Loading...
2014/12/01 South Kalispell Urban Renewal District Plan UpdatePLANNING FOR THE FUTURE REPORT TO: FROM: SUBJECT MEETING DATE: MONTANA Doug Russell, City Manager Planning Department 2011" Avenue East Kalispell, MT 59901 Phone: (406) 758 -7940 Fax: (406) 758 -7739 www.kalispell.com/planning Tom Jentz, Kalispell Planning Department Award of Contract — South Kalispell Urban Renewal District Plan Update December 1, 2014 BACKGROUND: The city prepared and advertised an RFQ soliciting a professional firm to update the South Kalispell Urban Renewal Plan. The closing date for submittals was September 26, 2014. Two firms submitted qualifications for consideration: Studio Cascade from Spokane, Washington and CTA of Kalispell. A committee was assembled on October 6, 2014 to review the submittals. The 5 member committee consisted of Mark Flatau, School Superintendent, District 5; Shane Jackola, Jackola Engineering; Chris Parsons, Vice President, Kalispell Chamber; Marc Rold, Chairman, Kalispell Urban Renewal Agency; and myself. The committee recommended CTA of Kalispell. At the October 20, 2014, council meeting the council selected CTA and directed staff to enter into contract negotiations. A contract and proposed scope of work has been prepared and is attached to this memo for your consideration and action. The contract amount is $125,000 and the duration of the contract would be 10 months with a tentative start date of January 1, 2015. STAFF RECOMMENDATION: It is recommended that the city council approve the contract award to CTA. FISCAL EFFECTS: Funding for this action will come from the Airport TIF District. This item was anticipated and budgeted in the 2014 -15 budget. ALTERNATIVES: As suggested and approved by council. Respectfully submitted, 7�� 4a�A-- Tom Jentz Kalispell Planning Dept. Attachments Report compiled: November 25, 2014 c: Aimee Brunckhorst, Kalispell City Clerk Scope of Work — South Kalispell Urban Renewal Plan I. Urban Renewal Plan Resources meeting: The project team will meet with key city staff to collect resource data, existing and historical documents, necessary mapping information, etc. 2. Evaluation of the existing Urban Renewal Plan: The project team shall become familiar with the existing urban renewal plan and plan boundaries noting those goals that have been achieved and those goals yet to be accomplished. The team will develop an understanding of the strength and weakness, opportunities and threats facing South Kalispell. The team will then prepare an analysis of the currency of the plan and the areas that it is deficient or dated. 3. Public outreach and issue identification: The project team will undertake a thorough multi- tiered public outreach and issue identification process. Each phase shall be a free standing effort and include multiple techniques to solicit the most complete and accurate information. The focus of the outreach will be to gather public input concerning the future direction for South Kalispell. In particular public comment should be solicited concerning the preferred future land use patterns and opportunities, the need, if any, for public utility and road upgrades; the future viability of the airport and what future roll the airport or the airport lands should have. The phases or tiers shall include: • Airport property owners and tenants • Property owners immediately abutting the airport ownership • Property owners within the existing bounds of the urban renewal plan boundary • Property and business owners, residents and tenants in South Kalispell • Residents of the greater Kalispell community • Work with local media sources • Operate a public awareness campaign through a website or through a social media source such as Facebook. 4. Identify key development and redevelopment concepts for the South Kalispell corridor: Based on the public comment received, develop a series of new goals with implementing strategies for South Kalispell which are intended to foster long term development and redevelopment. • Coordinate a 2 day development charrette. 5. Specifically develop a series of options for short and long. -term strategies for the airport, airport lands, and surrounding affected neighborhoods: These strategies will include an analysis that reflects the spectrum of public comment received and could conceivably range from keeping the airport as is for the foreseeable future, to incorporating minor changes in the airport design and operation, to developing a process to close the airport at some point and put these lands to alternative uses. For each of the developed options, a detailed fiscal analysis shall be prepared illustrating the short, medium and long term fiscal implications and liabilities to the City of Kalispell. 6. Prepare and present an updated draft South Kalispell Urban Renewal Plan for adoption by the Kalispell City Council: Based on the public process to date, prepare an update to the South Kalispell Urban Renewal Plan. Based on the goals articulated in the draft update, include a time line for implementation. 