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5. Elected Officials SalariesAgenda -March 24, 1997 AGENDA ITEM 5 - ELECTED OFFICIALS SALARIES BACKGROUND/CONSIDERATION: To assist the process to formalize these salaries, I have enclosed a salary ordinance for the Mayor, Council, and Judge. The salaries that are in this ordinance are those currently in effect. RECOMMENDATION: Since these salaries are for elected officials, it is inappropriate for me to submit a recommendation. ACTION REQUIRED: Approval of the ORDINANCE as written or modified is required. ORDINANCE NO. 1216 AN ORDINANCE AMENDING ORDINANCE NO. 1212, FIXING THE LIMITS OF THE SALARY AND COMPENSATION OF THE CITY OFFICIALS, SUPERVISORS, AND EMPLOYEES PURSUANT TO TITLE 7, CHAPTER 4, PART 42, M.C.A., BEGINNING JANUARY 1, 1995; REPEALING ALL OTHER ORDINANCES IN CONFLICT THEREWITH. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KALISPELL, AS FOLLOWS: SECTION I. The salaries and compensation of City Officers, Supervisors, and Employees for the period beginning January 1, 1995, are hereby established as set out on Exhibit "A", attached hereto and which, by this reference, is made a part hereof. Appropriations shall be made to pay same when due. SECTION II. Longevity increments and medical insurance premiums shall be paid as provided by law, contract or as directed by the City Council. The annual service anniversary date for all Employees is July 1st of each year; however, an Employee must have at least six months continuous employment by the City before being considered to have one year longevity. SECTION III. This Ordinance shall be in full force and effect as regularly provided by law; salaries and compensation provided for under Sections VI through IX shall be paid retroactive to January 1, 1995. SECTION IV. All prior salary and compensation ordinances of the City and any ordinance or parts of ordinances in conflict herewith are hereby repealed. PASSED BY THE CITY COU��IL OF KALISPELL AND APPROVED BY THE MAYOR THIS ZI' DAY OF 1-kbK"r . , 1995. 0'6aQ&�-- Douglds D. Rauthe, Mayor ATTEST: -Amy H./Robertson Finance Director EXHIBIT "A" Salary Schedule I. Elected City Officers Mayor $12,960 per annum Councilperson 3,960 per annum City Judge 27,731 per annum Ii. City Manager $60,112 per annum III. Department Heads Reserved 46,291-61,567 per annum City Attorney 44,086-58,633 per annum Director of Public Works 41,986-55,842 per annum Police Chief 39,987-53,184 per annum Fire Chief 39,987-53,184 per annum Finance Director 39,987-53,184 per annum Director of Planning, Economic & Community Development 38,083-50,651 per annum Director of Parks & Recreation 36,270-48,239 per annum IV. Supervisors Asst. Chief of Police 34,542-45,941 per annum Asst. Fire Chief 34,542-45,941 per annum Public Works Superintendent 32,898-43,753 per annum Police Lieutenant 32,898-43,753 per annum Building Official 31,331-41,670 per annum Ass't City Engineer 311331-41,670 per annum per annum Design Technician/ Project Manager 29,839-39,686 per annum WWTP Manager 29,839-39,686 per annum V. Salaried, Non -Union Employees Housing Division Mgr. 281,418-37,796 per annum Planning & Redevelopment Division Mgr. 28,418-37,796 per annum Asst. Finance Director 27,066-35,997 per annum Asst. Attorney (1/2 time) 27,066-35,997 per annum Reserved 25,773-34,282 per annum Zoning Administrator 24,549-32,650 per annum Administrative Coordinator 23,379-31,095 per annum Finance/Personnel Specialist 23,379-31,095 per annum E Cct Mayor's SalaEj Health Ins. Car allowance Total compensation notes Billings $ 4,800 no no $ 4.800 Salary will be $9,600 in FY98 L'zeman $ 7,200 $ 4,020 no $ 11,220 Family Health Butte -elected Chief Ex. $ 62,540 $ 4,800 car $ 67,340 Family Health Columbia Falls $ 2.400 no no $ 2,400 Helena $ 6.000 $ 3,136 no $ 9,136 Health, dental, vision & life for mayor Havre (1/2 time) $ 18,720 yes $ 1,200 $ 19,920 Kalispell $ 12,960 no no $ 12,960 Missoula (full time) $ 42,421 $ 4,200 car $ 46,621 Family premium of $350 mo. Whitefish (volunteer) $ 0 no no $ 0 Citv Council Salary Health Ins. Car allowance Total compensation notes Billings $ 3,600 no no $ 3,600 Salary will be $7,200 in FY98 Bozeman $ 4.800 $ 4,020 no $ 8,820 Family Health p,. -e $ 3,130 $ 4,800 $ 900 $ 8,830 Family Health Columbia Falls $ 1,200 no no $ 1,200 Helena $ 4,500 $ 3,136 no $ 7,636 Health, dental, vision & life ins. member Havre $ 2,400 no no $ 2,400 Kalispell $ 3,960 no no $ 3,960 Missoula $ 8,040 S 4,200 no $ 12.240 Family Health Judge's Salary Health Ins. Comments Billings $ 50,169 annual yes -family Required to be an attorney Bozeman $ 90 day yes -half single Only paid for days worked. Must be an attorney. Considered half time position. Helena $ 31,553 annual yes -single Part time position -receives annual salary regardless of hours worked. Great Falls $ 51,389 annual yes -family Not required to be an attorney. Current Judge has been in the postion for a long time. If another were hired salary would be about $40,000. Kalispell $ 35,578 annual yes -family Missoula $ 45,312 annual yes -family Required to be an attorney. 207 A SPECIAL MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 5:00 P.M. THURSDAY JANUARY 18, 1990 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR HOPKINS PRESIDED. COUNCILMAN SCHINDLER WAS ABSENT, ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Hopkins called the meeting to order led the Pledge of Allegiance. ADDRESSING THE COUNCIL -No one addressed the council. SET SALARY SCHEDULE FOR NEW MAYOR AND COUNCIL MEMBERS Mayor Hopkins stated that at the Transition Advisory Committee meeting it was a ! question as to the urgency of the salaries being set. Hopkins called Diane Murer at the county and asked what would happen if someone wanted to file, without the salaries being set. Murer said that anyone who files has two basic forms to sign. One is a C-1-A, which is a declaration of intent to run for office. She would advise the person at the time that in order for their name to appear on the ballot, they would need to sign a declaration of domination. When that is done is when the fees must be paid, which is within sixty