10. Ordinance 1254 - Text Amendment - 2nd Dwelling in R-4 - 2nd ReadingAgenda -January 13, 1997
AGENDA ITEM 10 - ORDINANCE 1254-PROPOSED ZONING TEXT AMENDMENT TO
ALLOW A SECOND DWELLING IN R-4-2ND READING -TABLED TO 1/21/97
January 21, 1997
AGENDA ITEM 6 - CENTRAL SCHOOL MUSEUM
BACKGROUND/CONSIDERATION: Due to the discussion at the work
session, I have enclosed two motions for your action.
RECOMMENDATION: Although we had a general discussion of this item
at the work session, I still cannot state emphatically that we have
a project. I would appreciate a definite decision from this
Council that will give staff specific direction. I believe,
historically, Councils tend to allow critical decisions to be
delayed until the last minute of the project/schedule. This is
certainly a Council's prerogative; however, I am concerned about
the effects of this type of process. Specifically, I believe this:
1. creates, nurtures, and continues a public image of
indecisiveness;
2. cultivates a lack of direction - leadership;
3. wastes Council policy/decision-making time;
4. wastes resources of the Staff - time and money;
5. increases frustration of the public, customers,
outside agencies that we deal with; and
6. creates frustration and negative moral within
Staff.
With the limited resources, time, and Staff, we cannot afford to
continue the indirect approach to decision -making that delays
important decisions to the point of "CRITICAL MASS".
The Staff is criticized from many angles, "but" without direction,
January 21, 1997
we cannot approach the level of effectiveness that we strive for.
I would encourage you to make a definite decision on this project
(as well as future projects), so that we know what the City
commitment is before we waste our limited resources by directing
them to a "maybe" project.
ACTION REQUIRED: I would recommend that two motions be considered
for this project. The first motion should "re-establish" these
improvements as a viable project of the City. You have already
"approved" this as a "TIF" project but a "re -confirmation" would
give Staff further direction and/or comfort to spend our resources
on this project.
The second motion would give direction to the Staff and to the
Museum Board that we intend to proceed with (pending acceptable
term) leasing the improved Central School to this board to operate
as a museum.
Draft Proposal for Preliminary Discussion Only
Renovate Central School as a Museum
January 9, 1997
Page 1
Preliminary Proposal for the Methodology to
Renovate Central School as a Museum
(In Chronological Order)
City Council & Museum Board Action
Develop and enter into a lease agreement for the long term use (50 years) of Central School as a
museum. Agreement will define each parties roles and responsibilities of each party for
renovation procedures, sources and uses of funds, start-up procedures, operation, maintenance,
repair, capital improvements, lease renewal clause, reversionary clause, additions, shared/mixed
use, and parking.
Museum Board Action
Develop an operating budget for start-up and on -going administration and maintenance.
(" Develop and implement a program to generate revenue for the operating budget.
Develop a job description and hire a Museum Curator/Director. The staff person will be an active
participant to help define the Museum's Program of Services that will be incorporated into the
Scope of Work to be completed by the selected architectural firm.
Selection Committee
Establish a community based committee to oversee the architectural services selection process.
Members of the committee should include:
Two members from City Council
Two members from the Museum Board
Two members from City Staff (Craig Kerzman and Ross Plambeck)
Museum Curator/Director
One member from the KDC
One member from the Architectural Review Committee
An architect not submitting a proposal
Other persons as may be deemed appropriate
Request for Qualifications (RF—Q)
Solicit qualifications from architectural firms with specific experience in the adaptive reuse of
older, unreinforced masonry buildings into museum/office use.
Draft Proposal for Preliminary Discussion Only
Renovate Central School as a Museum
January 9, 1997
Page 2
Request for Proposals (RFP)
Select three firms from the RFQ process and request specific proposals based upon a community
design charette to help define the Scope of Work. Each participating design firm will be given a
budget ($1,500) to conduct a design charette with the Museum Board, the City Council, the
Selection Committee and other interested people in the community to develop specific proposals.
Offering a budget for the selected architectural firms will provide a fiancial incentive and enable
them to develop more specific proposals to define the Scope of Work and clearly delineate the
physical and functional needs of the building and museum
Scope of Work to define the following issues:
Building Needs: Structural, Seismic, Accessibility, Mechanical Systems, and Roof
Replacement
Museum Needs: Space allocation for static and interpretative displays, storage/archives,
preparation/restoration workspace, conference/meeting rooms, and offices
Select Architectural Firm and negotiate design service's fees.
City Council Awards Contract
Develop Construction Documents
City Council Authorizes Advertising for Bids
Bid Documents and Award Contract
City Council Awards Contract
Contract Administration
Secure Performance Bond, Proof of Worker's Comp Insurance, Proof of Liability Insurance
Issue Proceed Order and Begin Renovation Work ! ! ! ! ! !
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