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A. Council Minutes - Regular Meeting September 2, 19971067 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:00 P.M. TUESDAY, SEPTEMBER 2, 1997, IN THE COUNCIL CHAMBERS AT CITY HALL IN KALISPELL, MONTANA. MAYOR DOUG RAUTHE PRESIDED. COUNCIL MEMBERS JIM ATKINSON, CLIFF COLLINS, NORBERT DONAHUE, JOHN GRAVES, DALE HAARR, PAM KENNEDY, DUANE LARSON, GARY NYSTUL, CITY ATTORNEY GLEN NEIER AND CITY MANAGER CLARENCE KREPPS WERE PRESENT. Mayor Rauthe called the meeting to order and led the Pledge of Allegiance. AGENDA APPROVAL Haarr moved to approve the agenda. The motion was seconded. The motion carried upon vote. CONSENT AGENDA APPROVAL A. Council Minutes -Regular Meeting -August 18, 1997 B. Approval of Claims per Payables Register-$1,160,657.14 C. Bid Award-6th Alley West North Sewer Replacement and Alley Improvement Project-LHC-$82,607.00 D. Authority to Submit a Continuum of Care Supportive Housing Program Grant Application to Washington D.G. on behalf of Samaritan House Atkinson moved to approve the consent agenda. The motion was seconded. Donahue felt the claim for Equity in the amount of $890,000.00 should not be paid and the contract should be reviewed. There was discussion. Donahue moved to amend the consent agenda to exclude the claim for $890,000.00. The motion was seconded. There was more discussion. Upon vote the motion failed with Donahue and Haarr voting in favor and Atkinson, Collins, Larson, Kennedy, Nystul, Graves and Rauthe voting against. With a vote the consent agenda was approved with Donahue voting against. TAC Vacann Rauthe noted Marshall Murray has resigned from the Technical Advisory Committee and a replacement is needed. The TAC will submit a recommendation. 1068 Evergreen Sewer District Vacancy Rauthe also noted Jeff Hughes is resigning from the Evergreen Sewer District and the vacancy will need to be filled. HEARING THE PUBLIC Pauline Sjordal, 234 3rd Avenue West, complimented Council on the improvements on Center Street and introduced a new program that will begin on September 24, at 10:00 a.m. at Woodland Park pavilion. High school students will receive credit to assist senior citizens on walks. Ballfields Project Gib Bissell, 76 Stafford Street, encouraged Council to fulfill their promise to the youth and do the ballfield project right from the start. Rpso1 » t i on 4362-Intent to Annex the Leased T,and for the Kalispell Youth A hletic complex This is the first step to annex the State Land that the City is leasing for the Ballfield Complex. The State Lands Area Manager, Jon Dahlberg, and City Manager Krepps submitted a request for annexation of this property. The FRDO staff reviewed and recommended approval of the request. The Planning Board approved the annexation on a vote of 5-0. Since this is State Land, the process for annexation is more complicated. A Notice of Intent needs to be published and a Public Hearing date set for this proposed annexation. The hearing date should be set for the October 6, 1997 meeting. Since this land is now the City's for use as an athletic complex, the intent has always been to bring the land into the City Limits, and the City has initiated the request for annexation. This will begin the process of the annexation procedures. At the October 6 meeting Council will need to approve the resolution to annex the property and a resolution to zone the land as P-1 (public) use. Collins moved Resolution 4362, a resolution of intention to annex certain real property to the City of Kalispell, said territory being approximately 160 acres of the southeast quarter of Section 36, Township 29 North, Range 22 West, P.M.M., Flathead County, Montana, to be described as Addition No. 283, to fix a date of public hearing thereon, and to provide for due and proper notice of said annexation. The motion was seconded. With a roll call vote the motion carried with Atkinson, Collins, Donahue, Graves, Haarr, Kennedy, Larson, Nystul and Rauthe voting in favor. 1069 Conditional Use Permit-yalcon Upon review of the proposed improvements, the FRDO staff report, the minutes of the Planning Board, and being involved in Mr. Herron's presentation to the Site Review Committee, Krepps concurred with the FRDO staff recommendation and the Planning Board's actions to approve the Conditional Use Permit. Larson moved granting the conditional use permit to applicant Dallas Herron, Herron Development for the legal description of land development of the property described as Lots 2 through 6, Block 155 and Lots 7 through 12, Block 154 and Lots 14 and 15 in Section 7, Township 28 North, Range 21 West, P.M.M., Flathead County, Montana. The motion was seconded. There was discussion. The motion carried with a vote. Review of Bids- ent r Street Pedestrian improvements Project On August 19th, 2 bids were received for this project as follows: Base Bid $79,659.25 79,860.85 Alternate 1 $15,629.25 25,550.75 Krepps recommended the low bidder, Montana Lines. The combination of the _bids, the Engineer inspection cost of $12,746.00, and the purchase of the lights, controls, poles and appurtenances is estimated at $37,181.00. This is a total of $145,221.50. The budget for this project was $140,000. Approximately $5,000 could be utilized from the TIF budget designated for signals at other intersections. This would allow completion of the entire improvement now. Larson moved to approve both bids received from Montana Lines and authorize the staff to prepare for actual construction of the project and if there is a budget overrun of the $140,000., that it be appropriated from the TIF budget designated for signals aQ) intersections. The motion was seconded. 6 With a vote the motion carried. g" Presentation -Spring Creek Drainage Study -Authority to Reaue_st Engineering Services., Design Phase I The Storm Drainage Analysis of the Spring Creek drain area is now complete and has been submitted to staff by Peccia and Associates. Peccia Representatives presented the results. Krepps requested authorization to proceed with the Phase I design as proposed on Table 2 (Meridian Road option). Asst. Engineer John Wilson explained the technical portions of the study. 1070 NOTE: The power to City Hall went out at 8:09 p.m. Kennedy moved to authorize direction for engineering for Spring Creek Phase I of the Spring Creek Improvements. The motion was seconded. There was discussion. The motion carried with a vote. FOR YOUR INFORMATION Next Work Session Central School Plans, September 8, 1997 7:00 p.m. Next Regular Meeting September 15, 1997 7:00 p.m. ADJOURN The meeting was adjourned at 8:22 p.m. Douglas D. Rauthe, Mayor ATTEST: Debbie Gifford, CMC Clerk of Council