days. Hopkins said the urgency for a decision at this meeting may not be as critical as initially indicated. However, if the decision can be made here and now, all the better. He referred to the TAC report -recommendation. The Mayor's salary to be set at $500 per month and the council at $250 per month. The motion passed on a 5-4 vote. There was some discussion whether that salary should include benefits. The motion did not specifically address benefits. Hopkins also referred to the salary comparisons from other cities around the state that also have the Manager/Council form of government. He said acting Clerk/Treasurer Robertson has prepared a sample administrative transfer formula and the actual administrative transfer formula that is being used this year, to illustrate possible ways of funding the City Manager and the Mayor/Council as well as all the other department heads and departmental operations at City Hall. Councilman Gunnerson moved the recommendation made by the Transition Committee be approved by the council as presented. Councilman Atkinson seconded the motion. Virginia Sloan, Transition Advisory Committee Chairman, stated she had been elected chairman of this committee. She reported the figures on the left on the report, the 1989 figures do not jive with the figures they were just given. The figures they were given is what the committee tried to work with to come up with the manager, mayor and council's salaries. The committee was thinking in terms of about $45.000 for the city manager. This formula was as clean as we felt, disallowing the benefits but having the mayor's salary at $500 per month and the council's at $250 per month. It was a 5-4 vote and there was lots of discussion and philosophical differences in arriving at that. We hope the councilmembers and mayor will not be spending the amount of time as are presently. She said any of the members would be happy to answer any questions. Susan Moyer, committee member, .said she was one of the individuals out getting signatures for this to get on the ballot. She answered -questions as honestly as she understood the situation. At no time did anything ever appear in the press saying this form of government would be soley funded by the existing dollars. Some people were adverse to vote for it because it would cost considerably more. Part of the rationale in explaining, was that yes there would be a change in the funding to the current government as it stands, but also the City Manager would pay his own way, and would find alot of money saving methods as he got established into his job. She said she was one of the four people who voted against this proposal. Her personal philosophy is that our council people have a big job to do and while they will be greatly relieved of time, they will still have alot of.involvement. She said to get good council p45ople and to get a diversification of council people, so that they come from all walks of life, not just the business entity, who may have the benefits, or who may have an adequate y q salary. I think they need to be compensated for what we ask of them. As a City employee she said, she knows what it is like to deal with council people who don't have the time to come or might not have as much interest as another one. A true dedicated person does come out of the voting public but sometimes they need an inducement, just like a city employee does, to a little extra in the job. IIS ie said based on what she saw from Great Falls, Billings and Helena, the emphasis on ,.he difference between the Mayor, who will become a voting member of the council and of the council people is too great a spread. She doesn't think the council should have to basically be cut this much. She feels the council deserves compensation and can be done through a cutback and other savings within the City. Councilman Furlong spoke against the motion. He said at the meeting, most of the discussion was medical costs. He said he supports a manager form of government. During the process it was said that the Mayor and council salaries would probably be cut in half.' Nothing was said about the insurance. There was also discussion about realignment of staff, savings through efficiency, cooperation and coordination that would be brought about by a single professional manager overseeing the flock. There was some concern, that it might create some anxiety among staff who for fear that this meant they were being targeted for dismissal or elimination. He thought a continuous effort was made. not to discuss that. He said when speaking to groups, and asked what the managers salary would be, he told them it could be up to $60.000. He told people a manager doing his job could effect that kind of savings. He would more than save his salary in a years time by greater efficiency, organization, cooperation among staff and the council. He said it seems we are trying to finance the city manager on the back of the current elected officials of the City of Kalispell. There would be a 80-90% funding on a new kind of government on the current elected officials. He said he felt the council is being cheapened in order to bring about a manager. He did not feel that is the way it should be done. said at the meeting he made a counter proposal. It was that the Mayor's salary be fixed at $900 per month, which would be $10,800 per year and the council's salary be fixed at $1500 per year, which would be half of what it is right now. The Mayor and council would receive a single person coverage with insurance, with the option to pay extra for family. When he ran for the job three years ago, he did not know what the salary was or know anything about insurance coverage until the night he was sworn in. He said three persons on the council are retired and that kind of person is going to run for this job. And I think this is a small price to pay to get people willing to serve in the public. He referred to the other citie's comparisons. The cities that provide health insurance, the salary is considerably lower than the cities that do not. He said if he had a choice whether to give up the salary or give the insurance, he