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Staff ReportsCITY OF KALISPELL FINANCE DEPARTMENT REPORT CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: MARCH 31, 1997 CASH ON HAND & DEMAND DEPOSITS; NORWEST CASH IN TRANSIT/CHECKING & HEALT $17,484.45 NORWEST CHECKING $33,882.40 NORWEST (CITY HEALTH FUND) $12,386.52 STIP (CITY HEALTH FUND) $577,617.66 STIP PROGRAM $10,874,359.90 NORWEST SWIlvIMING ACCT $109.70 BIDDER'S BONDS $55,389.65 SUB -TOTAL DEMAND DEPOSITS: INVESTMENTS: VALIC Deferred Comp. $369,222.08 GLACIER BANK: INTEREST SUBSIDY/REHAB $5,342.42 LOAN GRANT $3,983.86 COURTYARD RESERVE ACCOUNT $6,680.69 COURTYARD RESERVE ACCOUNT/EQUITY $33,371.08 OTHER INVESTMENTS: SEWER: 1988 S & C BONDS $2,652.93 SEWER: 1989 S & C BONDS $2,000.00 SEWER: 1990 S & C BONDS $3,700.00 MERIDIAN 1990 S & C $1,922.68 SEWER: 1991 S & C BONDS $1,972.84 SEWER: 1992 S & C BONDS $6,000.00 SEWER: 1993 S & C BONDS $2,920.00 SEWER: 1994 S & C BONDS $20,255.94 SEWER: 1995 S & C BONDS $19,964.00 SEWER: 1996 S & C BONDS $12,147.88 ItoEllato) jEel W11kyjilIci 31I&A10,21&3 PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully ,Submitted, E Carol L. Kostman Assistant Finance Director April 8, 1997 $11,571,230.28 $492,136.40 $750.00 $12,064,116.68 [ PARTMENT REPORTACTIVITY MARCH 1997 ENGINEERING ENGINEERING PROJECTS CURRENTLY BEING DESIGNED OR COORDINATED BY CITY STAFF ♦ Jim Hansz arrived on March 10' to take over as the new Public Works Director. ♦ Bids for the Fifth Alley East/Second Street East Sanitary Sewer Manhole Replacement Project were opened April 1" ♦ Emergency repairs are underway to replace a collapsing sewer line in Sixth Alley WN at Oregon Street. ♦ Continue to update tax assessment database. ♦ We received Engineer's Statement of Qualifications and selected the team of Forsgren & Associates and Carver Engineering as the top ranked proposal for the Highway 93 South Water and Sanitary Sewer Improvements Project. We have begun negotiations and expect to have a contract to recommend to the Council at the April 7' meeting. ♦ We advertised a Request for Qualifications on the WWTP Digester Maintenance and Repair Project. Statements of Qualifications are due April 81'. We expect to have a contract award recommendation for Council at the regular meeting on April 21". ♦ Sandon Construction resumed work on the South Woodland Water Main Extension Project. They are fighting a great deal of ground water, but moving ahead slowly. ♦ A pre -bid meeting was held on the Elk's Lift Station Project. Bids were opened on April 2" d The low bidder was Swan Mountain Construction of Bigfork. We are reviewing their qualifications and expect to have a contract award recommendation for the Council on April 7'''. ♦ We are working with a resident on 8' Avenue EN to facilitate a new sewer service connection after her septic system failed due to high ground water. ♦ The well screens have been installed on the North Side Water Well Project. The well is being developed and test pumping should take place in the next few days. ♦ The pumphouse design is under review. We expect to advertise for bids sometime in May. ♦ The Council's decision regarding the scope of work and phasing on the Meridian Road Reconstruction Project has been communicated to Peccia Engineering and they are proceeding with design work. ♦ We have executed a one year extension to our agreement with the Bigfork Water and Sewer District to lease our sludge hauling trailer. ♦ City crews were called out late on Thursday afternoon, March 27', to handle a drainage problem at the Lone Pine Subdivision caused by a new, but inadequate drainage ditch. The original contractor, Birk Construction, was on site, but was unable to correct the problem. The Public Works Department called in Goose Bay Construction with a backhoe and operator to open the ditch and enable drainage. The invoice for this work will be sent to the developer. OFFICE AND STAFF OPERATIONS AND MAINTENANCE ♦ 11 Emergency call -outs for the month of March. 