5. Resolution 4292 - Change Order - Teton TerraceBACKGROUND/CONSIDERATION: The Teton Terrace project includes
infrastructure improvements. We are currently in this phase of the
project.. As is typical, when underground work is being done, we
have experienced a need for our first change order. I have
enclosed a memo (Exhibit E) concerning this change order from the
Consulting Engineer.
RECOMMENDATION: The Consulting Engineer and the City Staff have
reviewed the need for these changes. Due to the desire to
consolidate the electrical work into one common trench that will
create less trenching and less disruption of the finish grade as
well as give us the control of water service by placement of a new
gate valve, all of the reviewers recommend approval of this change
order. I concur with this recommendation. The increase in costs
is based upon the unit bid prices. The original price of
$191,525.76 will increase by $6,298 to a new contract price of
$197,823.76.
ACTION REQUIRED: RESOLUTION 4292 needs to be approved by the
Council to authorize the "increase" change order #1 in the amount
of $6,298.00.
RESOLUTION NO. 4292
A RESOLUTION TO ALTER AND AMEND THE PLANS AND SPECIFICATIONS OF
CONTRACT WITH SANDON CONSTRUCTION COMPANY ON THE TETON TERRACE
PROJECT.
WHEREAS, the City on July 8, 1996 did enter into a contract
with Sandon Construction Company of 1600 Montana 35 East,
Kalispell, Montana for construction of the Teton Terrace project,
and
WHEREAS, upon the advice and recommendation of Thomas, Dean &
Hoskins, Inc., who is the City's consultant on said project,
certain changes and alterations of design and specifications have
been found necessary and advisable and in the best interests of
the City; and said changes and alterations could not have been
necessarily foreseeable when the original design and specifications
were prepared on this phase of the construction of the Teton
Terrace project, and said changes are contained in Exhibit "A",
attached hereto and are by this reference made a part hereof; and
WHEREAS, it appears in the best interests of the City to
approve said changes and alterations.
NOW THEREFORE, pursuant to the provisions of Section 7-5-
4308(1) MCA be it hereby resolved:
1. The alterations and modifications of the specifications
and plans of the contract between the City of Kalispell and Sandon
Construction Company, dated August 19, 1996, as set out in Exhibit
"A" attached hereto are hereby approved, and
2. As soon as the price to be paid for said alterations and
modifications are agreed to in writing, signed by the contractor,
as hereby approved by the Council, this approval thereof shall be
in effect.
PASSED AND APPROVED BY THE CITY COUNCIL AND MAYOR OF THE CITY OF
KALISPELL THIS DAY OF , 1996.
Douglas D. Rauthe, Mayor
ATTEST:
Debbie Gifford, CMC
Clerk of Council
QUIZU196 16: ZJ 6TA110N
.
ENGINEERING CONSULTANTS
690 North Morsdian, Suite 101 # Kalisooll, Mo itana 59901 • (405} 752.52d6 • FAX (406) 7E2.5230
August 20, 1996
TO: Susan Moyer
FROM: Ian bailey, P.E.
RE: Teton Terrace Development
Change Order No. 1
Change Order No. 1 includes labor and materials for two separate items:
1. Electrical utility conduit and trenching from the transformers to the meter base locations
at each residence.
2. An additional 6" gate valve to be used with the fire hydrant relocation on Iris Court.
Justification is as follows:
1. The installation of electrical service trench and conduit has been moved from the actual
home construction portion of the project to the infrastructure portion of the project to
avoid requiring each home builder to dig electrical service trench through the graded and
seeded common area. The change will also consolidate the electrical work under a single
contractor versus up to 11 separate contractors.
An ultimate project savings should be realized since the infrastructure contractor can
install many of the service lines in a common trench with other electrical service lines
and the backbone electric lines. The change will result in less trenching and less
disruption of finish graded areas.
2. The 6" gate valve is required at the fire hydrant relocation on Iris Court to avoid
disruption of service and disinfection procedures on the existing main serving Hawthorn
West residents. There is no way to shut down the existing maim close to the new
construction. The entire existing main will require a 24 hour disinfection process if the
existing valve is removed. The expense of the new valve is outweighed by the cost of
temporary service, disinfection and aggravation to water users in Hawthorn West.
The contractors prices for the above items are reasonable and consistent with the original bid
prices. We recommend approval of this Change Order.
Post -It" Fax Note 7671
To _
From
coiDepLe
Phone #
Phone
r
Fax7,54
THOMAS, DEAN & HOSKINS, INC.
