug Kauffman and Karlene Osorio-Khor. Tom Jentz, PJ Sorensen and Jarod Nygren represented the Kalispell Planning Department. APPROVAL OF MINUTES Lorch moved and Kauffinan seconded a motion to approve the minutes of the January 13, 2015 meeting .of the Kalispell City Planning Board and Zoning Commission. Osorio-Khor suggested an amendment to add the word board in two places of the following section of the minutes: Osorio-Khor noted she has recused herself from the board discussions and board votes regarding the residential on -street parking permit program. After consulting with the City Attorney Mr. Harball it is her understanding since she served on both the neighborhood and school district committees relating to the parking district she must recuse herself. There were no objections to the amendment. VOTE BY ACCLAMATION The motion, as amended, passed unanimously on a vote by acclamation. PUBLIC COMMENT No one wished to speak. AGENCY EXEMPTION — Notice from the Flathead County Board of Commissioners that it FLATHEAD COUNTY — intends to construct a two-story government office building at the SOUTH CAMPUS BUILDING corner of 1st Avenue West and 1 lth Street West, Kalispell, Montana, with associated parking on the block along South Main Street. The construction may by contrary to the Kalispell Zoning Regulations in one or more regards, including, but not necessarily limited to, use, setbacks, lot coverage, building height and specific elements of parking lot design. STAFF REPORT P.J. Sorensen, representing the Kalispell Planning Department reviewed the agency exemption for the board and public in attendance. Sorensen noted both public hearings tonight involve agency exemption requests from Flathead County. Under State law an agency exemption allows any agency of the state to declare itself exempt from zoning regulations of a local jurisdiction. In this case the Flathead County Commissioners made the declaration that they Kalispell City Planning Board Minutes of the meeting of February 10, 2015 Page 11 submitted to the city and then the city provides a public forum for public comment. The city doesn't approve, condition, or pass the request on to city council. The comments are received and then they are available for the county to consider as they move forward with the design and construction of the project. Sorensen continued that the first request is for the construction of the South Campus building, south of the Earl Bennett building on the corner of 1" Avenue West and 11th Street West. The property is located in the R-4 residential zone. Sorensen provided some details of the exemptions requested. Sorensen noted that three written comments were received all of which have been distributed to the board and Flathead County. Shane Jacobs, Architect with CTA Architects Engineers, representing Flathead County provided an overview of the project. B.J. Grieve, Director of the Flathead County Planning & Zoning Office referred to the three comments that were received. In relation to parking, he noted, the number of parking spaces provided on the southeast corner of the block complies with the zoning. BOARD DISCUSSION Graham asked where the public would enter the building in relation to the parking lot and Jacobs provided the location of the entrances, - -- --- ---- - -the-drop-off-area-for-buses,—and-the ADA-ramp -into -the building.--- Osorio-Khor noted the entrances in relation to the parking lot do not seem convenient but added the drop-off area will help. PUBLIC COMMENT No one wished to speak. AGENCY EXEMPTION — Notice from the Flathead County Board of Commissioners that it FLATHEAD COUNTY — intends to construct a maintenance shop and garage south of 12th MAINTENANCE/GARAGE Street West between 1st and 2nd Avenues West, Kalispell, BUILDING Montana. The construction may by contrary to the Kalispell Zoning Regulations in one or more regards, including, but not necessarily limited to, use, access, and certain review requirements. STAFF REPORT P.J. Sorensen, representing the Kalispell Planning Department reviewed the agency exemption for the board and public in attendance. Sorensen said this agency exemption is the construction of a maintenance shop and garage that will be located south of 12th Street West between 1st and 2nd Avenues West and is also in an R-4 residential zone. Sorensen provided some details of the exemptions requested. Kalispell City Planning Board Minutes of the meeting of February 10, 2015 Page12 Sorensen noted these exemptions only apply to the zoning so they still must comply with city building and fire codes and Public Works standards, etc. B.J. Grieve, Director of the Flathead County Planning & Zoning Office introduced Don Mills of the Flathead County Maintenance Department and added they are representing Flathead County on this project. He noted their Maintenance Department has been looking for a shop location for a number of years that would be able to hold workshops and storage. This location was selected because of its relatively close proximity to the county campus without the high visual impact, such as the parking lot for the proposed South Campus building which was originally proposed for the location of the maintenance building. Grieve reviewed the location, the type of building that would be constructed, access to the property and parking. He noted the building cannot be accessed from 2nd Avenue West so the alley between 1st and 2nd Avenue West, which is dedicated to the public, will be used as the access road to the building. They estimate approximately 8 vehicle trips per day. Grieve briefly referenced the exemptions requested and added the property will be well -maintained. C-COMMENT--- -- - -Kevin-Buettner, 285-Brown-Road,--Kalispell-asked-whether-the property would be gated off -hours to limit public access and Mills indicated that would be their preference. Sorensen noted one of the comments received also addressed this project. Grieve stated the county has received all three copies of the comments and they will be considered in moving forward on both projects. BOARD DISCUSSION I None. OLD BUSINESS: Osorio-Khor noted there have been discussions regarding the review of the planning board bylaws and she offered to contact other entities, within and outside of Montana, to secure copies of their bylaws for the board's review. Further discussion was held and there were no objections from the other board members. Graham stated in relation to public comment when a board member has public comment or recuses themselves from the board discussions and votes it would be appropriate for them to step down and speak from the podium. Osorio-Khor suggested perhaps that could be added to the bylaws. Kalispell City Planning Board Minutes of the meeting of February 10, 2015 Page 13 Pesola asked if that was Graham's request as President of the Kalispell City Planning Board and Graham said yes, and it can be discussed along with the review of the bylaws. Graham briefly reviewed the council's work session on the Westside Parking District. NEW BUSINESS: Osorio-Khor wanted the public to know that there are three board vacancies coming up in April. She added although the board members may ask to remain on the board there may be some public interest. Jentz noted for the board members whose terms are up and want to be reappointed, and members of the public who are interested in serving on the board, letters of interest should be sent to the Kalispell City Clerk within the next few weeks. Since Rory Young is the county representative he should send a letter to the county commissioners. ADJOURNMENT The meeting adjourned at approximately 7:35 p.m. WORK SESSION — TKG The following work session was held immediately after the regular SPRING PRAIRIE meeting: DEVELOPMENT PHASE 4 — PLANNED UNIT TKG Spring Prairie Development Four, LLC (TKG) is requesting DEVELOPMENT permission to develop the 28 acre site into 14 building pads to be utilized for general commercial development similar in nature to — -- - -- - ----- -- - -phases 1-3-of-Spring-Prair-ie-to-the-immediate north. This -is -a -- multi -application process occurring on State School Trust Lands. TKG will be developing this project via a lease with the Department of Natural Resources and Conservation who oversees State School Trust Lands. The applicants will need the following approvals from the City of Kalispell: • Growth Policy map amendment • Zone change map amendment • Planned Unit Development Overlay zone • Subdivision approval NEXT MEETING The next regular planning board meeting is scheduled for March 10, 2015 beginning at 7:00 p.m. and located in the Kalispell City Council Chambers, 201 1" Avenue East, Kalispell. .. 11 ---Qti Chad Grali'111n President -Ili APPROVED as submitted/corrected: 115 Michelle Anderson Recording Secretary Kalispell City Planning Board Minutes of the meeting of February 10, 2015 Page 14