Staff ReportsCITY OF KALISPELL
FINANCE DEPARTMENT REPORT
CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: SEPTEMBER 30, 1997
CASH ON HAND & DEMAND DEPOSITS,
NORWEST CASH IN TRANSIT: GEN'L, HEALTH, POOL $64,982.44
NORWEST CHECKING $35,651.41
NORWEST (CITY HEALTH FUND) $7,472.59
STEP (CITY HEALTH FUND) $631,334.50 "
STIP PROGRAM $10,621,041.53
NORWEST SWIMMING ACCT $100.26
BIDDER'S BONDS $59,889.65
SUB -TOTAL DEMAND DEPOSITS: $11,420,472.38
INVESTMENTS:
VALIC Deferred Comp.
$418,565.27
GLACIER BANK:
INTEREST SUBSIDY/REHAB
$4,794.85
LOAN GRANT
$4,038.17
COURTYARD RESERVE ACCOUNT
$8,560.32
COURTYARD RESERVE ACCOUNT/EQUITY
$33,371.08
OTHER INVESTMENTS:
SEWER: 1988 S & C BONDS
$0.00
SEWER: 1989 S & C BONDS
$2,000.00
SEWER: 1990 S & C BONDS
$3,700.00
MERIDIAN 1990 S & C
$1,022.68
SEWER: 1991 S & C BONDS
$1,972.84
SEWER: 1992 S & C BONDS
S6,000,Q0
SEWER: 1993 S & C BONDS
$2,920.00
SEWER: 1994 S & C BONDS
$20,255.94
SEWER: 1995 S & C BONDS
$19,964.00
SEWER: 1996 S & C BONDS
$12,147.88
TOTAL LONG TERM INVESTMENTS: $539,313.03
PETTY CASH $750.00
TOTAL TO BE ACCOUNTED FOR: $11,960,535.41
Respectfully Submitted,
Carol L. Kostman
Assistant Finance Director
October 6, 1997
Kalispell Fire Department Quarterly Report
for July 1, through September 30,1997
Clarence Krepps, City Manager
Doug Rauthe, Honorable Mayor
City Council Members
The Kalispell Fire Department responded to sixty-one fire calls
for the third quarter. There was one general alarm fire. Fire
loss for the quarter was approximately $136,500.00. The fire
calls are as follows:
'Children with
MM,
'�'Gasoline
Hazard
Matches
Control
near
Alarm Malfunction
—at
:�4 "'YYY2f,v Yr};v�'k•"{YY2{:YY
2,-aRt;.:
Electrical Wiring
`+'vnY,fv,vL%ir}v:.v,
0"vi`>.v�
Smoke Scare, Honest
Mistake
Standby For
:Appliance Motors
jiw°v:
• • Condition
Food Preparation
::{Y, >. '•} ask}
{ .2�"-.�f,{• Y
Illegal Burn
Rubbish, Weeds,
EM
'Garbage Cans
y ?f
'Vehicle Fire,
i �.{.:i.� av,,♦'Ci-•,m>ii
.,},nm'::vv.,i ,
Accidental Alarm
�Wiring or Backfire
stiiii{-i?+.ivt"i+ni'``i}+}•�}"'{v�ni'v}{:tiivt:'�tY''i:Y{.`�
wry}'1,}•,.'y'?n..vxv};�ii:::'-i}i:%:�-}}"ii:":�.;Natural
Gas Leak or
Smoke Scare, Honest3
I
Mistake
FIRE PREVENTION IS GOOD BUSINESS
-2-
The Fire Department Ambulances responded to five hundred ninety -
nine calls for the third quarter. The calls are as follows:
Et
Cardiac
fflFl
'�Respiratory
Transfer
'S y2'
xk mil, ` }
Allergic Reaction
'4Y`{a\'•}n�' hi�•t'�"4}4,`i� �`?i'ijvv,:tx•�;kii,�'f.
IBM
}
Psychiatric!Public
}ftY\{
Assista
s`ti s at4
t
• • • minal Acute
Sick Callsaty2
.y.� { �f
��J'{ �C�i W.-Industrial
Sports
•
Diabetic
r�
There was approximately two hundred commercial building
inspections done during the quarter.
