B2. 2015 Urban Forestry Tree City of the Year GrantCity of Kalispell
201 1st Ave E. P.O. Box 1997
Kalispell, Montana 59903-1997
(406) 758-7757 Fax (406) 758-7758
MEMORANDUM
To: Doug Russell, City Manager
From: Chad Fincher, Director, Parks and Recreation
Re: 2015 Urban Forestry Tree City of the Year Grant
Meeting Date: January 5, 2015
BACKGROUND: The Kalispell Parks and Recreation department submitted a successful grant
application to the Montana Department of Natural Resources and Conservation and has been
awarded $5000 for the Montana Tree City of the Year award. These grant funds do not require a
local match and will be utilized for contracted hazard tree pruning and removal at Courthouse
parks, and busing of students to an expanded Arbor Day celebration.
FISCAL IMPACT: An additional $5,000 for urban forestry funding.
RECOMMENDATION: It is recommended the City Council move to authorize the City
Manager to enter into the grant agreement with Montana DNRC.
A A
This Grant Agreement (Agreement) is accepted by City of Kalispell, hereinafter referred to as
the "Grantee" Federal ID No. 81-6001281, DUNS# 02199663, and represented by
Fred Bicha, Parks Superintendent, PO Box 1997, Kalispell, Montana 59903-1997, telephone
(406) 758-7716, according to the following terms and conditions.
This Agreement, awarded and administered by the Montana Department of Natural Resources
and Conservation (DNRC), is consistent with the policies, procedures and objectives of the
State of Montana.
SECTION 1. PURPOSE. The purpose of this Agreement is to establish mutually agreeable terms
and conditions, specifications, and requirements to grant funds to the Grantee for an Urban and
Community Forestry (UCF) Tree City of the Year project in or near, the City of Kalispell, Montana.
The Tree City of the Year Project Proposal and the addendum to the Tree City of the Year Project
Proposal for this Agreement to the Grantee are attached hereto as Appendix "A" and Appendix "B"
and are incorporated herein by reference.
SECTION 2. TERM. This Agreement is effective on the date of last signature. The Grantee
shall have until June 30, 2015, to complete the project and work described in Section 4, Project
Scope. The DNRC may, pursuant to Section 19, Agreement Renewal, grant an extension for
completion upon request and showing of good cause by the Grantee. Good cause is defined as
external factors preventing the Grantee from completing the work, including but not limited to,
FYI 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 1 of 7
inadequate staff, construction, hazard trees or other barriers on project site(s), and extensive
and prolonged inoperable weather conditions. A request for extension must be submitted in
writing no less than thirty (30) days prior to the termination date if an extension is to be
considered by DNRC.
SECTION 3. DNRC's ROLE. The DNRC is administering grant funds awarded by the State of
Montana to ensure that the funds are used according to the intent and procedures of the UCF
Program. The DNRC will monitor project expenditures to assure payment eligibility. DNRC
assumes no responsibility for the Grantee's obligation to faithfully perform the tasks and
activities required by this Agreement. The Grantee may contact the DNRC's liaison Jamie
Kirby, at (406) 542-4288, iggljgkjrb r mt,�v, 2705 Spurgin Road, Missoula, Montana 59804 for
guidance related to administration of the terms of this Agreement. All requests for information
and assistance shall be submitted to the DNRC liaison or her designee.
SECTION 4. PROJECT SCOPE. (a) The Grantee must use the proceeds provided pursuant to
this Agreement to perform allowable activities under the Program. The key outcomes of the
project are an Arbor Day celebration, city entryway beautification, hazard tree pruning
and removals, and tree plantings (b) Supporting Documents/attachments. The Tree City of
the Year Project Proposal submitted by the Grantee, Appendix "A" and the Application
Addendum, Appendix "B", describe the projects and activities to be performed upon municipal
lands by Grantee and the required dates of completion. In addition, Grantee must fulfill the terms
specified in Appendix "C" "Additional Requirements to Proposal", which is attached hereto and
incorporated herein by reference. Funding will not be provided if the requirements outlined in
Appendices "A", "B" and "C" are not fulfilled.
SECTION 5. PROJECT BUDGET. Agreement funds are allocated to the following budg?.ri
categories: I
Project Funding Summary,
Cooperator salary/wa
Operating Expenses
Contracted Expenses
it .71
Total Project Funding:
No matching funds are required for this Agreement. However, the inclusion of, and
documentation of, matching funds is strongly encouraged to demonstrate the positive effects of
the leveraging of these grant funds.
The Grantee may transfer up to twenty percent (20%) of the total Agreement amount between
budget categories as needed to complete the project. The Grantee must notify DNRC of such
transfers. Transfers between budget categories in excess of twenty percent (20%) of the
Agreement amount must be requested by the Grantee, approved by DNRC, and documented in
an amendment to the Agreement.
SECTION 6. AVAILABILITY OF AGREEMENT FUNDS. The Grantee acknowledges and
understands that Agreement funds become available based on State of Montana legislative
appropriations to DNRC. No liability shall accrue to the DNRC or its officials in the event such
FYI 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 2 of 7
funds are not appropriated or allotted as planned. Until DNRC notifies Grantee that obligated
funds are unavailable, DNRC will continue to comply with the terms of this Grant, including the
disbursement of funds. Costs incurred by the Grantee prior to the last signature on this
Agreement are not eligible for reimbursement.