would give up the salary. He spends a good portion of his salary on gas and meals for the city, but not the entire amount. He urged the council to defeat the motion. Councilman Gunnerson stated at the last council meeting it was voted to appoint certain persons on the Transition Advisory Committee to develop and establish a salary schedule, which they have done. We need to support or disband the committee. We were to hear their recommendation. Now Councilman Furlong is suggesting another proposal other than what the committee recommended. He thought this was a slap in the face to the committee.. uncilman Furlong said the committee was asked to make recommendations. That recommendation is before us now. The vote on that committee was 5-4, a tie vote was broke by the chairman. He did not think the function of the committee has been violated or offended. They were asked to make a recommendation and they have. This council legally has to act upon that recommendation. Councilman Atkinson asked Furlong if with his counter proposal if he had figured what the savings would bet Furlong said it was approximately $6,000 per year. Virginia Sloan said speaking for herself, the committee was to come up with salaries for the council, mayor and manager. She did not feel it was their place to go into the personnel budget of the employees as they did not have the expertise. She felt they need to. come as close as possible to the $72.000, now allocated for the salaries. The � ,;50 figure could cover insurance if need be. ,.ouncilman Larson said he approached the savings from the current mayor's salary, the council's health insurance package and the council's salary. He calculated the Committee's recommendation. If their proposal is subtracted from the present cost of the mayor and council operation, $45,512 would be saved. With Furlong's proposal, 39,860. lb§ `-1 Chief Clark said he wanted to share an important observation with the council. He said what if a year from now, this council isn't here and we have a different council, because we can not attract the quality of people we need. It is a concern of his. He said a good city manager could lessen the micro -management problem and handle alot and lessen those chores that the councilmen have taken care of. They are still going to be needed to provide a base of leadership. He said when you are talking about the leadership that is going to set and establish policy, guide, direct, plan, organize, develop and give direction to that manager, it's a false economy to think that we don't need quality people and don't need to retain quality people. He said he thinks we need to attract and maintain a quality of leadership. He said as a department head, he knows how important it is to have quality people on committees and would like to maintain that quality of leadership. He said maybe rather than a win/loose we could have a win/win if we could possibly give the committee some more money from another source to work with. Councilman Granmo said he did not think people decide to run for council due to the pay. He said he noticed at looking at the salary comparisons, what is being recommended is higher than those cities with much higher budgets. He said Anaconda/Deer Lodge had the salary for the mayor and council set at the same. He did not see why the goal should be to save $45,000 when we could save $60,000 and do some needed street work or something else with the money. He felt the proposal was too high. Councilman Nystul said the approach to the consideration of the amount of time and effort that is going to be involved. He agreed with Furlong in the fact we are not compensated for our time but we ought not suffer any loss. We are not going to make anything. As Barbara Moses said, she looses some earnings to come here. He said he felt the reduction in what we have is a reasonable effort to look at the lessening of the amount of time we have to spend. Whether we get $100 or $125 per month, there is no big difference. So either one is reasonable. He said the insurance issue should be looked at a little bit. He said the suggestion of a single person coverage with option to pay for family could also be argued from the standpoint of if health insurance becomes such a key factor, we may only have persons on the council who have health problems and cannot be insured elsewhere. As far as the mayor, it should be considered as the responsibilities and duties to be expected. With the nature of the Flathead Valley, we have high emphasis on tourism and with tourism comes conventions and with conventions and other events, comes the potential for the Mayor to represent the City. It is the mayor not the manager to represent the City. He feels that for that reason there should be a fair difference in the salaries. Councilman Granmo added he felt the mayor should have a very generous expense account to cover representation of the City. Councilwoman Moses said when she was considering running for council, she did not know there was a salary or insurance. She was concerned that this is being balanced on one group. It has been said that the manager will save the city his salary in the first year. She felt it is too early to tell how much time will be required by the council. There will be alot of transition. She said when you run for a four year term, that is a long committment. She has found out how much is required, and knowing there are some benefits, makes her feel more committed, in getting the job done. Councilman Larson said he supported Moses. He said he addressed those same concerns at the Transition committee meeting, of which he is also a member. He said ,he realized there needs to be adjustments to the salaries because the voters were promised that. He said right now we have a dedicated, qualified, willing to work council and mayor. The balance of that council is made up of business people, professional people, retired and working people. He said if very drastic changes are made to the salary structure. that could do nothing but make the council position less desirable. In the future we could have less qualified individuals who will