6-Water Department, 3-Traffic Signs & Signals, and 2-Sewer Department. CENTRAL GARAGE ♦ 122 repair orders were completed during the month of March: ♦ Police ............33 Streets.............38 ♦ Fire ..............4 Garbage ............ 22 ♦ Others ............ 25 ♦ Ordered new engine for the 1980 snow plow truck. ♦ Engine and bucket rebuilt on 1969 Cat Loader. ♦ Replaced radiator on 1994 Elgin Sweeper. ♦ Replaced front hub assembly on 1969 Gallion Road Grader. ♦ Ongoing preventive maintenance and repairs on City vehicles and equipment. WATER PUMPING & STORAGE ♦ Produced 61M gallons of water: 10 M gallons upper zone and 51 M gallons lower zone. ♦ Injected 57 lbs. of chlorine. ♦ Continued routine maintenance on all pumps, motors, grounds, buildings, controls, testing, and record keeping. ♦ Continued the water testing at Noffsinger Spring to evaluate potential influence of surface water as per DEQ requirements . ♦ Monitored drilling operations at the North Well site. ♦ Continued survey on backflow devices and water meters. ♦ Replaced water pump on Buffalo Hill Booster Pump Generator. ♦ Removed roofing from Armory Well and put plastic cover on. ♦ Budget preparation. ♦ Assisted Sewer Department maintenance crew with emergency notice letters regarding excess water pumping in the Greenacres area. ♦ Inventoried fire hydrants at the north end of Kalispell. ♦ Flow tested the fire hydrant in front of the Kalispell Jr. High School. ♦ Replaced antifreeze in generator at Buffalo Hill Booster Station. ♦ Turned off by-pass valve and installed seals on valves at the Flathead County Justice Center. ♦ Repaired door at the Armory Well. 2 SEWER FACILITIES LIFT STATIONS COLLECTION ♦ Video and jet cleaning of sewer lines continues Monday through Thursday. ♦ Weekly maintenance of fifteen lift stations each Friday. ♦ Cleared snow and leaves from storm inlets. ♦ Repaired sewer main break at 6"' Alley WN and California Street. ♦ Replaced float switch at Lift Station #10. ♦ Problems continue at the Greenacres lift station where numerous sump pumps are causing excessive flow to the lift station. Notices were hand delivered to all the sewer customers in the Greenacres area asking them to stop pumping clear water into the sanitary sewer. The problem was abated somewhat, but the hours remain higher than normal. ♦ A check valve installed on the storm water outfall behind the City Shops appears to working well. Although Ashley Creek has risen to the level where it normally would have backed up into the 18" Street area, the check valve has kept the water back and a pump system has worked to convey storm water runoff across the check valve and into the creek. SOLID WASTE COLLECTION/DISPOSAL & ALLEY CLEAN UP ♦ Delivered 16 containers to new customers. ♦ Responded to 13 reported violations - repaired 4 damaged containers. ♦ Weekly garbage service continues. ♦ Weekly alley cleanup continues. ♦ Assembled all the 100-gallon Roto containers. ♦ The Solid Waste Department has employee, on loan from the Street Department doing alley clean up. CONSTRUCTION AND MAINTENANCE STREETS CURBS GUTTERS ALLEYS ♦ Winter operation snow plowing - 3/27/97. ♦ Ice melt and sanding ongoing. ♦ Plowed alleys ♦ Plowed Laker Field parking lot. ♦ Assisted Solid Waste Department with man for alley clean-up. ♦ Shoveled out runway lights. ♦ Patching on -going. ♦ Plowed drifts. ♦ Sweeping and flushing on -going. ♦ Provided trucks for the Lawrence Park Wetland Project. ♦ Patched utility cuts on Main Street. ♦ Used two sweepers on State highways Idaho and Main Street. ♦ Assisted Sewer Department on sewer line replacement at 5`' Avenue WN. WATER CONSTRUCTION AND SYSTEM REPAIR ♦ Tagged delinquent accounts. ♦ Meter repair and replacement ongoing. ♦ Work order and complaint resolution continues. ♦ Repaired two curb stops. ♦ Repaired main break at 150 North Main Street. ♦ Installed 6" valve at 5' Avenue WN and California. ♦ Assisted Ben VanDyke with pumps. ♦ Completed one 8x4 water tap and one 8x2 water tap. ♦ Repoured concrete at 150 North Main Street. ♦ Replaced old service line at Idaho and 2od Avenue WN - 8x3/a water tap. ♦ Assisted Street Department with snow removal. SIGNALS, SIGNS, STRIPING, SERVICES ♦ Maintenance of traffic signals, lights, signs, and meters continues. ♦ Repaired numerous broken lenses, wires, sockets, and stands on the Airport's runway lights. ♦ Responded to call on traffic signal on Vt Avenue West and 2"d Street West. ♦ Provided barricades and signs for the St. Patrick's Day parade. ♦ Replaced windsock at City Airport. ♦ Repairing and replacing missing signs. ♦ Repaired north Threshold lights at the Airport. ♦ Repaired runway lights and several taxi way lights. ♦ Provided barricades and signs for the Water Department's main repair on North Main. WASTEWATER TREATMENT PLANT ♦ The volume of wastewater and snow melt water through the Treatment Plant this month was 115 million gallons. Twice the normal average. The peak flow day was March 20`' at 6.8 million gallons. A normal average daily flow would be 1.9 million gallons. ♦ The cold snow water has dropped the temperature of the water to a level that is marginal for bacteria to be able to remove nitrogen. There is nothing we can add to reduce the amount of nitrogen. We are fortunate that at present we do not have a nitrogen limit in our permit; however, when the new permit is issued, it will most likely include a limit for nitrogen. ♦ Also, the cold water contains a large amount of oxygen which interferes with the phosphorus removal process. To compound the problem, the incoming material we use to make the food for the bacteria so they can remove phosphorus is not being made in the proper amounts. To meet the phosphorus permit discharge requirement of 1ppm, we are adding alum. In short, the excess water has upset the biological phosphorus removal process. This process was working well in January and February, with average daily total phosphorus levels of 0.12 ppm and 0.13 ppm, respectively. ♦ We will have to report several "bypasses" that occurred during peak flow periods this month; bypasses are a permit violation. ♦ Repairs to the Gravity Thickener Coating Project have been scheduled. The contractor, F.D. Thomas of Medford, Oregon, will arrive the second week of May to repair the defective polyurethane coating. 4 MAMISPELL MUNICIPAL COURT Drawer 1997 ** Kalispell, MT 59903-1997 ** (406) 758-7705** Clarence Krepps, City Manager Doug Rauthe, Mayor Kalispell City Council Members SUBJECT: Kalispell Municipal Court Monthend Report, February 1997. TOTAL OF FINES AND FORFEITURES: $27,423.98 Contracts -$10,616.86 Citations -$12,276.14 Parking -$ 715.00 State Surchrg -$ 1,075.00 DL Reinsts -$ 225.00 Drug Fund -$ 10.00 City Fees -$ 691.00 City Surghrg -$ 1,395.00 City Interest -$ 354.98 City Filing Fees -$ 65.00 CITATIONS and COMPLAINTS ISSUED: 511 ORDERS OF PROTECTION: 4 CIVIL CASES FILED: 1 HEARINGS SET DURING THE MONTH: 60 JURY TRIALS ACTUALLY HELD: 4 NONJURY TRIALS HELD: 51 --- ------------------ -04p- Honorable Heidi Ulbricht Municipal Court Judge Kalispell City Court Drawer 1997 • Kalispell, Montana 59903-1997 • (406) 758-7705 • Fax (406) 758-7758 Clarence Krepps, City Manager Doug Rauthe, Mayor Kalispell City Council Members SUBJECT: Kalispell Municipal Court Report for month of MARCH, 1997. TOTAL OF FINES AND FORFEITURES: $41,896.52 Contracts -$19,289.59 Citations -$17,155.00 Parking -$ 625.00 State Surchrg -$ 1,235.00 DL Reinsts -$ 400.00 Drug Fund -$ 95.00 City Fees -$ 1,149.74 City Surghrg -$ 1,435.00 City Interest -$ 512.19 City Filing Fees -$ -0- CITATIONS and COMPLAINTS ISSUED: 513 ORDERS OF PROTECTION: 8 CIVIL CASES FILED: 0 HEARINGS SET DURING THE MONTH: 58 JURY TRIALS ACTUALLY HELD: 4 NONJURY TRIALS HELD: 40 a Honorable Heidi Ulbricht Municipal Court Judge RIM11 111. 