SECTION 7. BIDDING REQUIREMENTS. Upon acquiring products and/or services with funds
awarded pursuant to this Agreement, Grantee must submit a UCF Bid Solicitation Verification
Form attached as Appendix "D" and incorporated herein by reference to DNRC establishing that
Grantee has solicited a minimum of three (3) bids for every contract or purchase issued by the
Grantee over One Thousand and no/100 Dollars ($1,000.00) for which agreement funds will be
disbursed. Grantee shall follow all applicable procurement procedures as required in Section
13, Compliance with Applicable Laws, and the applicable OMB Circulars (contained in 7 CFR §§
3019.40-3019.48 for institutions of higher education, hospitals, and other non -profits or 7 CFR §
3016.36 for State, local, or Indian Tribal governments).
SECTION 8. DISBURSEMENTS. The Grantee shall submit claims for disbursement of
Agreement funds to the DNRC liaison. Documentation of reimbursable costs incurred and paid
must be submitted with the disbursement requests. Documentation may include but is not
limited to itemized receipts, vendor invoices, inspection certificates, financial reports that clearly
show expenditures, payroll records, copies of checks, bank statements, and other forms of proof
of payment. DNRC will determine whether documentation submitted adequately supports the
disbursement request and may require additional documentation before approving payment.
The DNRC will verify the claims and check them against the Reports required in Section 9 and
the Project Budget provided in Section 5. The DNRC will disburse Agreement funds to the
Grantee only upon DNRC's review and approval of the documentation submitted by the
Grantee. Reimbursement of Grantee's expenditures will only be made for expenses included in
the Project Budget provided in Section 5 that are clearly and accurately supported by the
Grantee's records. Before final disbursement will be made by the DNRC to the Grantee, the
DNRC Regional Urban Forester must approve the completed project on the Project Inspection
Form and must submit the said form along with the Project Report Form, to the DNRC Liaison,
pursuant to Section 9, Reports.
The DNRC will withhold ten percent (10%) of each disbursement request approved by the
DNRC until the project tasks outlined in Section 4 Project Scope and the Final Report required
in Section 9 are completed by the Grantee and approved by the DNRC.
Total payment for all purposes under this Agreement shall not exceed Five Thousand and
no/100 Dollars ($5,000.00).
DNRC may, at its sole discretion, terminate or reduce the scope of this Grantee if available
funding is reduced for any reason. DNRC will provide Grantee at least 30 days notice if
termination of this Grant is determined to be necessary due to unavailability of funds. Eligible
expenses incurred by Grantee up to the specified date and time of termination will be covered
under the terms of the Grant.
SECTION 9. REPORTS. A final Report that details the project status, results,
accomplishments and financial status will be submitted to DNRC liaison by the Grantee
for approval upon project completion. Final disbursement of Agreement funds is
contingent upon DNRC's receipt and approval of the following documents: 1) Final
Report, 2) DNRC Regional Urban Forester Project Inspection Form, and 3) Completed
FY1 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 3 of 7
Project Report Form, which is available to download from the DNRC Urban Forestry
webpage.
The deadline for submitting the Project Report Form is thirty (30) days after the
termination date provided for in Section 2, Term. Grantee understands that if the Project
Report Form is not provided to DNRC within thirty (30) days after the termination date
provided in Section 2, Term, the DNRC may elect to not make payment under the terms of
this Agreement. Furthermore, failure by Grantee to provide the Project Report Form(s) to
the DNRC liaison as required herein may cause the DNRC to terminate this Agreement.
The DNRC shall, if necessary, provide the Grantee with further instructions regarding the
required reporting format and other specific reporting requirements when such requirements are
mandated by the State of Montana. These new reporting requirements will be provided in
writing to Grantee and will be added to the terms of this Agreement via an amendment should
Grantee and the DNRC agree to those terms. The foregoing notwithstanding, Grantee must
comply with the terms of any future reporting requirements that do not differ materially from
those required by this Agreement.
SECTION 10. RECORDS AND AUDITS. The Grantee must maintain appropriate and adequate
records showing complete entries of all receipts, disbursements and other transactions relating
to this Agreement for three (3) years after the later of either the final Agreement payment, or the
termination or the expiration of this Agreement. The DNRC, the Montana Legislative Audit
Division or the Montana Legislative Fiscal Division may, at any reasonable time, audit all
records, reports and other documents that the Grantee maintains under or during the course of
this Agreement to ensure compliance with its terms and conditions.
SECTION 11. PROJECT MONITORING AND ACCESS FOR INSPECTION AND
MONITORING. The DNRC or its agents may monitor and inspect all phases and aspects of the
Grantee's performance to determine compliance with this Agreement, including the adequacy of
records and accounts.
Because the funds awarded under this Agreement come from public funds, public access to the
project site and project records must be available. The Grantee shall accommodate requests
for public access to the site and records with due consideration for safety, private property
rights, and convenience of everyone involved.
SECTION 12. EMPLOYMENT STATUS AND WORKER'S COMPENSATION. The DNRC is not
an owner or general contractor for the project and the DNRC does not control the work activities
or work -site of the Grantee or any contractors that might be engaged by the Grantee for
completion of the project. The Grantee is independent from and is not an employee, officer or
agent of the DNRC. The Grantee, its employees and contractors, are not covered by the
Workers' Compensation laws applicable to the DNRC as an employer. The Grantee is
responsible for making sure that it and its employees are covered by Workers' Compensation
Insurance and that its contractors are in compliance with the coverage provisions of the
Workers' Compensation Act.
SECTION 13. COMPLIANCE WITH APPLICABLE LAWS.
The Grantee will comply with the following policies and requirements of the Federal Office of
Management and Budget (OMB) Circulars, as appropriate to its organization:
FY1 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 4 of 7
Administrative
Grantee Type
Requirements
Cost Principles
State, Local & Tribal
Governments
7 CFR 3016
2 CFR 225
N I on -Profits
7 - CFR 3019
2 CFR 236
For -Profits
7 CFR 3019
48 CFR 31.2
Educational Institutions
7 CFR 3019
. ... .. . ..... 2" 'CFR 220
Grantee certifies -that it will abide by all certifications and assurances set forth in Federal Form
AD-1 048, "Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion —
Lower Tier Covered Transactions," this form having been signed, attached hereto as Appendix
"E", and incorporated herein by reference. Per the terms of this award, the Grantee shall also
require all contractors to sign form AD-1 048, and shall keep completed forms on file. Grantee
shall utilize ww�w.sa�imn,ov to verify entities' status.