Public fire safety activities included fire safety talks, and
demonstrations given to various civic, industrial, church and
school groups. The subject area are as follows:
-3-
There were several school group tours of the fire station. Our
"Chimney Brush Program, -was used forty times during the quarter.
Respectfully Submitted:
Orland Leland
Assistant Chief
Kalispell City Court
Drawer 1997 • Kalispell, Montana 59903-1997 + (406) 758-7705 • Fax (406) 758-7758
Clarence Krepps, City Manager
Doug Rauthe, Mayor
Kalispell City Council Members
SUBJECT: Kalispell Municipal Court Report for month of September, 1997.
TOTAL OF FINES AND FORFEITURES: $39,111.86
Contracts
-$16,191.64
Citations
-$17,385.61
Parking
-$ 975.00
State Surchrg
-$ 1,070.00
DL Reinsts
-$ 725.00
Drug Fund
-$ 400.00
City Fees
-$ 648.25
City Surghrg
-$ 1,180.00
City Interest
-$ 536.36
City Filing Fees
-$ -0-
CITATIONS and COMPLAINTS ISSUED: 325
ORDERS OF PROTECTION: 5
CIVIL CASES FILED: 1
HEARINGS SET DURING THE MONTH: 47
JURY TRIALS ACTUALLY HELD: 1
NONJURY TRIALS HELD: 12
121 -- ------ -------------
Honorable Heidi Ulbricht
Municipal Court Judge
PUBLIC WORKS DEPARTMENT
D ACTIVITY REPORT D
SEPTEMBER 1997
ENGINEERING DIVISION
♦ Held pre -construction meeting and started work on the Center Street Pedestrian Safety
Improvements Project. Phase I construction, including wiring, foundations, and concrete work
will be completed by the end of October. Poles, lights, and controls will be on site in December
and installed at that time.
♦ Inspected Lantis Assisted Living Facility's site for grading required prior to building permit. All
requirements have been met and the Building Department was notified.
♦ Reviewed and approved plans for a water main extension along the old Highway 93 South right-
of-way for City Service and the Outlaw Inn.
♦ Pumphouse construction is proceeding on the North Side Well Project. The foundation is in
place and underground utility work is proceeding.
♦ Worked with Carver Engineering to prepare cost estimates for utility extension alternatives at the
Athletic Complex site.
♦ Attended the Plan In Hand Review meeting for the Meridian Road Reconstruction Project. The
focus was on technical review, but funding was discussed. MDT was reminded of the City
Manager's letter pledging a $1,000,000 contribution by the City. We also informed them that
the specific source of funds has not been determined and there has been no formal Council action
on the matter.
♦ Attended a Project Coordinating meeting for the Highway 93 South Reconstruction Project and
met with our consultant regarding the design of Highway 93 South utility extensions. The
Project Coordinating meeting focused on intersection configurations, right-of-way acquisition
and coordination with the Daley Field Development. Discussion about Highway 93 South utility
extensions focused on cost estimates, phasing options and the scope of storm drainage
improvements. Forsgren Engineering will provide follow up information about utility options
for Council consideration.
♦ Engineering proposals have been received for the Lower Spring Creek Storm Drainage
Improvements Project from Billmayer Engineering, Morrision-Maierle, Neil Consultants and
Robert Peccia and Associates. Evaluation and contract negotiation will proceed over the next
few weeks.
♦ Met with Billmayer Engineering on behalf of American Land and Development Company
regarding the Kelly Road Lift Station Upgrade Project. Plans are being prepared and mid winter
construction is anticipated.
♦ Plans for the Hilltop Avenue/Salish Court Sewer Extension Project have received State approval.
Bid documents are being prepared. Construction is anticipated in late October.
♦ Elk's Lift Station Reconstruction Project was completed on September 15`''.
♦ Conducted one year inspections on the 14" Street East Roadway and Utility Project, the East
Meridian Road Project and the Meridian Road Traffic Signalization Modification Project.
♦ Conducted a pre -construction meeting for the Sixth Alley WN Sewer Project.