be less willing to work, run for the council. He said maybe that balance will be destroyed also. He said he would rather see a more reasonable downward adjustment now, than to try come back up later. He referred to Furlong's statement at the meeting yesterday, of the complete financing of the council, manager and mayor was to come from the present city government. He said in all of his saved newspaper articles, he did not find one that of o tared the funding would come completely from reduction in council and mayor's salary. He said he felt the mayor should get more than the council, because the time demands would be greater. His expenses will be considerably more. He said he agreed with Furlong's proposal. A certain portion could be designated to health insurance and a certain portion to salary. He said some people may be slided by that with a certain amount being designated to insurance premium. For example, Councilman Gunnerson is not availing himself to the health coverage, then he should receive whatever that premium is, in the form of salary. It could be written into the ordinance that way. He spoke against the motion as presented, because he feels the mayor should receive more salary. He stated the proposal by the committee as far as the council's salary is adequate. Mayor Hopkins stated due to the lack of immediacy by the election department's willingness to work with the city, the council may want to table the motion until a later meeting. Councilman Furlong stated he felt this should be resolved tonight. He also wanted to know just what the function of this manager is? He has heard he is going to run and manage the government. The council is by law the legislative body. Hiring a manager doesn't lessen responsibility of the legislative body. He said it would probably be at least a year before the rough spots will be ironed out after hiring. The council job will not be less, in many instances it will be more. The eager will have to be given direction in the form of the legislative will of the -ected people. He stated if the mayor is paid $900 per month, what will be expected of him? Will that be full or parttime? If the mayor is conscientious, and part time is not enough, he will be three quarter or full time, what ever it takes. The manager will be busy managing the city and won't have time to be the official representative of the city. He said he firmly supports his position. Mayor Hopkins stated we have not given the public the opportunity to respond to the Advisory committee's recommendation. He urged this be table to the next meeting. He said maybe there is some public input that is important that we have not heard yet. Councilman Nystul asked if Hopkins had talked with the Mayors of Helena and Bozeman? He said that would be very helpful. Councilman Furlong said in support of the Mayor's request, he moved to table this until the next council meeting. Councilman Nystul seconded the motion. Upon vote, the motion carried. The meeting was adjourned at 6:15 p.m. e�x co((Z�- ATTEST: Ro&gr W. Io . ins, Mayor Amy Rob rtson, Acting City Clerk -Treasurer Debbie Liverman, Recording Secretary Approved as corrected February 5, 1990 I I 211 A REGULAR MEETING OF THE KALISPELL CITY COUNCIL WAS HELD AT 7:30 P.M. MONDAY. FEBRUARY 5, 1990 IN THE COUNCIL CHAMBERS AT CITY HALL. MAYOR 'HOPKINS PRESIDED. COUNCILMAN GUNNERSON WAS ABSENT. ALL OTHER COUNCILMEMBERS WERE PRESENT. Mayor Hopkins called the meeting to order and led the Pledge of Allegiance. CONSENT AGENDA Approve Minutes Regular Meeting January 15. 1990 Special Meeting January 18. 1990 Councilman Larson stated from the minutes of 1/18/90 on page 209. he clarified his statement to say if very drastic changes are made to the salary structure, that could do nothing but make the council position less, not more, desirable. Approve Claims, Councilman Nystul moved the amended consent agenda be approved. Councilman Schindler seconded and the motion carried. BID OPENING Asphalt Crushing Bids Schellinger Construction 5,000 tons @ $4.80 per ton 10% bid bond Torgerson Construction 5,000 tons @ $3.40 per ton 10% bid bond LHC 5,000 tons @ $3.95 per ton 10% bid bond Councilman Atkinson moved the bids be referred to Public Works Committee and then back to the council. Councilwoman Moses seconded the motion and carried. Construction of Sixth Street West Pack & Co. Nelcon LHC Base Bid $281.125.00 342,747.00 346,936.99 Alternate 1 $ 2,020.00 1,958.00 4,063.21 Alternate 2 $ 6,680.00 6,572.00 14,250.77 Alternate 3 $ 1,800.00 1.800.00 2.316.90 Alternate 4 -($ 3,680.00)-( 3,392.00)-( 14.556.20) Alternate 5 $ 10.020.00 9,338.00 13,537.22 Alternate 6 $ 3,800.00 3.000.00 3.317.76 Bid Bond 10% 10% 10% Councilman Atkinson moved the bids be referred to the Public Works Committee. Councilwoman Moses seconded and the motion carried. Sale of City Property Bid Proposals Wachholz & Co. Ted Dykstra i Glacier Real Estate Rex Boller Remaz Councilman Furlong moved the proposals be referred to the Finance Committee. Councilwoman Moses seconded the motion and carried. 212 .JDRESSING THE COUNCIL Dennis Klukan, Health Officer The new Flathead County Health Officer, Dennis Klukan, reviewed the different aspects of the Flathead County Health Department. He stated the department is getting better at what they do and providing more services to the citizens of the county. He said they are also working on a program to preserve the Flathead through controlled and rational development. He said his one goal is to be the best health department in the state of Montana. He said he is available 24 hours a day, if anything comes up that is public health problem, to please contact him. Evergreen Sewer Hookup Tom Flynn, reminded everyone of the oaths that have been taken as serving the citizens of Kalispell. He referred to Section 23 -40 Kalispell City Code, Connection Fees: Before the sewer drain of any public or private building may be connected or hooked on with the city sewer system, a connection fee shall be paid to the city treasurer and it is unlawful for any person to connect, attach or hookup the sewer service line of any public or private