03. Appoint 2 Council Members to Committee for RFQ for Central School MuseumAgenda -February 10, 1997
AGENDA ITEM 3 - APPOINT TWO COUNCIL MEMBERS TO COMMITTEE FOR
REQUEST FOR QUALIFICATIONS (RFQ) FOR CENTRAL SCHOOL MUSEUM
BACKGROUND/CONSIDERATION: The Request for Qualifications for
architectural services for the Central School Museum is currently
in the advertisement phase. The selection committee for an
architect was suggested by staff to include two Council Members
plus two members of the Historical Society, one member from the
KDC, one member from the Architectural Review Committee, two staff
members, museum/curator (if possible), consultant, architect (not
submitting a proposal), and other members of the public that may be
appropriate. We should select the Council Members for this
committee process. The deadline for RFQ's is February 21, 1997.
RECOMMENDATION: This item is inappropriate for a Manager's
recommendation.
ACTION REQUIRED: A MOTION to appoint the two members to the
Central School Museum Architectural Qualification Committee is
appropriate.
I. RENOVATION OF CENTRAL SCHOOL (A HISTORIC STRUCTURE) FOR USE AS A MUSEUM
The City of Kalispell is soliciting the submittal of qualifications from architectural firms with
specific, demonstrable experience in quality renovation, seismic retrofit and the adaptive reuse of
historic buildings into museum/office use. Specific experience includes knowledge and
experience in applying the Secretary of Interior's "Standards of Rehabilitation" for certified
historic structures, seismic and structural stabilization of unreinforced masonry buildings, and
community based design involvement in museum development. The City of Kalispell has
adopted the renovation of Central School for museum use as an "Urban Renewal Project" using
Tax Increment Funds and is in need of architectural services for preparation of construction
documents and specifications for competitive bidding and contract administration during
renovation work. A Selection Committee comprised of members from the City Council,
Northwest Montana Historical Society Board, City Staff and other community leaders will
review and make recommendations to the City Council for final selection of architectural
services.
II. BACKGROUND HISTORY
Central School represents a substantial role in the development of Kalispell as the first permanent
school building. Built in 1894 at a cost of $20,000, the building is an excellent example of
Richardsonian Romanesque style of architecture. The building is listed on the National Register
of Historic Places as a Primary Contributor to the East Side Residential Historic District. Central
School is a significant cultural resource to the citizens of Kalispell and Northwest Montana. The
Northwest Montana Historical Society is in the process of developing a long term lease of the
building to establish and operate a museum. Renovation of the building must be sensitive and
reflect the historic architecture of the building, while adapting the space for museum and
ancillary uses.
III. SELECTION PROCESS: SHORT LIST & DESIGN CHARETTE
Selection Committee
A community based Selection Committee will oversee the architectural services selection
process. Members of the committee may include:
Two members from City Council
Two members from the Historical Society Board
Two members from City Staff (Craig Kerzman and Ross Plambeck)
Museum Curator/Director (if possible)
One member from the KDC
One member from the Architectural Review Committee
An architect not submitting a proposal
Other persons as may be deemed appropriate
Request for Qualifications
Renovation of Central School as a Museum
January 28, 1997
Page 2 .
Request for Proposals WP)
Select three firms from the RFQ process and request specific proposals based upon a community
design charette to help define the Scope of Work. Each participating design firm will be given a
budget (not to exceed $1,500) to conduct a design charette with the Historical Society Board, the
City Council; the Selection Committee and other interested people in the community to develop
specific proposals. Offering a budget for the selected architectural firms will provide a financial
incentive and enable them to develop more specific proposals to define the Scope of Work and
clearly delineate the physical and functional needs of the building and museum. The final
proposals will provide the Selection Committee an understanding how each architectural firm
would approach the design analysis, develop construction documents, provide contract
administration during renovation, and the costs associated with those services.