♦ LHC began construction on the Sixth Alley WN Sewer Project on September 22nd. The project is
approximately 40% complete.
♦ Continued field utilities locations.
♦ Performed miscellaneous R/W locations.
ENGINEERING DIVISION, continued....
♦ Conducted airport runway profile survey for Community Development.
♦ The City Special Assessments are complete for the 1997 tax year.
♦ Elk's Lift Station completed. City will landscape and seed the area.
♦ Inspection continues at Buffalo Commons. Traffic signal is completed and street has been paved
between Hwy 93 and Heritage Way.
♦ Design has been completed for Salish Court/Hilltop Avenue Sewer Project. Waiting for State
approval.
♦ Completed specifications and will be opening bids for two new pickups on October 7'
OFFICE AND STAFF
♦ Researched and defined data for Hansen implementation.
♦ There were twelve emergency call -outs for the month of September: 2 - Sewer Division, 4 - TSS
Division, 3 - Water Division and 3 - WWTP.
CENTRAL GARAGE
♦ 105 repair orders were completed during the month of September:
♦ Police ............21 Streets............ 33
♦ Fire ............. 5 Garbage........... 18
♦ Others ............ 28
♦ Ongoing maintenance on snow removal equipment.
♦ Performed scheduled maintenance and repairs as needed on City owned vehicles and equipment.
♦ Rebuilt plow system on the 1980 plow truck #344.
SANITARY/STORM SEWER DIVISION
♦ Continued video and jet cleaning of sewer lines Monday through Thursday.
♦ Performed weekly maintenance of fifteen lift stations each Friday.
♦ Continued cleaning storm inlets throughout the City.
♦ Removed tree from around storm line on North Meridian.
♦ The new lift station at the Elks is on line.
♦ Rooting sewer mains throughout the City.
SOLID WASTE DIVISION
♦ Delivered 8 containers to new customers.
♦ Repaired 4 damaged containers.
♦ Continued weekly garbage service.
♦ Continued weekly alley cleanup.
♦ Removed City containers from West Oregon Street to West Wyoming Street during the
construction of the new sewer line on 6`h Alley WN.
♦ Warranty repairs were completed in Missoula on the new rear -end garbage truck. The
truck is now in service.
2
STREET DIVISION
♦ Continued alley grading.
♦ Continued sweeping and patching.
♦ Patched utility cuts on Garland Avenue - 27.5 tons, Summit Ridge - 29 tons, and on
Greenbriar - 1 ton.
♦ Chipped branches in the alleys.
♦ Cleaned City Shop.
♦ Hauled sweepings and chips to the fill site on Cemetery Road.
♦ Provided assistance to the WWTP to haul sludge to Olney - Glacier Gold.
♦ Provided a man to the Solid Waste Department to cover for a vacation - 40 hours.
♦ Assisted the TSS Department with painting.
♦ Provided a man from the Street Department to the Water Department - 160 hours.
♦ Provided the Parks Department with 14 loads of crushed asphalt for the parking lot at the
soccer field.
♦ Provided the MDOT with a sweeper/man, patched street after loops were installed.
♦ Assisted the Sewer Department with a tree removal at Meridian and Appleway.
♦ Repaired the sidewalk at 4"' Street West.
♦ Repaired the washout on Lawrence Park Road.
♦ The Super Shot 125 Crack Sealer was delivered this month.
WATER DIVISION
WATER PUMPING & STORAGE:
♦ Produced 85 M gallons of water: 21 M gallons upper zone and 64 M gallons lower zone.
♦ Injected 67 lbs. of chlorine.
♦ Continued routine maintenance on all pumps, motors, grounds, buildings, controls, testing, and
record keeping.
♦ Continued water quality assessment tests as requested by the State Department of Environmental
Quality.
♦ Marked valves for the Engineering Department.
♦ Completed testing for nitrite - nitrate, and VOC (Volatile Organic Chemicals) in all wells.
♦ Attended pre -construction meeting for the North Side Well, studied construction documents for
the North Side Well and monitored construction of the new pump house.
♦ Flow tested fire hydrants for the Engineering Department.
WATER CONSTRUCTION AND SYSTEM REPAIR:
♦ Tagged 25 delinquent accounts on the east side of Kalispell.