1 a R RVI "OL ION Submitted by: Addison H. Clark, Chief of Police January 1997 began with more snow and more traffic accidents. Officers issued a total of 312 traffic citations, many of which were the rest2lt of traffic accidents. Other citations issued include 25 for DU-1 and DUI Per Se, 14 Red Light violations, 46 for Expired Registration and 20 Seatbelt violations. Officers arrested a total of 135 adults and juveniles. Those arrests were for both felony and misdemeanors and includes charges such as Theft, Resisting Arrest, Sexual Assault, Rape and Possession of Dangerous Drugs. Officers Wade Rademacher and Roger Nasset attended a 3-day ;ARE school in Kalispell on January 23rd, 24`" &- 25`'. Lt. Paul Hahn and officers Allan Bardwell, James Brenden and Scott Warnell traveled to Helena and attended a 5-day Introduction to Emergency Management school from January 27" thru the 31 st. -Northwest Dru,9,-- Task ForcJ 800 S. Main ST. Kalispell PH 758-5878 Chief Clark, During the month of January 1997 the Northwest Drug Task Force made a total of five arrests. Five searches and four agency assists were conducted. Drugs valued at $300,00 where purchased through undercover operations. An altered handgun was also purchased for $100.00. Drugs with a street value of $49,400.00 were seized. Seven marijuana plants, twelve ounces of Methamphetamine, and two ounces of Cocaine were seized .The following cases are currently awaiting court action: Delbert Francis: Arrested and charged with Criminal Possession of Dangerous Drugs with Intent to Sell after a search of his residence uncovered 12 ounces of Methamphetamine and 2 ounces of Cocaine. Francis is connected with a major supplier of Methamphetamine to Flathead, Lake and Mineral Counties. Robert Eagleheart: Arrested at the same location as Francis and charged with Criminal Possession of Dangerous Drugs (Meth.). Delyle Salois: Arrested on a Federal warrant for Criminal Sale of Dangerous Drugs in connection with a case originating in Missoula County. Howard Forbes: Arrested and charged with Criminal possession of Dangerous Drugs (marijuana) and a probation violation in Kalispell. Chris McAdams: Arrested during a agency assist for Issuing Bad Checks. The cultivator of the seven marijuana plants (arrested in Kalispell) has agreed to work with the drug task force in an undercover capacity and as a result several drug arrests are pending for Criminal Sale of Dangerous Drugs in Kalispell. Several additional cases are currently under investigation. T�JL- Officer Rick Parker 1,438 Incident Calls were handled 135 Arrests were made (including Adults and Juveniles) 429 Citations were written 312 of these were Traffic Citations Citations- - January 1997 Christenson- 111 • III mkvj M • `' Rademacher CitationsMI jijnua!:)� • • No Animal License:Woo • at Large + Paraphernalia 1' • '' lt 3 Domestic Abuse Endangering Welfare of d i Unlawful•; Possession of Alcohol■� �Possession of Tobacco Products ,Criminal Mischief Trespass ! Property Resisting Arrest Obstructing a Peace Officer Disorderly Conduct ,Possession of Dangerous Drugs ■ice 'Seat!'Seatbelt Violation■ No Front or Rear �i. Plates ResidentFictitious • • a Registration ©■ ,Expired i • • • • • . l ! Registration NoValid- Operating With Foreign D :Drive While Suspended or • _ l 10 • Liability No Proof of • ' 25 to Remain at Accident■� Fail toNotify by Quick Means Red !' •Violation- 4 Flashing Light Violation Reckless Driving Reckless Driving/Attempt to Elude Careless Driving Basic • , t WrongSpeeding on 'Improper Lane C !'Following ! t Closely • oper Left or • , • When Unsafe to do f FTYROW at Intersection FTYR*W WhenMaking Left Turn FTYROW on ThroughHighway FTYROW From Private Road Stop Sign Violation• to • for • Bus BackingInterfere w/Traffic While Offense DUI 2nd *ffense� DUI 3rd Offense Returned to owner...............6 Adopted out.........................4 Destroyed .............................5 Cats picked up.................5 Adopted out.........................0 Destroyed .............................2 Bikes picked up...............0 Total bikes on hand ........... 