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06. Samaritan House Expansion RequestAgenda -March 3, 1997 Samaritan House has requested the City assistance in expanding the homeless shelter on 2nd Street and 8th Avenue. The total project will be accomplished in three phases resulting in a total of 97 beds. In Phase One Samaritan House proposes to construct a 32 x 100, two- story, structure containing 21 rooms with 35 beds. Samaritan House is in the process of drafting a CDBG Block Grant Application for $400,000 and is requesting City assistance in matching money of $100,000. Community Development, Housing Division, has budgeted $100,000 for this year in low income housing. The Grant application requires a 2516 match and must be completed by May. Housing Division staff time will be limited on the Phase One application because of prior commitments. It is anticipated that Samaritan House representatives will be at the Council Meeting to answer any questions or explain the project. A Motion authorizing City participation in and pledging matching funds to the Samaritan House expansion will be needed to allow the project to continue. interoff ice to: Clarence Krepps, City Manager from: Susan Moyer Planning, Economic and Community Development subject: Expansion of Samaritan House date: January 23, 1997 Samaritan House, the only homeless shelter in Flathead Valley, is anxious to expand their facilities, They intend to do so in a three-phase manner which will provide them with a new shelter, new transitional rental units and remodeling of their existing facility to provide permanent, very low income rentals to generate revenue to support the shelter. The Steering Committee wishes to make a presentation to City Council to request assistance through grant applications, staff time and the initial match dollars need for a May Public Facilities CDBG grant application. They would like to address the Council at the February 24th workshop and receive Council approval at the regular session on March 3, 1997. c:\affdhsg\samarhse\1 council INTRODUCTION Following is a summary of the proposed Samaritan House remodeling and construction project. The summary includes a description of a three phase construction project and the proposed funding strategy. It also encompasses our mission statement, care philosophy and the benefits Samaritan House brings to the entire community. Finally, it proposes a viable business plan that addresses the increased maintenance and operations cost of a larger facility. It also addresses the projected need for a paid staff at some future date. CONSTRUCTION AND FUNDING STRATEGY Phase One will be a brand new structure parallel to our existing building. The proposed two story wood frame structure measures 32 x 100 for a total of 6400 square feet. The main floor and second floor will give us 21 new rooms for a total of 35 new beds. Besides sleeping quarters the new building will also house a new kitchen and a dining/classroom area and much needed storage. In Phase Two we envision the construction of a two story connector building or concourse which will connect the Phase One structure to our existing building. Phase Two will involve retrofitting the existing building to accommodate the new concourse. The concourse will contain a chapel/classroom area and office space, managers apartment, laundry facilities, lounge/classroom and storage. The second floor of the concourse will be comprised of single room occupancy units, family housing or transitional housing. Paramount to both Phase One and Phase Two construction will be our design concept, which we believe to be state of the art, in the design of homeless shelters. The majority of our shelter space will facilitate housing single males or females, shelter family groups, or convert to transitional housing. This will be accomplished by the use of accordion walls and lockable connecting doors. We believe that this design flexibility will enable us to serve all the demographic groups of the homeless and at the same time address the current demographic trend which is shifting away from mostly single men toward women, women with children, and couples with children. The total proposed beds in Phase Two will be 14. In Phase Three we plan to rehabilitate our existing building into a structure that will also have the design flexibility to function as both shelter and space and transitional housing, and acquire and rehabilitate eight existing rental units that are immediately across the street from Samaritan House that are now under the jurisdiction of Northwest Montana Human Resources. Currently we have 32 beds in our existing building. The acquisition of these rentals would give us 16 additional beds for a total of 97 beds when all three phases are complete. I reiterate that the unique design concept is critical to maximize utilization of our building. When complete, Samaritan House will house singles, singles with children, couples, couples with children, and also provide low cost transitional housing. Our two classroom areas will double as a dining room and chapel. This flexibility will enable us to serve Kalispell in the