06. Resolution 4301 - North Meridian Road Change Orderi 11 iiiiFi'! i Ii11111
BACKGROUND/CONSIDERATION: This request for Change Order #1 in the
amount of $6,770 for SMD Engineering is due to the unanticipated
extent of major underground utilities located in the vicinity of
North Meridian Road. This original contract was for $10,771.56 to
complete phase 1 of the utility location. However, the actual work
performed by the subcontractor of $17,541.90 records research and
locating based upon a total of 69 pages of utility drawings was
more than anticipated and more time was needed to complete the
utility location and relationships.
RECOMMENDATION: Although I prefer projects be completed within
contracted amounts, I have, after 25 years of experience, learned
to anticipate any project that deals with underground work will
almost always result in "increase" change orders. Because of the
scope of this project, the need to accurately locate all
underground structures, and the fact that we would be required to
pay for 'the locations whenever the. project is undertaken, I
recommend Change Order #1 be approved.
ACTION REQUIRED: A MOTION to approve Change Order #1 in the amount
of $6,770 will authorize payment for the actual work performed.
RESOLUTION NO. --43QJ
A RESOLUTION TO ALTER AND AMEND THE CONTRACT WITH ROBERT PECCIA
AND ASSOCIATES ON NORTH MERIDIAN ROAD, STPU 6701(5).
WHEREAS, the City on October 10, 1995 did enter into a
contract with Robert Peccia and Associates, Helena, MT for
engineering and design on North Meridian Road, STPU 6701(5), and
WHEREAS, SMD, Consulting Engineers, under a subcontract to
Peccia and Associates exceeded estimates for location of
underground facilities; and said exceeding of estimates could not
have been necessarily foreseeable when the original contract on
this phase of the engineering was entered into, and said changes
are contained in Exhibit "A", attached hereto and are by this
reference made a part hereof; and
WHEREAS, upon the advise and recommendation of Peccia and
Associates, it appears in the best interests of the City to
approve said changes and alterations.
NOW THEREFORE, pursuant to t ' he provisions of Section 7-5-
4308(1) MCA be it hereby resolved:
1. The alterations and modifications of the contract between
the City of Kalispell and Peccia and Associates, dated October 15,
1995, as set out in Exhibit "A" attached hereto are hereby
approved, and
2. As soon as the price to be paid for said alterations and
modifications are agreed to in writing, signed by the engineer, as
hereby approved by the Council, this approval thereof shall be in
effect.
PASSED AND APPROVED BY THE CITY COUNCIL AND MAYOR OF THE CITY OF
KALISPELL THIS DAY OF , 1996.
Douglas D. Rauthe, Mayor
ATTEST:
Debbie Gifford, CMC
Clerk of Council
Incorporated 1892
Telephone (406) 758-7700
FAX (406) 758-7758
Post Office Box 1997
Kalispell, Montana
Zip 59903-1997
October 16. 1996
Robert Peccia and associates
825 CU�ter avenue
P.O. Box 5653
Helena. tilT 59604
Subject: STPU 6701(�)
North Meridian Road- Kalispell
Control \o.:'`)_U
In accordance with article IV. Section 6 of the original agreement between the Cite of Kalispell
and Robert Peccia and associates dated October 10, 1995. this letter and attached request for
{' additional compensation dated august 1996 «i11 serve as Supplement agreemento. 1.
This supplement is to provide additional compensation for conducting subsurface utility work and
preparing plans showing existing utilities for the subject project.
This supplement provides for an additional actual cost of S6770 with no increase in the fixed fee.
This will increase the maximum contract ceiling from S370.149 to S376.919,
Bob Babb. P.E.
Public %Yorks Director/City Engineer
Approved
onsultant
Date
Douglas Rauthe
Mayor
Clarence W. Krepps
City Manager
City Council
Members:
Gary W. Nystul
Ward I
Cliff Collins
Ward I
Norbert F. Donahue
Ward II
Dale Haarr
Ward II
Jim Atkinson
Ward III
Lauren Granmo
Ward III
Pamela B. Kennedy
Ward IV
M. Duane Larson
Ward IV
Civil. Transportation
& Environmental
Engineers
Mr. Bob Babb, P.E.