♦ Replaced 3 fire hydrants.
♦ Replaced 20 water meters.
♦ Installed one 12x2 and one 12x1 tap at Greenbriar for the Parks Department.
♦ ' Installed one 12x4 tap at Lions Park for the Parks Department.
♦ Installed 300' of 4" PVC for the Parks Department for Lions Park.
♦ Installed 4" backflow preventer at Lions Parks for the Parks Department.
♦ Received new Romac tapping machine.
♦ Dug 4" fire hydrant at the WWTP - ordered new fire hydrant.
3
TRAFFIC SIGNS & SIGNALS DIVISION
♦ Continued maintenance of traffic signals, lights, signs, and meters.
♦ Replaced bulb at the Water Tower for the Water Department.
♦ Finished painting four (4) of the non -school cross -walks. Painted a new crosswalk at
Woodland & Vt Street East.
♦ Started making replacement signal control loops for the signals at Idaho & Meridian, Main
& Center and Center & 1" Avenue West.
♦ Routed and did six (6) signal control 6x6 loops at Center and 1" Avenue West.
♦ Replaced burned cabinet at Idaho and Meridian.
♦ Installed twelve (12) signal control loops at Main & Center Street for East/West traffic.
♦ Installed six (6) signal control loops at Meridian & Idaho.
♦ Started re-signing East Meridian with temporary signs in preparation for one-way traffic.
WASTEWATER TREATMENT DIVISION
♦ A new grit/rag collection procedure was started this month. The Flathead County Landfill is
requiring that grit/rag material be kept separate and buried. The material is collected in a special
container and will be taken to the Landfill approximately every two weeks.
♦ Morrison Maierle have completed their evaluations of the Plant Digesters. Their findings are
expected shortly. As part of the inspection process, Morrison Maierle checked the boiler and gas
piping systems. The piping was found to be badly deteriorated and in need of replacement. This
condition is considered normal for a plant of this age (14 years) which does not have an air
scrubber to remove corrosive gasses. A plumber is repairing this system now.
♦ The Plant Manager responded to the State's proposed Tentative Discharge Permit. Her eighteen
comments plus any other comments received will be reviewed by the State and a final Discharge
Permit will be issued. This will be the first Permit since the new Plant began operation in
October 1992.
♦ The State conducted two annual inspections of the Plant this month. The Permit required
compliance inspection and the boiler inspection. Two items needed on the boilers are being done
as part of the Digester Facility repairs.
♦ Operator Gary Pennell and Plant Manager Joni Emrick attended the Annual Water and
Wastewater School in Bozeman. A major message was biological nutrient removal plants are the
technology of the future. Other areas of Montana are either putting in a biological nutrient
removal plant or seriously considering this technology.
N i��kodl
f
C o
Incorporated 1892
.elephone (406) 758-7700
FAX (406) 758-7758
Fbst Office Box 1997
Kalispell, Montana
Zip 59903-1997
To: Mayor & City Council
From: Clarence Krepps, City Manager
r
Date: October 17, 1997
Re.: Bill for Ladder
At the last Council Meeting a bill for a ladder was questioned. Upon further review of
he $400.00 ladder, I found that this was in fact two ladders.
1 - 8 foot wood tripod $160.00
1 - 8 foot fiberglass tripod - $240.00
The fiberglass ladder has a lifetime guarantee. We would have bought two of these, but
there was only one available.
Douglas Rauthe
Mayor
Clarence W. Krepps
City Manager
City Council
Members:
Gary W. Nystul
Ward I
Cliff Collins
Ward 1
Norbert F. Donahue
Ward 11
Dale Haarr
Ward 11
Jim Atkinson
Ward III
John Graves
Ward III
Pamela B. Kennedy
Ward IV
M. Duane Larson
Ward IV
interoff
•
To: Clarence W. Krepps, City Manager
From: Lawrence Gallagher, PECDD Director
Subject: DOC - Economic Development Focus Group Meeting - City Council Input
Date: October 14, 1997
Peter S. Blouke, Director of the Montana Department of Commerce, has invited this
office to participate in one of two "focus group meetings" scheduled for Kalispell on
November 19, 1997. The purpose of the meeting is to allow those who operate
businesses in Montana or provide services to those businesses to identify factors and
issues which affect Montana's business climate. A copy of Mr. Blouke's invitation and
the attachments is included with this Memorandum.
