Staff ReportsCITY OF KALISPELL
FINANCE DEPARTMENT REPORT
CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: NOVEMBER 30, 1996
CASH ON HAND & DEMAND DEPOSITS;
NORWEST CASH IN TRANSIT
$17,891.86
NORWEST CHECKING
$11,620.71
NORWEST (CITY HEALTH FUND)
$11,223.07
STEP (CITY HEALTH FUND)
$585,237.18
STEP PROGRAM
$9,501,096.95
NORWEST SWIMMING ACCT
$109.30
BIDDER'S BONDS
$136,379.30
SUB -TOTAL DEMAND DEPOSITS: . $10,263,558.37
VALIC Deferred Comp.
$342,052.12
GLACIER BANK:
INTEREST SUBSIDY/REHAB
$6,008.65
LOAN GRANT,
$3,929.38
COURTYARD RESERVE ACCOUNT
$4,825.37
COURTYARD RESERVE ACCOUNT/EQUITY
$33,371.08
OTHER INVESTMENTS:
SEWER: 1988 S & C BONDS
$7,411.33
SEWER: 1989 S & C BONDS
$4,000.00
SEWER: 1990 S & C BONDS
$5,500.00
MERIDIAN 1990 S & C
$1,922.68
SEWER: 1991 S & C BONDS
$2,252.84
SEWER: 1992 S & C BONDS
$7,000.00
SEWER: 1993 S & C BONDS
$3,650.00
SEWER: 1994 S & C BONDS
$24,255.94
SEWER: 1995 S & C BONDS
$22,821.96
TOTAL LONG TERM INVESTMENTS: $469,001.35
PETTY CASH $750.00
TOTAL TO BE ACCOUNTED FOR: $10,733,309.72
Respectfully Submitted,
Carol L. Kostman
Assistant Finance Director
December 5, 1996
PUBLIC WORKS DEPARTMENT
ACTIVITY REPORT
NOVEMBER 1996
ENGINEERING
ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED
BY CITY STAFF
• Windward Way Road Reconstruction Project is completed except for landscaping to be
completed next Spring.
• Woodland Park Sidewalk Connection Project complete except for walking striping to be
completed next Spring.
• Tax increment sidewalk funding project specifications are being prepared.
• Sidewalk and curbing billing completed for 1996 projects.
• Annual Fuel Tax Revenue Report completed and forwarded to the Montana Department of
Transportation.
• Prepared map control information for Utilities Surveyor for G.I.S. mapping.
• Located map control for areas 1 - 4 in field for G.I.S. mapping.
• Helped Street Department with snow removal operations during November 18-29`h
• Continued updating sewer and storm drain utility maps.
• Awarded Rear Loading Refuse Collection Truck to Transport Equipment, Inc. in Missoula,
MT.
• Winter shut -down of the South Woodland water main project.
• Winter shut -down of the Three -Mile and Northern Lights project.
• Utility installation and paving completed at the Teton Terrace Development.
OFFICE AND STAFF
OPERATIONS AND MAINTENANCE
• Fourteen emergency call -outs for November. 4 - Sewer Dept., 2 - WWTP, 7 - Water
Dept., and 1 - TSS.
CENTRAL GARAGE
• 102 repair orders were completed during the month of November:
• Police ............26 Streets ............. 35
• Fire ............. 5 Garbage............. 9
• Others ............ 27
• Installed new front engine in Mobile Sweeper.
• Installed new clutch in Meter Maid's Scooter.
• Began work on Sign and Signal Department's "new" truck bought at State Surplus.
• Completed mounting snow tires on City vehicles.
• Ongoing maintenance of City vehicles, plow trucks, and graders. Many breakdowns due to
heavy snow plowing operation.
WATER PUMPING & STORAGE
• Produced 62 M gallons of water. 9 M gallons upper zone and 53 M gallons lower zone.
• Injected 28 lbs. of chlorine.
• Continued routine maintenance on all pumps, motors, grounds, buildings, controls, testing,
and record keeping.
• Completed water testing for volatile organic chemicals, nitrite/nitrate, inorganic chemicals,
...........
radon, radionucides, and hardness.
• Assisted Street Department with snow removal
• Assisted field crews with main breaks and taps.
SEWER FACILITIES, LIFT STATIONS, COLLECTION
• Video and jet cleaning of sewer lines continues Monday through Thursday.
• Weekly maintenance of fifteen lift stations on Fridays.
• Installed 115' 8" storm culvert; 200' drainage ditch on Sunnyview Lane west from
Windward Way.