most efficient and beneficial manner. No longer will be have to turn away homeless because our facility does not meet their particular needs. The facility will be modern and cost-effective but neither lavish nor wasteful. It will meet all local, state and national codes and will meet current ADA requirements. We will use the Critical Path Method of scheduling that will enable us to start any phase of construction at any given time. In other words, Phase Two may start before Phase One or after Phase Three. This will give us a "Plan B" or fall back position if any monies are not available on schedule. The only contingency we see with this plan is that in Phase Three the building which we would like to acquire must be vacant. At this time we are not aware of any funds that are available to offset relocation costs. FUNDING STRATEGY In order to arrive at a viable funding strategy we first weighed the needs of the shelter and the needs of the community. We also looked at different avenues of funding sources, and examined their restrictions and requirements. The final result was a funding strategy that embraces funding from the grant arena and also donations from the private sector. Phase One will utilize mostly monies from the grant sector. Both CDBG and HOME grants will reimburse funds for architectural services for the Community Development Block Grants (CDBG) within a two year time frame prior to the grant application. Currently private and corporate donations have been used and continue to be sought to cover the costs of architecture and engineering. To date Ostein Boveng has donated his time and miscellaneous costs to produce several preliminary drafts. A local construction management corporation has agreed to donate both its time and miscellaneous costs over the next three years in putting the project together and supervising construction. Everit Sliter of Jordahl and Sliter has agreed to provide accounting, including writing checks to cover expenses, monitoring funds and writing expense reports. Rick Goacher of Goacher and Associates has agreed to donate his surveying services. Bruce Measure of the Law Offices of Ambrose G. Measure, who is also a member of our board continues to donate legal services. Steve Van Heldon of Glacier Bank has opened two construction accounts for us at favorable rates. Once we receive the city's blessing in the form of a promise of financial and staff support, we will initiate a Request for Proposals advertising for architectural services, seeking to hire an architectural firm that will take this project from the preliminary planning stage to final drawings. We will hire an architectural firm and all services in a manner that satisfies all our funding sources. If the city of Kalispell agrees to provide the matching dollars required for the CDBG application these funds could be utilized to finance the cost of architectural services. A steering committee including, but not limited to, Sister June Kenny, Ostein Boveng and Craig Kerzman of the city building department has already formed to coordinate and conduct this phase. Phase One will also require the services of a good grantsman to write the CDBG Public Facilities Grant. Rand Kennedy has been contacted and initially engaged if we provide all the needed local planning contacts, surveys, and general leg work. A well conducted public hearing process would require two meetings in Kalispell and one each in Bigfork, Columbia Falls, and Whitefish between now and April. If the city of Kalispell agrees to come on board, we would ask that Susan Moyer, Kalispell's Housing Manager, be available to write the HOME grant application. Additional public meetings would need to be held this summer for that application. Until we have final drawings and determine the actual number of units or beds has been determined, it is difficult to project the exact amount of grant dollars that are necessary and available. However, below is a list of grant funds provided by Susan Moyer as they might be applied to Phase One. Phase I - Construction of the new shelter AHP Grant from the Federal Home Loan Bank CDBG Grant City's Matching Contribution $ 3,800.00 per bed created( $133,00.00) $400,000.00 $100,000.00 Under CDBG regulations, the shelter can include the kitchen, common room Iaundry facility, and bathroom facilities. The more beds created in the shelter the more dollars become available through the Affordable Housing Program (AHP). At the same time that the grant process is taking place we will begin soliciting monies via private donations. To date we have accrued over $38,000.00 earmarked for the building fund. Our goal is to reach $250,000.00 before the conclusion of Phase Two. Phase Two is the construction of a two story concourse connecting the new structure and our existing building. The main floor or any portion of the concourse which houses non-residential rooms will have to be funded through Samaritan House resources. If the entire second floor is transitional, SRO rental units and any portion of the first floor contains SRO transitional rental units, we would seek HOME funds to cover construction costs of a pro