I suggest that the attachments be distributed to the City Council and that they be invited
to discuss the BUSINESS CLIMATE ANALYSIS - HYPOTHESIS and provide their
comments as a consensus statement, either positively or negatively, as the policy
board for the City of Kalispell, or, in the alternative, provide this department with its
views or questions prior to the meeting.
Because this input is intended to be incorporated into a statewide economic
development strategic plan and to identify the possible need for enabling legislation, it
is important that the views of this City be carefully considered and presented to the
DOC. I believe the proposed new economic development strategic plan should guide
how Kalispell, Northwest Montana, and the rest of the state can work together to create
a healthy "business environment."
Also, the KDC should be consulted and asked to provide their comments for the City
Council's consideration as they form ideas or observations to be presented to the focus
group. The KDC includes many business and community leaders who will be invited by
DOC to attend the focus group meeting independently; however, as the City's official
advisory group, the KDC perspective will be valuable for the Council to consider.
This could be an agenda item at the KDC's regular monthly Board meeting scheduled
for November 4, 1997, or better yet, we could present the material at the special
meeting scheduled for next Tuesday, October 21, 1997, 7:15 a.m. The meeting has
been called to discuss the proposals received on the NFS property and to recommend
appropriate action by the City Council.
Please advise me on how you want the PECDD to proceed with this request.
DEPARTMENT OF COMMERCE
Director's Office
1424 9th Avenue PO Box 200501 Phonc: (406) 444-3494
Helena, MT 59620-0501 FAX: (406) 444-2903
TDD: (406) 444-2978
October 3, 1997
Larry Gallagher
Kalispell Development Corporation
Box 1997
Kalispell, MT 59903
Dear Mr. Gallagher:
The Montana Department of Commerce is embarking on a process designed to
identify factors and issues which affect our business climate --either positively or
negatively. In order to accomplish this objective, it is essential that we receive input
from those individuals who operate businesses in Montana or provide services to
those businesses.
Once this process is completed, it is my intention to review recommendations which
result from this process and to propose initiatives to the next Legislature that are
achievable and affordable.
We will begin this process in November and I would like to invite you to participate in
one of the focus group meetings. Your participation in this process is critically
important to building a better business climate for Montana.
You will find three documents enclosed with this letter. The first is a schedule of
focus group meetings for economic development providers. The second outlines
those issues which will be discussed at the meetings. Finally, the third document
outlines the process we intend to follow in order to have potential initiatives prepared
for the next legislative session.
Thank you for your willingness to share your expertise for the benefit of all of us.
Sincerely,
?(teS. Blouke, Ph.D.
Director
"Working Together to Make It Work"
FOCUS GROUP MEETING DATES
1:00-4:00 p.m. - Local Economic Development Providers
Tuesday, November 4: Wolf Point
Sherman Motor Inn
200 E. Main
Motel: 653-1100
Local contact: Duane Kurokawa, 653-2550.
Wednesday, November 5: Glendive
Best Western Jordan Inn
223 N. Merrill
Motel: 365-5656
Local contact: Richard Crouch, 365-2488
Thursday, November 6: Billings
Billings Area Chamber of Commerce, Board Room
815 S. 27th Street
Local contact: Butch Ott, 245-4111
Friday, November 7:
Monday, November 10:
Tuesday, November 11:
Havre
Bear Paw Development Corporation
48 2nd Avenue
Local contact: Dick King, 265-9226
Helena
MT Department of Commerce
Downstairs Conference Room
1424 9th Avenue
Local contact: Alene Gorecki, 444-3814
Holiday
Wednesday, November 12: Great Falls
Great Falls Business Center
710 1 st Avenue North
Local contact: Tim Ryan, 454-1934
Thursday, November 13: Butte
Butte Business Development Center
Board Room
305 W. Mercury
Local contact: Judie Tilman, 782-7333
More on other side.......