structure to the city sewer system without having first paid such fee. He stated there were certain councilmembers on the Sewer & Water Committee that have spent about a year trying to bypass and are totally disregarding this provision. He said this Ordinance ##1002 has been in effect since February 1, 1982. He referred to the problem Lakeside is having. He said they are not able -to meet their obligations and had to go to the Legislature for a one year postponement on their first year debt payment. He said Evergreen is already having doubts about the people `Ming able to pay. They have applied for and obtained a $375,000 federal grant for is purpose. He said if Kalispell ever undertakes to treat Evergreen sewage there must be a bonded arrangement in place, to guarantee prompt payment in sewer fees. He said when he asked Fallon about this, Fallon said "Kalispell would be foolish to grant service unless Evergreen had provided a bond to guarantee payment". Then at a later date Fallon stated Kalispell could not provide a bond. Flynn said as sewer users in the city, we are in effect posting a bond, if we fail to pay our bill, the service is shut off and a lien can be filed against our property. If Evergreen fails to pay, we can not shut off the sewer and Evergreen District has no property to file a lien. He said this is a problem that the full council should deal with, not just the committee. Mayor Hopkins thanked Tom for his comments. He said that Tom always brings forth information the council needs to be reminded of. He said as far as Tom's concerns, there will be a full council meeting to set a new rate or adjust the rate structure. He said that will be done with full public review. ANNOUNCEMENTS & APPOINTMENTS Election of Council President Councilman Granmo nominated Councilman Nystul. Councilman Atkinson seconded the motion. Councilman Atkinson moved the nominations be closed and a unanimous ballot be a-^st for Councilman Nystul. Councilman Furlong seconded the motion. Upon vote, the ion passed with Councilman Schindler voting no. MAYOR'S REPORTS: Salaries for Mayor and Council Mayor Hopkins stated at the last meeting the motion was tabled until this meeting. He called for a motion to remove the motion from the table. Councilman Furlong so moved and Councilman Nystul seconded. The motion carried. Mayor Hopkins stated Councilman Gunnerson requested to be included in the discussion. He is in Nevada would like to participate by speaker phone. Councilman Furlong stated Councilman Gunnerson. should forego his right to vote by being absent. =ar Hopkins said he respected Gunnerson's request and told him we would call him. He 3 he confirmed this with City Attorney Neier. The call was attempted, but was unable to complete the call with the telephone system. Y13 Mayor Hopkins reminded the motion on the floor was moved by Councilman Gunnerson, the recommendation made by the Transition Advisory Committee was to set the Mayor's salary at $500 per month and the council at $250 per month and there was no discussion about benefits in that motion. Councilman Furlong stated at the Transition Advisory Committee meeting benefits were discussed. But not included in the recommendation, so felt they were excluded. Councilman Granmo said it is difficult to set salaries as it is not known at this time what kind of time and effort will be put into the jobs. Councilman Schindler stated he agreed with the Transition Advisory Committee's recommendation. He said if the mayor's responsibilities are increased, then the employees will not know who to go to in time of a crisis. He also said since the voters have deemed the mayor/manager/ council form ofgovernment, worth giving it a try, then this council should give it it's best effort and make it succeed if at all possible. He stated that unless someone is planning to make the position a career, the insurance should not be that big of a factor. Mayor Hopkins stated after talking to Councilman Gunnerson on the telephone, Gunnerson asked him to relay to the council that he did make a motion to accept the committee's recommendation. If possible, he would like to have his vote recorded as that, but realizing that is impossible, he did speak in favor of the motion. Councilman Nystul asked City Attorney Neier if a compensation of the mayor and council elected this fall could be increased and not decreased during their term or are we locked in now with whatever we set for the next period of time until successors are elected? City Attorney Neier stated the salary could be increased anytime after October 1, but not decreased. Nystul said it would be safer to set a lower salary and make adjustments as we determine what the job is. He felt to reduce the council salary to $200 and the mayor's to $600, would be a three times difference. He said as far as the insurance issue, when eight or ten years ago when this started, the dollar amount was nothing compared to what the excessive cost is now to the City. He felt the benefit should be substantially reduced. He said at most a one person with the option purchase more -or strictly an option to participate. Mayor Hopkins said he had spoken with Blue Shield and was told that the premiums or accessibility would not be effected whether the city or the individual paid the premium. Councilman Furlong spoke against the motion. He said he is on the Transition Committee and was a member of that vote. He reminded that the vote was 5-4, with the chairman casting the vote. He said the decision was just as difficult as the one about to be made now. He said he offered a counter proposal at the time it was on the table. He said he is not willing to turn the city over to a professional manager. The people are not represented unless it is through their legislative body, the council. He said he did not see the council having less to do during the transition period. There would be a lot more to do. He said the Transition Advisory Committee did what they were supposed to do. They did come up with a recommendation, it was a split vote and he urged the defeat of that motion. Councilman Larson spoke against the motion. He