7. Complete all work within a 10- -month process from Notice to Proceed. At this time the project plan will be submitted in October 2015. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 520 by and between the CITY OF KALISPELL, MONTANA, a municipal corporation organized and existing under the laws of the State of Montana, 201 First Avenue East, Kalispell, Montana 59901, hereinafter referred to as "City," and CTA Architects Engineers, 2 Main Street, Suite 205, Kalispell, MT 59901, hereinafter referred to as "Consultant." In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to hire Consultant as an independent contractor to perform for City services described in the Scope of Services attached hereto as Exhibit "A" and by this reference made a part hereof. 2. Effective Date: This Agreement is effective upon the date of its execution and will terminate on the 30th day of October, 2015. 3. Scope of Work: Consultant will perform the work and provide the services in accordance with the requirements of the Scope of Services. 4. Payment: City agrees to pay Consultant One Hundred Twenty Five Thousand Dollars ($125,000.00) for services performed pursuant to the Scope of Services. Any alteration or deviation from the described work that involves extra costs will be performed by Consultant after written request by the City, and will become an extra charge over and above the contract amount. The parties must agree upon any extra charges in writing. 5. Independent Contractor Status: The parties agree that Consultant is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Consultant is not subject to the terms and provisions of the City's personnel policies handbook and may not be considered a City employee for workers' compensation or any other purpose. Consultant is not authorized to represent the City or otherwise bind the City in any dealings between Consultant and any third parties. Consultant shall comply with the applicable requirements of the Workers' Compensation Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Consultant shall maintain workers' compensation coverage for all members and employees of Consultant's business, except for those members who are exempted by law. Consultant shall famish the City with copies showing one of the following: (1) a binder for workers' compensation coverage by an insurer licensed and authorized to provide workers' compensation insurance in the State of Montana; or (2) proof of exemption from workers' compensation granted by law for independent contractors. .......N r' Professional Services Agreement 6. Indemnity and Insurance: For other than professional services rendered, to the fullest extent permitted by law, Consultant agrees to defend, indemnify, and hold the City harmless against claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted or claimed against, recovered from or suffered by the City by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of or in any way arising or resulting from any intentional or negligent act on the part of Consultant or Consultant's agents or employees. For the professional services rendered, to the fullest extent permitted by law, Consultant agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses, including reasonable defense attorney fees, to the extent caused by the negligence or willful misconduct of the Consultant or Consultant's agents or employees. For this purpose, Consultant shall provide City with proof of Consultant's liability insurance issued by a reliable company or companies for personal injury and property damage in amounts not less than as follows: • Workers' Compensation - statutory • Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate • Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual aggregate • Professional Liability - $1,000,000 per claim; $2,000,000 annual aggregate The City shall be included or named as an additional or named insured on the Commercial General and Automobile Liability policies. The insurance must be in a form suitable to City. 7. Professional Service: Consultant agrees that all services and work performed hereunder will be accomplished in a professional manner. 8. Compliance with Laws: Consultant agrees to comply with all federal, state and local laws, ordinances, rules and regulations, including the safety rules, codes, and provisions of the Montana Safety Act in Title 50, Chapter 71, MCA. 9. Nondiscrimination: Consultant agrees that all hiring by Consultant of persons performing this Agreement will be on the basis of merit and qualification and will not discriminate on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin. Professional Services Agreement 10. Default and Termination: If either party fails to comply with any condition of this Agreement at the time or in the manner provided for, the other party, at its option, may terminate this Agreement and be released from all obligations if the default is not cured within ten (10) days after written notice is provided to the defaulting party. Said notice shall set forth the items to be cured. Additionally, the non - defaulting party may bring suit for damages, specific performance, and any other remedy provided by law. These remedies are cumulative and not exclusive. Use of one remedy does not preclude use of the others. Notices shall be provided in writing and hand- delivered or mailed to the parties at the addresses set forth in the first paragraph of this Agreement. 