BUSINESS CLIMATE ANALYSIS
HYPOTHESIS:
Montanans want their economy:
0 to produce high paying quality employment that is sustainable
0 to produce employment in industries that are environmentally acceptable industries
0 to distribute this employment throughout the state
In order for the Montana economy to produce these types of jobs in these types of industries, we
must encourage, nurture and provide an environment for business that is capable of providing the
tools and mitigating the impediments to successful operation. In order to do this, we must
evaluate all the ingredients necessary for companies to successfully compete in a world economy
from a location in Montana.
If you look at the basic needs of businesses operating in the United States today, each of them to
some degree needs the following resources or tools to be consistently successful:
A: INTERNAL
Product - one or several that people will purchase
Market - the more the better, diversity is good
Mana a ment - experience in the industry is key
Money - equity and usually some debt required
Employes - good employees properly trained and motivated
Technical Support - from in-house staff or contract, including accounting, legal, engineering,
manufacturing, etc.
B: EXTERNAL
Proximi to market and supply
Infrastructure (communications, water, sewer, highways, airports, buildings, etc.)
Education - technically competent, readily available employees
Quality of Life - (crime, commute, etc.)
C: GOVERNMENT POLICY
Taxes - balanced, fair
Regulations - responsible, user-friendly
Business climate - progressive, friendly
Incentives for business to locate or expand in Montana
A process is proposed to examine each of the points outlined above and evaluate the assets,
resources and tools available in Montana. This should help to identify the gaps and prioritize
those elements that decision makers believe would make the greatest positive difference for the
state of Montana.
MONTANA ECONOMIC DEVELOPMENT PLAN
TASK IDENTIFICATION
The following is a brief description of the individual tasks outlined on the Montana Economic
Development Plan Gantt Chart dated September 19, 1997. The Gantt Chart provides general
time lines for the process and generation of a final Montana Economic Development Plan. As
may be noted from the chart, the process is intentionally a very open and public process:
Ultimately, economic development for the state is a local issue that demands the ideas and
active participation of local economic development interests.
1. Develop Background Document: The purpose of the Background Document is to
provide an initial background paper that identifies the key ingredients necessary for
businesses to be successful, e.g., product, market, financing, trained workforce, etc.
This background paper will serve to generally define the scope of economic
development issues. As the process continues, the document will be updated to
incorporate additional information generated through the review of surveys, focus
groups, business leadership and public forums. The intent of the background document
is not to dictate the course of economic development policy, but rather to serve as a
resource document to focus and stimulate discussion around critical economic
development issues.
2-6. - Review/Summarize Existing Business Surveys: Although initially a new survey was
contemplated, subsequent analysis suggested that there was a wealth of data currently
available from numerous previous economic development surveys and a more
economical procedure would be to review and summarize existing data. A number of
surveys have been identified as relevant to the present economic development plan and
their results will be incorporated in the Background Document:
8-12. Focus Groups: A series of 10 focus groups will be conducted around the state. The
purpose of the focus groups will be to identify key economic development issues for
specific interests groups within the business community. Individuals with experience
and knowledge about specific areas of economic development, e.g. education and
training, capital formation, community planning, tourism, marketing, business
assistance coordination, federal/state/local regulation, etc., will be invited to attend.
Each focus group will be presented with a specific list of issues to discuss as well as
responding to the background document.
14-18. Public Forums: Critical to the success of any economic development plan is the input
and concurrence of Montana citizens. Economic development is an issue that,
legitimately, creates a considerable amount of ambivalence among Montanans. At the
same time, support for change will require understanding and broad support from
Montana citizens. The public forums are an opportunity to present to Montanans an
economic development plan, receive public reaction, identify the diversity of challenges
faced by different sectors of the state, and refine within a single document specific
acceptable and achievable economic development objectives. The public forums will
begin with a meeting hosted by Governor Racicot of business leaders to provide their
insight and recommendations regarding the strengths and weaknesses of Montana's
economic environment. An additional 10 public meetings will be held across the state.
Businessmen, legislators, local government officials and the general public will be
encouraged to attend and present their ideas and concerns about economic development
in their area.