If the amount of this Agreement, sub -contract, or sub -award is in excess of $100,000, the
Grantee will comply with all applicable standards, orders, or requirement issued under section
306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C.
1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part
15).
All work performed under this Agreement must fully comply with all applicable federal, state, and
local laws, rules, and regulations, including but not limited to, the Montana Human Rights Act,
the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities
Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or subcontracting
by the Grantee subjects subcontractors to the same provision. In accordance with 49-3-207,
MCA, the Grantee agrees that the hiring of persons to perform this Agreement will be made on
the basis of merit and qualifications and without discrimination based upon race, color, religion,
creed, political ideas, sex, age, marital status, physical or mental disability, or national origin of
the persons performing this Agreement. It shall be the Grantee's responsibility to obtain all
permits, licenses or authorizations that might be required from government authorities for
completion of the project. Procurement of labor, services, supplies, materials and equipment
shall be conducted according to applicable federal, state and local statutes. DNRC's signature
on this Agreement does not guarantee the approval or issuance of any permits, licenses or any
other form of authorization to take action for which Grantee must apply with DNRC or any other
government entity and submit to DNRC to fulfill the terms of this Agreement.
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Use of Agency Insignia. Grantee shall request in writing and receive written permission from
DNRC before using the DNRC insignia on any published media, such as a webpage, printed
publication, or audiovisual production.
Public Notices. Grantee is encouraged to give public notice of the receipt of this award of
State of Montana grant funds and, from time to time, to announce progress and
accomplishments. Press releases or other public notices should include a statement
FY1 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 5 of 7
substantially as follows: "The funding for this project is derived in full or in part from an award of
State of Montana funds through the Montana Department of Natural Resources and
Conservation, Forestry Division." ,
Acknowledgment in Publications, Audiovisuals, and Electronic Media. Grantee shall
acknowledge DNRC support as appropriate in any publications, audiovisuals, and electronic
media developed as a result of this award of State of Montana grant funds.
SECTION 15. INTELLECTUAL PROPERTY — GOVERNMENT RIGHT TO USE. Any graphic
material developed under this Agreement may be copyrighted with the proviso that the State of
Montana will have a royalty -free, nonexclusive, and irrevocable right to produce, publish or
otherwise use, and authorize others to use the work for government purposes. The Grantee
must notify DNRC in writing when any patent rights arise from, or are purchased with, funds
awarded under this Agreement.
SECTION 16. FAILURE TO COMPLY. If the Grantee fails to comply with the terms and
conditions of this Agreement, the DNRC may terminate this Agreement and refuse additional
disbursements of grant funds, and take legal action to recover disbursed grant funds. Such
termination will become a consideration in any future application for grants under the authority
of the State of Montana.
SECTION 17. ASSIGNMENT AND AMENDMENT. The Grantee may not assign, transfer, or
subcontract any portion of this Agreement without DNRCs express written consent (Section 18-
4-141, MCA). Amendments will be attached as an integral component of this Agreement. This
Agreement may be terminated by the mutual written consent of both parties. If this Agreement
is terminated, the Grantee may not submit claims for reimbursement beyond the mutually
agreed to termination date.
SECTION 18. MONTANA LAW AND VENUE. Any action or judicial proceeding for
enforcement of the terms of this Agreement shall be instituted only in the courts of Montana and
shall be governed by the laws of Montana. Venue shall be in the First Judicial District, Lewis
and Clark County, Montana.
SECTION 19, AGREEMENT RENEWAL. This Agreement may, upon mutual agreement
between the parties and according to its terms be extended.
SECTION 20, INDEMNITY AND LIABILITY. Grantee agrees to be financially
responsible for any audit exception or other financial loss to the DNRC and the State of
Montana which occurs due to the negligence, intentional acts, or failure by Grantee and/or
its agents, employees, subcontractors, or representatives to comply with the terms of this
Grant.
Grantee hereby agrees to defend, indemnify and hold harmless the DNRC and the State
of Montana and its agents from and against any and all claims, demands, or actions for
damages to property or injury to persons or other damage to persons or entities arising out
of, or resulting from the performance of this Grant or the results of this Grant, provided
such damage to property or injury to persons is due to the negligent act or omission,
recklessness, or intentional misconduct of Grantee or any of its employees. This Grant is
not intended to relieve a liable party of financial or legal responsibility.
FY1 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 6 of 7
General Requirements: The Grantee shall maintain for the duration of this Agreement, at its
cost and expense, insurance against claims for injuries to persons or damages to property,
including liability, which may arise from or in connection with the performance of the work by the
Grantee, agents, employees, representatives, assigns, or contractors. This insurance shall
cover such claims as may be caused by any negligent act or omission.
Specific Requirements for Commercial General Liability: The Grantee shall purchase and
maintain occurrence coverage with combined single limits for bodily injury, personal injury, and
property damage of $300,000 per occurrence and $600,000 aggregate per year to cover such
claims as may be caused by any act, omission, or negligence of the Grantee or its officers,
agents, representatives, assigns or contractors.
This Agreement consists of pages 1-7, plus Appendix "A" Tree City of the Year Project
Proposal, Appendix "B" Grant Application Addendum, Appendix "C" Additional Requirements to
Proposal, Appendix "D" UCF Bid Solicitation Verification Form, and Appendix "E" Form AD-
1048. An additional form, the Project Report Form that the Grantee is required to submit to the
DNRC with the Grantee's disbursement request can be found on the DNRC Urban Forestry
webpage.