felt the $250 per month is adequate and if the accessibility to the insurance program is not affected by who pays the premiums, he has no concerns with that. He stated he felt the mayor's salary should be more than $500 per month. He said he felt the duties and out of the pocket expenses will be heavier than we are anticipating. He said we could find we are much more troubled with responsiveness to the citizens of Kalispell and the City employees under this new form of government. He added if we are not there to respond to the concerns of the citizens and City employees, then we will be a council run by a manager that is run by the downtown business people, the average citizen will be left out of the process. The question was called for by Councilman Nystul. Upon vote, the motion was defeated with Councilmen Schindler, Granmo and Atkinson voting in favor and Moses. Nystul. Larson and Furlong voting against. 214 Councilman Furlong moved the council salary be set at $150 per month with the right to single member insurance, costing $119 per month. They would have the right to have the insurance for $119 per month or the $119 in addition to the $150. The mayor's salary be fixed at $900 per month, with single member insurance and $100 expense allowance. Councilwoman Moses seconded the motion. Furlong stated it is at least a fifty percent cut in salaries. He explained the differences and urged support of the motion. Howard Hammer said it is talked of as if there is no one capable of handling things. He said if those people are not in this government now, capable to take care of these problems that the council is taking care of, "then you better get some different - employees". He said "if a manager is hired and the council continues to stick their noses in the pie, and not let him take care of it, there will be a hell of a mess." Councilman Nystul stated he did not know if the $100 expense allowance should be included in the motion since the council has, in the budget process, adjusted the expense account for the mayor. He said if the amount is intended as a guideline, then he would agree, but if it is intended to become part of the ordinance, he does not agree. He said he thought it is a good suggestion, but did not feel should be a part of this overall package. He said as far as taking the insurance or the cash, there could be a problem with IRS. <"He added if we were given an option of insurance or not, that would be the better Bute. Nystul said he felt $900 was high for the mayor. He said there is alot of uncertainty at this point, and would rather an error of conservatism be made than be locked into a number. Mayor Hopkins said he also felt the Transition Advisory Committee recommendation for the mayor was low, because of the tremendous responsibilities the mayor will have at least in the next year and a half, the transition period. He said after that point, it may be a different matter. He said he called the other cities in Montana that r currently operate under the manager/council form of government, and asked those mayors how much time they spend on the job. He said his response was about fifteen hours a week. That was in cities where things are operating relatively smoothly and have been for a number of years. He did not expect the situation to run so smoothly in Kalispell, at least in the interim, until the program is up and running. He said one alternative is to have a transition mayor, to have him run for one year/ three month term rather than three year/three month term. Granmo stated whatever salary is set in either case will be the minimum, that there is no turning it back. He said if the transitional salary could be set to revert back to operating salary after a year, may be fine, otherwise to $750 a year, salary based on one years work might be unusual. City Attorney Neier stated the law gives the local government quite a bit of authority a making rules and transition provisions, as long as it is not inconsistent. Councilman Furlong's proposal would free up between $5000 and $6,000. Councilman Nystul moved to amend the motion on the floor, by inserting the language that states to the effect that the mayor or council will be offered at city expense for single coverage of health insurance, with the option to purchase at their expense additional, but if insurance is not desired, the amount will not be paid in cash to them. Councilman Schindler seconded the motion. After some discussion, Councilman Nystul called for the question on the amendment. Upon vote, the amendment failed. with Councilmen Schindler, Nystul and Larson in favor and Moses, Granmo. Atkinson and Furlong voting against. he original motion was on floor. the council is to be paid $150 per month, plus single ,aember insurance and the mayor $900 per month plus single member insurance plus $100 per month for expenses, If the councilmember decides not to take the insurance, will be reimbursed in cash. Upon vote, the motion carried, with Councilmen Nystul. Granmo and Schindler voting against and Moses, Atkinson. Larson and Furlong in favor. ` 2 COMMITTEE REPORTS COMMUNITY DEVELOPMENT/PUBLIC BUILDINGS Resolution #3922-Adopting Application Process and Procedure for Review Tax Increment Assistance Councilman Furlong moved Resolution #3922, A resolution adopting an application process and procedure for review for tax increment assistance authorized by Ordinance #933 on major redevelopment projects in the City of Kalispell. Councilman Schindler seconded and the motion carried. FINANCE/PERSONNEL & POLICY/INSURANCE Second Reading Salary Ordinance #1143 Councilman Nystul moved the second reading of Ordinance #1143. an Ordinance amending Ordinance #1141, fixing the limits of the salary and compensation of the city officials, supervisors, and employees pursuant to Title 7, Chapter 4, Part 42, M.C.A., beginning July 1 1989, repealing all other ordinances in conflict therewith. Councilman Furlong seconded the motion. After discussion, the ordinance passed with Councilman Schindler voting against. Firefighter's Contract Councilman Nystul stated the committee has been contacted by the