8. Parade PermitAgenda -March 24, 1997
AGENDA ITEM 8 - PARADE PERMIT DISCUSSION
BACKGROUND/CONSIDERATION: We have compiled a form that I can
recommend for parade applications. This form.addresses the major
points of my concern - risk management.
The insurance requirements that are proposed will assist in
protecting the City taxpayer from suits/payments resulting from
parade activities. We have not recommended any recovery of
taxpayers cost approximately $1,000 minimum per parade. The form
will also assist the applicant/sponsor of parade in planning and
directing them to the proper departments for a complete
application.
RECOMMENDATION: I, and Police Chief Clark, highly recommend the
approval of the form to verify the insurance requirements of all
parade sponsors.
ACTION REQUIRED: A MOTION is required to formalize the
administrative requirements.
Agenda -April 7, 1997
AGENDA ITEM 9 - PARADE PERMIT DISCUSSION
BACKGROUND/CONSIDERATION: We have compiled a form that I can
recommend for parade applications. This form addresses the major
points of my concern - risk management.
The insurance requirements that are proposed will assist in
protecting the City taxpayer from suits/payments resulting from
parade activities. We have not recommended any recovery of
taxpayers cost approximately $1,000 minimum per parade. The form
will also assist the applicant/sponsor of parade in planning and
directing them to the proper departments for a complete
application.
RECOMMENDATION: I, and Police Chief Clark, highly recommend the
approval of the form to verify the insurance requirements of all
parade sponsors.
ACTION REQUIRED: A MOTION is required to formalize the
administrative requirements.
City of Kalispell
Parade Permit Request
Application Date
The following information is requested so that we may give your request immediate consideration
and to allow us to assist you in planning for a safe and orderly event.
NAME OF PARADE
SPONSORING ORGANIZATION
CONTACT PERSON
WORK PHONE HOME PHONE
* Top portion only to be filled out by applicant
INSURANCE
The parade sponsor must furnish the following to the Kalispell City Attorney's Office:
1. A certificate of insurance in the amount of 1.5 million dollars.
2. The City of Kalispell must be named as additionally insured on the policy.
3. A letter holding the City of Kalispell harmless.
City Attorney
Approved
PLANNING YOUR PARADE
* Please contact the Assistant Chief or Chief of Police to plan your parade
DATE OF PARADE DAY OF WEEK
START TIME EST. FINISH TIME
ROUTE OF PARADE
(Including origination and termination)
The sponsor will ensure that participants do not ride on floats with their legs hanging over
the side. The sponsor will brief participants to maintain a safe and constant interval during
the parade. This will help prevent the "accordion effect" which results in "gaps" in the
parade procession.
UNUSUAL ENTRIES/SPECIAL CONSIDERATIONS
WHAT ARRANGEMENTS HAVE BEEN MADE TO CLEAN UP AFTERWARDS?
DOES STATE HIGHWAY DEPT. REQUIRE NOTIFICATION?.
HAS PUBLIC WORKS DEPT. BEEN ADVISED?(YES/NO) WHO?.
PUBLIC WORKS DEPT. APPROVED
APPROVED
(Kalispell Police Department)
SERGEANT OF SHIFT NOTIFIED
ADDITIONAL HELP
KALISPELL POLICE DEPARTMENT
Box1997
Kalispell, MT 59903
Phone (406) 758-7780
3 March 1997
Memorandum
TO : Clarence Krepps City Manager
FROM: Ad Clark, Chief of Police
SUBJ : Parades
ADDISON H. CLARK
Chef of Poice
DONALD A. HOSSA0
Asst. Chief
Three of our citizens have been injured while participating in parades
recently. In the last 6 months two young children were run over by the float that
they were riding on. The third citizen was injured while marching in a parade and
filed a claim against the City.
The safety and liability issues raised have given us pause to examine our
situation. After discussing this matter with you and our City Attorney I have
identified some basic recommendations that would enhance citizen safety, reduce
City liability and improve efficiency of traffic movement during a parade. Traffic
movement is a major concern where it means shutting down a state highway,
(Main Street) and in many cases the routing of truck traffic east to Bigfork and
then back onto HWY 93 South. Using Main Street has of course a negative
impact on the near grid lock situation at Main & Idaho during peak traffic
periods.
Recommendations for improvement in all of these areas follow.
- Safety
1. Require parades to be routed on I' Avenue East or I' Avenue West
Both have convenient staging areas to the south and destination areas
to the north. (A natural route to terminate at either Depot Park or
Cavanaughs). We feel that safety would be additionally enhanced
due to fewer vehicles entering in or across an active parade column.
2. Require handrails on all floats.
3. Prohibit participants from riding on floats with their legs hanging
over the side.
4. Furnish a safety brief when possible or practical to parade sponsors
and/or participants.
Liability
1. Require the sponsor to show a certificate of insurance in the amount
of 1.5 million.
2. Name the City of Kalispell as additionally insured on insurance
policy or rider.
3. The sponsors will provide a letter or instrument holding the city of
Kalispell harmless.
Cost Considerations
1. . Our cost to the taxpayer is easily $400-$500 per parade.
2. Some consideration should be given to a permit fee to at least share a
portion if not all of this cost with the parade sponsor. If we initiate a
modest parade permit fee I would request that it not become effective
until July 1997 to allow citizens time to plan accordingly.
Li ELL FIRE DEPARTMENT �
336 1 st Avenue East
P. O. Box 1997
KALISPELL, MONTANA 59903.1997
TED MAIN TED WAGGENER RICHARD SEDDON
ASST. CHIEF FIRE CHIEF FIRE MARSHAL
DATE: March 4, 1997..
TO: Debbie Gifford
FROM: Ted Waggener
RE: Parade Costs
Whenever the fire department is 'requested to have an engine or
ladder in a parade, we use on duty personnel at no cost to the
department.
If we have a short shift of people, we bring in someone for two
hours of comp. time at a cost of about $25.00 per hour.
Douglas Rauthe
Mayor
Clarence W. Krepps
City Manager
City Council
Members:
Gary W. Nystul
Ward I
Cliff Collins
Ward I
Norbert F. Donahue
Ward 11
Dale Haan
Ward 11
Jim Atkinson
Ward III
Lauren Granmo
Ward III
Pamela B. Kennedy
Ward IV
M. Duane Larson
Ward IV
Incorporated 1892
Telephone (406) 758-7700
FAX (406) 758-7758
Post Office Box 1997
Kalispell, Montana
Zip 59903-1997
Date: March 5, 1997
To:' Clarence Krepps, City Manager
From: John Wilson, Assistant City Engineeno/4)
Re: , Parade Costs
We have been asked to estimate the typical cost of services provided by
the Public. Works Department for parades.
Labor costs include overtime wages for two members of the Signs and
Signals Division and one member of the Street Division. Equipment
costs included one pickup truck, one street sweeper, signs and barricades.
The estimated total cost is $5 10*
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