The Grantee hereby accepts this Agreement according to the above terms and conditions.
IN
M
Date
Grantee or Grantee's Authorized
Representative
DNRC Authorized Representative
Printed name
FY1 5 (state) UCF-Tree City of the Year State of Montana Grant Agreement Page 7 of 7
Appendix A
JAZ
2015 Tree City of the Year Application
COMMUNITY
DUNS NUMBER
FEDERAL TAX ID NUMBER
City of Kalispell
02199663
81-6001281
COMMUNITYADDRESS C17YITOWN STATE ZIP
P 0 Box 1997 Kalispell MT 59903-1997
PRINCIPAL REPRESENTATIVE (person DNRC will utilize as TITLE
primary contact)
Fred Bkha Parks Superintendent
as OWN PRINCIPAL REP ADDRESS (if same above, leave blank) CF�� STATE ZIP
PHONE (DAYTIME) FAX EMAIL
406-758-7716 406-758-7719 fbicho@kalispell.com
OTHER IMPORTANT NT CONTACTS: List by name, title, and contact information (phone, email)
Chad pincher, Director, 406-758-7960, cfi1jgLj!Lt
Lisa Simmer, Administrative Specialist, 406-758-7715, LLtmniei�( @)k kLljs — :p�� c m
AWARD AMOUNT SOUGHT
TREE CITY USA in 2013? (YIN) — If no, must become
$10,000
designated for next year after receiving grant award
YES
Use this page as the cover sheet and include separate paper for the Project Narrative. Please use the Budget Calculation sheets
provided. This document must be signed and dated by an individual that is legally authorized to act on the community's behalf. Please
answer clearly and concisely, and be sure to include all required attachments. Failure to do so may result in disqualification.
The City of Kalispell is submitting this application for the 2015 Urban Forestry Tree City of the Year award from
the Department of Natural Resources and Conservations (DNRC) with hopes of gaining the recognition and
support it deserves for their continued dedication to the Kalispell urban forest. Kalispell realizes the responsibility
of managing boulevard trees, and although small and underfmded it is doing everything possible to meet the
challenges of the urban forest. Regardless of the ongoing budgetary constraints and addressing the loss of
improving Kalispell's urban forest.
The City of Kalispell has a long history of making the urban forest a priority, recognizing early the importance of
the urban forest and taking proactive measures in 2000 by adopting an Urban Forestry Tax Assessment. Kalispell
has maintained the Tree City USA status for 27 years and received the Growth Award 21 times. Kalispell has
developed and implemented a variety of successful urban forestry programs over the past decade. They have
implemented a developer's agreement for the planting of new trees in subdivisions, resulting in 656 newly planted
trees, a DED recycling program that is recycling 99% of the wood, and a site review program which ensures all
developments meet urban forestry requirements and standards, In 2009, Kalispell completed a tree inventory on
city owned right-of-ways and boulevards. The City of Kalispell has won several awards over the years for their
dedication to their urban forest. The 27 year old Kalispell Tree Board is strong and active in Kalispell, making real
decisions that determine the fate of Kalispell's urban forest. The board reviews, advises staff and speaks before
the city council on forestry issues. The tree board and staff host a number of important functions, including 20+
years of elementary school Arbor Day Celebrations, and 18 years of a bi-annual recycling drives. To date the
recycling drives have resulted in over $13,000 in forestry revenue and over 800,000 pounds of materials being
recycled.
Mis $I M • M
Over the past year, Kalispell Urban Forestry program has made great strides forward with the ISA certification o
crew member and the hiring of a second ISA certified arborist who is also a municipal arborist. The Kalispell �r
Board completed review and revisions of the tree ordinance, and had three articles published in the Daily Inter
Lake highlighting the importance of the urban forest. Staff developed a permit form for pruning, removals and
(#,Ianting by private citizens • city • Staff has successfully pursued reimbursements for insurance I
claims when trees have been damaged by vehicles. Additionally, staff is in the process of working on developing
tMe. pla-*kat-ivill 71
years. In collaboration with the City of Whitefish and DNRC finther inventorying trees in city parks was Wo
completed. Kalispell Parks and Recreation partn.ered with the Kalispell Downtown Association who purchased I
trees for the city core, which were planted by Montana Conservation Corp and Kalispell parks crews. The I
11artnership between the city and Flathead High School Wood Shop, has resulted in the high school receiving a E
ant for purchase of a pelletizer to utilize every scrap of DED wood they receive. Kalispell Parks & Recreation
staff and the KalisLs�,ell Tree Board continue to bring, the arborist c�i
and sponsors to constantly improve, educate and grow Kalispell's Urban Forest for the benefits to citi ns and
wildlife.
1. PROJECT DESCRIPTION: Summarize your proposed project and planned activities. How will this project meet the goals intended
for this grant?
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next level by creating awareness of the value of our . trees and forest. Local businesses and organizations
would be awarded an opportunity to be a part of these events through sponsorships or volunteerism.
This grant award would fund pruning, removals, planting, busing •. participants from local schools,
helmets for the bike ride and supporting educational materials. This project would meet many of the goals
F—ATOTSTMIR I M.—I
and priorities intended for this grant by improving human health and well being through removal and
piuning of hazardous trees in a high profile highly frequented park, while improving air and water quality
through replacement plantings.
NONNI$" 611, 1111 lwll"1111111111111 1-0
f ollow specifications set forth by DNRC.
2, ARBOR DAY CELEBRATION: What type of celebration will you plan? Why do you feet your community should be selected to ho
the statewide celebration? i
"M
around them. Sponsors would be sought to provide refreshments to accompany the students brown bag
picnic lunch. Following the noon hour, dignitaries and students will share in the official Arbor Day
ceremonial tree planting.
