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Budget Memo111e (iq 01, Kalispell Incorporated 1892 Telephone (406) 758-7700 FAX (406) 758-7758 Post Orrice Box 1997 Kalispell, N-fontana Zip 59903-1997 June 21, 1996 �1 . TO: Mayor Rauthe and the City Council From: Amy Robertson Finance Director In your packets you will find replacement budgets for the City Manager and the General Government Budgets. I have also provided an Expenditure Recap with the adjustments to date which comprise the totals of the preliminary budget. We did get our fourth quarter gaming check this week, $254,392 only slightly less than last quarter. This brings the total video gaming apportionment to $1,031,536 of which $980,286 went to the general fund and $51,250 went to the data processing fund for the police computers. The Revenue Recap sheet for the General Fund is also revised with the new budget and reserve requirements. This budget, as now presented, will require 54.58 mills in the General Fund for a total of all mills at 104.80. The revenue reflects the amounts billed by the County for taxes and does not consider the protested taxes. One of the problems with preparing the budget early is that some items may or may not get completed in the fiscal year as anticipated. I can use encumbrance accounting for projects which are under way and contracts in place - such as the overlays. This is used for governmental funds only. I will provide a list of projects for July 1 st to carryover appropriations or remove appropriations. We did not reappropriate the water bond proceeds or the 14th street projects which are two examples. Also included with this memo are the lists of equipment and vehicles for replacement for your information. As Al and I have looked at the pay plan, several jobs have been re-evaluated (point factored) to reflect changes in the duties of those positions. We also reviewed for the pay plan the Judge and her Clerk's salaries for the Municipal Court. Al concurs with my findings and the following recommendations would be included in the final budget. Assistant City Engineer position moved from pay range 110 to I l l to recognize the increase in duties related to policy and methods and worker characteristics. The Administrative Coordinator position was re-evaluated and found to remain at the same pay range of 104. Public Works has requested the addition of a Surveyor position Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward II Dale Haarr Ward 11 Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV to the non union schedule. This position point factors for pay range 105 which is the equivalent union starting salary of this person's position. Additionally, I reviewed the Personnel Specialist position as it has changed considerable since the Long Study. The Personnel specialist duties now include facilitating in the hiring process, new employee orientation, program manager for the Drug & Alcohol testing policy, employee handbook amendments, ADA compliance and the EEO officer. The factor evaluation indicated moving this position one range from 104 to 105. We have reviewed the questionnaires from the Judge and the Clerk of the Court. The change in worker characteristics to require a law degree moves that position from pay grade 107 to pay grade 112. ($34,542-$45,941). Based on longevity, the Judge would start at $35,578 under this plan. However, as an elected position, this salary is recommended to be negotiated by the Council. The manager also has a market survey which is attached here. The Clerk's position would be pay range 104 on the non -union schedule. Placement