Loading...
21. Adopt 1996-97 Preliminary BudgetI e Cl101, KJ lvll Incorporated 1892 Telephone (406) 758-7700 FAX (406) 758-7758 Post Office Box 1997 Kalispell, Montana Zip 59903-1997 June 14, 1996 TO: Al Thelen Interim City Manager From: Amy Robertson i�— Finance Director RE: 1997 PRELIMINARY BUDGET Attached are recap sheets for the General Fund expenditures with the adjustments which Council has made indicated on the side. Additionally there are adjustments which we have made which the Council has not seen yet. These include $8,000 for moving expenses in the General Gov't budget under recruitment, adjustments to personal services of $5,837 for the City Manager budget reflecting the contract and an additional $7,000 for the interim manager under contract services in the manager's budget. We have also added to the City Hall budget $1,000 for a new chair for the City manager and if funds are available, a chair for the Clerk of Council for Council chambers. Due to the anticipated change in federal minimum wage we have increased the recreation budget $1,000 to pay only those employees making less than $4.75 per hour for the fiscal year. Additionally, I've include $10,000 for interest expense to borrow for cash flow purposes due to lower reserves and the anticipated lawsuit involving the appraisal system. As we learn more about the lawsuit we will revise this number. On the revenue side, I've updated the revenue with our most current numbers and estimated revenue through the end of June. For FY97 I have increased the court revenue as a result of retaining the police positions. I have also included $20,000 in court fees as new revenue. Building permits actual revenues have come up $15,000, plan reading has dropped $5,000. Corporation tax is down $15,000. Actual interest earnings for FY96 are up but with lower reserves I've left the revenue projection the same for next year. Withholding of tax receipts by the County could affect the interest income also. I have not received any golf course revenue but have left it in there. Urban Forestry Grant money was cut by the federal government. Our last quarter gaming check has not been received yet. Tax revenue projected for budget purposes is the amount billed and is not reflective of actual collections or protested taxes. I have increased the mill levy for the General Fund to reflect the funds needed to balance the budget and maintain a 15% reserve. The mill increase is 12.47 mills. The effect of changing the distribution of taxes caused by the mill increase will be to lower motor vehicle 2%, corporation tax and personal property tax proportions to the other special revenue and debt service funds. They may need attention as well. Douglas Rauthe Mayor Al Thelen Interim City Manager City Council Members: Gary W. Nystul Ward I Cliff Collins Ward I Norbert F. Donahue Ward 11 Dale Haarr Ward II Jim Atkinson Ward III Lauren Granmo Ward III Pamela B. Kennedy Ward IV M. Duane Larson Ward IV GENERAL FUND DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE 59.94 mills 55 .2 trills 1996 BUDGET 1996 ESTIMATED 1997 BUDGET PROPERTY TAXES: Real Property $1,060,000 S1,111,500 $1,033,365 Personal Property $80,000 $93,000 $83,000 Penalty & Interest $5,000 $5,500 $5,000 Light Vehicle Tax-2% $95,500 $105,000 $90,000 Local option tax $34,500 $0 $0 SUBTOTAL $1,275,000 $1,315,000 $1,211,365 LICENSES AND PERMITS MV: Flat fees $6,500 $6,121 S6,000 Plate fees $53,000 $52,016 $53,000 Title fees $3,500 $3,071 $3,100 SUBTOTAL $63,000 $61,208 y $62,100 BUSINESS LICENSES: Alcohol Beverage $18,525 $18,525 $18,525 General and occupational $2,800 $3,200 S3,200 Amusement $250 $250 S250 Building permits $200,000 $175,000 $165,000 Plumbing permits $26,500 $23,000 $26,500 Mechanical permits $27,600 $26,000 $27,600 Excavation permits $235 S240 $250 House Moving permits $677 $100 $100 Plan Review $73,000 $55,522 $55,500 Sign permit fees $1,000 $1,651 S1,500 Animal licenses $866 $935 $1,000 Bike licenses __$11 $10 $10 SUBTOTAL $351,464�Y _ _ $304,433 ~� $299,435 INTERGOVERNMENTAL REVENUE: Urban Forestry Grant $3,180 $0 $0 Dept transportation $0 $15,135 $0 Hwy Traffic Safety Grant $4,737 $21,900 $0 Independent Living Grant $0 S572 $0 STATE SHARED REVENUE DUI task force reimbursement $11,180 $11,280 $11,180 Personal Property Reimbursement $20,000 $23,354 $23,382 Corporation Tax $95,000 $64,548 $65,000 Video Machine apport. $850,000 $975,000 $986,575 Gaming Machine Permits $37,725 $39,200 $39,200 Liquor Tax Apportionment $83,000 $86,016 $86,016 Wine Tax Apportionment $1,750 $2,200 S2,200 Beer Apportionment $28,000 $34,000 $34,000 M.V. Ad Valorem Tax $20,000 $18,000 $18,000 Live Card Game Permit _ $2,500 $2,350 S2,500 SUBTOTAL $1,157,072- $1,293,555 _ $1,268,053 GENERAL FUND DETAIL OF ESTIMATED REVENUE/CASH AVAILABLE 1996 BUDGET 1996 ACTUAL 1997 BUDGET CHARGES FOR SERVICES: Sale of Maps, etc. $900 $300 S300 Administrative chg. $420,586 $421,768 $440,127 Board of Adjustment $2,200 $2,450 $2,200 Police services $9,000 $10,500 $10,500 Central Garage $140,000 $140,000 $140,000 Public works charges $15,000 $1,707 $2,000 Engineering fees $12,000 $16,051 S5,000 Developers payments -Parks $8,353 $2,393 $0 Pool $75,000 $75,000 $75,000 Parks usage fee $3,500 $4,285 S4,500 Pick-nic in the park $4,000 $4,000 S5,286 Recreation fees $15,000 $11,333 $11,029 Basketball $13,050 $10,693 $11,500 Ice Skating $600 $529 S500 Tennis $4,500 $5,000 S7,000 Day Camp/Outdoor Programs $30,000 $30,000 $371593 Scholarships/United Way $1,200 e._ $1,200 S1,200 SUBTOTAL $754,889 $737,209 $753,735 FINES AND FORFEITURES: City Court fees $20,000 City Court Fines $400,000 $345,000 $335,000 SUBTOTAL $400,000 $345,000 $355,000 MISC. REVENUE Golf Course $5,500 $5,500 $5,500 Auction proceeds $5,000 $0 S2,500 Dare Donations $267 $100 $0 Donation -Dog food $1,000 $0 $0 Mall Joint Venture Income $0 $0 $19,968 Data loan repayment $9,555 $9,555 $8,980 Other Misc. $0 $2,04_3 SUBTOTAL $21,322- -- $17,198--- _$2,000 $38,948 INVESTMENT REVENUE: $100,000 $123,000 $100,000 TOTAL GENERAL REVENUE $4,122,747 $4,196,603 $4,088,636 CASH AVAILABLE JULY 1ST $1,222,330 $1,222,330 $878,933 TOTAL AVAILABLE FOR BUDGET $5,345,077 $5,418,933 $4,96-,569 RECOMMENDED EXPENDITURES $4,569,920 $4,540,000 $4,318,818 CASH CARRY OVER $775,157 $878,933 $648,751 (ENDING RESERVE) 18.% reserve 15 % reserve 6/14/96 PROGRAM OF SERVICES EXPENDITURE DETAIL SUMMARY GENERALFUND 1996 1996 1997 BUDGET ACTUAL BUDGET GENERAL GOVERNMENT M & O $113,883 $116,901 Interest Expense $0 $0 Operating Transfer $35,727 $0 Subtotal $149,610 $0 $116,901 CITY MANAGER Personal Services $94,945 $89,756 M & O $8,200 $9,450 Subtotal $103,145 $0 $99,206 CITY COUNCIL Personal Services $77,498 $78,520 M & O $19,350 $19,975 Subtotal $96,848 $0 $98,495 FINANCE Personal Services $125,579 $126,728 M & O S7,950 $7,550 Subtotal $133,529 $0 $134,278 CITY ATTORNEY Personal Services $112,004 $94,335 M & O $I1,800 $11,400 Subtotal S123,804 $0 $105,735 CITY COURT Personal Services $71,062 $71,831 M & O $27,102 $27,750 Capital Outlay $0 $0 $0 Subtotal $98,164 $0 $99,581 PUBLIC WORKS Personal Services $121,759 $92,195 M & O $12,600 $8,100 Capital Outlay $0 $0 Subtotal $134,359 $0 $100,295 TRAFFIC SIGNALS & SIGNS Personal Services $58,529 $59,725 M & O $32,750 $28,800 Capital Outlay $3,000 $0 $2,245 Subtotal $94,279 $0 $90,770 CENTRAL GARAGE Personal Services $81,863 $85,005 M & O $178,850 $177,310 Capital Outlay S8,000 $0 $3,100 Subtotal $268,713 $0 $265,455 $8,000 moving exp $10,000 Interest exp. $5,837 mgr. contract $7,000 interim mgr. $7,500 mun. court $2,778 recording equip $1,000 o.t. $1,000 o.t. S1,000 o.t. $38,800 parts, tires, tank removal $3,000 freon & repairs CITY OF KALISPELL PROGRAM OF SERVICES EXPENDITURE DETAIL SUMMARY - con't. GENERALFUND BUDGET ACTUAL BUDGET OUTDOOR RECREATION Personal Services $25,968 $27,183 M & O $12,267 $11,750 Capital Outlay $0 $0 Subtotal $38,235 $0 $38,933 BASKETBALL Personal Services M&O Capital Outlay POOL Personal Services M&O Capital Outlay $500 $1,640 $12,550 $9,860 $0 $0 $0 Subtotal $13,050 $0 $11,500 $67,074 $38,638 $0 Subtotal $105,712 TOTAL GENERAL FUND _S4.569.920 GENERAL FUND PRELIMINARY REVISIONS GENERAL FUND TOTAL AS REVISED TOTAL SPECIAL REVENUE FUNDS TOTAL DEBT SERVICE FUNDS TOTAL CAPITAL PROJECT FUNDS TOTAL ENTERPRISE FUNDS TOTAL INTERNAL SERVICE FUNDS GRAND TOTAL PRELIMINARY BUDGET $0 $0 $67,059 $20,288 $0 $87,347 $296,055 4 182— $20,737,827 $150,114 $50,000 $5,263,849 $96,555 $ 0_AU�W $29�6 = total added back CITY OF KALISPELL