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22. Bid AwardsMEMORANDUMinteroff ice to: Al Thelen, Interim City Manager from: Larry Gallagher, PECDD Director subject: Award Contract for Woodland Park Connection and Central School Plaza date: July 12, 1996 Attached are Bruce Lutz's recommendations for the three projects that bids were opened on July 10, 1996. The low bidders and dollar amount are: Project Low Bidder Bid Amount Budgeted Central School Plaza NUPAC $178,517.00 $182,659.00 Woodland Park Trail NUPAC $173,741.27 $105,275.00 & Overlook (includes all 3 alternates) Woodland Park SANDON $73,367.00 $60,520.00 Connection Parkway Improvements (I st Street East) Total: $425,625.27 $348,454.00 Difference: -$77,171.27 Recommendation: The Total bid is higher than project costs originally estimated and budgeted. The original estimate for the Woodland Park trail anticipated a cut and fill approach to construct the trail, but after the soil tests were completed the recommendation was for adding fill to the hillside. The bid includes an additional $32,000 for hauling in the additional fill material - an amount not considered in the original budget estimate. All three projects are top priorities of the community goal setting sessions of Which Way Kalispell over the past 4 years and should be awarded now. There has been consideration of eliminating the decorative lighting in order to reduce costs; however, I do not recommend eliminating this element of the project. While to some, it may be considered a costly addition, it is one of the few urban amenities included in the entire project which continues and compliments a theme started years ago. If it is not done now, more than likely it will never get done. Other project benefits include: Al Thelen, Interim City Manager Page 2 July 12, 1996 • Provide safe pedestrian access by replacing heaved sidewalks and ADA accessibility at the street corners and down the hillside into Woodland Park. • The Central School Plaza will provide a safer bus loading area with a designated pull-out designed into the extension of 2nd Ave. East. Major street construction should be done this summer prior to school opening. • Rebidding would delay the projects and could result in higher costs due to a late construction season start-up or inflation increases if rebid for Spring `97. • The Woodland Park Trail needs to be constructed in the dry season because of the poor soil conditions on the hillside. Our consultant and staff will be available at the July 15, 1996, Council Meeting to answer any questions the City Council may have regarding this recommendation. Attachment AS�ociate5 Lard_�caoe Arc�ti''eof:ure Lana F'Or;r rle Ste Amaiyoi�) Urban Deoicori CAD Design & Drafting Phone/Fax: 406- 59 2- 3492 .-. L.:.._ F. __.� �,�'"C: j(;Li �"`? �,�,.LF;:E —, !`_ r-..lire t Date: July 11,1996 To: Al Thelen, Kalispell City Manager From: Bruce Lutz, Slte5cape Associates Regarding: Bid Summaries - (1) Central School Plaza, (2) Woodland Park Overlook and Trail and (5) The Woodland park Connection Parkway Improvements. Flease find attached a Summary of the bids Submitted Wednesday, July 10 for the above projects. Included in the Summary is a consultant recommendation of options for each project. I am happy to report that the asbestos and pipe removal project for the tunnel between Central and Linderman School was completed in late June by I.R.S. Environmental from Spokane. The project coordination, engineering and monitoring was conducted by 5itescape Associates and MG5 Environmental, Inc. of Missoula. The project was completed by the contractor for a total coot of $5300 which reflects a $15,000 savings from our preliminary estimate of the work. The demolition of the tunnel remains to be completed as part of the Central School plaza Project. I would like to remind the City that the asbestos contractor discovered that the West end of the tunnel is structurally unstable. If you recall, the sidewalk between Linderman and Central acts as the cap for the 5.5 foot by 2.5 foot tunnel. He advised us that no heavy equipment should attempt to travel over that part of the tunnel. The problem is visible on the surface in the vicinity of the broken sidewalks East of the Central School entry. Thank you for your attention. Please contact me if you have any questions. h✓`ernbCr ..it,.,.�.:z i Jl.:i.; B«'y � i-v�is:=Cam � , ,!"C^i`..-.,�5 (1) Central School Plaza Bid Sununga: Budget based on a revised preliminary construction estimate: $166,054.00 + 10% contingency = $182,659.00 Base Bids: NUPAC $178,517.00 (Low) SANDON $182,402.00 LHC $207,478.00 The following design changes and product cost increases were not reflected in the revised preliminary estimate: • Two bus (80' long x 8' wide) drop-off lane on east side of new street Additional asphalt area near Linderman School 6" water line extension at the northeast corner of Central School for future fire flow Additional storm catch basin at the northeast end of the project area Irrigation booster pump to alleviate static pressure defecit. • Addenda item regarding structural compromise at the West end of the tunnel (problem identified June 27, 1996) Please note that these changes resulted from coordination and site review with Kalispell Public Works and School District 5. Consultant Recommendation of Options : Accept the bid proposal and award the construction contract to NUPAC Company. (2) Woodland Park Overlook and Trail Bid Summary: Budget based on a revised preliminary construction estimate: $95,705.00 + 10% contingency = $105,275.5 Base Bids: NUPAC $147,241.27 (Low) Add Alt. 1 $15,000.00, Asphalt Path to Center St. w/ lights & benches Add Alt. 2 $3,500, Asphalt Path to Second St. Add Alt. 3 $8,000, Shrubs for hillside/trailside GEMBALA $187,880.00 Add Alt. 1 $149,000.00, Asphalt Path to Ctr St.etc. (contractor acknowledged error in cost entry after bid) Add Alt. 2 $20,700, Asphalt Path to Second St. Add Alt. 3 $18,180, Shrubs for hillside/trailside LHC $196,315.00 Add Alt. 1 $13,544.00, Asphalt Path to Center St. w/ lights & benches Add Alt. 2 $3,544, Asphalt Path to Second St, Add Alt. 3 $3,224,.Shrubs for hillside/trailside The following design changes and product cost changes were not reflected in the revised preliminary estimate: • Concrete steps and pipe handrails (both sides) from Woodland Avenue to base of overlook • Provision for fill along trail alignment to avoid cutting into native soils on hillside to accomodate trail(based on results of soils test, GMT, Missoula ) and to provide 3:1 sideslopes downhill of trail. This provision requires approximately 3200 cubic yards of imported material. • Subdrainage collector, system, drywells and asphalt curbing along alignment of trail to ensure proper trail drainage . Consultant Recommendation of Options in order of Preference: 1) Accept the bid proposal as is and award the construction contract to NUPAC with Add Alternate #1, #2 and 93. (Total Cost = $173,741.27) 2) Award base bid construction contract to NUPAC Company with a request for a deductive change order including the elimination of the antique lights. (Approx. $15,000 credit). 3) Re -bid the project with Council identified items as deductive alternates for construction late summer and fall of 1996. Note: It is critical that this project be constructed during the dry season of the year (preferably July - October). (3) Woodland Park Connection Parkway Improvements Bid Summary: Budget based on a revised preliminary construction estimate: $55,018.00 + 10% contingency = $66,519.80 Base Bids: SANDON $73,367.00 (Low) NUPAC $79,980.00 The following design changes and product cost changes were not reflected in the revised preliminary estimate: None Consultant Recommendation of Options in order of Preference: i° 1) Accept the bid proposal as is and award the construction contract to SANDON. 2) Award the construction contract to SANDON Construction with a request for a deductive change order including the elimination of the antique lights, conduit and light bases. ( approximate credit, $20,000)