on the range for the clerk could be entry level or reflect her five years of experience. This salary would then be $24,548. The revised pay and classification plan is attached. GENERAL FUND DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE 59.94 mills 54.58 mills 1996 BUDGET 1996 ESTIMATED 1997 BUDGET PROPERTY TAXES: Real Property $1,060,000 S1,111,500 $1,020,806 Personal Property $80,000 $93,000 S83,000 Penalty & Interest $5,000 $5, 500 $5,000 Light Vehicle Tax-2% S95,500 $105,000 S90,000 Local option tax $34,500 $0 $0 SUBTOTAL $1,275,000 $1,315,000 S 1,198,806 LICENSES AND PERMITS MV: Flat fees $6,500 $6,121 $6,000 Plate fees $53,000 $52,016 $53,000 Title fees $3,500 $3 071 $3 100 SUBTOTAL $63,000 S61,208 $62,100 BUSINESS LICENSES: Alcohol Beverage $18,525 $18,525 S18,525 General and occupational $2,800 $3,200 $3,200 Amusement $250 $250 $250 Building permits $200,000 $175,000 $165,000 Plumbing pernuts $26,500 $23,000 $26,500 Mechanical permits S27,600 $26,000 $27,600 Excavation permits S235 $240 $250 Mouse Moving permits $677 $100 $100 Plan Review $73,000 S55,522 $55,500 Sign permit fees S1,000 S1,651 $1,500 Animal licenses $866 $935 $1,000 Bike licenses $11 $10 SUBTOTAL $351,464 S304,433 _$_10 $299,435 INTERGOVERNMENTAL REVENUE: Urban Forestry Grant $3,180 $0 $o Dept transportation $0 S 15,135 $0 Hwy Traffic Safety Grant $4,737 S21,900 $0 Independent Living Grant $0 $572 $0 STATE SHARED REVENUE DUI task force reimbursement $11,180 S 11,280 $11,180 Personal Property Reimbursement S20,000 $23,354 $23,382 Corporation Tax $95,000 S64,548 $65,000 Video Machine apport. S850,000 S980,286 $991,861 Gaming Machine Permits S37,725 S43,509 $43,509 Liquor Tax Apportionment $83,000 S86,016 S86,016 Wine Tax Apportionment $1,750 $2,200 $2,200 Beer Apportionment $28,000 S34,000 $34,000 M.V. Ad Valorem Tax $20,000 S18,000 $18,000 Live Card Game Permit _ $2,500 $2,350 �' $2,500 SUBTOTAL $1,157,072 $1,303,150 _ $1,277,648 GENE RALFUND DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE CHARGES FOR SERVICES: Sale of Maps, etc. Administrative chg. Board of Adjustment Police services Central Garage Public works charges Engineering fees Developers payments -Parks Pool Parks usage fee Pick-nic in the park Recreation fees Basketball Ice Skating Tennis Day Camp/Outdoor Programs Scholarships FINES AND FORFEITURES: City Court fees City Court Fines MISC. REVENUE Golf Course Auction proceeds Dare Donations Donation -Dog food Mall Joint Venture Income Data loan repayment Other Misc. INVESTMENT REVENUE: TOTAL GENERAL REVENUE CASH AVAILABLE JULY I ST 1996 BUDGET 1996 ACTUAL S900 S420,586 $2,200 $9,000 S 140,000 $15,000 $12,000 $8,353 $75,000 $3,500 $4,000 $15,000 S 13,050 $600 $4,500 $30,000 $1,200 SUBTOTAL 5754,889 SUBTOTAL SUBTOTAL TOTAL AVAILABLE FOR BUDGET RECOMMENDED EXPENDITURES CASH CARRY OVER (ENDING RESERVE) 1 /96 S4,122,747 $1,222,330 $5,345,077 S4,569,920 S775,157 S400,000 S5,500 $5,000 $267 $1,000 $0 $9,555 $0 ___ _ __. $21,322__ S 100.000 $1231000 $4,206,688 $1,222,330 $5,429,018 $4,540,000 $889,018 reserve S300 S421,768 S2,450 S 10,500 $140,000 S 1,707 S16,051 $2,393 $75,000 S4,285 $4,000 $11,333 S 10,693 S529 $5,000 $30,000 $1,200 $737,209 $345,000 $345,000 $5,990 $0 $]00 $0 $0 S9,555 _ $_2,043 $17,688 1997 BUDGET $300 S440,127 $2,200 $10,500 S 140,000 $2,000 $5,000 $0 $75,000 $4,500 $5,286 $11,029 $11,500 $500 $ 7,000 $37,593 $1,200 S753,735 $20,000 $335,000 S355,000 $5,500 $2,500 $0 $0 $19,968 $8,980 $2,000 S38,948 S 100,000 $4,085,672 S889,018 $4,974,690 $4,325,818 S648,872 15 % reserve PROGRAM OF SERVICES EXPENDITURE DETAIL SUMMARY GENERAL FUND 1996 1996 1997 BUDGET