11. Modification and Assip-nability: This document contains the entire agreement between the parties and no statements, promises or inducements made by either party or agents of either party, which are not contained in this written Agreement, may be considered valid or binding. This Agreement may not be enlarged, modified or altered except by written agreement signed by both parties hereto. The Consultant may not subcontract or assign Consultant's rights, including the right to compensation or duties arising hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 12. Ownership and Publication of Materials: All reports, information, data, and other materials prepared by the Consultant pursuant to this Agreement are the property of the City. The City has the exclusive and unrestricted authority to release, publish or otherwise use, in whole or part, information relating thereto. Any re -use without written verification or adaptation by the Consultant for the specific purpose intended will be at the City's sole risk and without liability or legal exposure to the Consultant. No material produced in whole or in part under this Agreement may be copyrighted or patented in the United States or in any other country without the prior written approval of the City. 13. Liaison: City's designated liaison with Consultant is Tom Jentz and Consultant's designated liaison with City is Wayne Freeman. 14. Applicability: This Agreement and any extensions hereof shall be governed and construed in accordance with the laws of the State of Montana. IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF KALISPELL, MONTANA By Doug Russell, City Manager Professional .. ,, l Services Agreement CTA ARCHITECTS ENGINEERS By Wayne Freeman, Associate Principal FEE PROPOSAL DATE: 11/10/14 PROJECT NAME. SKURP CTA Architects Engineers FA 13 North 23rd Street (59101), P.O. Box 1439, Billings, MT 59103 DESIGN STAGE: Ph: 406. 248. 7455 Fax: 406. 248. 3779 CTA FILE NAME: http: /lwww.ctagroup.com e-mail: info @ctagroup.com SECTION A. DIRECT LABOR COSTS SPECIALISTS JOB TITLES HOURS RATES AMOUNTS SUB TOTALS TOTALS PROJECT PRINCIPAL 96 160.00 15,360.00 ; : ; • ; : ' • ' • ' : . ' : ' : ' • ' • ' • ' • . . . MANAGEMENT SENIOR PROJECT MANAGER 166 160.00 26,560.00 : ; • : • : • : • ; • ; • : • ; • ; • ; • ; - : - : - & COORDINATION PROJECT ENGINEER 122.00 PROJECT MANAGER 90.00 $ 41,920.00 ARCHITECTURAL SENIOR ARCHITECT 88.00 ARCHITECT 75.00 ARCHITECTURAL PRODUCTION 58.00 $ INTERIOR DESIGN SENIOR INTERIOR DESIGNER 95.00 INTERIOR DESIGNER 50.00 LandPlanning LANDSCAPE MANAGER 32 150.00 4,800.00 ' SENIOR LANDSCAPE ARCHITECT 300 120.00 36,000.00 LANDSCAPE ARCHITECT 182 85.00 15,470.00 $ 56,270.00 Planning SENIOR PLANNER 130.00 PLANNER 100.00 SENIOR DESIGNER 92.00 DESIGNER 62.00 $ MARKET ASSESSMENT SENIOR PLANNER 150.00 ENGINEER 85.00 SENIOR DESIGNER 92.00 DESIGNER 62.00 REFRIGERATION 74.00 FIRE PROTECTION 140.00 MEAD & HUNT SENIOR PLANNER 132 140.00 18,480.00 PLANNER 84.00 SENIOR DESIGNER 92.00 DESIGNER 62.00 $ 18,480.00 CIVIL SENIOR CIVIL PROJECT MANAGER 132.00 SENIOR CIVIL ENGINEER 105.00 CIVIL TECHNICIAN 62.00 OTHER SENIOR CADD TECHNICIAN II 78.00 SENIOR CADD TECHNICIAN 65.00 CLERICAL /SUPPORT 50.00 CADD /DRAFTING TECHNICIAN 52.00 GRAPHICS 40 90.00 3,600.00 $ 3,600.00 TOTAL HOURS 948 $ 120,270.00 A. SECTION B. CONSULTANTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B1. 62. 63. $ - B. SECTION C. OTHER DIRECT COSTS . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ct. PRINTING $ 319.65 C2. TRAVEL AND PER DIEM $ 5,220.00 C3. TELEPHONE, FAX C4. POSTAGE, DELIVERY C5. PHOTOGRAPHY, FILM C6. BASIC WEB SITE ($500 - $2,000) C7. 3D VISUALIZATION $ S 5,539.65 C. SECTION D. OVERHEAD COSTS RATE BASE SECTION GENERAL & ADMINISTRATIVE OVERHEAD 160% Incl in Above A. $ (Included in Rates Above) 0. SECTION E TOTAL COST INCLUDING OVERHEAD & PROFIT (Sections A + B + C) I $ 125, 809.65 SECTION F. PROFIT ON LABOR & OVERHEAD (A + D) (Included in Rates Above) SECTION G. MARKUP ON CONSULTANTS (B' 20 %) $ - SECTION H. MARKUP ON OTHER DIRECT COSTS (C * 5 %) $ 276.98 I. TOTAL COST TO CLIENT S 126,086.63 THIS DESIGN STAGE 11/10/14 PREPARED BY (Signature & Title) u IIIIIIIIIIIIIIIIIIIIIIIIIIl11 HIM 111101100111110 1111111 NINE 1111111111111111111111111111111111 IIIIIIIIIIIIIIIIIIIIu1IuI i n w IN m -IIIIIIIIIIIIINIIIIIIIIIIIIIII n liiiiiiiiiiiiiiiiiiiiillillilillillim ee �