rata share and retrofit and rehabilitation costs to the current structure. The cost of retrofitting the connector building into the existing shelter can also come from a HOME grant. This would require a 12 '/s% match which can be provided by AHP grant funds and /or Samaritan House private funding sources. Possible funding sources then could be: HOME Grant Funds - up to $400,000.00 AHP Grant Funds $ 3,800.00 per transitional unit Phase Three will be the acquisition and remodeling of the 8 units across the street. Phase Three funding will also pay for the general remodeling of our existing building. Possible funding sources would be: CDBG Housing Grant - 8 units (Permanent rentals) $400,000.00 AHP Grant $ 30,000.00 AHP Grant - Existing Units (existing apartments) $ 3,500.00 per unit HOME Grant for rehab needs - permanent/transitional mix $210,000.00 ($10,000.00 per unit estimate) Once again the possible grant dollar amounts have been provided by Susan Moyer. We would respectfully request the city provide Susan's assistance to write the grants for Phases Two and Three. In wading through the grant application process we will endeavor to take the long view and look for long term solutions, while at the same time maintaining maximum flexibility in both our funding and building strategy. With this philosophy we will solicit grants for all three phases simultaneously, to demonstrate that this is not a Band-Aid fix but a well thought out, long term solution to an on going problem. Once all three phases are complete, we will function as an indepdent entity, serving the needs of the community. Lastly, we will be no longer dependent upon private donations as a means of support but will be a viable self-sustaining shelter. Care Philosophy Our care philosophy is simple: to provide for those who have no place else to stay. The rules are simple: no drinking, drugs, or weapons, and the client must not be able to afford to stay anyplace else. However, helping people overcome their situation of homelessness requires more than warehousing warm bodies. Samaritan House provides a place to feel safe, to regroup and start over, to rebuild dignity and self esteem and to realize a dream of self sufficiency in main stream society. Presently, Samaritan House assists in that transition by first providing shelter, then nudging people in to the work place. Once they have gained employment we provide real low income housing starting at $250.00 per month. Along the way we provide meals, basic necessities of hygiene, personal, drug and alcohol counseling. Our new facility will allow increased services and subsequently our ability to move people back into the mainstream will skyrocket. We intend to utilize all the pertinent social services presently in place. Where there are gaps in those services we intend to fill in with our own volunteer staff. Currently, we either have relationships or commitments for future services from the following people and organizations: Human Resources Development Council Meals on Wheels Flathead Valley Community College Northwest Montana Human Resources Flathead Food Bank Mental Health Center United Way Literacy Volunteers Flathead Health Department Nuturing Center Summit Indepdent Living Center Special Friends Advocacy Program Alcoholics Anonymous Salvation Army Eagle Transit Office of Human Services IZ���atilj� It is the policy of Samaritan House that it's services be rendered in as personal way as possible; that respect for the individual person and his dignity be of primary concern; that every person is considered to be worthy and valuable as a human being regardless of his race, religion, beliefs, social status, physical appearance or arty handicap. Consequently every person should be met with concern, a presumption of trustworthiness, and a respectful attitude by the staff. To involve all parties in the community regardless of faith, in an effort to demonstrate that people do care, and to recognize that the unfortunate are often powerless to help themselves. To coordinate with all other social agencies. It is important when dealing with people's problems to establish positive contacts with other programs established in the community. To extend to our fellow man love and concern in his hour of need, so that each may know what we truly are brothers and sisters regardless of race, color, or creed. This example for Shelter Care Only INITIAL INTERVIEW AND CHECK IN FORM NAME SOCIAL SECURITY NUMBER (OPTIONAL) DATE OF BIRTH NAME OF SPOUSE SOCIAL SECURITY NUMBER (OPTIONAL) DATE OF BIRTH NUMBER OF CHILDREN SOURCE OF INCOME ` CITY AND STATE OF LAST ADDRESS DESTINATION YEAR AND MAKE OF AUTO LICENSE NO. COLOR WAS YOUR LAST YEAR'S INCOME ABOVE OR UNDER $10,000.00 REFERRED BY We are not responsible for loss ofpersonal items. Please keep money and medication on your person Do not leave these things laying around the apartment. SIGNED DATE The Samaritan House offers several services and programs which are intended to help you improve your situation in life, we expect you to take advantage of as many as possible. Residents must be out of Samaritan House at 9:00 a.m. to look for employment.