* AgendaA G E N D A
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS -CITY HALL
KALISPELL, MONTANA
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
1. CONSENT AGENDA APPROVAL
7:00 P.M. MONDAY
MAY 19, 1997
A. Council Minutes -Regular Meeting May 5, 1997
B. Approval of Claims per Payables Register $298,470.48
C. Authority to Bid
Chip Seal & Overlay Projects
Sidewalk & Curb
D. RFQ-Center Street Pedestrian Crossing Award
2. HEAR THE PUBLIC
Please see back of agenda for Method of Addressing the
Council.
3. Ordinance 1262-Gardner Auction Zone Change-2nd Reading
4. Award Contract -Central School Renovation for Architectural
Services
n
ADJOURN
FOR YOUR INFORMATION
Next Work Session Tuesday May 27, 1997 7:00 p.m.
Next Regular Meeting June 2, 1997 7:00 p.m.
Airport Advisory & Authority Meeting to follow regular meeting
RFQ Discussion -Airport Master Plan
By -Laws
Reasonable accommodations will be made to enable individuals with
disabilities to attend this meeting. Please notify Debbie Gifford,
Clerk of Council at 758-7756.
I(ALISPELL CITY COUNCIL
Agenda
May 19, 1997
AGENDA APPROVAL
AGENDA ITEM 1 - CONSENT AGENDA APPROVAL
A. Council Minutes - Regular Meeting May 5, 1997
B. Approval of Claims per Payables Register $298,470.48
C. Authority to Bid
Chip Seal & Overlay Projects
Sidewalk & Curb
BACKGROUND/CONSIDERATION: I have enclosed the proposed
chip seal and overlay project as proposed by the Public
Works Director. The streets that are listed are the
balance of the originally scheduled program. We have
attempted to "fit" the list to the reduced budget in
terms of funding source (TIF vs. Gas Tax), traffic
levels, and conditions. This program is reduced from the
original budget of $325,000 to the current proposal of
$180,375. This reduction in the project is a direct
result of the snow removal expenditures from the funds
that would have been utilized for these improvements.
Request authorization to bid sidewalk and curbing
construction for the year ending June 30, 1998. This is
intended primarily for the residents and businesses
wishing to take advantage of the annual sidewalk and
curbing construction program.
Agenda -May 19, 1997
D. RFQ-Center Street Pedestrian Crossing Award
Opening May 13tn
BACKGROUND/CONSIDERATION: In response to your direction,
we have advertised and received proposals for the
Engineering Services for the West Center Street
Pedestrian Improvements. Based upon receipt and review
of the only proposal for this project, we recommend the
contract be awarded to Morrison and Maierle Engineers.
The contract will be for design and construction
management of the 5th Avenue West traffic light and the
3rd Avenue West pedestrian crossing. This contract shall
not exceed $25,500. This is less than the estimate for
engineering services. The Downtown Tax Increment budget
(line item 943) will be charged for this expense. Upon
completion of the 1998/99 budget, we will determine if
the construction phase can begin.
This project is the first to utilize a new procedure
implemented by the Public Works Department. This
procedure will require the RFP submitters to explain
their approach to the respective project and at the same
time provide a sealed cost with that proposal. Upon
review of the engineer's project approach, the City staff
will select the engineering firm that best fits the
project goals, intent, qualifications, timing, etc. Then
the selected engineering firm's cost proposal will be
Agenda -May 19, 1997
opened and reviewed. This approach will provide us with
both the best (most compatible and qualified) engineering
approach along with a competitive factor for the
engineering services. The contracts will be on a time
and material, not to exceed, basis rather than a lump sum
(cover every contingency) basis. This will, in the
opinions of Jim Hansz and me, give us better services for
each project and also more competitive and controllable
costs.
ACTION REQUIRED: The approval of this Engineering
Proposal can be completed by the approval of the consent
agenda.