Staff ReportsCITY OF KALISPELL
FINANCE DEPARTMENT REPORT
CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: MAY 31, 1997
CASH ON HAND & DEMAND DEPOSITS;
NORWEST CASH IN TRANSIT/CHECKING $39,780.67
NORWEST CHECKING $63,379.06
NORWEST (CITY HEALTH FUND) $44,968.02
STIP (CITY HEALTH FUND) $497,501.59
STIP PROGRAM $9,776,273.99
NORWEST SWIIvIIvffNG ACCT $109.92
BIDDER'S BONDS $59,889.65
SUB -TOTAL DEMAND DEPOSITS:
INVESTMENTS:
VALIC Deferred Comp.
$384,972.64
GLACIER BANK:
INTEREST SUBSIDY/REHAB
$5,342.42
LOAN GRANT
$3.983.86
COURTYARD RESERVE ACCOUNT
$6,680.69
COURTYARD RESERVE ACCOUNT/EQUITY
$33,371.08
OTHER INVESTMENTS:
SEWER: 1988 S & C BONDS
$2,65293
SEWER: 1989 S & C BONDS
$2,000.00
SEWER: 1990 S & C BONDS
$3,700.00
MERIDIAN 1990 S & C
$1,922.68
SEWER: 1991 S & C BONDS
$1,972.84
SEWER: 1992 S & C BONDS
$6,000.00
SEWER: 1993 S & C BONDS
$2,920.00
SEWER: 1994 S & C BONDS
$20,255.94
SEWER: 1995 S & C BONDS
$19,964.00
SEWER: 1996 S & C BONDS
$12,147.88
TOTAL LONG TERM INVESTMENTS:
PETTY CASH
TOTAL TO BE ACCOUNTED FOR:
Respectfully Submitted,
Carol L. Kostman
Assistant Finance Director
June 11, 1997
$10,481,902.90
$507,886.96
$750.00
$10,990,539.86
PUBLIC WORKS DEPARTMENT
ACTIVITY REPORT
MAY 1997
ENGINEERING
ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED
BY CITY STAFF
♦ Coordinated with Tetra Tech Environmental for the disposal of petroleum contaminated water from
the removal of a leaking underground storage tank at the Town Pump on Idaho.
♦ Answered citizens' questions regarding sewer and water locations and drainage problems.
♦ Reviewed the proposed Developer's Extension Agreement for the Meadow Park water main
extension in Kelly Road. Gave the City Attorney a copy to review and comment.
♦ Contacted Dave Anderson of Anderson Masonry and prompted him to complete the Woodland
Park Drive Sewer Developer's Extension Agreement.
♦ Provided fire flow information to Western Automatic Sprinkler Co. for two proposed construction
locations
♦ Reviewed aerial photographs and flooding situation along Ashley Creek with the Public Works
Director, City Manager and Fire Chief.
♦ Discussed Indian Trail water main easement with David Greer, representing the Buffalo Commons
Development.
♦ Discussed drainage issues related to Meridian Road, the northwest hills, Fairground property and
Spring Creek with Hisham Abdelaziz of Peccia and Associates.
♦ Discussed water pressure problems with resident of 8th Ave. E.N. and issued a work order to
investigate the problem.
♦ Buck Patterson of Waterworks Industries informed us the pump for the Elk's Lift Station Project is
scheduled for delivery on June 27th.
♦ Met with Andy Hyde of Carver Engineering regarding Highway 93 South water, sewer and storm
sewer improvements. Discussed the project scope and went out on site to examine the Mosquito
Control storm drainage system.
♦ Called F.D. Thomas to confirm their schedule for repairs of the gravity thickener coating project.
They will start work on June 2nd.
♦ Spoke with Phil Porrini of Peccia Engineering regarding Buffalo Commons street widths,
pedestrian crosswalks and traffic signals. Prepared and sent a letter to Phil on these subjects and
copied David Greer of Montana Planning Consultants.
♦ Discussed development of the multi -family pod at Buffalo Commons with Mike Fraser of TD & H
Engineering and set up a Site Review preliminary meeting for September 29th.
♦ Discussed fire hydrant locations on Kelly Road with City Construction Inspector.
♦ Processed pay request for PEC manhole rehabilitation project.
ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED
BY CITY STAFF continued..
♦ Met in the field with golf course and PP&L representatives to evaluate problem with erosion
around the irrigation pump house. Our City Attorney indicates the responsibility for repairs lies
with the KGA.
♦ Toured Ashley Creek and Greenacres Slough sites to check water levels.
♦ Spoke with Dennis Rasmussen regarding septic failures at his Greenwood Mobile Home Park on
South Woodland Drive. The County Health Department is urging him to connect to the City
sewer. The property is along the north side of Haven Drive and not contiguous with the City. We
have encouraged him to submit a letter requesting authorization to connect to the sewer system and
have informed him this will be a Council decision.