A second community wide Arbor Day Ceremony will be held the following day in conjunction with
recreational staff lead community tree bike ride and a park cleanup project. Biking routes will include
stops at "price tagged" trees, with volunteers and/or staff leading discussions on the history, values and
benefits of the trees. Participants will be encouraged to wear a helmet and a limited number of helmets
funded with awarded grant monies will be available for use by participants. The ride will end at a
Kalispell park where participants will be encouraged to help clean the park.
We feel the community of Kalispell should be selected to host the statewide celebration, based on their
distinguished long standing history of dedication, continued promotion and expansion of their Urban
Forestry program.
3. PROJECT PERSONNEL: Indicate key personnel that will be involved in the implementation and administration of the project(s).
F red Bicha, Parks Superintendent
Lisa Simmer, Administrative Specialist
Kalispell Street Tree Board
Kalispell Recreation Dept
Kalispell Bike Police
12-15 green industry type agencies
Numerous community sponsors
Certified Arborist
Nurseries
4. PROJECT TIMELINE: Provide a work plan/schedule for completing each activity with start and finish dates. Arbor Day is
April 24, 2015.
Oct l4th- First planning meeting with Park staff and Tree Board
November 1 lth- Tree Board planning meeting
November 15th- Tree removal and planting plan laid out
December 9th- Tree Board planning meeting
January l3th- Tree Board planning meeting
January 15th- Tree Removal contract drafted for approval
January 30th- Tree Planting contract drafted for approval
February 1 Oth- Tree Board planning meeting
February 15th- Tree removal and Tree planting contract go out for b
March 1 Oth- Tree Board planning meeting
March 15th- Contractors are selected for project
April 14'h- Tree Board planning meeting
April 20th- Tree removal begins
April 22nd- Pruning begins
April 23rd- Stump removal
April 24th- Contract tree planting
April 24th- Arbor Day
April 25th- Tree Bike ride
May 12th- Tree board wrap up
May 30th- Paper work submitted to DNRC
5. ACCOMPLISHMENTS: What sort of impact will this project have on your community? Now will you measure this project's
success?
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The highly visible and promoted events will postively impact the community by providing an opportunity
to participate and expanding their awareness of their urban forest and how it benefits them.
R
rLryc�l. bulotJ �K C Cull Pduu at Ulu clluj 71iij x1tv UU'TrULO�T-1'11 1�.dtlzsput ll Sig
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Flathead County campus. Part two's success will be measured in hosting a successful event that involves
and engages a much larger body of students, teachers and green industry professionals, than has been
reached in the past Arbor Day celebrations. Part three's success will be measured by including a Saturday
celebration, thereby providing an Arbor Day event (educational tree bike ride and park clean up) for people
not able to attend a week day celebration.
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BUDGET CALCULATION FORM
Matching funds for this grant are not required but will support your application
PROJECT EXPENSES
QUANTITY/HOURLY RATE
OR PIECE RATE
GRANT FUNDS
REQUESTED (A)*
PPI NT
'CAISHMA ' , TCH",
4MAL106P
�DONATEO
AN 44,-1 IVO'
TOTAL
A+B+C
PERSONNEL EXPENSES (SALARIESIWAGESIBENEFITS)
*Requested grant funds cannot be used for regular personnel costs of city/town employees. However, forestry student interns or
summer forestry apprentice costs can be included as grant funds.
Parks & Recreation Director
8 hours @ $51.86
4'1'10$�
$414.88
Park Superintendent Admin
160 hrs @ $41.17
$6,587.20
Park Admin
40 hrs @ $32.74
$1;309.60
Stump Removal
$1501stump x 6 stumps
7777777,1,1"111"''
$900.00
Park Staff watering trees
16hrs @$25.00
'A
$400.00
Tree Board Planning meetings
6 people @1hr x 7
meetings x $151hr
$630.00
Volunteers Green Industry
booths
12 booths 6 hrs x $151hr
$1080 .00
Rec staff bike ride planning and
leading
2 eople x 24 hrs @$401hr
p
$1,92 0.00
KPD Bike cops
2 officers @ $35. 001h r x
3hrs
XI' 'I',
. .. .. .. .
$210.00
TOTAL PERSONNEL EXPENSES
IS0,07 ,7/
$13,451.68
OPERATING EXPENDITURES AWEL, S IES,
RENTALS, ETC./
Bike Ride Tree Planting
2 trees x 2 days @
$200leach
00.00
$800.00
Stakes
. . . . . . . . . . . . .
$24.00
Fencing & posts for 8 trees
XN
$200.00
Mulch
'300,100,
$300,00
Banners for beautification proj
2ba 77.5QAjc
$15500
. .... ....
$155.00
t-shirts for bike ride
50 peow x $0",%
$400.00
. . . . ..... ... . ......
$400-00
Buses to get kids to Arbor Day
1%
5 buses @ $ WUs
$365-00
$425.00
Lunches for green industry
40 peo Vp erson
8
$320.00
$320.00
TOTAL OPERATING EXPENSES
$2040. 00
$2,624.00
CONTRACTED PROFESSIONAL SERVICES (NEEDS PRIOR APPROVAL)
Hazard Tree Pruning/removal
$1k1remove x 4,
$4001prune x 4
$5,600.00
$5,600.00
Contract Tree Planting
$2951tree x 8 trees
$2,360.00
$2,360.00
TOTAL CONTRACTED SERVICES
$7,960.00
$7,960.00
ggng,
TOTAL PROJECT EXPENDITURES
$10,000.00
1"
--tf , ,
:''$14" 6,!S�4,j
$24,035.68
t
South ntryway Beautification Project
0 30 00 120 180 240
Fe et
0 03 = E
Tree Maintenance Schedule
Year I
Activity
Description of
Service
Material
J
F
M
A
M
J
J
A
S
0
N
D
Mulching
Wheelbarrow
each tree
x
Watering
Water truck
x
x
I
x
Inspection
Inspect while
mulching
x
Update Inventory
Map when
mulching
x
.