Public Works ITirector/City En-ineer
City of Kalispell
312 First Avenue East
P.O. Box 1997
Kalispell, MT 59903-1997
Subject: STPU 6701(5)
North Meridian Road - Kalispell
Control No. 2950
Dear Bob:
October 17, 1996
Included with this letter as requested by John Wilson is a signed Supplement Agreement No, l for
additional compensation to SMD Engineering, Montana Department of Transportation (MDT)
was consulted about this matter and they informed us to proceed with the process. Please sign
the agreement and send two copies to us. One copy will be forwarded to MDT and the other will
be kept in our files. You may keep the original signed copy in your files.
Once we receive the funds, we will write another supplement between us and SMD Engineering
-ranting them additional compensation. Signed copies the agreement and any correspondence
will be forwarded to you and MDT.
If you have any questions regarding this matter, please let me know. Thank you.
Sincerely, .
ROBERT PECCIA & ASSOCIATES
Hisham K. Abdelaziz, P.E.
Project Engineer
HKA/hka
Enclosure
F:\hi ghways\meridiantcontract\ 1017bb.itr
P.O. Box 5653, 825 Custer
Helena, Montana 59604
(406) 447-5000
FAX (406) 447.5036
RPA411-N.com
ROBERT
PECCIA
& ASSOCIATES
Civil, Transportation
& Environmental
Engineers
August 8, 1996
Mr. Bob Babb, P.E.
Director of Public Works/City Engineer
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
Subject: STPU 6701(05)
North Meridian Road - Kalispell
F&-._ ►•
Enclosed with this letter is a request for additional compensation submitted by our subcontractor
SMD Consulting Engineers, pertaining to phase 1 of the utility location for the Meridian Road
project.
The original contract between us and SMD shows an amount of $10,771.56 to complete phase 1 of
the utility location. This amount was based on their best judgment of the existing field conditions.
The actual work performed by the subcontractor was in the amount of $17,54190, creating an
overrun amount of $6,770.34.
We informed SMD that we do not have additional funds in our contract to absorb this type of extra
expense. For this reason we respectfully ask that the City review SMD's request for the additional
compensation and issue a supplement to our contract for $6,770.34 to cover their cost overrun.
Please contact me or Gordon Larson if you have any questions or need additional information.
Sincerely,
ROBERT PECCIA & ASSOCIATES
AbdelAziz, P.E.
Project Engineer
HKA/hka
Enclosure
cc: Sam Naseem. -MDT Consultant Design
f.\highways\meridian%cotrespot0808bb i.itr
P.O. Box 3653, 825 Custer
Helena, Montana 59604
(406) 447-5000
FAX (406) 447.5036
RPA-HLN.com
i t th ,\venul f cite 23
i. Box 5255 / Helena, NIT 59604
Telephone & FAX (406) 442-5875
Mr. Gordon Larson, P.E.
Hobert Peccia & Associates
P.O. Box 5653
825 Custer Avenue
Helena, Montana 59604-5653
Dear Gordon:
7
AUG 2 - 1996
Senechal and Snow
Consulting
Engineers
I am writing you in regard to the Meridan St. Kalispell S.U.E. project STPU 5701(5). As you are
aware SMD's proposed estimate for phase 1 of this project was $10.771.56 we had actual time
and materials totaling $17,541.90.
The project engineer assigned to this project failed to read your contract requiring SMD to have
written permission to exceed the budget amount of $10.771.56, He treated this project with the
same guidelines that we work under for MDOT. We furnish a complete daily diary accounting
for every hour charged to this project. When SMD estimates SUE projects we have very
incomplete data on the underground facilities in the area therefore we make it quite clear that our
proposal is just an estimate and not a firm proposal.
Peccia furnished us with a set of highway plans with little to no underground facilities, with these
plans Tom Pankratz prepared an estimate. We then requested from your firm additional drawings
for water, sewer storm and drainage for the project you sent us 24 sheets of drawings. SMD
obtained 21 drawings from the city of Kalispell on their water system, 9 drawings from Montana
Power Company on their gas system, 13 drawings from PTI on communications and 2 drawings
from MDOT on signal light circuitry. With the amount of underground facilities in the area
SMD's estimate was under quoted immediately. Records research and locating would required
much more time than estimated. You should have noticed that I reduced the rate for records
research and locating engineer on the submitted invoice. I also furnished complete daily diaries
for the project.
SMD would like to be compensated for the additional work required on the unknown utilities.
The SUE contracts with the state function in the same manner. SMD gives an estimate of
services, completes the work required, furnishes a complete diary with accurate maps, and
invoices actual amounts. If you have any questions please feel free to contact me at 442-5875.
