Loading...
Agenda MemoIncorporated 1892 Telephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 - AGENDA MEMO - TO: Mayor and Members of Council FROM: Al Thelen, Interim City Manager RE: Council Agenda for AGENDA APPROVAL Agenda Item 2-Council Minutes Included in your packet are the minutes from your regularly scheduled Council meetings of July 15 and July 22, 1996. Agenda Item 3-Approval of Claims The schedule of claims to be paid on Tuesday, August 6, 1996, have been prepared and available for Council to review. I have reviewed the claims presented amounting to $473,026.76 and recommend their payment. ADDRESSING THE COUNCIL Agenda Item 4- None scheduled. Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward II Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV K ORDINANCES & RESOLUTIONS Agenda Item 5-Ordinance #1246-Creating Municipal Court-lst Reading This Ordinance establishes a Municipal Court system to replace the current City Court, effective January 6, 1996. The Council approved this change as part of the FY 1997 budget. The Ordinance requires that the Judge be a licensed attorney in Montana for two years and the court will be a Court of Record, which means that appeals to District Court will be on the record established in the lower court. The court will also have concurrent jurisdiction with the District Court on matters pertaining to landlord/tenant law. It is recommended that you approve the Ordinance on first reading. Agenda Item 6-Resolution #4283-Budget Transfers These transfers represent a housekeeping function relating to the classification of expenditures so that each amount has adequate budgeted funds to cover FY 1996 expenditures. It is recommended that you approve this Resolution. Agenda Item 7-Resolution #4284-Montana Disaster and Emmerciency Services A Resolution designating an appropriate City official to sign off on documents relating to Disaster Assistance. The Parks Department qualified for about $1,200 in assistance based on the spring flooding. Finance Director Amy Robertson is an appropriate person to execute these documents. It is recommended that you approve the resolution. 3 BUSINESS FROM MAYOR & COUNCIL Agenda Item 8- None scheduled. BUSINESS FROM MANAGER Agenda Item'9-Airport Board Presentation-20 Year Budget Projection The Airport Advisory Board has prepared and recommended a 20-year budget projection in accordance with your request when you approved the Airport/Ballfield Urban Renewal project. The budget reflects the availability of $467,389 for capital improvements during this period. It is recommended that you pass a motion accepting the budget plan and acknowledge that it fulfills the request that the Council made. Agenda Item 10-Authority to Request for Proposals -Design Ballfield Athletic Complex Parks Director Mike Baker has requested permission to issue a request to receive proposals for design service regarding the Ballfield Complex. It is recommended that you pass a motion authorizing the issuance of a request for proposal on this item. Agenda Item 117Consideration of Request from City Manager for Permission to Live Temporarily Outside the City Clarence Krepps, the City's new City Manager, has purchased a home in Buffalo Stage, Section 11. This section of the subdivision has 30 lots in it and the developer is required to request annexation when 50% of the lots are sold. Building permits have been issued 4 on eight of the lots and it is anticipated that the subdivision will be annexed in calendar year 1997. It is recommended that you approve a motion granting Clarence Krepps permission to live outside the City until September of 1997. Agenda Item 12-Center Street Crosswalks (Morrison & Maierle Contr4ftL The City staff have received a proposal from Morrison & Maierle to provide technical assistance in designing a safe pedestrian access to the Kalispell Mall across Center Street at a cost of $6,350. it is recommended that you pass a motion accepting the proposal. Agenda Item 13-Valley Bank Development Agreement Extension Jack King has requested an extension in his current agreement with the City that will extend his option to build on the lot until December 16, 1997. This is a one year extension, at which time the City will have the ability to repurchase the parking lot in accordance with the original agreement. While the bank currently owns the lot, the Parking Commission has the authority to continue to use this lot for general parking purposes, including the revenues generated from the meters. It is recommended that you approve the lease extension and authorize the Mayor to sign the same. 5 Agenda Item 14-New Rate for Evergreen Sewer District The Finance Office has computed the new sewer rate for Evergreen Sewer District for FY 1997 in accordance with our Interlocal Agreement with the District. This will be the first time that we have computed the rate on a fiscal year basis. This change was agreed to earlier in the year as it is more desirable to the District and the City. The rate for the next 12 months will be $1.31 per 1,000 gallons, down from last year's rate of $1.56; however, Evergreen's percent of the plant use based on flows generated by the District compared to the City's flows is 18.54% compared to 16.85% last year. It is recommended that you pass a motion to approve the rates for FY 1997 of $1.31 per 1,000 gallons. Agenda Item 15-Failing Septic Systems -Green Acres Area There are seven properties that have been identified by County Health officials as having failing septic systems. While the properties are not in the City's jurisdiction, the City has the facilities to resolve the problem. We would construct sewer laterals that would flow to a central lift station and be pumped to our system which is nearby. The City will pay for the costs now estimated at $25,000 and the affected property owners would reimburse the City on a semi-annual basis over a 15-year period similar to a regular S.I.D. We can fund the project from existing sewer funds. We would hire a consulting engineer to design the system so that it can be constructed this Fall. Based on the assumption that this area will be annexed later this year and upon A the owner's signing the City's standard waiver not to protest the annexation, it is recommended that you pass a motion approving the staff's plan to provide sanitary sewer service to this area. Agenda Item 16-Kalispell Golf Association -Request for Capital Improvements The Association is required to have the Council approve all capital expenditures that cost more than $25,000 since the City owns the Golf Course. They have requested that they be authorized to spend $125,000 for a dewatering project and $875,000 for the renovation of the tee greens and tees. It is recommended that you pass a motion approving the Association's request. Agenda Item 17-Painting House Numbers on the Curb -Request Mr. Frank Bear has requested permission to paint house numbers on street curbs so that he can sell this service to homeowners. While this was approved in 1986 with restrictions, the City Public Works Director recommends that you deny this request. He and the Police and Fire Chiefs have concerns about homeowners using this system rather than house numbers. Curb numbers, of course, cannot be seen when covered with snow. There is a problem also with the maintenance of the painted numbers. It is recommended that you pass a motion denying this request. 7 Agenda Item 18-Woodland Park Connection Parkway Improvements -Bid Award The Public Works Department has reviewed the bids received on this project and considered whether a rebid breaking down the components of the bid would be advantageous. The Staff recommends the elimination of the pedestrian bollards and the tree root barrier fabric, which will reduce the costs by $5,000 and bring the total to $68,367. As previously indicated, these funds will have to come from the uncommitted project account of the tax increment fund. The area served by the ornamental lights included in this project can be added to the ornamental light district. There is no assessment for FY 1997 due to the use of cash balances. It is " recommended that you pass a motion awarding the bid to Sandon Construction in the amount of $68,367. Agenda Item 19-Request for Authority to Bid Water Projects Staff requests authorization to'request bids on the South Woodland, Liberty Street/Three Mile Drive, and the Two Mile Drive water projects. These projects are all funded from the recent water bond program. It is recommended that you approve a motion authorizing the request for proposals for these three projects.