19-23. Economic Development Plan: All of the information gathered from the focus groups,
business leaders and public forums will be incorporated into a draft Montana Economic
Development Plan. The draft Plan will be circulated among key individuals and groups
for comment prior to presentation to the Governor and the business leadership group.
After review by the Governor and business leadership group a final Montana Economic
Plan will be completed.
24. Draft Legislation: It is anticipated that some aspects of the Economic Plan will require
legislation. Upon completion of the Plan, the Department of Commerce will begin
drafting required legislation.
25. Legislative Awareness and Support: The Department and administration staff will
contact legislative leadership as well as individual members of the legislature from both
political parties to present the Economic Development Plan and solicit legislative
support for the plan during the 1999 legislative session.
a�
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OCT 14 1997
Flathead City -County Health Department
�r 723 5th Avenue Fast Kalispell, MT 59901
®
�TT1oCOM�tu1tk%1" wr
FLATHEAD CITY/COUNTY BOARD OF HEALTH
AGENDA
OCTOBER 16, 1997
2:00 P.M. - 4:00 P.M.
CONFERENCE ROOM 1 / COURTHOUSE EAST
KALISPELL, MONTANA
I. Call to Order
H. Attendance
III. Approval of Agenda
IV. Approval of Minutes of September 25, 1997
V. Citizen Comments
VI. Committee Reports
VII. Departmental Reports
VIE. Other Business
IX. Adjournment
Administration 758-5750 Community Health Services Environmental Health Services: Fan* Plannmq Services: Home Health Services: WIC
Fax: 75&5858 758-5741 758-5760 Fax: 758-5859 758-5756 758-5466 758-5752
FLATHEAD CITY/COUNTY BOARD OF HEALTH
MINUTES OF SEPTEMBER MEETING
SEPTEM 3ER 25, 1997
2:00 - 4:00 P.M.
CONFERENCE ROOM 1 / COURTHOUSE EAST
KALISPELL, MONTANA
MEMBERS PRESENT MEMBERS ABSENT
OTHERS
Al Benavides Bob Watne
Casey Blumenthal
Glinda Fagan
Dennis Hester
Duane Larson
Dennis Klukan
Vicky Smith
Pat McConnell
Connie Stein
Joe Russell
Val Yaholkovsky, MD
Before the meeting was called to order Dennis Klukan reviewed his Cornerstone Project
presentation to the Board.
Call to Order
The meeting was called to order by Chairperson Val Yaholkovsky, MD at 2:08 p.m. _
Attendance
Approval of Agenda
MOTION Duane Larson to approve the agenda as mailed.
SECOND Vicky Smith MOTION CARRIED
Approval of Minutes of August 21, 1997
MOTION Larson to approve the minutes of August 21, 1997 as mailed.
SECOND Connie Stein MOTION CARRIED
Citizen Comments
There were no citizen comments.
Committee Reports
Building Committee
Klukan stated that the Building Committee, consisting of Al Benavides, Larson and Stein, have
met twice. Larson stated that at the first meeting they discussed alternatives to the rent increase.
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Larson reviewed some available building sites and stated the pros and cons to each site for the
Board. Larson said that the Courthouse East building was discussed. He said that the Committee
talked about the legalities of the Board of Health owning a building. Larson stated that after the
first meeting they obtained information on a few of the sites discussed. The Committee reviewed
that information at the second meeting. Larson stated that the city doesn't have any land
available. Benavides asked if the Board could carry a mortgage. Klukan said that he discussed it
with Hester and presently the Interlocal Agreement does not say that the Board can or can't own
property and he suggested that it would be worth while to authorize Hester to draft an
amendment to the Interlocal Agreement that would allow the Board to own property. Benavides
asked who would have to sign the amendment. Klukan stated the County Commissioners and the
City Council would have to sign the amendment. Benavides said that he feels like the Board
should be silent and not "rock the boat". Fagan said that a couple years ago someone came in and
did an evaluation on the Courthouse East building and that the estimate given to us for the work
needed could not have changed that much. Fagan asked if that information would be included
with this. Klukan said that it would and explained the engineers' estimated cost of getting
Courthouse East up to standards. Klukan also discussed the Commissioners offer to the Board in
regards to buying Courthouse East and that he felt the Commissioners would sign an amendment
for the Board of Health to own a building. Benavides expressed concerns that the Commissioners
would not want to sign an amendment. Klukan stated that then the Boards only option would be
to lease. There wasfsome discussion. Fagan asked if the Board, in the mean time, should pay the
rent to the Commissioners. Klukan stated that he included, in the Board members packet, a letter
from the Commissioners that they would not accept the $75 per room per month paid to them.