've '
Ian J. B y, P.E.
KALISPELL, SPOKANE AND LEWISTON ��«
CITY OF ISPELL
MEMO
AUGUST 20,1996 e— N-1
TO: IAN BAILEY f,+, 7,5�2 52- 3,---)
FROM: Carol Grigg FOR SUSAN MOYER
RE: SANDON'S CHANGE ORDER NO. I — --(e 40 tJ
PER YOUR FAX ON 8/19/96 REGARDING THE CHANGE ORDER FOR
ELEC. SERVICE CONDUIT AND TRENCH PLUS AN ADDITIONAL
GATE VALVE.
I TALKED WITH SUSAN MOYER 8/20/96 REGARDING THIS C.O.,
AND THERE SHOULDN'T BE A PROBLEM GETTING THE
ly
COUNCIL'S APPROVAL, BUT SUSAN HAS REQUESTED THAT YOU
PREPARE A MEMO AS TO WHY AND HOW THE CHANGE ORDER
CAME ABOUT, I.E., PACIFIC POWER'S REQUEST THAT THE ELEC.
METERS WILL BE LOCATED FROM THE FRONT OF THE HOUSES
TO ALONGSIDE, ETC., AND WHY THE ADD FOR 6" AUXILIARY
GATE VALVE AND VALVE BOX, IN -PLACE.
PLEASE PREPARE THE MEMO ASAP AS THE NEW CITY
MANAGER HAS REQUESTED THIS INFORMATION BEFORE
'6
THE CLERK OF COUNCIL CAN PUT 'IT ON THE WORKSHOP
4I I,
-
AGENDA. PLEASE FAX TO ME AT 758-7739.
COUNCIL'S WORKSHOP MEETING 8/26/96, BUT WON'T BE
APPROVED UNTIL COUNCIL MEETING 9/9/96 (REG. MONDAY IS A
HOLIDAY, SO MEETING MOVED UP A WEEK).
WHAT DO YOU WANT TO DO REGARDING SANDON WANTING
TO DO THE WORK NEXT WEEK??
THANKS.. ASAP THANKSC� /
HLY-7- I Z�_ A 7 ZXD 1Q- 1J r-MLA I I rW-q'U--D L.--M'4 0. M)_N L NM I U
(DU r (.311 11. k5l
---77 -A THOMAS, DEAN & HOSKINS INC.
ENGINEERING CONSULTANTS
690 North Merldlan, Suite 101 Kaltspull. M" thu id 59901 (400) 702-5240 - rAX
FACS1W.F. COVER SHRET
DATE: gj��f a
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SUS_.0A1 lWe t/gve F
7`1 ThoMas, Dew HoSkIns, Inc.
fill 690 North Meridian, Wite 101
FAx Nc�__X5-F- 7 Yarlspell. MT &%01
FAX No: (4M)
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W"W551
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OFFICES IN GREAT FALLS, BOZEMAN, KALISPELL AYD SPOKANE
• DEAN & HOSXJNS -
CONTRACTOR, SANMN. CONSTRUMION COMPANY, INC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
Add: 6" auxiliary Gate Valve & Valve Box, In -pure
SCHEDULE IV: UTILITY_.IW.RQVBIviBNT$
Add: 535 L.F. Electrical Service Trench, In -place {s
Add; 968 L.F. 3" Electrical Conduit, In -place
JustificadowIf
2e g +. L
Existing 6" gate valve to be left in place to maintain bacteriological integrity of adjacent existing
main. Eloctric service work is added to facilitatc subsequent home constmcdon bids and avoid
excavation of finish graded common areas.
i : t - o jumd-I fig"If g
Electrical Servioe Treueh, In Place 535 LF @ $2.001U $ 1,070.00
3" Electrical Conduit, In Place 968 LF 0 $4.751LF 4,598.00
6" Auxiliary Gate Valve & Valve Box, In Place 1 EA @ $630iEA 36 4.00
TOTAL $ 6,298.00
$ISl_525,7b
S Ph
t. ,�, , ., � - t � i' 1;�I* �. t ,.,yi r ',•_„'�.': fit
The new CONTRACT PRICE imIuding this CHANGE ORDER will be $197,823.76.
I — a - : --- a.,+ .a, -r . — I 111v Ina isv_ra I Q n .1--WN L N.D
1 u ( € ('(�� H. 03
CHANGE of CONTRACT
The CONTRACT TWE will ' se by 0 days.
The date for completion of all work will remain October 17, 1996.
TnTAI P 917