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* AgendaA G E N D A REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS -CITY HALL KALISPELL, MONTANA ROLL CALL PLEDGE OF ALLEGIANCE AGENDA APPROVAL 1. CONSENT AGENDA APPROVAL 7:00 P.M. MONDAY MAY 19, 1997 A. Council Minutes -Regular Meeting May 5, 1997 B. Approval of Claims per Payables Register $298,470.48 C. Authority to Bid Chip Seal & Overlay Projects Sidewalk & Curb D. RFQ-Center Street Pedestrian Crossing Award 2. HEAR THE PUBLIC Please see back of agenda for Method of Addressing the Council. 3. Ordinance 1262-Gardner Auction Zone Change-2nd Reading 4. Award Contract -Central School Renovation for Architectural Services n ADJOURN FOR YOUR INFORMATION Next Work Session Tuesday May 27, 1997 7:00 p.m. Next Regular Meeting June 2, 1997 7:00 p.m. Airport Advisory & Authority Meeting to follow regular meeting RFQ Discussion -Airport Master Plan By -Laws Reasonable accommodations will be made to enable individuals with disabilities to attend this meeting. Please notify Debbie Gifford, Clerk of Council at 758-7756. I(ALISPELL CITY COUNCIL Agenda May 19, 1997 AGENDA APPROVAL AGENDA ITEM 1 - CONSENT AGENDA APPROVAL A. Council Minutes - Regular Meeting May 5, 1997 B. Approval of Claims per Payables Register $298,470.48 C. Authority to Bid Chip Seal & Overlay Projects Sidewalk & Curb BACKGROUND/CONSIDERATION: I have enclosed the proposed chip seal and overlay project as proposed by the Public Works Director. The streets that are listed are the balance of the originally scheduled program. We have attempted to "fit" the list to the reduced budget in terms of funding source (TIF vs. Gas Tax), traffic levels, and conditions. This program is reduced from the original budget of $325,000 to the current proposal of $180,375. This reduction in the project is a direct result of the snow removal expenditures from the funds that would have been utilized for these improvements. Request authorization to bid sidewalk and curbing construction for the year ending June 30, 1998. This is intended primarily for the residents and businesses wishing to take advantage of the annual sidewalk and curbing construction program. Agenda -May 19, 1997 D. RFQ-Center Street Pedestrian Crossing Award Opening May 13tn BACKGROUND/CONSIDERATION: In response to your direction, we have advertised and received proposals for the Engineering Services for the West Center Street Pedestrian Improvements. Based upon receipt and review of the only proposal for this project, we recommend the contract be awarded to Morrison and Maierle Engineers. The contract will be for design and construction management of the 5th Avenue West traffic light and the 3rd Avenue West pedestrian crossing. This contract shall not exceed $25,500. This is less than the estimate for engineering services. The Downtown Tax Increment budget (line item 943) will be charged for this expense. Upon completion of the 1998/99 budget, we will determine if the construction phase can begin. This project is the first to utilize a new procedure implemented by the Public Works Department. This procedure will require the RFP submitters to explain their approach to the respective project and at the same time provide a sealed cost with that proposal. Upon review of the engineer's project approach, the City staff will select the engineering firm that best fits the project goals, intent, qualifications, timing, etc. Then the selected engineering firm's cost proposal will be Agenda -May 19, 1997 opened and reviewed. This approach will provide us with both the best (most compatible and qualified) engineering approach along with a competitive factor for the engineering services. The contracts will be on a time and material, not to exceed, basis rather than a lump sum (cover every contingency) basis. This will, in the opinions of Jim Hansz and me, give us better services for each project and also more competitive and controllable costs. ACTION REQUIRED: The approval of this Engineering Proposal can be completed by the approval of the consent agenda.