Firefighters, that their contract expires June 30, 1990 and they wish to negotiate. The committee is open to suggestions. City Court/Green Thumb Person Councilman Nystul reported the committee had given approval for Judge Frances Willis to hire a person through the Green Thumb Program. PARKS, PUBLIC LANDS/ANNEXATION/ZONING/BUILDING REGULATION Second Reading Ordinance #1144 on Zone Change, Tract 2, Resub. Of Kalispell Lumber, Addition #50 Councilman Atkinson moved the second reading of Ordinance #1144, an Ordinance to amend section 5.01, official zoning map, city of Kalispell Zoning Ordinance (Ordinance No. 1110) by zoning tract 2, resubdivision of Kalispell Lumber, addition #50, to the City of Kalispell, Flathead County, Montana (previously zoned general business, B-2) light industrial, I-1, in accordance with the Kalispell city -county master plan, and to provide an effective date. Councilman Furlong seconded and the motion carried. Second Reading Ordinance #1145 on Zone Change, Quirt's Addition, RA-1 to B-1 Councilman Atkinson moved the second reading of Ordinance #1145. an ordinance to amend section 5.01. official zoning map, city of Kalispell zoning ordinance, (Ordinance #1110), by zoning the Quirt's addition (previously zoned residential apartment, RA-1) neighborhood business, B-1, in accordance with the Kalispell City -County master plan, and to provide an effective date. Councilman Furlong seconded and the motion carried unanimously. PUBLIC SAFETY/PARKING/GAMBLING-No Report PUBLIC WORKS/AIR QUALITY/AIRPORT Meridian Road: Order in Curbing Councilwoman Moses moved the order of curbing for Meridian Road. Councilman Schindler seconded and the motion carried. Request Authorization to Bid Curb & Sidewalk, Gravel, Asphalt, Truck Rental and Excavation Councilwoman moved the request for authorization to bid Curb & Sidewalk, Gravel, Asphalt, Truck Rental and Excavation be approved. Councilman Schindler seconded and the motion carried. SEWER & WATER Call for Bids -Meridian Road: Water Main Installation, Labor Only Councilman Granmo moved the Public Works Department and staff be authorized to call for bids for the Meridian Road Water Main -Installation. Labor only. Councilman Furlong seconded the motion and the motion carried. all for Bids Syke's Project:, Water Main Materials Councilman Granmo moved PWD Hammer be authorized to call for bids for the Syke's Project: Water Main Materials. Councilman Atkinson seconded the motion. Councilman Nystul asked if there is an estimate of the dollar cost and does the Water Department have the money to pay for that? There was lengthy discussion as to where the funds were exactly coming from. Upon vote, the motion failed with Councilmen Granmo, Nystul, Furlong, Larson, and Atkinson voting against and Schindler and Moses voting in favor. ANNOUNCEMENTS Committee Meetings: Next Regular Council Meeting 2/20/90. Tuesday, 7:30 P.M. Parks, Public Lands/Annexation/Zoning/Building Regulation: 2/6/90, Tuesday, 7:00 A.M. Transition Advisory Committee: 2/9/90, Friday, 9:00 A.M. Sewer & Water Committee: 2/12/90, Monday, 7:00 P.M. Board of Adjustment: 2/12/90, Monday, 7:30 P.M. Shade Tree Commission: 2/13/90, Tuesday, 1:00 P.M., County Ext. Office Parking Advisory Committee: 2/13/90, Tuesday, 4:00 P.M. City -County Planning Board: 2/13/90, Tuesday, 7:00 P.M. 'ublic Works: 2/14/90., Wednesday, 7:00 A.M. immunity Development Committee: 2/8/90, Thursday, 7:00 A.M., Lighterside ADJOURN The meeting was adjourned at 10:20 P.M. Roge W. Hop ins, Mayor ATTEST: -z'-' ----------------- Amy Robdrtson, Acting City Clerk -Treasurer Debbie Liverman, Recording Secretary Attachment Approved as presented February 19, 1990 `_) 10 m_ 310 Gunnerson stated this was not in the contract or the negotiations and spoke against the motion. Buck agreed with Gunnerson and spoke against the motion. Furlong moved to amend the motion to include that we want Mr. Cervantes as near to possible to 10/1/90 and not later than 11/5/90. Larson seconded the motion. Upon vote, the amendment carried with Gunnerson voting against. Upon vote, the original motion carried with Gunnerson, Buck and Granmo voting against. Letter from Whitefish Community Development Nystul reported a letter dated 8/28/90, was received from the Whitefish Community Development Department suggesting the council take some action to submit a resolution expressing our point of view regarding zoning through out the Flathead and particularly the zoning along our scenic highways. Atkinson moved to refer the Park's Committee to have the City Attorney draft a resolution based on the letter received from Whitefish Community Development. Moses seconded the motion. Upon vote, the motion carried unanimously. Public Works Position Nystul recommended to the council, based upon discussion with Bruce Williams, the designated individual as the City's first City Manager, and Mayor Hopkins recommendation, he asked for a motion to appoint Jerry Hanson as Public Works Director, at a Grade 18, Step 8, effective this date. Larson so moved and Atkinson seconded the motion. The motion carried. Confirmation of Patrolman Allen Bardwell Nystul reported he had a letter from Police Chief Clark, dated 9/17/90, addressed to Mayor Hopkins requesting confirmation of Patrolman Allen Bardwell to the Kalispell Police Department. Atkinson moved the confirmation. Buck seconded and the motion carried. Nystul congratulated Officer Bardwell. COMMITTEE REPORTS: COMMUNITY DEVELOPMENT Community Development Block Grant Furlong moved the council authorize the Community Development Department to enter Community Development Block Grant competition on behalf of the Southwest Kalispell, low to middle, low to moderate income residents. After reviewing the comments from the citizenry during the Public Hearing process, the CDD staff's recommendation is based on the fact that the largest amount of interest expressed was for housing rehabilitation in this area. _ This will be the final step in a total neighborhood revitalization effort which started the 1.3 million project y providing sewer, upgraded water lines, new` -streets, curbs and - gutters. Atkinson seconded the Motion. Furlong stated in the motion, it speaks of the public hearing process. He said there were two public hearings. As a result of this public hearing process and request by the citizens of the Southwest District that caused the CDD to specify that particular area. . . Upon vote the motion carried unanimously. 