Agenda MemoMEMO
To: Mayor & City Council
From: Clarence Krepps, City Manager
Date: September 9, 1996
Re.: Agenda Format
In a effort to begin a transition to a different agenda form,
I have taken the liberty to "move" certain "mundane - routine"
items into an agenda listing titled "Consent Agenda". This will be
an effort to consolidate non -controversial, routine items into a
"group" approval. Please keep in mind that any council member may
request to move any of these items from the Consent Agenda to be
acted upon separately. This is normally done only if the item may
cause a real or perceived conflict of interest and/or a council
member may want to abstain from voting on one item. If a council
member wants to have their vote recorded on a specific issue rather
than recorded for a consent agenda grouping of action items, you
may also remove an item from the Consent Agenda.
I am sure that my method of reporting to you on the council
agenda will be different or at least look different than what you
may be accustomed to. However, I hope that the format, when
completely changed over, will be easier to understand and at the
least better organized.
AGENDA ITEM 2 - CONSENT AGENDA APPROVAL
A. Council Minutes - Special Meeting August 15, 1996
B. Council Minutes - Regular Meeting August 19, 1996
C. Approval of Claims per Payables Register ($394,645.21)
D. Authorize Agreements to Continue Bank Participation in
Commercial Rehab Loan Program
BACKGROUND/CONSIDERATION: This is an existing program. The
approval for bank participation in the loan program is an annual
process. The Staff submitted RFP's to the Kalispell banks. The
seven banks responding to the RFP's are included with Mr.
Plambeck's memo (Exhibit A). The exhibit also outlines the terms
of the participation agreements. Please take note of the FY '96
statutes relating to this program.
RECOMMENDATION: Since this is an existing program, seems to be very
productive, and leverages the City funds to a high return, I concur
with Mr. Plambeck's request and recommend your approval for the
City Manager to sign the agreements (Exhibit B) for the appropriate
banks. I
ACTION REQUIRED: Since this item is included within the Consent
Agenda, the general MOTION for approval of the Consent Agenda will
be appropriate.
E. Bid Award - South Woodland Main Improvements
BACKGROUND/CONSIDERATION: This item is a continuance of the project
that you have previously discussed and approved. We accepted three
bids on Wednesday. The bids ranged from:
1. $157,273.60 - Sandon Construction
2. $204,054.00 - LHC, Inc.
3. $213,742.00 - Pack and Company
The apparent low bidder was Sandon Construction. The bid documents
were reviewed by Staff for accuracy in accordance with the
specifications. Exhibit C is the bid tab.
RECOMMENDATION: I recommend the approval/acceptance of the low bid
of $157,273.60 submitted by Sandon Construction Company.
ACTION REQUIRED: This project has been previously discussed and
approved by Council. This is a continuance of the project. The
placement of the item on the Consent Agenda allows the general
consent MOTION to approve the bid.
F. Bid Award - Police Vehicle
The Council, within the budget process, approved the purchase of
one police vehicle. We accepted bids on Friday, September 6. Bids
were received from one dealer. That bid was $22,467.60.
RECOMMENDATION: Approval of the bid from Eisinger Motors for
$22,467.60 is recommended. The budget approved for this item was
$24,000.
ACTION REQUIRED: Since this is included within the Consent Agenda,
the MOTION to approve the Consent Agenda will be sufficient.
AGENDA ITEM 3 - HEAR THE PUBLIC
Please see back of agenda for Method of Addressing the Council.