• Installed new gasket on discharge line at Lift Station #5.
• Plowed snow from around lift stations and alleyways.
SOLID WASTE COLLECTION/DISPOSAL & ALLEY CLEAN UP
• Delivered 5 containers to new customers.
• Responded to 15 reported violations - repaired 1 damaged container.
• Weekly garbage service continues.
• Weekly alley cleanup continues.
• New rear -end garbage truck has been ordered.
2
CONSTRUCTION AND MAINTENANCE
STREETS, CURBS, GUTTERS, ALLEYS
• Continued leaf pickup.
• Prepped equipment for snow removal.
• Patched Burns Way.
• Ice melted streets.
• Hauled pit run and crush, prepped for paving gas pumps in yard.
• Assisted the Water Department
• Assisted the Shop.
• Prepped alleys for paving.
• Hauled 75 ton cold mix to yard.
• Around the clock snow removal began November 18' after "record" amounts of snow
fall.
WATER CONSTRUCTION AND SYSTEM REPAIR
• Tagged 34 delinquent accounts.
• Rebuilt the meter pit at the College.
• Completed a 16x2 tap at Meridian north of Wyoming for new building.
• Painted valve for NW Utilities.
• Dug valves and cleaned for Sandon on Kelly Road.
• Assisted with main break on 16" main at Meridian Road due to Harp Construction
boring into water main.
• Replaced 6" valve at Woodland Park.
• Completed an 8x8 tap at Liberty and Hawthorne for new water main construction.
• Repaired service line at Pt Avenue East at 11`h Street East.
• Assisted Street Dept. with snow removal.
• Assisted Ben VanDyke with pumps.
• Repaired fire hydrant that was hit at ls` Avenue East and 5`h Street East.
• Assisted with meter reading.
• Replaced one curb stop.
• Meter repair and replacement ongoing.
3
SIGNALS, SIGNS, STRIPING, SERVICES
• Maintenance of traffic signals, lights, signs, and meters continues.
• Installed reflectors and bases by islands on 1" Street West by the Alley Connection
Restaurant.
• Installed new stop sign pole at Windward Way and Sunnyview Lane after contractor
paved Windward Way.
• Installed four (4) "No Parking - Tow Away Zone" signs and poles on west side of
Windward Way. We are 50% complete with signage on the east side.
• Installed two more stop signs and four 4-way signs at Vt Avenue West and 11' Street
West, thus making this a 4-way stop intersection.
• Tested fire pre-emption hardwire system in downtown area. All work well.
• Field tested emitter and collectors at all Opticom equipped intersections.
• Did survey on street luminaries to check how many worked.
• Finished luminaries survey. Results were given to Robert Babb and PP&L to replace
bulbs or repair.
• City luminaries damaged in accident on 11/24/96. It will need a new head and pole.
NW Electric Signs repaired.
• Assisted Street Department with snow removal
WASTEWATER TREATMENT PLANT
• The change in the "bioreactor unit" initiated by the Plant Manager last month has
reduced phosphorus levels to a new average low of 0.12 ppm. The limit in our permit
is 1 ppm.
• The change from two aeration blowers back to one blower caused several "high
blower amp" call -out alarms. Our consultant engineer in Libby adjusted the cut off
amp limit up slightly without compromising the blower safety shut off point. The
Plant Manager, based on biological nutrient removal plant research, adjusted the air
demand down. The result is that we will not need to run two blowers the entire year,
which will save the City $18,000-$26,000 per year.
• The Plant Manager gave a presentation on the plant operation at the Pacific Northwest
Pollution Control Association Annual Conference in Boise, ID. She was asked to
speak as "this plant is the only successful biological nutrient removal plant in the
northwest". The conference was attended by 350-400 Public Works Directors, Plant
Managers, Consultants, and Engineers. Over 200 of those registered attended her
presentation. Twenty of the attendees requested that she develop a written paper of
her presentation.
4
Mr. Clarence Krepps,
Mayor Douglas Rauthe
City Council Members
November 27, 1996
Page 2
City Manager
• pickup leaves in Parks;
• prune roses at Woodland Park;
• install fence & prepare fields for soccer tournament,
deliver picnic tables, benches and barricades;
• clean Lagoon outlet drain;
• remove tennis court nets and windscreens;
November
• shovel sidewalks numerous times and place ice melt;
• shovel snow off of Woodland Park Shop;
• remove picnic tables for winter storage;
• fill pool for winter;
• plant 600 tulip bulbs at City Hall, Lawrence Park,
Depot Park, and Woodland Park;
repair Depot Park benches;
set up Christmas Village;
remove tree on 3rd Street;
remove sight obstruction branches
clean Park Shop;
from Urban Forest
daily rest room cleaning and garbage removal.