♦ Met with Post Office representative in the field to discuss design for automobile mail drop at the
downtown location.
♦ Spoke with Terry Schend of the Woodland Short Stop to discuss the County requirement for sewer
connection. His business is tied up with a divorce and he will contact us as soon as he is legally
able to proceed.
♦ The check valve at the City Shop storm sewer outfall has maintained water levels in the 18th Street
/ Airport Road area 16 to 20 inches below the level of Ashley Creek. Without this check valve,
which was installed last fall, we would have seen water in the buildings at Rosauers, Motel 6, the
Elk's Club and other businesses. Parking lots would have been flooded at Diamond Lil's and the
Outlaw Inn. The north end of the City airport would have been under water andl8th Street would
have been closed for several weeks.
♦ Reviewed MDT's Alignment Review Report for the Highway 93 South Project.
♦ Met with Mike Fraser and Gary Hendrix of TD&H to discuss final revisions to the pump house
design for the North Side Water Well project. Plans will be ready for bidding in two to three
weeks.
♦ Executed the engineering contract for the West Center Street Pedestrian Safety Improvements
Project. Field work and design will commence immediately. The anticipated bid opening date is
July 22nd.
♦ Liberty and Two -Mile Drive Water Main Project completed.
♦ South Woodland Water Main Project completed.
♦ Prepared bid proposals for Overlay and Chip Seal Projects. Open bids on June 3`a and award
contract June le.
♦ Wetlands Mitigation Project is completed except for leveling the spoils pile. Contractor is
waiting for everything to dry out.
♦ Issued Notice to Proceed to Long Machinery for the Portable Generator. Estimated delivery date
is July v.
♦ Submitted Ground Survey Data to Horizon's, Inc. for Phase III mapping.
♦ Assisted with control and accepted areas 1 and 2 survey data from utilities surveyor.
♦ Miscellaneous R/W line locations done.
♦ The Second Street East Sanitary Sewer Manhole Replacement Project by Pack and Company was
completed on May 14`''.
♦ Continue to update tax assessment data base.
♦ The Downtown Tax Increment Sidewalk Replacement Project is complete and out to bid.
♦ The design and specifications for the West Wyoming Street Water Main Project are 60%
complete.
2
ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED
BY CITY STAFF continued
♦ The Windward Way Project has been on winter shutdown. Since last November a Notice to
Resume and Complete Work on or before June 7' on the Windward Way Project was issued to
Pack and Company.
OFFICE AND STAFF
OPERATIONS AND MAINTENANCE
♦ Creating database to perform more accurate tracking of labor hours and inventory.
♦ Preparing cost analysis on various budget items in order to determine more accurate departmental
needs.
♦ 10 Emergency call -outs for the month of May: 3 -WWTP, 4 -Sewer Department, and 3 -Water
Department.
CENTRAL GARAGE
♦ 111 repair orders were completed during the month of May:
` ♦ Police ............20 Streets.............28
♦ Fire ............. 6 Garbage ............ 10
♦ Others ............ 47
♦ Resealed outriggers on 1978 Seagreave Fire Truck.
♦ Rebuilt rear engine in 1977 Mobile Sweeper.
♦ Transmission rebuilt in 1992 Chevy Caprice Police car.
♦ Performed normal services and repairs on City's fleet of vehicles and equipment.
WATER PUMPING & STORAGE
♦ Produced 79 M gallons of water: 15 M gallons upper zone and 64 M gallons lower zone.
♦ Injected 12 lbs. of chlorine.
♦ Continued routine maintenance on all pumps, motors, grounds, buildings, controls, testing, and
record keeping.
♦ Continued water testing on Noffsinger Spring, Water Quality Assessment Test.
♦ Conducted microscopic particulate analysis (MPA) test on water at Noffsinger Spring.
♦ Monitored test pumping of the North Side Wells at Grandview.
♦ Prepared Lawrence Park pump station for possible flooding.
♦ Drained, flushed, disinfected, and refilled #1 Reservoir during MPA testing.
♦ Repaired numerous sprinkler heads and started up irrigation systems on both reservoirs.
♦ Continued to mark valve boxes for Engineering Department.
♦ Replaced telemetry control monitor with rental unit until new system is installed.
♦ Repaired lawn mowers and started mowing reservoir sites.
3
SEWER FACILITIES, LIFT STATIONS, COLLECTION
♦ Video and jet cleaning of sewer lines continues Monday through Thursday.
♦ Weekly maintenance of fifteen lift stations each Friday.
♦ Cleaning of storm catch basins ongoing.
♦ Pumped storm water around Elk's Lift Station on 18`t' Street into Ashley Creek.
♦ Installed air relief valves on pumps at Juniper Bend Lift Station.