ACTUAL BUDGET GENERAL GOVERNMENT M & O $113,883 $116,901 Interest Expense $0 $0 Operating Transfer $35,727 $0 Subtotal $149,610 $0 $116,901 CITY MANAGER Personal Services $94,945 $89,756 M & O $8,200 $9,450 Subtotal $103,145 $0 $99,206 CITY COUNCIL Personal Services $77,498 $78,520 M & O $19,350 $19,975 Subtotal $96,848 $0 $98,495 FINANCE Personal Services $125,579 $126,728 M & O $7,950 $7,550 Subtotal $133,529 $0 $134,278 CITY ATTORNEY Personal Services $112,004 $94,335 M & O $11,800 $11,400 Subtotal $123,804 $0 $105,735 CITY COURT Personal Services $71,062 $71,831 M & O $27,102 $27,750 Capital Outlay $0 $0 $0 Subtotal $98,164 $0 $99,581 PUBLIC WORKS Personal Services $121,759 $92,195 M & O $12,600 $8,100 Capital Outlay $0 $0 Subtotal $134,359 $0 $100,295 TRAFFIC SIGNALS & SIGNS Personal Services $58,529 $59,725 M & O $32,750 $28,800 Capital Outlay $3,000 $0 $2,245 Subtotal $94,279 $0 $90,770 CENTRAL GARAGE Personal Services $81,863 $85,005 M & O $178,850 $177,350 Capital Outlay $8,000 $0 S3,100 Subtotal $268,713 $0 $265,455 $8,000 moving exp $10,000 Interest exp. $5,837 mgr. contract $7,000 interim mgr. $7,500 mun. court $2,778 recording equip $1,000 o.t. $38,800 parts, tires, tank removal $3,000 freon & repairs C1'I'Y OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL SUMMARY - con't. GENERAL FUND BUDGET ACTUAL BUDGET 1 CITY HALL MAINT. Personal Services $0 M & O $77,670 $82,279 Capital Outlay $0 Subtotal $77,670 $0 $82,279 POLICE Personal Services $1,167,646 $1,170,869 M & O $92,400 $90,600 Capital Outlay $46,570 $28,200 Transfers to Funds $12,408 $12,785 Subtotal $1,319,024 $0 $1,302,454 FIRE Personal Services $729,374 $730,799 M & O $58,829 $29,715 Capital Outlay $2,500 $0 Subtotal $790,703 $0 $760,514 BUILDING & ZONING Personal Services $174,318 $175,944 M & O $34,900 $34,900 Capital Outlay $0 $0 Subtotal $209,218 $0 $210,844 STREET DEPARTMENT Personal Services $167,655 $132,217 M & O $179,200 $21,025 Capital Outlay $70,000 $0 $0 Subtotal $416,855 $0 $153,242 PARK MAINTENANCE Personal Services $167,806 $146,832 M & O $55,990 $41,490 Capital Outlay $84,000 $0 Transfers to Funds $0 $0 Subtotal $307,796 $0 $188,322 RECREATION PROGRAMS Personal Services $57,216 $50,784 M & O S25,600 $19,828 Subtotal $82,816 $0 $70,612 TENNIS/ICE SKATING Personal Services $540 $540 M & O $5,850 $5,460 Subtotal $6,390 $0 $6,000 S1,000 chairs $48,792 Salaries 4 pos. $54,612 $7,200 Grant incr. $1,280 1 % cola 7 I00 $48,792 S41,107 I % coLA (S6, 800) 3 FIREMAN $47,907 $41,107 $2,000 o.t. $5,000 contract services S42,541 aries 2 pos. & o.t. $68,500 Lawrence Par $30,000 Equip replace $34,000 Woodland Pk $4,500 restoration $1,000 Minimum Wage Increase CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL SUMMARY - con't. GENERAL FUND OUTDOOR RECREATION Personal Services M&O Capital Outlay Subtotal BASKETBALL Personal Services M&O Capital Outlay POOL Personal Services M&O Capital Outlay )GET ACTUAL BUDGET $25,968 $27,183 $12,267 $11,750 $0 $0 $38,235 SO $38,933 $500 $1,640 $12,550 $9,860 $0 $0 $0 Subtotal S13,050 $0 $11,500 S67,074 $38,638 $0 Subtotal $105,712 TOTAL GENERAL FUND $4�569920 GENERAL FUND PRELIMINARY REVISIONS GENERAL FUND TOTAL AS REVISED TOTAL SPECIAL REVENUE FUNDS TOTAL DEBT SERVICE FUNDS TOTAL CAPITAL PROJECT FUNDS TOTAL ENTERPRISE FUNDS TOTAL INTERNAL SERVICE FUNDS GRAND TOTAL PRELIMINARY BUDGET S67,059 S20,288 $0 S87,347 S303,055 $4 32.E � S $20,747,827 S150,114 $50,000 $5,263,849 S96,555 $30.634J-ka $303•Q555 total added back S 10,000 street TIFioverlays CITY OF KALISPELL FUND: GENERAL 1000... DEPARTMENT 400, GENERAL GOVERNMENT BUDGET ACTUAL PROPOSED ACCOUNT 