Scope of Work to define the following issues:
Building Needs: Structural, Seismic, Accessibility, Mechanical Systems, and Roof
Replacement
Museum Needs: Space allocation for static and interpretative displays, storage/archives,
preparation/restoration work space, conference/meeting rooms, and offices
Central School Feasibility Study: The City of Kalispell commissioned a thorough
examination to inventory the existing building's physical condition. The report also made
specific recommendations for renovation of generic office space. The selected architectural
team need not duplicate that effort, but will incorporate the structural integrity
recommendations into the design
Select Architectural Firm and negotiate design service's fees.
Selection Committee reviews final proposals and selects the firm and negotiates design fees. A
final recommendation is made to City Council for awarding contract for architectural services.
Time Line
Attached is a tentative time line for total project completion. The time line is meant as a
guideline with flexibility to assure quality interaction between all parties involved. It is
anticipated the RFQ process to short list to three firms will be completed March 19. Design
Charettes will be conducted between March 19 and May 2. Final proposals will be made to the
Selection Committee from May 5 to May 16. Final selection of the architectural firm to be
recommended to City Council on May 26, 1997.
Request for Qualifications
Renovation of Central School as a Museum
January 28, 1997
Page 3
IV. SCOPE OF SERVICES FOR SELECTED FIRM
The selected architectural firm will be responsible for developing specifications, construction
documents and contract administration for the renovation of Central School as a museum. The
Scope of Services will include at a minimum the following items:
Develop specifications and cost estimates for the seismic retrofit and structural stabilization of a
historic structure based on the engineering analysis and recommendations contained in the
Central School Feasibility Study.
Develop specifications and estimated costs for retrofitting the building for mechanical, plumbing
and electrical systems, window replacement, interior repair and room finishes, roof
repair/replacement and drainage, masonry stabilization and cleaning, exterior site renovation, and
handicapped accessibility requirements for both UBC and ADA.
Develop a management plan and cost estimates to mitigate hazardous materials during
renovation work
Conduct weekly progress meetings with the Selection Committee to facilitate the development of
cost effective and functional construction documents based on life/safety code issues, museum
needs, historic preservation and adaptive reuse.
Present the recommendations to the Selection Committee and City Council and to make
refinements to the proposal based upon the critique and recommendations made by the Selection
Committee and Council.
Prepare bid documents, bid the project, recommend construction contract award, contract
administration and project close-out.
Maintain a local contact person to facilitate and conduct construction contract administration,
including weekly meetings with Contractor, Staff, and Historical Society Board.
Conduct six month and one year post construction assessment for warranty inspection and
functional analysis of building design and systems for museum use. Make recommendations for
further adaptations or changes as appropriate to enhance the building's uses. Specific criteria for
post construction assessment process to be finalized during contract negotiations with selected
firm.
Request for Qualifications
Renovation of Central School as a Museum
January 28, 1997
Page 4
V. SUBMITTAL REQUIREMENTS FOR THE REQUEST FOR QUALIFICATIONS:
12 copies in 8 '/2" x 11" format, spiral bound containing the following information:
Name and address of firm
Description of firm and its present organization and its field of expertise
Names and resumes of those persons who will be assigned to the project
Statement of experience with similar work and a list of references for this past work experience
Detailed description of how the firm will satisfactorily complete the project within the time
period specified, including a schedule that outlines time for completion of various steps.
Any other information that relates to the qualifications and experiences of the firm for the
specific purposes of this request.
VI. PROJECT CONTACT
Ross Plambeck, Redevelopment Manager
Planning, Economic and Community Development Department
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
406-758-7742
406-758-7739 fax
DEADLINE FOR SUBMITTING: February 21, 1997 @ 11:00 am MST
SUBMIT QUALIFICATIONS TO:
Debbie Gifford, Clerk of Council
City of Kalispell
212 First Avenue East
P.O. Box 1997
Kalispell, MT 59903 - 1997
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