91 Kalispell Drawer 1997 • Kalispell, Montana 59903-1997 • (406) 758-7705 • Fax (406) 758-7758 Clarence Krepps, City Manager Doug Rauthe, Mayor Kalispell City Council Members SUBJECT: Kalispell City Court Report for month of JANUARY 1997. TOTAL OF FINES AND FORFEITURES: $33,272.88 Contracts Citations Parking State Surchrg DL Reinsts Drug Fund City Fees City Surghrg City Interest -$13,946.77 -$14,455.00 -$ 1,152.50 -$ 1,170 00 -$ 225.00 -$ 35.00 -$ 689.00 -$ 1,315.00 -$ 284.61 CITATIONS and COMPLAINTS ISSUED: 436 ORDERS OF PROTECTION ISSUED: 6 HEARINGS SET DURING THE MONTH: 66 JURY TRIALS ACTUALLY HELD: 0 NONJURY TRIALS HELD: 29 ea - Honorable H City Court Telephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 k-01F FROM: RE: DATE: Incorporated 1892 PARKS • - AT • REPORTACTIVITY March 1997 Clarence Krepps, City Manager Douglas Rauthe, Mayor City Council Members Mike Baker, Parks Director December Activity Report April 10, 1997 Park and Recreation Highlights: • Lawrence Park Development: Wetland Mitigation pond development nearing completion. Preplanting conference set for April 16. • Budget preparation for April 1 deadline. F. Parks Department • Shovel sidewalks and snow at City Hall; • prune Kalispell's Urban Forest; • chip Christmas trees; • assist in house move; • repair downtown benches; • assist on Woodland Park Aviary removal; • daily rest room cleaning and garbage removal;; • set up irrigation van for startup; • wash Hawthorne and College Tennis Courts; • daily rest -Meaning and garbage removal. Douglas Rauthe Mayor Clarence W. Krepps City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward 11 Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV a r c. � � � Recreation Depart. - C. Bohannan & J. Reese, Recreation Coordinators: This month, City League Basketball finished up its season with four tournaments. The Gary Robinson had an A, B, and C Division with its own single elimination tournament. The 4 on 4 Bush League had only one single elimination tournament. Some of the other activities were Calligraphy, Calligraphic Watercolor, Pee Wee Soccer and Dance classes. Mr. Clarence Krepps, City Manager Mayor Douglas Rauthe City Council Members April 10, 1997 Page 2 f Routine Monthly Duties: Vouchers, Marketing, Administrative work, answering phones, assisting participants, taking registrations. Participant numbers follow: Activity Participants Participant Hours Men's Basketball 240 720 hrs Soo Bak Do 5 80 hrs Pee Wee Soccer 50 150 hrs Calligraphic Watercolor 5 38 hrs Calligraphy 5 50 hrs Cooking class 3 15 hrs Dance lessons 12 64 hrs Senior Cross Country Ski 44 308 hrs Senior Snowshoe 29 203 hrs Senior Sleigh Ride 20 80 hrs Snowmobile Trip 14 70 hrs Totals 427 1,778 hrs Administrative -Michael Baker & Donna Worth: ISTEA: Preliminary Consultant Agreement for L.P. Phase II submitted to MDT for approval; preparing submitted for Woodland Park DREAM Phase III. Construction nearing completion on the North Main/Lawrence Park trail; preliminary design has been completed for the Meridian Trail. Working on submitted for construction phase. Baseball Complex: Reviewing State Lands Lease. Haven property sale. Airport Advisory Board: Regular meetings conducted, and Council direction requested. Lawrence Park Wetland Mitigation: Bids opened and awarded to Siderius Construction. Project 90% completed. Hawthorne Playground: Received unit for installation. Up coming Events - Recreation: Senior Programs Cross Country ski March 6, 7, 20, 21, 27 Mr. Clarence Krepps, Mayor Douglas Rauthe City Council Members April 10, 1997 Page 3 Snowshoe March 4, 13, Dogsleding March 11 Waterfowl Trip March Papermaking March 31 City Manager 14, 18 25 Youth and Adult Activities Italic Capitals April 1, 8, 15, 22, Jewelry Making April 7, 14, 21 Photography in the field April 23, Stamp Making April 14, 21, 28 Tennis lessons and leagues starting Sincerely, Michael Baker, C.L.P. Director of Parks & Recreation MB/dlw O 30, May 7 April 28