1996 1996 1997 Maintenance & Operations $113,883 $134,901 Operating Transfer $35,727 $0 $149,610 $0 $134,901 COMMENTARY: The purpose of the general government budget is to provide funding for expenses of a general nature having application to all functions of general government. The budget includes funding for maintenance and operational items such as telephone leases and charges, data processing, the City's share of the City -County planning organization expense, Hockaday support, and costs associated with auditing and records administration. Funds are budgeted for the City's annual audit. A filing fee is due each year based on revenue totals. The filing fee is a State assessment for $975 this year. Recodification is a carryover for FY96. Elections are budgeted for this year. The Hockaday assistance for maintenance remains the same as last year. Recruitment expenditures include one time moving expenses for the City Manager. $10,000 is budgeted for interest expense for cash flow needs. 53% of this budget is funded through the Administrative transfer (revenue). CITY OF KALISPELL FUND: GENERAL 1000.... DEPARTMENT 400, GENERAL GOVERNMENT BUDGET ACTUAL PROPOSED ACCOUNT 1996 1996 1997 GENERAL GOVERNMENT 410530 Audit 331 Publication & Filing Fees $1,000 $1,000 353 Audit $4,000 $4,000 410560 Purchasing 210 Office Supplies $2,000 $2,000 320 Printing $3,500 $3,500 410580 Transfer to 828 Data Processing ** $35,727 $0 410600 Elections 354 Contract Services $3,500 $3,500 410900 Records Admin 322 1 set of code books $250 $290 331 Publication & Filing Fees $1,000 $2,000 352 Recodification $12,000 $12,000 358 Survey/Title Fees $2,500 $1,000 411030 Planning 338 Recruitment (moving exp.) $4,650 $9,000 397 Contract (50% FRDO) $36,733 $36,733 398 Appraisals $0 $0 411300 Central Communications 345 Telephone $36,000 $33,000 460452 Hockaday 366 Building Maintenance $6,600 $6,600 510100 Special Assessments 545 County Garbage $150 $150 510300 Contingency 110 Merit Reserve ($18,000 fy96*) $0 $10,128 490500 Debt service 620 Interest Expense $10,000 149,610 $0� $134.0-0 * $13,350 transferred to other General fund departments for Jan salaries, $ 4,650 transferred to recruitment in FY96. Amount approriated for FY97 is 3% for 6 months. ** To avoid double budgeting, a direct deposit of gaming proceeds to Data Processing Fund is recorded for the General Funds share of the charge for data processing. CITY OF KALISPELL _-------- FUND: GENERAL 1000... DEPARTMENT 401, CITY MANAGER... FUNCTION 410210 BUDGET ACTUAL PROPOSED ACCOUNT 1996 1996 1997 Personal Services $94,945 $0 $95,593 Maintenance & Operations Capital Outlay COMMENTARY: $28,200 $0 $16,450 $0 $0 $0 $--_-3,--14. 5 ----- - ---- ___- _- __ ..- -$- 0 ---- --12---- 12$1,043 The City Manager is the Chief Administrator, whose responsibility it is to coordinate and supervise all functions of the City government, with the exception of those officials appointed directly by City Council. The City Manager serves at the pleasure of the City Council and his primary duty is to see to it that the policies adopted by the Council are carried out as efficiently, fairly, and effectively as possible. The Manager also prepares the annual city budget for submission to City Council, supplies whatever information is requested by the Council and may take recommendation on any matters which require Council action. The Manager is also responsible for keeping the public informed about City activates, new programs, council agendas and involving the citizenry through the City's various advisory groups, boards and commissions. The Manager is in daily contact with the local