.
.
.
.
.
.
.
.
.
.
Year 2
Activity
Description of
Service
Material
J
F
M
A
M
J
J
A
S
N
D
Small Tree Training
x
Mulching
Wheelbarrow
each tree
x
x
Watering
Water truck
x
x
x
Inspection
Inspect while
pruning
x
Remove tree
hardware
Remove while
watering
x
Year 3
Activity
Description of
Service
Material
J
F
M
A
M
I
I
A
S
0
N
D
Small Tree Training
x
Mulching
Wheelbarrow
each tree
x
x
Watering
Water truck
x
x
x
Inspection
Inspect while
pruning
x
Woman plays big part in city's leafy heritage - D Ipte
Apog C Ix ALak-e: Members Page I of 3
Bette Albright never wanted to be Kalispell's "tree
lady." But it's a hat she's grown to wear around
town, an inadvertent perk of getting involved.
"That's what they say," Albright said of the
nickname.
"They say, 'We know you, we saw you at the paper
drive.' Or, 'You do the (Arbor Day) thing with the
kids.' So I am becoming the tree lady."'
Spending 25 years on the Kalispell Street Tree
Commission can do that to a person. The volunteer
commission advises city officials on all sorts of
tree -related issues.
The commission formed in the late 1980s when
Kalispell became a Tree City, an official
desimation that cities attain tkough the Arbor Dap
Foundation.
Albright — despite having no background
Monday Profile
since day one. She was just the sort of person Bette Albright poses near some of
former Kalispell Mayor Ed Kennedy was looking Kalispell's trees. Albright has been on the
for and they were neighbors at the time. Kalispell Street Tree Commission since it
"He said, 'Those are the kinds of people we want. was founded 25 years ago.
We want people who aren't bringing any hidden
agendas.' So I said OK, I'll try it."
Looking back after all this time, Albright's willingness to volunteer makes some sense.
When she moved to Kalispell from Butte with her husband Herb in 1966 she marveled at
city's tree -lined streets.
"Especially in the summer, with all those trees coming over the streets, you think, 'Wow, this is a
really nice part of the city.' That's how I was," she said. "I loved the trees. Not that I knew
anything about them, I just appreciated them."
http:llwww.dailyinterlake.comlmemberslwoman-plays-big-part-in-city-s-leafy-heritagelarti... 9/29/2014
r r',
Throughout the seasons
trees are an integral part of
what we see and how we
live. They provide homes
for birds and squirrels,
shade in hot summers,
places for Imagination and
play such as climbing for
children, places for tree
houses and hammocks.
The forests a few miles
from town are places for
camping, wildlife watching,
sources for firewood and
lumber, and multiple other
uses.tdl'";
When we think of for-
ests, we may think of the
l
National and State forests
around us, and of Glacier;
Park.
Sri
There are also urban
�
forests within the towns
and cities. Urban forests
are different from other
forests In many ways
because they show the
relationship between the
trees and the people of
the community.
It is not unusual when
i
purchasing that new
Urban forests like those In
Kalispell provide beauty
house to want to enhance
as well as shade.
the yard with trees and
other landscaping. We
Recently obtained soil
Delcers should be mixed
all are putting our stamp
samples have indicated
with an abrasive such as
on what our urban forest
that the amount of salts,
sand or kitty Utter so that
looks like,
sodium and chloride are
the amount of chemical
The backbone of the
having an adverse effect
used can be reduced and
urban forest is the trees
on the trees.
the abrasive can provide
planted in the city bou-
Most of the problem
traction.
ldvards and parks. They
comes from deicers put
avoid shoveling snow
are maintained with the
down to deal with ice and
that contains deicers
help of the city and the
snow during the winter
directly onto plants.
Flathead Valley should be
season. Most de-icing
Plant tolerance Is in -
proud that Kalispell, Co-
chemicals are technically
creased if the soil is rich in
lumbla Falls, and White-
"salts" that work by lower-
organic matter.
fish are all partners in the
ing the freezing point of
Please think of the
"Tree City USA" program
water below 32 degrees
wellbeing and importance
started by the Arbor Day
Fahrenheit,
of our urban forest this
Foundation.
Salts damage plants
winter.'
Maintaining these trees'
through repeated yearly
Additional information
takes support from the �cl "AR U `° do tj tl i can ,b obtalped 4y calling
"damAde"plant
leq as well as1he pe�opf'� �,(
l's�
7< 6fi tmell°i dr`ks a r! W eiore�
residing` there. With help"
the Yf
atlon office at 758-7849.
from all of us, we can en-
'rools°so they are unable
sure a vibrant and healthy
to take up water. Plants
Tips to keep your trees
urban forest.
symptoms include wilting
in top condition all year
These local urban
even when soils are moist,
Spring Is the best time
forests are a tremendous
an abnormal blue-green
in Montana to plant your
asset and it is important to
cast in the foliage, margin-
trees. Research can help
recognize this value and
of leaf burn or needle tip-
select a tree that in the
protect our urban canopy.
burn, and general stunting
correct place and is a type
In recent years the de-
or lack of vigor.
of tree you will enjoy for
cline of some of the trees
deicers should not be
years to come.
located within the Kalispell
used to simply melt snow
The Arbor Day Founda-
downtown boulevards
or ice. They should be
tion and the Parks and
has been brought to our
used as an aid to mechan-
Recreation Department
attention.
icatremoval.
have information to assist
you in choosing the right
tree. You'll want to protect
your investment by water-
ing frequently and protect-
ing the root system as the
tree becomes established.
