07. Central School Museum UpdateAgenda -January 13, 1997
AGENDA ITEM 7 - CENTRAL SCHOOL MUSEUM UPDATE
BACKGROUND/CONSIDERATION: The staff has been working with the
Museum Board to move this project along. I have enclosed a
proposed timeline and lease term for the project based upon
"optimistic" assumptions for your consideration.
ACTION REQUIRED: At this time, I need direction from the Council
for this project. If the timeline and lease term are acceptable,
I would prefer a MOTION for the staff to proceed. If you do not
agree with any portions of this project, please discuss them and
give the staff direction so we can continue our planning for this
project. As you will see, this will be a lengthy project for
approximately one year (if everything goes as projected).
Draft Proposal for Preliminary Discussion Only
Renovate Central School as a Museum
January 9, 1997
Page 1
Preliminary Proposal for the Methodology to
Renovate Central School as a Museum
(In Chronological Order)
Citv Council &. Museum Board Action
Develop and enter into a lease agreement for the long term use (50 years) of Central School as a
museum. Agreement will define each parties roles and responsibilities of each party for
renovation procedures, sources and uses of funds, start-up procedures, operation, maintenance,
repair, capital improvements, lease renewal clause, reversionary clause, additions, shared/mixed
use, and parking.
Museum Board Action
Develop an operating budget for start-up and on -going administration and maintenance.
Develop and implement a program to generate revenue for the operating budget.
Develop a job description and hire a Museum Curator/Director. The staff person will be an active
participant to help define the Museum's Program of Services that will be incorporated into the
Scope of Work to be completed by the selected architectural firm.
Selection Committee
Establish a community based committee to oversee the architectural services selection process.
Members of the committee should include:
Two members from City Council
Two members from the Museum Board
Two members from City Staff (Craig Kerzman and Ross Plambeck)
Museum Curator/Director
One member from the KDC
One member from the Architectural Review Committee
An architect not submitting a proposal
Other persons as may be deemed appropriate
Request for Qualifications WQ
Solicit qualifications from architectural firms with specific experience in the adaptive reuse of
older, unreinforced masonry buildings into museum/office use.
Draft Proposal for Preliminary Discussion Only
Renovate Central School as a Museum
January 9, 1997
Page 2
Request for Proposals P)
Select three firms from the RFQ process and request specific proposals based upon a community
design charette to help define the Scope of Work. Each participating design firm will be given a
budget ($1,500) to conduct a design charette with the Museum Board, the City Council, the
Selection Committee and other interested people in the community to develop specific proposals.
Offering a budget for the selected architectural firms will provide a fiancial incentive and enable
them to develop more specific proposals to define the Scope of Work and clearly delineate the
physical and functional needs of the building and museum
Scope of Work to define the followingissues:
sues:
Building Needs: Structural, Seismic, Accessibility, Mechanical Systems, and Roof
Replacement
Museum Needs: Space allocation for static and interpretative displays, storage/archives,
preparation/restoration workspace, conference/meeting rooms, and offices
Select Architectural Firm and negotiate design service's fees.
City Council Awards Contract
Develop Construction Documents
City Council Authorizes Advertising for Bids
Bid Documents and Award Contract
City Council Awards Contract
Contract Administration
Secure Performance Bond, Proof of Worker's Comp Insurance, Proof of Liability Insurance
Issue Proceed Order and Begin Renovation Work ! ! ! ! ! !
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