media and maintains an active calendar seeing citizens, staff and visitors seeking information concerning a variety of local government topics. ITY OF KALISPELL FUND: GENERAL 1000.... DEPARTMENT 401, CITY MANAGER.... FUNCTION 410210 BUDGET ACTUAL PROPOSED ACCOUNT 1996 1996 1997 Personal Services: 110 Salaries and payroll costs 121 Overtime 135 Car Allowance 157 Insurance (Life) Total Personal Services Maintenance & Operations: 229 Other Supplies 312 Postage 320 Printing 322 Books 335 Membership & Dues 345 Telephone 354 Contract Services(interim mgr)* 373 School & Travel 379 Meetings Subtotal Capital Outlay: 940 Equipment TOTAL $89,085 $500 $4,200 $1,160 $94,945 — - - - - $600 $200 $250 $250 $900 $500 $20,000 $4,500 $1,000 $28,200 $0 $0 $89,673 $500 $4,800 $620 $95,593 $400 $200 $250 $300 $900 $400 $10,000 $3,500 $500 $16,450 $0 $0 $0 $123,145 $0 $112,043 * $20,000 budget transfer from the City Attorney Budget FY96. FUND: GENERAL 1000.... DEPARTMENT 401, CITY MANAGER.... FUNCTION 410210 ***FTE*** ***BUDGET*** POSITION TITLE 1995 1996 1997 1996 1997 City Manager * (1I months) 1 1 1 $62,517 $57,608 Executive Secretary * 1 1 1 $22,830 $22,830 subtotal salaries: 2 2 2 $85,347 $80,438 Payroll taxes: ICMA-lump sum per contract $0 $2,800 Fica/Medt $6,243 $6,154 Unemployment tax _ _ $287 _ _$_282. General Fund total for line item 110 $91,877 $89,673 Other fund payroll costs include: 1996 1997 Worker's comp. & Olft $664 $853 Health Insurance $10,440 $10,440 Retirement $1,466 $5,389 ICMA Retirement $6,011 $6,761 * Salaries for non -union personnel reflect actual salaries as of Jan 1st. The dollar amount budgeted on the detail page includes 1/2 year appropriation for those pay increases. Therefore, prior year numbers do not match this personnel page. Manager's salary is $62,000 annually to be adjusted after six months to $63,860. CITY OF KALISPELL FLEET AGEMENT EQUIPMENT REPLACEMENT WORKSHEET REPLACEMENT GARBAGE YEAR/MODEL EST. LIFE COST FY97 FY99 FY99 FY2000 FY2001 REAR LOAD TRUCK 1981 IHC 15 YEARS $90,000 $90,000 SIDE ARM LOADER 1985 IHC 10 YEARS S130,000 S13,000 S13,000 S13,000 $13,000 SIDE ARM LOADER 1990 GMC 10 YEARS S130,000 S13,000 S13,000 S13,000 S13,000 SIDE ARM LOADER 1994 GMC 10 YEARS S130.000 S13,000 S13,000 S13,000 S13,000 TOTAL $90,000 S39,000 S39,000 S39,000 S39,000 REPLACEMENT SEWER YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 BACKHOE 1974 CASE 12 YEARS S65,000 S5,417 S5,417 S5,417 S5,417 SERVICE TRUCK 1989 1 TON GMC 12 YEARS S25,000 S2,083 S2,083 S1083 $2,083 CAMERA TRUCK 1991 FORD 10 YEARS S110,000 S11,000 S11,000 $11,000 $11,000 SEWER RODDER 1983 IHC 10 YEARS $155,000 $15,500 S15,500 S15,500 S15,500 JET RODDER 1994 IHC 10 YEARS S155,000 S15,500 S15,500 $15,500 SI5,500 TOTAL STREET YEAR/MODEL EST. LIFE SO REPLACEMENT COST FY97 S49,500 FY99 S49,500 FY99 S49,500 FY2000 S49,500 FY2001 END LOADER 1969 CAT 15 YEARS S85,000 S85,000 END LOADER 1995 JOHN DEERE 15 YEARS S95,000 S6,333 S6,333 S6,333 $6,333 MOTOR GRADER 1950 CAT 15 YEARS S120,000 S8,000 $8,000 S8,000 S8,000 DUMP 1969 1 TON CHEV 10 YEARS S27,000 S2,700 S' 700 S2,700 S2,700 DUMP 1972 C-50 CHEV 10 YEARS S70,000 S7,000 S7,000 S7,000 S7,000 MOTOR GRADER 1969 T 500 GAL.ION 15 YEARS S120,000, S8.000 S8,000 S8,000 S8,000 DUMP 1972 C-50 CHEV 10 YEARS S70,000 S7,000 $7,000 S7,000 $7,000 DE-ICE 1976 1 TON GMC 15 YEARS S27,000 S1,800 S1,800 SI,800 S1,800 MOTOR GRADER 1985 CAT 15 YEARS S120,000 S8,000 S8,000 $8,000 $8,000 WATER TRUCK 1971 IHC 15 YEARS $75,000 S5,000 S5,000 $5,000 S5,000 RUBBER TIRE ROLLER 1971 INGRAM 20 YEARS S50,000 S- 500 S2,500 SZ500 S2,500 BACKHOE I979 CASE 12 YEARS S65,000 S5,417 