Tree roots need to remain
moist and cool to make a
healthy tree„ This is aided
by putting mulch in a
three-foot diameter around
the base of the tree (but
not having it touch the
trunk of the tree).
A harmful trend in
landscaping has been to
put rocks or gravel around
the base of the tree, but
this not beneficial to the
tree. flocks will absorb
heat during the day which
heats up the roots and
also evaporates the mois-
ture In the ground, creat-
ing a poor situation.
Although you may think
rocks and gravel would
act like mulch, they do the
exact opposite.
During the summer,
trees can be damaged by
not getting the water they
need and the bark being
damaged by being hit by
(awn trimming cords.
Such damage can be
prevented by having
mulch around the tree
to provide a perimeter of
protection.
If trees start to look
stressed with yellowing or
wilting leaves, there are
probably telling you they
need water.
Even trees that are not
newly planted need more
water than our rainfall
typically provides. It can
take many years for the
root system to spread out
enough to provide the tree
with the water it needs.
Even if your lawn Is
green, trees may not have
enough water. By water-
ing your trees two to three
times each week, they will
be healthier and able to
recover quickly from previ-
ous damage or fight off
bug infestations.
This area is known for
hot, dry summers with
little rain. In addition to
watering trees during the
summer, it Is Important to
continue into the fall.
For the fall season, plan
on reducing the amount of
water, but do not quit (un-
less we get above normal
amounts of precipitation).
Water straight through
the leaf drop and give one
more final heavy dose of
water after total defol(atior
to set the root zone up for
healthy winter dormancy
and healthy trees for year
to come.
The above suggestions
can help keep the urban
forests around us healthy
and enjoyable every sea-
son of the year.
The members of the
Kalispell Street Tree
Commission celebrate
all that trees bring to our
lives, and In all the people
assisting in making the
urban forests we all enjoy.
if you have any ques-
tions, your local Parks ane
Recreation Department is
a valuable resouraa'and
will be happy to assist
you,
OTMON-IMM
PROJECT EXPENSES QUANTITYIHOURLY RATE GRANT FUNDS
OR PIECE RATE REQUESTED (A)*
TOTAL
A+B+C
PERSONNEL EXPENSES (SALARIES/WAGES/BENEFITS)
*Requested grant funds cannot be used for regular personnel costs of city/town employees. However, forestry student interns or
summer forestry apprentice costs can be included as grant funds.
Parks & Recreation Director 4 hours @ $51.86 $20744
Park Superintendent Admin 80 hrs @ $41.17 $3,293,60
ParkAdmin 20 hrs @ $32.74 $654.80
Stump Removal $1501stump x 2 stumps $300.00
Park Staff watering trees 8hrs @$25.00 $200.00
6 people @,5hr x 7
Tree Board Planning meetings 'A"'$
$399,00
meetinqs x $191hr
Volunteers @ Green Industry
1 booths @ 6 hrs x $191hr
$1368.00
booths
TOTAL PERSONNEL EXPENSES r. $6,422.84
OPERATING EXPENDITURES (TRAVEL, SUPPLIES, RENTALS, ETC.)
Buses to get kids to Arbor Day 15 buses @ $85/bus
$365.00
$425.00
TOTAL OPERATING EXPENSES $365.00 ,,,$ . . ......(1... $425.00
now
CONTRACTED PROFESSIONAL SERVICES (NEEDS PRIOR APPROVAL)
Pruning/removal
Hazard Tree Prunin
$ k1remove x 2,
$363.751prune x 4
$3,455.00
$3,455.00
Contract Tree Planting
$2951tree x 4 trees
$1,180.00
$1,180.00
TOTAL CONTRACTED SERVICES
$4,635.00
$4,63 .00
TOTAL PROJECT EXPENDITURES
$5,000.00
Mo
$#'Y'40 441"'
$11,482.84
Palm, Lorie
To: Palm, Lore
Subject: RW: Tree City of the Year
Attachments: 2O15Tnee(]tvoftheYearrevised budget.doc
From: FredBidla
Sent: Wednesday, October 29,2O142:O4PM
To: Kirby, Jamie
Subject: Tree City ofthe Year
Dear Mrs. Kirby,
On behalf of the City of Kalispell we would like to thank you and the MT Tree City of the Year award selection committee
for this year's [oaward. Based upon Co sharing the award and receiving half of the financial award only 50% of the
originally purposed project will beable tobecompleted. Attached barevised budget dialing down each component of
the original application. We will attempt to carry out Arbor Day with the intent specified in the original application
minus some trees, tree planting supplies, t-shirts, lunches but still focusing on getting students out of the classroom and
1mapark toconnect with nature first hand . The Arbor Day bike ride will have towait until fall and the entry way
courthouse park beautification project will beroughly cut inhalf.
VVelook forward tomaking this asuccessful project. Ifyou have any questions orconcennsoleasedoncthesitateto
contact me.