3 t _i 311 FINANCE/PERSONNEL & POLICY /INSURANCE Resolution 3954-Emergency Budget: Health Insurance Atkinson moved Resolution 3954, a resolution approving emergency expenditures in the amount of $7,497.00 to cover the actual cost of providing health insurance for fiscal year 1990. Buck seconded the motion. Upon roll call vote, the motion carried. Ordinance 1160-Salary Ordinance Atkinson stated under Exhibit A on Page 2, there are several salaries that are missing. Atkinson said it is the recommendation of the committee and so moved the mayor's salary be $10,800 and individual health insurance with $100 per month for expenses. Larson seconded the motion. Nystul said the reason the discussion is under the provisions of the council, the question was raised about the legality of getting compensated for health insurance if they did not choose the single member health insurance. The city attorney issued an opinion saying that it was not proper. The issue has come to the Finance Committee and now the council as to what the wishes are. The committee meeting discussion was, if there was to be a difference in the council and the mayor on the insurance issue And if there is to be a change in the policy that was adopted in the motion from 2/5/90. There was discussion if the mayor should have the same option of taking the insurance or being compensated if he chooses not to. Upon vote, the motion was defeated with none in favor. Atkinson moved that the annual salary of the mayor be placed at $12,360. Buck seconded the motion. Furlong spoke against the motion. He said the motion from 2/5/90 to set the mayor's salary at $900 por month carried on a split vote 4-3. Going from a position of a split vote on the $10,800 salary and suddenly making it $12,360, he will not support the motion. Atkinson stated under this vote, he wanted everyone to understand that the insurance will not be automatic, but the mayor will have the option to purchase city insurance. Gunnerson stated he agreed with Furlong. He said it is a choice, not a compensation issue. He spoke against the motion. Larson referred to the minutes from 2/5/90. He said he felt we should stick to the intent of the motion as it was passed 2/5/90. That we would be reimbursed in cash. It is not an option, it's a reimbursement of cash, higher salary per month instead of a lower salary and insurance. He spoke in favor of the motion. Atkinson spoke in favor of the motion. He said the whole idea behind this was to speak to the citizenry about how we are going to afford to pay for a city manager. The city manager salary was paid for by our elected officials. The mayor's salary and insurance was cut in half, the council salary and insurance were also cut in half. He said in this motion, we are being 'even more fiscally responsible. The reason is because at the present date the single member insurance is $130 per month. If the mayor and council are compensated at $130 per month this year and subsequent years. We will realize a monetary savings. He said he feels comfortable recommending this. We are insuring the citizenry even more monetary savings that what we originally suggested. 312 Nystul spoke against the motion. He said the compensation of $900 per month for the mayor, proposed by the council in February, he voted against it then because he thought it was too much and now it is being increased greater than what it ought to be again. He did not feel we are showing any fiscal responsibility by doing so. If this motion passes and the motion for the council passes, it will cost the city in excess of $12,000 additional general fund dollars for the present fiscal year. The compensation of the mayor has nothing to do with the person, but the position that the $900 compared to the $150 for the council, is adequate compensation. And that we ought to look at other boards and bureaus that serve without compensation if we think we are being overpaid. Larson stated the $12,000 additional general fund is misleading. That is. true but it will relieve the health insurance fund by $12,000. Nystul said he did not feel the insurance savings will be $12,000 because we only have about 3 or 4 participants. He did not feel the savings would be that great. Gunnerson stated he would abstain from the vote. He said he has some mixed feelings about what is being done. Furlong stated he will also abstain. He felt this is something the council and the incoming council will need to deal with. He said the only thing that is changed is that now there is an opinion from the city attorney. City Attorney Neier stated it is not a criminal offense but it is not appropriate. Upon vote, the motion_ carried, with Gunnerson and Furlong abstaining and Nystul and Granmo voting against. Atkinson moved the per annum rate for councilperson be set at $3,360. Larson seconded the motion. Atkinson stated this is with the understanding there be no insurance given to the councilpeople, but could be purchased. Upon roll call vote, the motion carried unanimously with Gunnerson and Furlong abstaining. Granmo stated he hoped this will be reviewed next year. He felt these salaries, including the mayor's are way out of line. Nystul agreed with Granmo. The City Manager salary and Deputy Treasurer will be left blank. The amount for the Director of Public Works will be $34,390 Atkinson moved Ordinance 1160, an ordinance amending Ordinance No. 1146, fixing the limits of the salary and compensation of the city officials, supervisors, and employees pursuant to Title 7 Chapter 4, Part 42, M.C.A., beginning July 1, 1990;`repealing all other ordinances in conflict therewith. Moses seconded the motion. Nystul stated he did not concur with what has been done., Upon roll call vote, the motion carried with Nystul voting against and Gunnerson and Furlong abstaining.