S5,417 S5,417 S5,417 DE-ICE 1980 IHC 15 YEARS S27,000 S1,800 S1,800 S1,800 S1,800 SNOW PLOW 1980 GMC 10 YEARS S45,000 $4,500 $4,500 S4,500 S4,500 SANDER 1972 CHEV 15 YEARS S45,000 $3,000 S3,000 $3,000 S3,000 VACUUMSWEEPER 1985 FORD 8 YEARS S98,000 SIZ250 $12,250 SIZ250 $12,250 SANDER 1972 CHEV 15 YEARS S45,000 S3,000 S3,000 S3,000 S3,000 DUMP 1972 CHEV 10 YEARS S45,000 S4,500 S4,500 S4,500 S4,500 DUT" 1982CHEV 10 YEARS S65,000 S6,500 S6,500 S6,500 S6,500 DUMP 1973CBEV 10 YEARS S45,000 S4,500 S4,500 $4,500 S4,500 SNOW PLOW 1980 GMC 10 YEARS S45,000 $4,500 S4,500 S4,500 $4,500 DUMP 1988 FORD 10 YEARS S45,000 S4,500 $4,500 S4,500 S4,500 LEAF LOADER 1989 FORD 20 YEARS S40,000 S2,000 S2,000 $2,000 52,000 ROLLER / ASPHALT 1993 INGERSOL 20 YEARS S18,000 S900 $900 $900 S900 SWEEPER 1994 ELGIN 8 YEARS S98,000 SIZ250 $12,250 $12,250 SIZ250 SWEEPER 1994 ELGIN 8 YEARS S98,000 $12,250 S12,250 S12,250 $12,250 DISTRIBUTOR / OIL 1976 HiC 20 YEARS $120,000 $6,000 S6,000 $6,000 $6,000 SWEEPER I MECHANICAL 1977 MOBILE BROO 8 YEARS S98,000 $12,250 SI' 250 SIZ250 S12,250 DUMP 1996 FORD 10 YEARS $65,000 S6,500 S6,500 S6,500 S6,500 TOTAL S85,000 S162,950 S162,950 $162,950 $162,950 REPLACEMENT WATER YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 COMPRESSOR 1976INGERSOL 20 YEARS S18,000 S900 S900 S900 S900 COMPRESSOR 1979 SULLAIR 20 YEARS S18,000 $900 S900 S900 S900 BACKHOE 1983 JOHN DEERE 12 YEARS S65,000 S5,417 $5,417 $5,417 SS,417 BACKHOE 1992 CAT 12 YEARS S65,000 S5,417 $5,417 S5,417 $5,417 VALVE EXERCISER 1992 T-VAC 20 YEARS $5,000 S250 S250 S250 $250 DUMP 1994 FORD 10 YEARS $75,000 $7,500 S7,500 S7,500 S7,500 TOTAL SO $20,393 S20,383 $20,393 $20,383 FLEET MANAGEMENT 1� 1 WASTEWATER YEARIMODEL EST. LIFE REPLACEMENT COST FY97 FY98 FY99 FY2000 FY2001 LAND APPLICATOR 1981 BIG A 30 YEARS LOW NA DUMP / SLUDGE 1983 IHC 10 YEARS S90,000 S9.000 $9,000 S9,000 S9,000 DUMP / SLUDGE 1993 KEN WORTH 10 YEARS S90,000 S9,000 S9,000 S9,000 S9,000 TOTAL SO S18,000 $18,000 $18,000 $18,000 REPLACEMENT PARKS YEAR/MODEL EST. LIFE COST FY97 FY99 FY99 FY2000 FY2001 TREE STLTIN"ER S1,957 20 YEARS $15,000 S750 S750 S750 S750 220 :bIOWER 1984 TORO 10 YEARS S30,000 S3,000 S3,000 S3,000 S3,0W 3220 MOWER 1997 TORO 10 YEARS $15,000 S1,500 S1,500 $1,500 S1,500 MOWER 1991 JOHN DEERE 10 YEARS S15,000 $1,500 S1,500 $1,500 S1,500 TRACTOR 1999 KUBOTA 10 YEARS $14,000 S1,400 S1,400 S1,400 S1,400 CHIPPER S1,993 15 YEARS S16,000 S1,067 S1,067 S1,067 S1,067 BOOM TRAILER S1,994 20 YEARS S20,000 S1.000 S1,000 S1,000 S1,000 436 MOWER 1995 TORO 10 YEARS S30,000 S3,000 S3,000 S3,000 $3,000 TOTAL SO $13.217 S13,217 S13,217 S13,217 FLEET MANAGEMENT VEHICLE REPLACEMENT WORKSHHEET REPLACEMENT GARBAGE YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 1,2 TON PICKUP 1971 CHEV 20 YEARS S18,000 S900 S900 S900 S900 TOTAL so S900 S900 S900 $900 REPLACEMENT SEWER YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 14 TON UTILITY 1991 FORD 12 YEARS $19,000 SI,583 $1,583 SI,583 S1,583 TOTAL SI,583 $11583 S1,583 S1,583 REPLACEMENT STREET YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 1, 4 TON 4X4 1952 JEEP 20 YEARS S17,000 S950 $850 S850 S850 l:2TON PICKUP 1973GMC 12 YEARS S18,000 S1,500 S1,500 SI,5o0 S1,500 12 TON PICKUP 1976 CHEV 12 YEARS S18,000 S1,500 S1,500 S1,500 S1,500 1,2 TON PICKUP 1976 GMC 12 YEARS $18,000 S1,500 $1,500 S1,500 S1,500 1.?TON PICKUP 1984CHEV 12YEARS S18,000 S1,500 $1,500 S1,500 $1,500 TOTAL. s0 S6,850 S6,850 S6,850 S6,850 REPLACEMENT WATER YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY200o FY2001 1:2 TON 4X4 1987 GMC 10 YEARS $18,000 S1,800 $1,800 s1,80o S1,800 1.