Klukan suggested that the Board pay the $100 per room per month to the Commissioners as they
requested. Larson said that the building committee is brainstorming at the point_ Smith asked
. about the amount of space needed. Klukan stated approximately 15,000 to 20,000 feet. There
was further discussion on sites available.:, There was discussion regarding the `future -of health
departments in regards to APEX and legislative issues.
Departmental Reports
MOTION Fagan to pay the current requested $100 per room per month on a monthly basis.
SECOND Benavides MOTION CARRIED
Klukan reviewed the letter from Jeannine Ostrom regarding the relocation of the Columbia Falls
WIC Office to the New Covenant Fellowship Church.
Klukan reviewed the letter from Elizabeth Sherwood requesting eight weeks maternity leave.
Klukan said that he gave the Board information regarding the Lien and Estate Recovery Law
meetings. Casey Blumenthal stated that Flathead Valley does not receive the PBS channel.
Klukan reviewed the Community Health reports for July and August.
Klukan stated that he, Alice Dall, and North Valley Hospital met with the Commissioners this
morning regarding Home Health. He said that Denning, from Nordwick, Denning & Downey,
was half an hour late. Klukan briefly went over Denning's report. He explained that he assured
the Commissioners that no county dollars are involved with Home Health and that, by executive
order, there can be no new Home Health agencies for at least 9 months with the potential of it
being 18 months. He also stated to the Commissioners that it is now federal law that all Home
Healths have a reserve. There was some discussion. Pat McConnell stated that Denning
recommended that he present a reconciliation and a finalized cost report monthly to the Board of
Health. Larson asked what the Commissioners learned from this. Klukan stated that as far as he
could tell nothing. Larson stated that the Health Department books are already audited. Klukan
stated that he received a bill for $1600 from Nordwick, Denning & Downey and that he sent it to
the Commissioners office. There was discussion regarding the report. Blumenthal updated the
Board on federal acts and applications for state licensing. Klukan explained how these acts will
affect existing agencies. There was further discussion. Blumenthal distributed the fiscal year
reports to the Board. McConnell distributed and reviewed the income statement for August.
Blumenthal stated that Home Health should be moving October 31 and November 1. She
explained that they had to get more functional furniture. Fagan asked what was going to happen
to the old furniture. Blumenthal stated that they are going to recycle it.
Yaholkovsky asked if anyone has replied to the letter from Monica Spriggs. Joe Russell stated
that every year at the legislature we try to change the regulations and we don't get anywhere. He
explained that the Tavern Association has a big lobby group. Klukan stated that they will try
again and take the letter from Spriggs. Klukan said that he will respond to Spriggs letter.
Benavides asked if more citizens responded. Russell stated that he did not receive any more.
There was discussion regarding the Environmental Health report and the letters to facility owners
., that are not in compliance. Russell suggested advertising the scores or risks. Yaholkovsky stated
that advertizing the scores is a little too subjective. Klukan stated that he and Russell are working
on a program to retrain thinking of the scoring system and explained that the scoring is not a true
representation. Klukan stated that he would send the packet of letters regarding the facilities not
in compliance to the Daily Interlake. There was further discussion. Klukan said that he would
invite Monica Spriggs to the next Board of Health meeting in his letter to her. Russell stated that
our sanitarians do a great job and that our inspection rates are high. Klukan stated that the
Flathead City/County Board of Health is the most productive board in the state and went on to
explain that our immunizations are higher than others and our teen pregnancies are going down.
Klukan also stated that if the Flathead Valley doesn't have any public health issues the question
may arise that do we need a health department.
Meeting adjourned at 3:23 P.M.
7�t DII
Tonya M. Passwater, Secretary