♦ Replaced manhole at West Colorado Street and 7' Alley.
♦ Installed new manhole at 4' Avenue EN.
SOLID WASTE COLLECTION/DISPOSAL & ALLEY CLEAN UP
♦ Delivered 9 containers to new customers.
♦ Responded to 56 reported violations - repaired 4 damaged containers.
♦ Weekly garbage service continues.
♦ Weekly alley cleanup continues.
♦ The new rear end garbage truck has not arrived yet.
♦ Street Department finished alley cleanup of Kalispell's alleys.
CONSTRUCTION AND MAINTENANCE
STREETS CURBS GUTTERS ALLEYS
♦ Leaf pickup with Temco Sweeper.
♦ Alley grading ongoing.
♦ Sweeping ongoing.
♦ Backfilled curbs, fire hydrants, and sidewalks with dirt and seed.
♦ Chipped branches on blvds. and alleys.
♦ Hauled garbage to the County Landfill.
♦ Sand bagged the WWTP - used two loads of sand and 1,100 bags.
♦ Did cutouts and utility cuts, manholes, and work at the City Airport - 46.5 tons.
♦ General patching ongoing. 34 tons of hot mix.
♦ Repaired sidewalks.
♦ Alley cleanup.
♦ Disposed of 181 tires at Rasmussen's .
WATER CONSTRUCTION AND SYSTEM REPAIR
♦ Tagged 38 delinquent accounts on the East side.
♦ Replaced 3 fire hydrants and repaired 2 fire hydrants.
♦ Meter repair and replacement ongoing.
♦ Work order and complaint resolution continues.
WATER CONSTRUCTION AND SYSTEM REPAIR continued....
♦ Repaired service line at 235 1' Street East.
♦ Valve exercising continues.
♦ Replaced lead service line at 1105 151 Avenue East.
♦ Ran two new service lines at 2' Avenue East.
♦ Assisted with pumps.
♦ Repaired curb box at 919 2' Avenue East.
♦ Repaired three valve boxes.
♦ Assisted NuPack with new 1" service line at 195 Two -Mile Drive.
♦ Relocated fire hydrant at Loren's Auto Repair.
♦ Assisted NuPack at 8" Avenue East and 14`' Street East with a 2" corp stop that was not in
all the way.
♦ Assisted Parks Department at Woodland Park.
♦ Attended meeting for the Employee Assistance Program.
♦ Hauled crush to the yard's stock pile.
♦ Backfilled and seeded fire hydrant replacements.
SIGNALS SIGNS & STRIPING SERVICES
♦ Maintenance of traffic signals, lights, signs, and meters continues.
♦ Modified the old decorative and installed globes on front steps of Hockaday Center for the
Arts.
♦ Barricaded Ashley Creek on Begg Park Drive because of high water creating a hazard to
small children.
♦ Painted aerial targets for City Surveyor for aerial photos.
♦ Started painting streets with MDOT. Spotted streets in preparation for painting.
♦ Assisted with the traffic signal turn on at Whitefish Stage and West Reserve Drive.
♦ Assisted with State signal updates area wide.
♦ Closed off back road at Lawrence Park due to high water.
WASTEWATER TREATMENT PLANT
♦ The average daily flow through the Plant still remains exceptionally high at 2.5 million gallons
per day. The peak day was May 25`' at 3.6 million gallons. This peak followed several days of
rain. These high flows dilute out the wastewater and do not allow the biological treatment
process to work effectively.
♦ The Street Department and Wastewater Treatment Plant employees worked together with the
Flathead County prisoners to erect a sandbag wall to protect the lower Treatment Plant buildings
from Ashley Creek inflow. The Flathead County Disaster and Emergency Services Office
supplied the majority of the sandbags and the labor. The Plant Reaeration Basin and a storage
building still remain submerged in flooded Ashley Creek, but the dike has not as yet been
threatened. The Plant Manager was interviewed for a Channel 9 presentation and for articles in
the Daily Inter Lake to dispel rumors that the flooding of Ashley Creek was "causing problems"
for the Plant and that we were dumping "raw sewage" into the Creek.
WASTEWATER TREATMENT PLANT continued
s The Plant has experienced six (6) "power surges or blips" in the last seven days. Normally,
there is approximately one power blip per week.
♦ The Operators are currently draining down the Gravity Thickener for warranty repairs to be done
the first week of June. The Operators are also cleaning out one of the secondary digesters in
preparation for the inspection and cleaning of the Digester Facility.
Kalispell City Court
Drawer 1997 • Kalispell, Montana 59903-1997 • (406) 758-7705 • Fax (406) 758-7758
Clarence Krepps, City Manager
Doug Rauthe, Mayor
Kalispell City Council Members
SUBJECT: Kalispell Municipal Court Report for month of May, 1997.