Recreation Depart. - C. Bohannan & J. Reese.
Recreation Coordinators:
October was a busy month with the start of a new program -
Little Dribblers Basketball for youth Kindergarten to 2nd grade
with 146 participants. October's is highlighted with Evin Van
Burger winning the Punt, Pass and Kick Event.
What a surprise November brought to the outdoors for recreation
programs. Snow deep on the ground and still falling. Our
Senior walks quickly turned into snowshoe outings.
Routine Monthly Duties:
• Vouchers, Marketing, Administrative work, answering
phones, assisting participants, taking registrations.
Participant numbers on following page.
Mr. Clarence Krepps, City Manager
Mayor Douglas Rauthe
City Council Members
November 27, 1996
Page 3
Activity Participants
October
Senior Mystery Hike
17
Senior Yaak Tour
46
Senior Moose Lake Hike
18
Senior Lupine Lake
11
Senior Howe Lake
17
Senior Peters Ridge
7
Senior Fall Color Tour
28
Mystery Spook Night
36
Halloween Hunt
62
Halloween Crafts
5
Little Dribblers Basketball 146
Beginning Calligraphy
5
Calligraphic Watercolor
4
Kids in Motion (Bicycle
Rodeo)30
Photography Class
4
Soo Bak Doo
8
Totals 338
November
Senior Walk Tally Lake
Ninepipe Waterfowl Trip
Senior Walk Glacier Park
Senior Walk Rails to Trails
Senior Walk Mystery Walk
Senior Walk Lone Pine Park
Soo Bak Do
Little Dribblers
Dance Classes
Photography Class
Participant Hours
136 hrs
460 hrs
60 hrs
88 hrs
119 hrs
56 hrs
196 hrs
72 hrs
62 hrs
15 hrs
876 hrs
62.5 hrs
50 hrs
30 hrs
40 hrs
144 hrs
1,667 hrs
5
35
hrs
9
72
hrs
8
64
hrs
9
54
hrs
11
88
hrs
2
18
hrs
5
32
hrs
146
584
hrs
14
16
hrs
4
30
hrs
Totals 213 993 hrs
Mr. Clarence Krepps,
Mayor Douglas Rauthe
City Council Members
November 27, 1996
Page 4
City Manager
I
Administrative -Michael Baker & Donna Worth:
ISTEA: Preparing submittal for Woodland Park D.R.E.A.M.
Phase III. Construction nearing completion on the North
Main/Lawrence Park trail. Submitted Phase II and it has
been approved by M.D.T.; preliminary design has been
completed for the Meridian Trail. Working on submittal
for construction phase.
Baseball Complex: Regular design meetings held and anticipate
final design in December.
Airport Advisory Board:
Lawrence Park Wetland Mitigation: Bids advertized and will
be opened December 10.
Up -Coming Park and Recreation Dates:
Street Tree:
Community Forestry Tree Seminar - December 17 & 18
Recreation Department:
Christmas Door Contest
December
23
Christmas Party on Ice
December
21
Santa's Calling
December
12
Yell in the New Year
December
31
Ice Skating Lessons
December
9
Senior Programs:
Calligraphy
December
2, 9, 16
Cross Country Ski
December
5
Ice Skating
December
9
Snowshoe Demo
December
7
Cross Cntry Ski Blacktail
December
12, 13
Christmas Dinner Party
December
17
Cross Country Ski Glacier
December
19, 20
Res�ec�fullv_slibmitted,
Michael Baker, C.L.P.
Director, Parks and Recreation
MB/dlw
ihecityo(Kalivll _
Incorporated 1892
Telephone (406) 758-7700
FAX (406) 758-7758
Post Office Box 1997
Kalispell, Montana
Zip 59903-1997
DATE: December 12, 1996
TO: Clarence Krepps, City Manager
FROM: Glen Neier, City Attorney
RE: Status Report
1) During the last few weeks, this office has been
attempting to resolve difficulties connected with the
Hampton Inn project. From what I have been able to
ascertain one problem arose when the Developers of the
Hampton Inn attempted to obtain an access to their
site from U.S. #2. The original site plan for the Inn
showed an access to/from the site by way of Appleway
Drive. The City staff had reviewed the original
proposal and were not concerned with the U.S. #2
access so long as the emergency traffic could use
Appleway. However, during the process the Developers
abandoned the Appleway access, and at the same time
proposed locating a restaurant on a pad adjacent to
the U.S. #2 access. Because the restaurant proposal
involved locating parking spaces, necessitating
backing motions, along the U.S. #2 access, the staff
objected to the amended site plan. Because the Inn
planned on opening in late December or early January
some resolution to the problem had to be obtained.