-2 TON PICKUP 1989 FORD 12 YEARS S18,000 S1,500 $1,500 S1,5o0 S1,500 1:'2 TON UTILITY 1991 FORD 12 YEARS $20,000 S1,667 $1,667 S1,667 S1,667 VAN 1993 FORD 10 YEARS $17,000 S1,700 S1,700 S1,700 S1,700 14 TON PICKUP 1993 FORD 10 YEARS S16,000 S1,600 S1,600 SI..600 S1,600 TOTAL so S8,267 S8,267 S8,267 $8,267 REPLACEMENT WASTEWATER YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 1/4TON 4X4 1983JEEP 10 YEARS $18,000 S1,800 $1,800 $1.800 $1,800 L7 TON PICKUP 1988 CHEV 12 YEARS S18,000 S1,500 S1,500 51,500 $1,500 TOTAL so S3,300 $3,300 $3,300 S3,300 REPLACEMENT PUBLIC WORKS YEAR/MODEL EST. LIFE COST FY97 FY99 FY99 FY2000 FY2001 VAN 1979 FORD 10 YEARS $18,000 S1,800 $1,800 S1,800 S1,800 1:2 TON PICKUP 1981 GMC 12 YEARS S18,000 S1,333 S1,333 SI,333 $1,333 V2 TON VAN 1989 CHEV 10 YEARS S18,000 S1.800 S1,800 S1,800 $1.800 3,4 TON PICKUP 1991 FORD 8 YEARS S16,000 S2,000 S2,000 $2.000 S2.000 CAR 1993 CHEV 10 YEARS S16,000 S1.600 S1,600 S1.600 S1,600 1:2 TON PICKUP 1994 GMC 12 YEARS $16,000 S1.333 S1,333 SL333 S1.333 TOTAL. so S9,867 S9,867 S9,867 S9,867 REPLACEMENT CENTRAL GARAGE YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 CAR 1989 CHEV 10 YEARS 12 TON PICKUP 1994 GMC 12 YEARS S16,000 $1,600 S16,000 S1,333 SI,600 S1,333 $1,600 $1,333 SI,600 SL333 TOTAL SO SZ933 SZ933 SZ933 $2,933 REPLACEMENT SIGNS & SIGNALS YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 1:'2 TON PICKUP 1969 CHEV 12 YEARS $18,000 S1,500 S1,500 S1,500 S1,500 1:2 TON L71UM 1981 FORD 12 YEARS S19,000 $1,583 S1,583 $1,583 S1,583 TOTAL SO S3,083 S3,083 $3,083 $3,093 REPLACEMENT PARKS YEAR/MODEL EST. LIFE COST FY97 FY98 FY99 FY2000 FY2001 CAR 1985 CHEV 10 YEARS 512,000 S1,200 S1,200 $1,200 S1,200 IRRIGATION VAN 1963 CHEV 10 YEARS $20,000 52,000 S2.000 52.000 S2,000 CHIP TRUCK 1969 CHEV 15 YEARS S15,000 51,000 S1,000 S1,000 S1,000 1 TON FLATBED 1969 CHEV 15 YEARS S20,000 $1,333 $1,333 SI,333 $1,333 BOOM TRUCK 1976 CHEV 10 YEARS S6Q000 S6,000 S6,000 $6,000 $6,000 CAR 1979 CHEV 10 YEARS $9,000 S900 $900 S900 $900 1'4 TON PICKUP 1981 FORD 10 YEARS S11,000 S1,100 $1,100 $1,100 Si,100 1 TON FLATBED 1984 CHEV 12 YEARS S201000 $1,667 S1,667 S1,667 $1,667 34 TON PICKUP 1987 CHEV 8 YEARS S19,000 SZ375 S2 375 SZ375 SZ375 VAN 1982 CHEV 10 YEARS S15,000 S1,500 S1,500 S1,500 $1,500 1/4TON PICKUP 1993FORD 10 YEARS S11,000 $1,100 51,100 $1,100 Si,100 TOTAL SO S20,175 S20,175 S20,175 S20,175 FLEET MANAGEMENT VEHICLE REPLACEMENT SUMMARY DEPARTMENT FY97 FY98 FY99 FY2000 FY2001 GARBAGE SO 5900 $900 5900 $900 SEWER SO $1,583 51,583 51,583 51.583 STREET SO 56,850 56,850 S6,850 $6,850 WATER SO 58,267 $9,267 58,267 58.267 WASTEWATER SO $3,300 53,300 S3,300 53,300 PUBLIC WORKS SO 59,867 S9,867 59,867 59,867 CENTRAL GARAGE SO SZ933 SZ933 SZ933 S1933 SIGNS & SIGNALS SO 53,083 $3,083 53.083 53,083 TOTALS SO 535,883 535,883 535,883 535,883 PARKS SO 520,175 520,175 520,175 520,175 FLEET MANAGEMENT EQUIPMENT REPLACEMENT SUMMARY DEPART' FY97 FY98 FY99 FY2000 FY2001 GARBAGE $90,000 $39,000 $39,000 $39.000 S39.000 SEWER SO 549,500 S49,500 549,500 549,500 STREET 585,000 5162,950 5162,950 S162,950 5162,950 WATER SO S20,383 520,383 520,383 520,383 WASTEWATER SO 518,000 518,000 518,000 518,000 TOTALS 5175,000 5289,833 S289,833 5289.833 5289,833 PARKS SO 513,217 $13,217 513.217 $13,217 Fire Department Equipment List Equipment A_..ge_ Years of Service Left Replacement Cost Engine #1 1987 9 Years Old 6 Years First Line Left $200,000.00 Engine #2 1974 22 Years Old At End of Reliable Service Engine #3 1950 46 Years Old Beyond Reliable Service Ladder #1 1978 18 Years Old 2 Years First Line Left $350,000.00 GMC Pickup 1984 12 Years Old At End of Reliable Service $ 22,000.00 S10 Pickup 1987 9 Years Old 4 Years of Reliable Service Left $ 20,000.00 Jimmie 4X4 1993 3 Years Old 12 Years of Reliable Service Left $ 22,000.00 Light Rescue Pumper New Expect 15 Years of Reliable Service $ 75,000.00 Purchase of Light Rescue/ Pumper. This unit has additional compartments to carry extrication equipment, cribbing, air bags, electrical generator, ropes, metal and concrete cutting tools, jacks and other specialized rescue tools. Combining the pumper and rescue functions into one vehicle has the added benefit of having the necessary charged hose line at the scene of an automobile extrication or other transportation related incidents. At present time our extrication equipment is stored in the apparatus room and must be loaded into a pick-up before being transported to the incident scene. Generally a 10 to 15 year life expectancy is normal for pumpers used daily in moderate to heavy response areas. Aerial apparatus should last 15 to 20 years, if the response criteria and vehicle workload are considerable less. The NFPA recommends that apparatus more than 25 years old not be used in First -Line Service. A aggressive and structured apparatus replacement program will ensure reliability without placing a sudden financial burden on the community. Immediate Needs In Order of Importance: First Line Pumper to replace 1987 pumper. Time frame necessary to develop specifications, conduct a bid, award the contract and build the apparatus is normally about 18 to 24 months. The most important part of this move would be the replacement of the #3 engine with #2 and the replacement of #2 with the present #1. The second immediate need is the purchase of a rescue vehicle for transportation of rescue equipment without extra time and manpower to load. The third immediate need is the replacement of our 1984 GMC Pick -Up which is now used for fire marshal transportation and delivery of rescue equipment. This vehicle is at the end of its reliable service life. CITY OF KALISPELL PAY AND CLASSIFICATION PLAN PAY GRADE CLASSIFICATION TITLE ANNUAL SALARY RANGE 101 Departmental Secretary $20,197-26,861 102 Executive Secretary $21,206-28,204 103 Clerk of Council $22,266-29,614 104 Admin. Coordinator-dpw $23,379-31,095 Clerk q Municipal Court 105 Zoning Administrator $24,549-32,650 Personnel Specialist Surveyor 106 Reserved $25,773-34,282 107 Asst. Finance Dir. $27,066-35,997 Asst. Attorney 108 Housing Division Mgr. $28,418-37,796 Planning & Redevelopment Division Mgr. 109 Design Tech/Project Mgr. $29,839-39,686 WWTP Manager 110 Building Official $31,331-41,670 III Police Lieutenant $32,898-43,753 Public Works Superintendent Asst. City Engineer 112 Asst. Police Chief $34,54245,941 Asst. Fire Chief Judge 113 Dir. of Parks & Rec. $36,270-48,239 114 Dir.of Planning, Economic $38,083-50,651 & Community Development 115 Finance Director $39,987-53,184 Police Chief Fire Chief 116 Public Works Director S41,986-55,842 117 City Attorney S44,086-58,633 118 Reserved S46,291-61,567 Jan. 1995 pay schedule: July 1, 1996 changes in italics. I co LAD 64 --4 �jl v U.) V, 1-7 GE T.� Ul w "rDO r+ to � � 031 Ue I GE N tS 0 N N 00 io 0 —I <06 c) Ul U,) Z G n >r+ Ln co 4 co 0 (3N 0 N.) w 00 �.�PO O 04\ 0 -A W 0 00 0 CD bol bo rD rD CL rD A. rD rD v, 0" CL rD rrin IL I � rD (D r+ rD e"+ rD w w (n 0 rD o w - rD Z 40 n 0 :z 0 rD�j 0 0 CL rD rL CD w rD oa a al ) UQ r+ R 0 - p rD 5 W rD V) rD CL. CL I+ w 0 r+ 0 443 0 0 0 CL Ln > rD 0 0- rD rD rD (D O� rD rD rD z rD r+ 0 rD rD CT I rD CL rD rD rD :� rD p 0 :z w CL r+ > rD rD I rD rD• rD rD CL cr G1+ yq Ln r+ 3)0 rD CD 0 rD ro ro 0 Cat Q Qo 0) cr c