St ey A. Senecha P.E /
SMD Eng &ring, Inc.
J-t 1rrJ
e 11th A%e ... Suite"j
1
0. Box 5255 / Fic ena, MT 59604
Telephone & FAX (406) 442-5875
Senechal and Snow
March 11, 1996 Consulting
Robert Peccia & Associates
Engineers
ATTN.' Hisham K. AbdelAziz
P.O. Box 5653
825 Custer A•;enue
Helena, PTT 59604-5653
Re: North Xeridian, Kalispell
Invoice No. 95-089-06A STPU 6701(5)
Dear Hisham:
Please find summarized herein
our Invoice No. 95-089-06A for the
referenced
project STPU 6701(5). This invoice is
a progress bill for the
Subsurface
Utility Engineering performed
on the
North
Meridiin project. This
invoice
reflects labor and expenses from
December
3,
1995 through March 11,
1996.
T North Meridian
Project Engineer
1.00
hrs
$58.00/hr
$58.00
Records Research
41.00
hrs
$37.12/hr*
$1,521.92
Locating Engineer
146.00
hrs
$37.12/hr*
$5,419.52
Survey Crew
61.50
hrs
$74.24/hr
$4,565.76
Drafter
70.50
hrs
$37.12/hr
$2,616.96
Mileage
2413.00
mi
$.31/mi
$748.03
Meals (2 People)
18.00
dys
$50.00/ea
$900.00
Lodging (2 People)
11.00
dys
$46.80/dy
$514.80
Lodging (1 Person)
3.00
dys
$33.97/dy
$101.91
Metal Detector
6.00
dys
$10.00/dy
$60.00
Utility Locator
11.00
dys
$25.00/dy
$275.00
Total Staticn
4.00
dvs
$100.00/dy
$400.00
Copies Courthouse
2.00
ea
$7.50/ea
$15.00
Plots
30.00
ea
$11.50/ea
5345.00
TOTAL AMOUNT DUE $17,541.90
* Our normal rate is $46.40 for Locating Engineer, due to the winter conditions
and excess hours we have reduced our rate to $37.12 for this project.
Thank you for using SMD Engineering and we hope to be of service to you and your
company in the future.
very truly yours,
*SMMDEnVginring', Inc
ROBERT
rECCC.k
• it ASSOCIATES
6101, Transportation
a 5nvironmentei
Lngirseers
October 111997
Mr. Jim Han=_ P.E.
Public W'ocks Director / City .Engineer
City. of K.atispell
P.O. Box'1997
Kalispell, MT 59903-1997
Subject: STPU 6701 (5)
North Wridiah Road-
C.N. 2950. .
Dew aim:
lax accordance with ArticicSection 6 - Qhauges of Work, of the original agreement between the City. of
Kalispell i�d Robert P.ecciaiad Msociates.(RP'A) dated October 10, I995, this.lette'r Will serve as
Supplement AgreemcntNo.•4.
This supplement is to discontinue the Consultant from performing apy ser;Jces outlined under .Ahkle l.,
Soetion I2 - Right -of -Way Acquisition a hd allotiv •the Nlont3nzt Dcpartzncnt of Transportation- (MDT) to
perfoxvi such. services.
The cost esiunate.prepaued by RPA to complete the Deed Exhibits, RigXit-of Way Appraisal, and Negotiations
and'•Acguisition' for the Nkrid}an Road project is $59,061.42 actual cost and $9794.1 fixed fee.. The task
total is $60,041. 03. For hourly and• cost breakdown please refer to items 61, 62, and 63 of the original cast
proposal Pied for this project.
This 'suppl' went will decrease the fixed fee. -from V1,691 to' $20,711 and the maximum caiding from '
$40i,219 to $34.8,178.
Please call if you have any questiops. _
Sincerely,
ROBER T' PECCI,A AND ASSOaATES
Hisham K,.A,bdel ziz, P.B.
Project Engineer,
..
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00. Box 5553. 82s C�fotr
}'lelena. %lont7ns 59W4 '
(406) 447-5pd4.
fAX (446) 447,50M
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FAX TRANSMfrTAL
Date: r d&L I , 1227
Number of Paae(s);
MESSAGE TO:
Name: Z
Finn/Agency: -�
Address:
FAX Number:
1r J1fSSAGa -.
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825 Custer Avenue • P.O. Box 56.53 • Helena hiT ♦ 59604 9 Telephone_ (406) 447-5000 w Fax: (406) 447-5036