TOTAL OF FINES AND FORFEITURES: $35,537.48
Contracts
-$15,153.44
Citations
-$14,727.60
Parking
-$
400.00
State Surchrg
-$
1,255.00
DL Reinsts
-$
850.00
Drug Fund
-$
145.00
City Fees
-$
835.52
City Surghrg
-$
1,664.58
City Interest
-$
506.34
City Filing Fees
-$
0.00
CITATIONS and COMPLAINTS ISSUED: 466
ORDERS OF PROTECTION: 4
CIVIL CASES FILED: 0
HEARINGS SET DURING THE MONTH: 57
JURY TRIALS ACTUALLY HELD: 1
NONJURY TRIALS HELD: 21
----------------------------------------
Honorable Heidi Ulbricht
Municipal Court Judge
LiSPELL FIRE DEPARTMENT
336 1 st Avenue East
P. O. Box 1997
KALISPELL, MONTANA 59903.1997
TED MAIN TED WAGGENER
ASST. CHIEF FIRE CHIEF
Kalispell Fire Department Monthly Report
May 1997
Clarence Krepps, City Manager
Doug Rauthe, Honorable Mayor
City Council Members
RICHARD SEDDON
FIRE MARSHAL
The Kalispell Fire Department responded to thirteen fire calls
for the month of May. There were no general alarms. Fire loss
for the month was approximately $1530.00. The calls were as
follows:
1.
Electrical Appliance-
1 5.
Natural Gas leak
2
Motors
or smell
2.
Food Preparation
2 6.
1 7.
Alarm Malfunction
1
3.
Rubbish, Weeds,
Malicious False
1
Garbage Cans
Alarms
4.
Vehicle Fire, Wiring
1 8.
Smoke Scare,
4
or backfire
Honest Mistake
The fire department ambulances responded to one hundred sixty-
four calls for the month. The calls are as follows:
MVA
35
Cardiac
19
Transfers
21
Falls
16
trauma/Assaults
1
Psychiatric
2
Public Assistance
10
Sick Calls
10
Diabetic
7
Drugs/Alcohol
3
Drugs/Alcohol
3
Respiratory
9
Allergic Reaction
1
Syncope
8
DOA
2
CVA
4
Seizures
8
Abdominal Acute
3
Industrial/Sports
5 MEN=
-2-
Training exercises were conducted at a small house at the
fairgrounds. The Police Swat Team as well as the Sheriffs
Department used the house for training. When we did burn the
house, the Sheriffs Department disposed of over 800 pounds of
confiscated drugs in the fire.
There were sixty-three commercial building inspections conducted
by firefighters during the month of May.
There were three school tours of the station with approximately
seventy-five people participating.
Firefighter John Sturzen attended a two week course at the
National Fire Academy at Emmitsburg Pa. The course was "The
Principle of Fire Protection: Structures and Systems."
This course is designed to meet the professional development
needs of the advanced fire prevention or code enforcement
official. The course provides the advanced knowledge, skills, and
attitudes to conduct detailed fire safety inspections, to analyze
the level of fire and life safety in buildings, and to understand
the operating principles, application, acceptance testing, and
inspection of fire protection systems and equipment.
There was no cost to the city for this course other than for
meals.
Respectfully Submitted,
Orland Leland
Assistant Fire Chief
Date:%l1197 Time: 09:45:47 Fax ironn Judgment Collection, Inc. Page 2 of 2
C! w
Post Office Box 2435
154-3rd Avenue TEN/Wine Cellar Level
Kalispell, Montana 59903-2435
(406)257-3840
(406) 755-3445 - FAX
Wednesday, June 11. 1997
Mr. Jim Hansz
Public Forks Director
Box 1997
Kalispell, MT 59903
Dear Jim:
I want to take this opportunity to let you know that I appreciate the fast and efficient work
your crew performed last reek when installing the water line to my company on 3rd Avenue East
:North. Where most people complain about "government" workers not being hard working or
caring, they certainly didn't sae the crew led by Dandy when doing their work at my place. They
got right down to business with minimal impact on the community or local businesses. Further, I
want to compliment each of the worker's good attitude. I took advantage of this and required my
employees to observe how your workers did their jobs without complaint and without having to
be constantly managed.
It was a job WELL-DONE and completed by PROFESSIONALS. I am glad they chose
to work in our city and deserve every good thing we can offer to help them do their jobs.
Thank you.
Sincerely.
Donna Glantz
President
Wine & Spirits Store
B & B Shopping Center
Agenda -June 16, 1997
FYI -
As an update for Council Members, I want to inform you that we have
two position vacancies. We are currently advertising to fill the
vacancies.
A. Police Officer - due to a resignation for a new job
in Seattle.
B. Plans Examiner - resignation due to personal
reasons.
t