Thank you,
Parks Superintendent
Kalispell Parks and Recreation
P.O. BoxiAQ7
Kalispell, MT59AO3
(4O8)75D-7716Office
(4O8)758-7719Fax
lip
fis"Pa'',
Parks & Recreation
In addition to the specifications provided in Appendix A, the following must be completed:
1) Tree planting specifications -Part (A
2) Final Work Inspection Form -Part (13)
All tree planting prolects must follow the specifications given here:
O ThnomfYear-Thaidoa time tnplant otree hawhen Kisinadormant condition, either inearly spring
before bud-bnaok.orinthe fall, after leaves have dropped. Weather condiUonsattheneUmesanagemsna||y
cool, and allow plants to establish new roots prior to having to endure the hot, dry conditions of summer,
O
O
O
O
O
O
O
Location — Consider site restrictions (such as available growing space, soil type, pavement, overhead or
underground utilities, ak:)Visualize what this tree will look like in2Oyears. Before you begin planting your
tree, be sure you have had all underground utilities located prior to digging the hole. Call your local utility
services atleast 2days prior Lodigging. (Usually 1-8OO-424-5555inMT)
Tree selection —Carefully inspect trees and only purchase those that have astrong stem and nophysical
damage. Avoid trees with circling roots, severe pruning cuts, dead bark or signs of insects and disease.
Site preparation — Dig a space approximately three times the diameter of the root ball, and only as deep
aathe root ball. Amending soil is not necessary unless planting in disturbed sites or poor soil quality.
Break upcompacted soil onsides ofthe hole, and leave bottom firm.
Tree preparation —1)Identify trunk flare - The trunk flare inthe
part cfthe trunk where the roots spread out atthe base nfthe tree.
This point should be visible after the tree has been planted. If the
trunk flare isnot visible, you may have knremove some soil from
the top ofthe root ball prior toplanting the tree. 2)Cut away
strings and burlap orplastic from around the trunk. |ftree io
container grown, cut and remove container.
Tree placement — Lift tree into planting space bythe root ball, not
the trunk. Ensure tree iaatproper depth and never plant too deep.
Trunk flare and top of root ball should be at grade. Balance tree
upright etcenter ofplanting space. Pull back burlap aymuch aa
possible without removing soil from the root ball.
Fill with soil — Fill the hole while watering, periodically pausing to
gently tamp base, to ensure the tree is finn(y setting in the planting space. Finish filling soil just below the
trunk flare.
Mulch — Mulch lightly and evenly with about 2 inches of organic material such as wood chips or similar
composted material. Leave a 3-inch layer ofbare soil around the trunk.
Only stake if necessary - Trees will establish more quickly and develop stronger trunk and root systems if
they are not staked at the time of planting. However, protective staking may be required on sites where
equipment damage, vandalism orwindy conditions are concerns. Awide, flexible hyingmaterial should be
used hoavoid injuring trunk and allow the tree tomove orsway. Staking and ties should beremoved after
one year.
O After Care —Dnnot fertilize otplanting time. Water regularly throughout the first growing season (about
once a week unless significant rainfall is received), but do not overwater. Keep lawn mowers and string
trimmers away from tree tuavoid wounding bark. Only prune dead orinjured branches attime ofplanting.
Dunot plant flowers orcultivate soil directly under tree.
MM3MM
❑ Long term maintenance — Have a 3-year annual inspection program to replace mulch, provide small tree
training (fight pruning cuts), and check for signs of stress, insects, disease, or vandalism. Keep trunk area
free and clear of weeds and other competing vegetation.
Remove co -dominant
leaders
Prune rubbing or _
crossing branches
after first year.
DO NOT stake or wrap trunk
unless necessary
Remove tags and labels
Remove all balling ropes
Remove wire basket
and score hole wall
DO NOT prune terminal leader or
branch tips
Prune narrow crotch angles and
water sprouts after first year.
Prune broken branches
Prune suckers
2" - 4" mulch kept away from trunk
, Soil well to contain water
Remove container and cut circling roots if
container -grown, or as much burlap as
possible if field grown
tDig hole 2-3 times root ball width t
Once the Subaward Project is completed, the Subrecipient must contact the DNRC regional urban
forester to schedule a final project inspection. The inspection will verify that all required work has been
completed and performed in accordance with state and program specifications. The Project Inspection
Form must be completed by the DNRC regional urban forester or duly designated DNRC representative.
Upon completion and submittal of the Project Inspection Form, a final payment of subaward agreement
funds, including any funds that may have been withheld from earlier payment requests, is made to the
Subrecipient. If the project is not inspected and approved by the DNRC regional urban forester, or
deficiencies are found during inspection and not corrected, funds may be withheld from the Subrecipient.
Please follow this link for your regional urban forester contact information:
i
SUBAWARD PROGRAM:
SUBAWARD AGREEMENT #:
COMMUNITY/ORGANIZATION NAME
COMMUNITY/ORGANIZATION ADDRESS
CITY/TOWN STATE ZIP
PHONE
EMAIL
SUBAWARD 'S PRINCIPAL CONTACT NAME AND TITLE
PRINCIPAL CONTACT EMAIL & PHONE NUMBER
SERVICES BEING PROVIDED BY CONTRACTOR OR VENDOR:
CONTRACTOR OR VENDOR NAME Just list top 3 bid requests)
BID AMOUNT
A
B
O
SELECTED CONTRACTOR
or VENDOR
1) Please describe the bid solicitation process:
2) Please explain why you chose the selected contractor or vendor:
3) If three bids are unavailable for submission please also describe the issue(s):
FA ,TpTpy•
-
Fomi AD-1048 o192)
U, S. DEPARTMENT OF A GRIC UL TURE
Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment
and Suspension, 7 CFR Part 3017, Section 3017.5 10, Participants' responsibilities. The
regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733).
Copies of the regulations may be obtained by contacting the Department of Agriculture agency
with which this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
ORGANIZATIONNAME PRIA WARD NUMBER OR PROJECT NAME
NAME(S) AND TITLE(S) OFAUTHORIZEDREPRESENTATIVE
SIGNATURE(S) DATE
HM
FWATITOTT—Taro I M.
Form AD-1048 wmRsE)
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the prospective lower tier participant is providing the certification set
out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"'participant," "person," "primary covered transaction," '"principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals, Each participant may, but is not required to,
check the Nonprocurement List.
S. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.