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Agenda MemoMEMO To: Mayor & City Council From: Clarence Krepps, City Manager Date: September 9, 1996 Re.: Agenda Format In a effort to begin a transition to a different agenda form, I have taken the liberty to "move" certain "mundane - routine" items into an agenda listing titled "Consent Agenda". This will be an effort to consolidate non -controversial, routine items into a "group" approval. Please keep in mind that any council member may request to move any of these items from the Consent Agenda to be acted upon separately. This is normally done only if the item may cause a real or perceived conflict of interest and/or a council member may want to abstain from voting on one item. If a council member wants to have their vote recorded on a specific issue rather than recorded for a consent agenda grouping of action items, you may also remove an item from the Consent Agenda. I am sure that my method of reporting to you on the council agenda will be different or at least look different than what you may be accustomed to. However, I hope that the format, when completely changed over, will be easier to understand and at the least better organized. AGENDA ITEM 2 - CONSENT AGENDA APPROVAL A. Council Minutes - Special Meeting August 15, 1996 B. Council Minutes - Regular Meeting August 19, 1996 C. Approval of Claims per Payables Register ($394,645.21) D. Authorize Agreements to Continue Bank Participation in Commercial Rehab Loan Program BACKGROUND/CONSIDERATION: This is an existing program. The approval for bank participation in the loan program is an annual process. The Staff submitted RFP's to the Kalispell banks. The seven banks responding to the RFP's are included with Mr. Plambeck's memo (Exhibit A). The exhibit also outlines the terms of the participation agreements. Please take note of the FY '96 statutes relating to this program. RECOMMENDATION: Since this is an existing program, seems to be very productive, and leverages the City funds to a high return, I concur with Mr. Plambeck's request and recommend your approval for the City Manager to sign the agreements (Exhibit B) for the appropriate banks. I ACTION REQUIRED: Since this item is included within the Consent Agenda, the general MOTION for approval of the Consent Agenda will be appropriate. E. Bid Award - South Woodland Main Improvements BACKGROUND/CONSIDERATION: This item is a continuance of the project that you have previously discussed and approved. We accepted three bids on Wednesday. The bids ranged from: 1. $157,273.60 - Sandon Construction 2. $204,054.00 - LHC, Inc. 3. $213,742.00 - Pack and Company The apparent low bidder was Sandon Construction. The bid documents were reviewed by Staff for accuracy in accordance with the specifications. Exhibit C is the bid tab. RECOMMENDATION: I recommend the approval/acceptance of the low bid of $157,273.60 submitted by Sandon Construction Company. ACTION REQUIRED: This project has been previously discussed and approved by Council. This is a continuance of the project. The placement of the item on the Consent Agenda allows the general consent MOTION to approve the bid. F. Bid Award - Police Vehicle The Council, within the budget process, approved the purchase of one police vehicle. We accepted bids on Friday, September 6. Bids were received from one dealer. That bid was $22,467.60. RECOMMENDATION: Approval of the bid from Eisinger Motors for $22,467.60 is recommended. The budget approved for this item was $24,000. ACTION REQUIRED: Since this is included within the Consent Agenda, the MOTION to approve the Consent Agenda will be sufficient. AGENDA ITEM 3 - HEAR THE PUBLIC Please see back of agenda for Method of Addressing the Council.