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8. Parade PermitAgenda -March 24, 1997 AGENDA ITEM 8 - PARADE PERMIT DISCUSSION BACKGROUND/CONSIDERATION: We have compiled a form that I can recommend for parade applications. This form.addresses the major points of my concern - risk management. The insurance requirements that are proposed will assist in protecting the City taxpayer from suits/payments resulting from parade activities. We have not recommended any recovery of taxpayers cost approximately $1,000 minimum per parade. The form will also assist the applicant/sponsor of parade in planning and directing them to the proper departments for a complete application. RECOMMENDATION: I, and Police Chief Clark, highly recommend the approval of the form to verify the insurance requirements of all parade sponsors. ACTION REQUIRED: A MOTION is required to formalize the administrative requirements. Agenda -April 7, 1997 AGENDA ITEM 9 - PARADE PERMIT DISCUSSION BACKGROUND/CONSIDERATION: We have compiled a form that I can recommend for parade applications. This form addresses the major points of my concern - risk management. The insurance requirements that are proposed will assist in protecting the City taxpayer from suits/payments resulting from parade activities. We have not recommended any recovery of taxpayers cost approximately $1,000 minimum per parade. The form will also assist the applicant/sponsor of parade in planning and directing them to the proper departments for a complete application. RECOMMENDATION: I, and Police Chief Clark, highly recommend the approval of the form to verify the insurance requirements of all parade sponsors. ACTION REQUIRED: A MOTION is required to formalize the administrative requirements. City of Kalispell Parade Permit Request Application Date The following information is requested so that we may give your request immediate consideration and to allow us to assist you in planning for a safe and orderly event. NAME OF PARADE SPONSORING ORGANIZATION CONTACT PERSON WORK PHONE HOME PHONE * Top portion only to be filled out by applicant INSURANCE The parade sponsor must furnish the following to the Kalispell City Attorney's Office: 1. A certificate of insurance in the amount of 1.5 million dollars. 2. The City of Kalispell must be named as additionally insured on the policy. 3. A letter holding the City of Kalispell harmless. City Attorney Approved PLANNING YOUR PARADE * Please contact the Assistant Chief or Chief of Police to plan your parade DATE OF PARADE DAY OF WEEK START TIME EST. FINISH TIME ROUTE OF PARADE (Including origination and termination) The sponsor will ensure that participants do not ride on floats with their legs hanging over the side. The sponsor will brief participants to maintain a safe and constant interval during the parade. This will help prevent the "accordion effect" which results in "gaps" in the parade procession. UNUSUAL ENTRIES/SPECIAL CONSIDERATIONS WHAT ARRANGEMENTS HAVE BEEN MADE TO CLEAN UP AFTERWARDS? DOES STATE HIGHWAY DEPT. REQUIRE NOTIFICATION?. HAS PUBLIC WORKS DEPT. BEEN ADVISED?(YES/NO) WHO?. PUBLIC WORKS DEPT. APPROVED APPROVED (Kalispell Police Department) SERGEANT OF SHIFT NOTIFIED ADDITIONAL HELP KALISPELL POLICE DEPARTMENT Box1997 Kalispell, MT 59903 Phone (406) 758-7780 3 March 1997 Memorandum TO : Clarence Krepps City Manager FROM: Ad Clark, Chief of Police SUBJ : Parades ADDISON H. CLARK Chef of Poice DONALD A. HOSSA0 Asst. Chief Three of our citizens have been injured while participating in parades recently. In the last 6 months two young children were run over by the float that they were riding on. The third citizen was injured while marching in a parade and filed a claim against the City. The safety and liability issues raised have given us pause to examine our situation. After discussing this matter with you and our City Attorney I have identified some basic recommendations that would enhance citizen safety, reduce City liability and improve efficiency of traffic movement during a parade. Traffic movement is a major concern where it means shutting down a state highway, (Main Street) and in many cases the routing of truck traffic east to Bigfork and then back onto HWY 93 South. Using Main Street has of course a negative impact on the near grid lock situation at Main & Idaho during peak traffic periods. Recommendations for improvement in all of these areas follow. - Safety 1. Require parades to be routed on I' Avenue East or I' Avenue West Both have convenient staging areas to the south and destination areas to the north. (A natural route to terminate at either Depot Park or Cavanaughs). We feel that safety would be additionally enhanced due to fewer vehicles entering in or across an active parade column. 2. Require handrails on all floats. 3. Prohibit participants from riding on floats with their legs hanging over the side. 4. Furnish a safety brief when possible or practical to parade sponsors and/or participants. Liability 1. Require the sponsor to show a certificate of insurance in the amount of 1.5 million. 2. Name the City of Kalispell as additionally insured on insurance policy or rider. 3. The sponsors will provide a letter or instrument holding the city of Kalispell harmless. Cost Considerations 1. . Our cost to the taxpayer is easily $400-$500 per parade. 2. Some consideration should be given to a permit fee to at least share a portion if not all of this cost with the parade sponsor. If we initiate a modest parade permit fee I would request that it not become effective until July 1997 to allow citizens time to plan accordingly. Li ELL FIRE DEPARTMENT � 336 1 st Avenue East P. O. Box 1997 KALISPELL, MONTANA 59903.1997 TED MAIN TED WAGGENER RICHARD SEDDON ASST. CHIEF FIRE CHIEF FIRE MARSHAL DATE: March 4, 1997.. TO: Debbie Gifford FROM: Ted Waggener RE: Parade Costs Whenever the fire department is 'requested to have an engine or ladder in a parade, we use on duty personnel at no cost to the department. If we have a short shift of people, we bring in someone for two hours of comp. time at a cost of about $25.00 per hour. Douglas Rauthe Mayor Clarence W. Krepps City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward 11 Dale Haan Ward 11 Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV Incorporated 1892 Telephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 Date: March 5, 1997 To:' Clarence Krepps, City Manager From: John Wilson, Assistant City Engineeno/4) Re: , Parade Costs We have been asked to estimate the typical cost of services provided by the Public. Works Department for parades. Labor costs include overtime wages for two members of the Signs and Signals Division and one member of the Street Division. Equipment costs included one pickup truck, one street sweeper, signs and barricades. The estimated total cost is $5 10* 4-A ? -7—