Another problem involved the relocation or alteration
of a stream bed though a portion of the Hampton Inn
property. Apparently, the work was accomplished
without benefit of a Bureau of Reclamation/Corps of
Engineers/SCS permit. Because of the Federal
bureaucracy the Developers now are faced with a mass
of paperwork before a permit will even be considered.
I:\wp\glen
Douglas Rauthe
Mayor
Clarence W. Krepps
City Manager
City Council
Members:
Gary W. Nystul
Ward I
Cliff Collins
Ward I
Norbert F. Donahue
Ward II
Dale Haarr
Ward 11
Jim Atkinson
Ward III
Lauren Granmo
Ward III
Pamela B. Kennedy
Ward IV
M. Duane Larson
Ward IV
Early this week I talked to Lee Kauffman, the
Developer's attorney, and he informed me that the
Developer was making progress in resolving the
difficulties. The Developer is in the process of
reapplying for an access permit from U.S. #2 through
the State Department of Transportation. The
restaurant proposal has been abandoned, so an
unobstructed approach will be available for emergency
vehicles to access the Inn. The State will be
revising the permit based upon anticipated traffic
counts within the next 10 days.
The altered stream bed problem is being worked on by
Jay Billmayer, and the Developer is applying for a
permit through the proper channels.
Kauffman suggested a meeting with this office and
others from the City staff once matters have been
resolved with the State and Federal agencies.
According to my information, most other Staff concerns
regarding life/safety considerations at the Inn have
been resolved.
2) The Manager on 12-11 requested that I look into a
potential "nepotism" problem in the Police Department.
Apparently, one of the patrolmen recently married a
dispatcher. The City Employee Handbook contains a
policy which prohibits the employment of immediate
relatives in:
Other circumstances exist which would place the
relative in a situation of actual or reasonably
foreseeable conflict between the City's interest
and their own.
Nepotism is defined in state law as "the bestowal of
political patronage by reason of relationship rather
than merit." As I see it, the situation now facing the
City does not really fit the definition of nepotism.
The patrolman has no real or apparent authority over
dispatching personnel, and the dispatching personnel
do not control the patrolmen. I have been researching
Montana law on the subject, and see the problem more
as one of City policy than a violation the law. I
I:\wp\glen
have made inquiries with other Cities in the State and
I am waiting for replies. I will keep you informed of
other developments in my analysis.
3) The Greenacres problem has left me somewhat at a loss
to explain an obvious error in my drafting of the
Notice. For some reason the term "or disapproval" was
left out of the Notice, and Bill Astle, Attorney for
Greenacres, has objected to the entire procedure.
Under Montana law compliance with annexation laws is
strictly construed and there is a better than even
chance that the City would not prevail in Court.
Because the annexation was delayed until July 1, 1996,
if the Council desires we would be able to recomplete
the process prior to the effective date of the
original Resolution of Annexation. Aside from some
expenses in publication and mailing we can accomplish
the result as originally intended. I apologize for
the error, but cannot explain the reason for it. The
Notice was a form used in many annexations and all
other documents conformed to the requirements of the
law.
I:\wp\glen
I.III0 U)"1017"t4t%
R
TO Cablevision of
Montana, Inc.
December 5, 1996
Mayor Douglas Rauthe
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903
Dear Mr. Mayor,
Tele-Communications, Inc, (TCI) today announced reductions in its corporate and field
work force throughout the company, including two positions here in the Flathead Valley.
The company has notified employees affected by these work force reductions and is
providing compensation and other benefits to them consistent with company policies. We
have worked diligently to be fair to the employees involved in the reductions. The last day
of work for these employees is December 13, 1996. This reduction in work force will be
permanent.
These changes are painful but necessary as part of our effort to evolve towards a new
operating structure that can effectively and efficiently provide excellent information and
entertainment services in a competitive environment. We have already achieved some
structural and technological efficiencies which make possible the adjustments the company
is announcing today without sacrificing customer service, product quality or achievement
of our goals.
If you have any questions or concerns at any time, please feel free to contact me at
758-2300
Si e ,
oug Jo s n
Generalwag
K6NsDeii O) 11ce
333 1s' Aver,.;e
(405) 755-720C
An EQue1 Ocnartunrry